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HomeMy WebLinkAboutCC AG PKT 2013-07-08 #BAGENDA STAFF REPORT DATE: July 8, 2013 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Linda Devine, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: Approve the minutes for the adjourned and regular City Council meeting of June 24, 2013. BACKGROUND AND ANALYSIS: This section does not apply to this item. ENVIRONMENTAL IMPACT: There is no Environmental Impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no Financial Impact. RECOMMENDATION: Approve the minutes for the adjourned and regular City Council meeting of June 24, 2013. SUBMITTED BY: in a Devine, y Clerk NOTED AND APPROVED: 111111-AL R. Ingram, City M.na!er Agenda Item B Seal Beach California June 24, 2013 Mayor Miller called the joint study session of the Seal Beach City Council and Recreation and Park Commission to order at 5:04 p.m. in order in the City Council Chambers. ROLL CALL Present: Mayor Miller; Council Members: Oemxon, Levtt, Shonko, Sloan; Commissioners: Powell, Sosenko, Watson; Absent: Commissioners: Bennett, Sustarsic City Staff: Quinn M. Barrow, City Attomey Jill R. Ingram, City Manager Chief Joe S0inovich. Seal Beach Police Department Chief Joe Bai|ey, Marine Safety/Lifeguard Sean P. Crumby, Director of Public Works Victoria L. BooUey, Director of Finance/City Treasurer Jim Basham, Director of Community Development Patrick Galiegos, Administrative Manager Linda Oevine, City Clerk AIso in attendance: 6 additiona staif members, 5 members of the public, and 1 member of the press. STUDY SESSION / SEAL BEACH TENNIS CENTER STRATEGIC PLAN The Recreation Manager gave a brief background leading up to the study session and introduced Kevin McArdle, consultant/tennis manager, who provided the presentation: ° Brief look at the Seal Beach Tennis Center (SBTC) — 7 acres, 185 individual members, 16 tennis courts (10 lighted), fitness center, clubhouse, and locker rooms; ° Review Council approved 5-year Vision — facility, activities, participation, and estimated annual costs; • Recommended Strategic Plan — Action Man 2020 — Man aspirations, Vision "Tennis, Fitness & Fun for Everyone!" and Mission "The Seal Beach Tennis Center provides the community & region with an incredible variety of tennis, fitness, and recreation activities within beaufuI facilities"; • Major strategies — grow tennis mcUv|tieo, develop fitness achviVao, create recreation acUvibea, enhance membership pnogmm, improve faci|iUen, and improve facility operations; ° Recommended SBTC staff/team — Community Services Coordinator (part- time) to SBTC Manager (full-time), current Tennis Center Specialist (part- time) to SBTC Specialist 0uU'dme>, and add a Director of Tennis (contracted tennis pro); and • Recommended 2013/14 staff/team budget — no additional staif hour, converts two 40 hour/week part-time positions to two full-time positions (ensures compliance with Affordable Care Act), provides required level of supervision and leadership, strengthens Tennis Director Contract PoniVon, would increase the current budget by $43,600. The Consultant recommended that the City Council approve the staffing recommendations as presented and include in the 2013/14 budget; and to direc City staif to begin implementation of the Strategic PIan for SBTC, Council and Commission comments: = Inquired about what will be the priority — tennis center or recreation center; • From presentation it appears this is a facility for College Park East residents and not citywide — would non-residents pay the same as Seal Beach residents; • Primarily a tennis center with very little recreation use; Page 2 - City Council 06/10/13 • Clarified that the maximum number of tennis members would be 250; • Need to improve on the facility before going forward with marketing the SBTC; • Would like to see the facility provide youth activities /recreation; • Overall recreation program should be managed by city staff not contracted; • City Manager should have the authority to recommend the staff for SBTC; and • Clarified that it would take 2 years to be revenue neutral. The City Council directed staff to move forward with the implementing the Seal Beach Tennis Center Strategic Plan and authorized the City Manager to determine the staffing needs. ADJOURNMENT With no objections, it was the order of the Mayor to adjourn the study session at 5:48 p.m. Mayor Miller announced that the City Council would meet in closed session at 6:00 p.m. in the City Hall Conference Room. Approved: Mayor Attest: City Clerk City Clerk City of Seal Beach Page - 3 City Council 06/10/13 Seal Beach California June 24, 2013 Mayor Miller called the adjourned meeting of the Seal Beach City Council to order at 6:00 pm. in the City Hall Conference Room. ROLL CALL Present: Mayor Miller; Council Members: Deaton, Levitt, Shanks, Sloan City Staff: Quinn M. Barrow, City Attorney Jill R. lngram, City Manager Linda Devine, City Clerk There were no members of the public present to address the City Council. CLOSED SESSION The City Attorney announced that the City Council would meet to discuss the item identified on the closed session agenda: Item A" — Conference with Labor Negotiator — GC §54957.6 — Police Management Association (PMA); and Police Officers Association (POA). The City Attorney reported that the City Council gave direction to the labor negotiator and no other action was taken. ADJOURNMENT It was the order of the Mayor, with consent of the Council to adjourn (he meeting at 6:38 p.m. Approved: Mayor Attest: City Clerk City Clerk City of Seal Beach Page 4 - City Council 06/10/13 Seal Beach California June 10, 2013 The City Council and Successor Agency to the former Seal Beach Redevelopment Agency met in joint regular session at 7:00 p.m. with Mayor/Chair Miller calling the meeting to order in the City Council Chambers and Mayor Pro Tem Deaton Ied the Salute to the FIag. ROLL CALL Quinn Present: Mayor/Chair Miller; Council/Agency: Deaton, Levitt, Shanks, Sloan City Staff: M. Barrow, City Attorney/Legal Counsel Jill R. Ingram, City Manager/Executive Director Chief Joe Stilinovich, Seal Beach Police Department ChiefJoe Bailey, Marine Safety/Lifeguard Sean P. Crumby, Director of Public Works Victoria L. Beat ley, Director of Finance/City Treasurer Jim Baaham, Director of Community Development Patrick Gailegos, Administrative Manager Linda Devine, City Clerk/Secretary APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS & ORDINANCES Councilman Shanks pulled item ^H^ off the consent calendar and requested that this item be considered after Oral Communications. Deaton moved, second by Shanks, to approve the agenda as amended. AYES: Deaton, Levitt, Milier, Shanks, Sloan NOES: None Motion carried PRESENTATIONS/RECOGNITIONS None at this time. ORAL COMMUNICATIONS Mayor Milier opened oral communications. Speakers: 5 members af the public spoke regarding swim club fees; Jenelle Godges, co-chair Cypress College Foundation Americana Awards, announced this year's theme is "Salute to First Responders", the awards dinner is scheduled for February 22, 2014. and urged everyone to nominate a Seal Beach resident; Robert Goldberg, Clipper Way, provided his opinion on item "G" (Employee Agreements); Diane Lenning, Heron Circle, commented on item "A" (Council discussion item) and supports the Marina site to be designated for low/moderate housing; Lindsey Safe, representing Lion's Club, thanked Council for their support; Seth Eaker, Seal Beach Chamber, encouraged improvements to Eisenhower Park and pier — supports item "A" and ^B^ — thanked Council for their support — indicated that Run Seal Beach contributes to the Seal Beach Swim Club; Deb Machen, president of Seal Beach Chamber, thanked Council for their support and encouraged improvements to EisanhmverParWPiac Nancey Kredel, Seal VVoy, expressed her concerns with beach goers using the Mary Wilson library parking lot on weekends; Joyce Parque, 6th Street, repeated her issues and stated her concerns regarding a Seal Beach police officer living in Colorado and only comes once a month to work; (City Manager asked the police chief to speak to this comment — the Police Chief responded that this a volunteer reserve officer); and Pat Rouu, Pansy Circle, provided Council with additional information on the issues she is concerned about. There being no other speakers, Mayor Miller declared oral communications closed. With no objections, Mayor MilIer called a recess at 7:45 p.m. and reconvened the meeting at 7:54 p.m. Page - 5 City Council 06/10/13 Pursuant to the request of Co mcilma Shanks, Mayor Miller allowed public comments on item "H" at this time. There were 10 speakers in opposition to the approval of ZMA 13-4; and the attorney for the owner of the property at 1011 Seal Beach Boulevard repeated his client's support of staffs recommendation for the zone change. ITEM 1f/ ORDINANCE NO. 1O28/ ZONING MAP AMENDMENT (2MA)13~4/ PROPERTY LOCATED AT 1011 SEAL BEACH BOULEVARD (ACCURATE STORAGE) The Director of Community Development provided the staff report stating that this inthetimehorneonndmodingandadophonofC)rdinanceNo.16%QhorZMA13'4. the final step in implementing the adopted 2008 Housing. John Ooug|as, oonnu|tmnt, was available to Council to answer questions or clarify any issues regarding this issue. The City Attomey stated that the public hearing on this matter was closed on May 29, 2013. but that the Council had provided a further opportunity for speakers to provide their opinions. In response to allegations raised by some of the speakers, the City Attorney stated that the City had provided all notices required by |mw, and exceeded legal requirements by providing additional notice of the public hearings. The City Council deliberated. Sloan moved, second by Miller, to adopt Ordinance No. 1629 entitled 'AN ORDINANCE OF THE CITY OF SEAL BEACH APPROVING ZONING MAP AMENDMENT 13-4 TO DESIGNATE THE PROPERTY LOCATED AT 1011 SEAL BEACH BOULEVARD FOR RESIDENTIAL HIGH DENSITY USE" This City Attorney stated that there was a clerical correction to the last sentence in Section 1 to indicate that the City Council adopted the MND and the MMRP on May 29, 2013 and read the title of the ordinance for the record. AYES: Miller, Sloan NOES: Deaton, Shanks ABSTAIN: Levitt Motion failed No further discussion and no other motion was considered. CITY ATTORNEY REPORT Quinn M. Barrow, Esq., City Attorney No report at this time. CITY MANAGER REFORT Jill R. Ingram, City Manager The City Manager asked Battalion Chief Robert Acosta, Orange County Fire Authority, to give a brief update on the second cooktop fire in Leisure World; and the City Manager commented that summer has gotten off to a good start — Jr. Lifeguard program and swim lessons have started. COUNCIL COMMENTS Mayor Pro Tem Deaton said that the Public Works Department purchased a scrubber machine to clean the pier and it took 6 hours for the first cleaning and the pier Iooks fabulous and will continue to clean the pier. ITEM "A" / BOEING INTEGRATED DEFENSE SYSTEM SPECIFIC PLAN / PROPERTY ADJACENT TO MARINA PARK (Daahon0NUar) The Director of Community Development stated that this item is a discussion item requested by the Council at their May 29ffi meeting to conduct the beginning to the feasibility analysis to determine if 2 other Iocations can be rezoned for high density residential use. Boeing will not entertain any changes to the use of their property and Marina site is highly contaminated and not zoned for residential but zoned for oil extraction. Page 6 - City Council 06/10/13 Council discussion and comments: • Clarified that HCD would determine Marina site adequate due to (be pnor use by 011 company; • Marina site was considered by City to use for the community pool — not the same requirements if used for residentiai; ° Clarified that a new traffic study would be needed; • Recommend that the process start over or refer this back to Planning Commission to determine a site; • Rossmoor site has been brought up again but the property owners would not agree to the re-zoning; and • Marina site has 4 acres and could be the same problem as Accurate Storage site. City Attorney stated that the City tried to purchase the Marina property and if they did purchase the property it would not have to be re-zoned and would be a different process. John Douglao, consultant, explained that the goal of the City is to maintain a compliant Housing Element — HCD has certified the City's adopted 2008 Housing Element contingent on the adoption of the zoning change by October 15, 2013 — if the zoning change is not adopted the Housing Element goes out of compliance and the City would have until October 2014 to become compliant with zoning a site for 21 units. The City Attorney stated that in 1980 the City was found out of compliance and a civil suit was filed and the court found that the City had an invalid Housing Element and prohibited the City from issuing any building permits until the City had a Housing Element compliant with State law — the options to meet the October 15mdaod|ine would be to direct staff to explore the Marina oite, or to consider the Accurate Storage site which received no action tonight with a 2 to 2 stale mate and can be brought back for consideration. Miller movod, second by Levitt, to direct staff to pursue contacting the 2 oil companies to see if they would allow reviewing of the Marina property and bring an update back to Council at their next meeting — July 8th• AYES: Doohon. Levitt, Miller, Sloan NOES: Shanks Motion carried ITEM "B"/ MUNICIPAL CODE g985.025(B) /ENCROACHMENTS ON THE BEACH (Deaton) The Director of Community Development presented the staff report. The Council discussed the issue stating that the City should be responsible for volleyball poles on both sides of the pier and the City Manager should not have to make the decision who can or cannot place items on the beach. The Council agreed that no picnic tab|eo, benches, eh:. shall be Ieft out overnight. Shanks moved, second by Miller, to amend Municipal Code09.O5.025(B)hn remove the provision that the City Manager can authorize permanent encroachments. In addition, the Council directed that staff survey the beach to determine where the City can install volleyball poles and the Recreation and Parks Commission approve the recommended list of locations. AYES: Levitt, Milier, Shanks, Sloan NOES: Deaton Motion carried CONSENT CALENDAR Deaton mnvod, second by Shanks, to approve the recommend actions on the consent calendar as presented except for item "H". Councilman Sloan stated that the record show that he abstained on item "F". AYES: Deaton, Levitt, Milier, Shanks, Sloan NOES: None Motion carried Page - 7 City Council 06/10/13 °Q. JOINT ITEM: City Council & Successor Agency Approved the Minutes of the Budget Study Sessions of June 4 & G. 2013 and Adjourned and Reguar City Council meeting of June 10, 2013. Approved the Minutes of the Successor Agency meetings held on March 25, 2013; April 18, 2013; and June 10, 2013. °D. JOINT ITEM: City Council & Successor Agency: Ratified the Demands on City Treasury. Warrants: 98592-90757 $1.272'48328 Year-to-Date: $28,786,093.27 Payroll: Direct Deposits & Checks $-0- Year-to-Date: $7.749.855.60 m°,m'dv/o are actual cash disbursements and dv not reflect actual expenditures due to year-end accruats, Ratified the Demands on Successor Agency Funds. Warrants: 118'123 $3.134.981.80 Year-to-Date: $5.098.462.00 m�to-dam are actual cash disbursements and do not reflect actual expenditures due m year-end accruals. *E. Received and filed the Monthly Investment Report: May 2013. *F. Adopted Resolution No. 6382 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL ESTABLISHING HOURLY WAGES FOR PART- TIME, SEASONAL, AND TEMPORARY EMPLOYEES, AND REPEALING ON THE EFFECTIVE DATE SPEC|F|EO, ALL RESOLUTIONS IN CONFLICT HEREWITH". *G. Adopted Resolution No. 6383 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING INDIVIDUAL EMPLOYMENT AGREEMENTS BETWEEN THE CITY AND EXECUTIVE MANAGEMENT STAFF" - amended and restated employment agreement with Victoria L. BeaUey, Finance Director/City Tneaounor, and certain employment agreements with Joe Bmiiey, Marine Safety Chief; Jim Banham, Community Development Director; Sean Crumby, Public Works Director; and Joe Stilinovich, Chief of Police, effective July 1,2013. *H. Pulled for separate consideration. (Shanks) *H. Zoning Map Amendment (ZMA) 13-4 — Adop Ordinance No. 1629 approving Zoning Map Amendmen 13-4 for the property Iocated at 1011 Seal Beach Boulevard. Adopted Resolution No. 6384 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AUTHORIZING THE CITY MANAGER TO BIND THE CITY FOR THE ACQUISITION OF EQU\PKdENT, MATERIALS, SUPPLIES, LABOR, SERVICES OR OTHER ITEMS INCLUDED WITHIN THE BUDGET PURSUANT TO CITY CHARTER SECTION 420" - (amount not to exceed the current purchasing threshold). ^J. Adopted Resolution No. 6385 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AWARDING A CONTRACT FOR CITY HALL REMODEL PROJECT BG1204 AND MARINE SAFETY BUILDING PROJECT BG1201^ - approving plans and specifications; awarding contract to Ramco General Engineering Contractors in the amount of $00.000 for City Hall project and $30.475 for Marine Safety project; authorizing the City Manager to execute the contract arrd approve coritract changes not to exceed $9,000; authorizing bid for furniture to Corporate Business Interiors in the amount of $43.882.39 and locker purchase to McMurray Stem in the amount of $38,745; and authorizing 89.000 for inspection services to Casulas Construction. With no objections, Mayor Milier called for a recess at 9:32 p.m. and reconvened the meeting at 9:45 p.m. Page 8-City Council 06/10/13 ITEMS REMOVED FROM THE CONSENT CALENDAR Item "H" was pulled and re-ordered for consideration after Oral Communications. (Shanks) PUBLIC HEARING ITEM "K"/ RESOLUTION NO. 6386 / FISCAL YEAR 2013-2014 OPERATING BUDGET / 5-YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) / ESTABLISH THE APPROPRIATION LIMIT FOR FY 13/14 / RATIFY CHANGES TO THE 2013/2014 FEE SCHEDULE Mayor Miller stated this was the time for consideration of item "K" public hearing. The Director of Finance presented a brief staff report referring to page 6 of the budget was the Position Allocation Man showing a more accurate accounting of the number Seal Beach employees and the funding sources. The Director of Public Works stated that there were no modifications to the CIP. The Council received clarification on the Fee Schedule. Mayor Miller opened the public heanng for public comments. Speakers: Maria Fottm|, Emerald Cove, requested that the City Council approve a flat monthly rate for the Seal Beach Swim Club; Robert Goldberg, Clipper Way, inquired about the position allocation plan and stressed that in his opinion there should be a policy regarding the City Council Discretionary Funds; there were no speakers. Mayor Miller closed the public hearing. After Council further discussed the budget it was suggested that the Council consider the Swim Club request — the City Manager indicated that in order for the staff to be fair and aqui1ab|a, this item will be brought back to Council at their next meeting. Shanks moved, second by OeaVon. to adopt Resolution No. 6386 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL ADOPTING THE FISCAL YEAR 2013-2014 OPERATING BUDGET, 5-YEAR CAPITAL IMPROVEMENT PROGRAM, SETTING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2014, AUTHORIZING APPROPRIATIONS BY FUNO, AND RATIFY THE 2013/2014 FEE SCHEDULE" AYES: Deaton, Levitt, Milier, Shanks, Sloan NOES: None UNFINISHED/CONTINUED BUSINESS No items at this time. NEW BUS INESS No items at this time. Motion carried ADJOURNMENT With no objections, Mayor Miller adjourned the joint City Council and Successor Agency meeting at 10:22 p.m. to Monday, July 8, 2013 at 5:30 p.m. to meet in closed session, if deemed necessary. Approved: Mayor Attest: City Clerk City Clerk City of Seal Beac NOTICE: The following document has not been approved for accuracy and may be corrected, modified or amended before final approval. Because N is being made available prior to final action, it should not be considered a true record of the meeting. it is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes we generally approved as submitted, changes and con-eclions are sometimes made before a final version is approved, The City therefore makes no warranty, expressed or implied, as to the contents of this document. Once Official Minutes have been approved, a copy can be obtained from the City Clerk.