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HomeMy WebLinkAboutCC Res 6385 2013-06-24 RESOLUTION NUMBER 6385 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AWARDING A CONTRACT FOR CITY HALL REMODEL PROJECT BG1204 AND MARINE SAFETY BUILDING PROJECT BG1201 THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE, FIND AND DETERMINE AS FOLLOWS: Section 1. In its assessment of the condition of City owned property, City staff determined that City Hall and the Marine Safety Building needed improvements. Accordingly, in the City Budget for FY 2012/13, the City Council allocated funding for "City Hall Remodel Project No. BG1204" and "Marine Safety Building Improvements Project No. BG1201." Section 2. GPA Architects prepared plans, specifications and an estimate for City Hall Remodel Project No. BG1204. GPA evaluated the project and prepared recommendations based upon bringing City Hall into compliance with the Americans with Disabilities Act (ADA) and installing security improvements within the building. The ADA improvements include addition of one ADA counter at the Finance Department and a second counter at the Parks and Recreation Department, reconfiguring the layout of the finance department, and replacing existing furniture to accommodate the changes to the configuration. The scope of work includes: A. Adding ADA access to the public counters on the 1st floor and 2nd floor of City Hall; B. Remodeling the 1st floor to accommodate the new widen ADA counter; C. Installing cubical furniture; D. Installing security improvements to the City Manager's Department; E. Installing a security door entrance; and F. Installing fire safety improvements. Section 3. In connection with Marine Safety Building Improvement Project No. BG1201, Michael Hamner Architects (DMHA) prepared plans, specifications and cost estimates to improve interior and exterior items at the Marine Safety Building. During the design process, the lifeguards indicated the existing lockers facilities are failing. Due to the salt water and marine environment, many of the particle board lockers 'were deteriorating and were determined to be replaced with typical lockers for this.environment. The scope of work includes: A. Replacing exterior flashing to the building; B. Replacing the doorway; and 1 C. Replacing lockers and carpet. Section 4. The City Council hereby approves the plans and specifications for City Hall ADA Remodel Project No. BG1204 and Marine Safety Building Project No. BG1201. Resolution Number 6385 Section 5. The City advertised for bids on May 2 and May 9, 2013 for City Hall Remodel Project No. BG1204. On June 6, 2013 the City Clerk's office received and publicly opened all bids received on the project. The City received a bid from Ramco General Engineering Contractors ("Ramco") for $60,000 for the project. Thus, Ramco is the lowest responsive bidder. Staff checked references for Ramco and found out that Ramco has successfully completed projects similar in scope to this project. For the new furniture, the City obtained a quote from Corporate Business Interiors ("CBI") based on the California Multiple Award Schedules (CMAS). CMAS offers a wide variety of commodities, services and information technology products, and services at prices which the state of California has assessed to be fair, reasonable and competitive. The quotes on the CMAS, including CBI's quote of $43,882.39, are the product of statewide competitive bidding. Section 6. The City advertised for bids on May 23 and May 30, 2013 for Marine Safety Building Project No. BG1201. At the bid opening on June 13, 2013, the City Clerk's office did not receive any bids for the Project. City staff requested that Ramco, the lowest bidder on the City Hall Remodel Project No. BG1204, submit a proposal. In that Ramco will be at City Hall on that project, the City could receive the benefit of reduced costs for a number of reasons. Ramco submitted a proposal for $30,475. In addition, the City received a bid for the lockers from McMurray Stern for $38,745. McMurray Stern is the current vendor for the lockers in the Police Department and is on an on-call contract for maintenance and repairs. It is more economical to contract with the same vendor for on-going repairs and maintenance at both facilities. Section 7. City Charter Section 1010 provides that the City Council may let contracts without advertising for bids or where no bids are received provided it makes certain findings. With respect to the contracts with CBI and McMurray Stern, the City Council hereby declares and determines that the City Hall furniture and Marine Safety Building lockers may be purchased more economically on the open market. Further, in view of the absence of bids, the City Council hereby declares and determines that contracting with Ramco to complete the improvements for Marine Safety Building Project No. BG1201 is more economical and efficient than re-advertising for bids. Section 8. Based upon the foregoing, the City Council hereby: A. Awards a construction contract to Ramco in the amount of $90,475.00 for City Hall Remodel Project No. BG1204 and Marine Safety Building Project No. 1201; B. Authorizes and directs the City Manager to purchase furniture from CBI at the cost of$43,882.39; C. Authorizes and directs the City Manager to purchase lockers from McMurray Stern at the cost of $38,745.00; and D. Authorizes and directs the City Manager to execute all necessary agreements, contracts and purchase orders. (Intentionally Left Blank) Resolution Number 6385 PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 24th day of June , 2013 by the following vote: AYES: Council Members, Ji i,/. /."I,./.1! it b' 40//, NOES: Council Members f,07-7.O ABSENT: Council Members i 97q& ABSTAIN: Council Members �)y7/ Mayor �FSEA! g..... �_--spa v= voA4ifo 4C'y,� ATTEST: - Q; City Clerk CdUN11 :" STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the ' foregoing resolution is the original copy of Resolution Number 6385 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 24th day of June , 2013. Cit Clerk