HomeMy WebLinkAboutCC AG PKT 2013-07-22 #NDATE: July 22, 2013
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THRU: Jill R. Ingram, City Manager
FROM: Jim Basham, Director of Community Development
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POTEATIAL RESIDEINTIAL AIGH DEASITY REZONR
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That the City Council consider adopting Resolution No. 6394 approving
Amendment No. 1 to the Housing Element Implementation Consulting Services
Agreement between the City and J.H. Douglas and Associates (the Consultant).
The Amendment would provide for the consultant to analyze the potential
environmental impacts of rezoning the Marina Park Expansion Site to allow high
density residential use at a cost not to exceed $43,000 for an Initial Study and
$196,000 for preparation of an Environmental Impact Report (EIR), if necessary.
The consultant was originally retained by the City in December 2008 to prepare
the City's 2008-2014 Housing Element for the fourth housing element cycle. The
Housing Element was approved by the City Council on April 9, 2012 and certified
by the State Department of Housing and Community Development on June 1,
2012.
In November 2012, the City retained the Consultant to assist the City in
implementing the programs indentified in the Housing Element and to prepare a
new housing element for the fifth cycle. As part of this effort, the Consultant
analyzed the possible environmental impacts of rezoning the Accurate Storage
property for high density residential use. The result of this analysis was a
mitigated negative declaration, which has been adopted by the City.
On July 8, 2013, the City Council instructed staff to expand the analysis of sites
for possible rezoning for high density residential use to include the vacant
4.3-acre parcel bounded by Marina Drive and 1 st Street, which is adjacent to
Marina Park (the "Site"). The City Council also requested that an Initial Study be
Agenda Item N
prepared to determine the potential for significant environmental impacts if the
Site were to be developed with a high density residential project.
Analysis of the Site is not within the scope of the Consultant's current contract.
The contract must therefore be amended to provide for the additional work. The
Consultant has submitted a proposal for the additional work, according to which
preparation of an Initial Study would cost up to $43,000 and preparation of an
EIR, if necessary, would cost up to $196,000.
An amendment to the Consultant's existing contract has therefore been prepared
for the City Council's consideration.
ENVIRONMENTAL IMPACT:
No environmental analysis is required for approval of the proposed amendment.
LEGAL ANALYSIS:
I I � I I III I � III I
111211MI 1 NIM 1 1 � � INT
A budget amendment would be necessary if the Council approves the amended
agreement.
RECOMMENDATION:
That the City Council consider adopting Resolution No. 6394 approving
Amendment No. 1 the Housing Element Implementation Consulting Services
Agreement.
MITTED BY:
4r
n BasHam,
rector of Community Development
Attachments:
Jil In ram,
A. Resolution No. 6394
B. Housing Element Implementation Consulting Services Agreement (11/13/12)
C. Amendment No. 1 the Housing Element Implementation Consulting Services
Agreement (Proposed)
A�
RESOLUTION NUMBER 6394
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING AN AMENDMENT TO THE HOUSING ELEMENT
IMPLEMENTATION CONSULTING SERVICES AGREEMENT
WITH J.H. DOUGLAS AND ASSOCIATES
THE SEAL BEACH CITY COUNCIL DOES HEREBY FIND AND
RESOLVE:
Section 1. The City Council hereby approves Amendment No. 1 to the
Housing Element Implementation Consulting Services Agreement between the
City of Seal Beach and J.H. Douglas and Associates in the amount of $43,000
for preparation of an Initial Study and $196,000 for preparation of an
Environment Impact Report.
Section 2. The Council hereby authorizes and directs the City Manager to
execute the Amendment.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at
a regular meeting held on the 22nd day of July , 2013 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6394 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 22nd day of July 2013.
City Clerk
i . • i
i
between
City of �-
Seal � r
211 - 8th Street
Seal Beach, ►
N.
J.H. Douglas &Associates
Rosalind Drive, Santa Ana, j
(714) 628-0464 1
This Amendment No. 1 ( "Amendment ") to that Housing Element Implementation
Consulting Services Agreement dated November 13, 2012 (the "Agreement ") is made
as of July 22, 2013 by and between J.H. Douglas & Associates ( "Consultant ") and the
City of Seal Beach ( "City "), a California charter city, (collectively, "the Parties ").
•♦ 111 •: a• �•
Itwellif-I
A. City and Consultant are Parties to the Agreement.
B. City and Consultant mutually desire to amend the Agreement as provided
herein.
NOW THEREFORE, in consideration of the Parties' performance of the
promises, covenants, and conditions provided for herein, the Parties hereto agree to
amend the Agreement as follows:
AMENDMENT NO. I
1 Exhibit A to the Agreement, which defines the scope of Consultant's services, is
hereby amended by the addition thereto of the letter from Consultant dated
July 10, 2013 that is included as Attachment 1 to this Amendment.
2. Section 3 of the Agreement is hereby amended to read as follows:
"City will pay Consultant in accordance with the fee schedule set forth in
Exhibit A for Services but in no event will the City pay more than
$268,500. Any additional work authorized by the City pursuant to Section
1A will be compensated in accordance with the fee schedule set forth in
Exhibit A."
3. All other terms and provisions of the Agreement shall have full force and effect.
IN WITNESS WHEREOF, the Parties hereto, through their respective authorized
representatives, have executed this Amendment as of the date and year first above
written.
CITY OF SEAL BEACH
M
Attest:
M-
Jill R. Ingram, City Manager
Linda Devine, City Clerk
033M���
By:
Quinn Barrow, City Attorney
CONSULTANT
By:
o hn I uglas, Principal
"T
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Immulwas]
Jim Basham, Community Development Director
City of Seal Beach
211 Eighth Street
Seal Beach, CA 90740
Subject: Proposal for Consulting Assistance Related to Project Management
and Preparation of CEQA Documentation for the Marina Park site
Thank you for the opportunity to submit this proposal to assist the City with project
management and the preparation of CEQA documentation for the potential
residential rezoning of the property adjacent to Marina Park. My understanding
of your needs along with a proposed scope of work and budget are described
below.
1. Overview
Seal Beach recently completed its 2008-2014 Housing Element update
and the adopted element subsequently received certification from the
state Department of Housing and Community Development (HCD). In
order to maintain compliance with state low, the City is required to rezone
sufficient property to allow high-density residential development to
accommodate the City's identified regional housing need. This letter
describes a preliminary scope of work and budget estimate related to
project management and CEQA analysis related to the potential rezoning
of project site.
2. Scope of Work
Task I - Project Management
This task includes preparation of draft General Plan and zoning
amendments to allow high- density residential development on a portion
of the study site. This task includes the following activities:
• Advise staff regarding appropriate strategies to ensure continued
compliance with Housing Element requirements
• Prepare draft revisions to General Plan and zoning documents
13142 Rosalind Drive, Santa Ana, CA 92705
Tel: 714.628.0464 Email: John@JHDplanning.com
Jim Basham, Community Development Director
City of Seal Beach
July 10, 2013
Paae 2
• Prepare draft Planning Commission and City Council reports,
resolutions and ordinances for review by City staff
• Assist staff in preparing and filing required public notices
• Attend public meetings, give presentations, and respond to questions,
as necessary
• Maintain project files in accordance with City procedures
• General project coordination with City staff via phone, email or
meetings at City Hall as needed
Task 2 - CEQA Analysis
A two -step CEQA process is anticipated. A preliminary Initial Study will be
prepared in accordance with CEQA, the state CEQA Guidelines, and the
City's CEQA procedures. Upon completion of the Initial Study, the City will
determine whether an EIR or Mitigated Negative Declaration should be
prepared. These two options are identified in the proposed budget. The
budget assumes that technical studies will be prepared for air quality/
greenhouse gas emissions, biological resources, cultural resources,
hazardous materials, noise and traffic. If additional technical studies are
required, a budget adjustment will be necessary.
After completion of the preliminary Initial Study, the City will determine
whether an EIR or Mitigated Negative Declaration (MND) is the
appropriate CEQA document.
3. Project Schedule
We will commence work immediately upon authorization to proceed and
will work closely with City staff to ensure timely completion of these tasks.
Thank you for the opportunity to submit this proposal. Please call me at 714 -628-
0464 if you have any questions.
Sincerely,
J.H. DOUGLAS & ASSOCIATES
John Douglas, AICP
Principal
Jim AO3hORl' Community Development Director
City OfSeal Beach
July 10' 2013
Page 3
TASK
COST
1. Land Use & Zoning Amendments
Project management, reports, meetings
15,000
2. Prepare preliminary Initial Study
8,000
Technical Studies:
Air Quality/Green house Gas
4,000
Biology
4,000
Cultural Resources
5,000
Hazardous materials
10,000
Noise
4,000
Traffic
8,000
Subtotal - preliminary Initial Study
43,000
MND option
Prepare & circulate MND, responses to comments
8,000
Estimated total budget: MND option
66,000
EIR option
NOP/scoping
6,000
Prepare Draft EIR
85,000
Responses to comments
6,000
Final EIR & findings
8,000
Graphics & printino
15,000
Subtotal
120,000
Contingency (15%)
18,000
Reimbursable expenses will be billed nt actual cost with no markup. YYedo not charge for
travel expenses. A contingency authorization is recommended sothat any unanticipated
additional work that may become necessary can be completed without delay. Contingency
funds will not be utilized without the City's prior written authorization.
A
W01 0 6111 11111 ki ICIMI 1-141h r9i IL
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
H-I
J.H. Douglas & Associates
13142 Rosalind Drive, Santa Ana, CA 92701
(714)628-0464 1
This Professional Service Agreement ("the Agreement") is made as of the 13th day of
November, 2012 (the "Effective Date"), by and between J.H. Douglas & Associates
("Consultant") and the City of Seal Beach ("City"), a California charter city, (collectively,
"the Parties").
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57296-0001 \1 486592v2.doc
_UX431ir-11
A. City desires certain professional services.
B. Consultant represents that it is qualified and able to provide City with such
services.
NOW THEREFORE, in consideration of the Parties' performance of the
promises, covenants, and conditions stated herein, the Parties hereto agree as follows:
AGREEMENT
1.0 Scope of Services
1.1. Consultant shall provide those services ("Services") set forth in the
attached Exhibit A, which is hereby incorporated by this reference. To the extent that
there is any conflict between Exhibit A and this Agreement, this Agreement shall control.
1.2. Consultant shall perform all Services under this Agreement in accordance
with the standard of care generally exercised by like professionals under similar
circumstances and in a manner reasonably satisfactory to City.
1.3. In performing this Agreement, Consultant shall comply with all applicable
provisions of federal, state, and local law.
1.4. Consultant will not be compensated for any work performed not specified
in the Scope of Services unless the City authorizes such work in advance and in writing.
The City Manager may authorize payment for such work up to a cumulative maximum of
$10,000. Payment for additional work in excess of $10,000 requires prior City Council
authorization.
2.0 Term
This term of this Agreement shall commence as of the Effective Date and shall
continue for a term of eighteen months unless previously terminated as provided by this
Agreement.
3.0 Consultant's Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit A
for Services but in no event will the City pay more than $72,500. Any additional work
authorized by the City pursuant to Section 1.4 will be compensated in accordance with
the fee schedule set forth in Exhibit A.
4.0 Method of Payment
4.1. Consultant shall submit to City monthly invoices for all services rendered
pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end
of the month during which the services were rendered and shall describe in detail the
services rendered during the period, the days worked, number of hours worked, the
hourly rates charged, and the services performed for each day in the period. City will
pay Consultant within 30 days of receiving Consultant's invoice. City will not withhold
any applicable federal or state payroll and other required taxes, or other authorized
deductions from payments made to Consultant.
4.2. Upon 24-hour notice from City, Consultant shall allow City or City's agents
or representatives to inspect at Consultant's offices during reasonable business hours
all records, invoices, time cards, cost control sheets and other records maintained by
Consultant in connection with this Agreement. City's rights under this Section 4.2 shall
survive for two years following the termination of this Agreement.
5.0 Termination
5.1. This Agreement may be terminated by City, without cause, or by
Consultant based on reasonable cause, upon giving the other party written notice
thereof not less than 30 days prior to the date of termination.
5.2. This Agreement may be terminated by City upon 10 days' notice to
Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement
of comprehensive general liability insurance as required by this Agreement at least 20
days before the expiration date of the previous policy.
6.0 Party Representatives
6.1. The City Manager is the City's representative for purposes of this
Agreement.
6.2. John Douglas, AICP, is the Consultant's primary representative for
purposes of this Agreement.
7.0 Notices
7.1. All notices permitted or required under this Agreement shall be deemed
made when personally delivered or when mailed 48 hours after deposit in the United
States Mail, first class postage prepaid and addressed to the party at the following
addresses:
To City: City of Seal Beach
211-8th Street
Seal Beach, California 90740
Attn: City Manager
Om
To Consultant- J.H. Douglas & Associates
13142 Rosalind Drive
Santa Ana, California 92705
Attn: John Douglas
7.2. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
8.0 Independent Contractor
8.1. Consultant is an independent contractor and not an employee of the City.
All services provided pursuant to this Agreement shall be performed by Consultant or
under its supervision. Consultant will determine the means, methods, and details of
performing the services. Any additional personnel performing services under this
Agreement on behalf of Consultant shall also not be employees of City and shall at all
times be under Consultant's exclusive direction and control. Consultant shall pay all
wages, salaries, and other amounts due such personnel in connection with their
performance of services under this Agreement and as required by law. Consultant shall
be responsible for all reports and obligations respecting such additional personnel,
including, but not limited to: social security taxes, income tax withholding,
unemployment insurance, disability insurance, and workers' compensation insurance.
8.2. Consultant shall indemnify and hold harmless City and its elected officials,
officers, employees, servants, designated volunteers, and agents serving as
independent contractors in the role of City officials, from any and all liability, damages,
claims, costs and expenses of any nature to the extent arising from Consultant's
personnel practices. City shall have the right to offset against the amount of any fees
due to Consultant under this Agreement any amount due to City from Consultant as a
result of Consultant's failure to promptly pay to City any reimbursement or
indemnification arising under this Section.
9.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior written
approval of the City. Consultant is fully responsible to City for the performance of any
and all subcontractors.
Consultant shall not assign or transfer any interest in this Agreement whether by
assignment or novation, without the prior written consent of City. Any purported
assignment without such consent shall be void and without effect.
11.0 Insurance
11.1. Consultant shall not commence work under this Agreement until it has
provided evidence satisfactory to the City that Consultant has secured all insurance
required under this Section. Consultant shall furnish City with original certificates of
insurance and endorsements effecting coverage required by this Agreement on forms
satisfactory to the City. The certificates and endorsements for each insurance policy
shall be signed by a person authorized by that insurer to bind coverage on its behalf,
and shall be on forms provided by the City if requested. All certificates and
endorsements shall be received and approved by the City before work commences.
The City reserves the right to require complete, certified copies of all required insurance
policies, at anytime.
11.2. Consultant shall, at its expense, procure and maintain for the duration of
the Agreement, insurance against claims for injuries to persons or damages to property
that may arise from or in connection with the performance of this Agreement. Insurance
is to be placed with insurers with a current A.M. Best's rating no less than A:Vlll,
licensed to do business in California, and satisfactory to the City. Coverage shall be at
least as broad as the latest version of the following: (1) General Liability: Insurance
Services Office Commercial General Liability coverage (occurrence form CG 0001);
(2) Automobile Liability: Insurance Services Office Business Auto Coverage form
number CA 0001, code 1 (any auto); and, if required by the City, (3) Professional
Liability. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000
per occurrence for bodily injury, personal injury and property damage and if Commercial
General Liability Insurance or other form with a general aggregate limit is used, either
the general aggregate limit shall apply separately to this Agreement/location or the
general aggregate limit shall be twice the required occurrence limit; (2) Automobile
Liability: $1,000,000 per accident for bodily injury and property damage; and
(3) Professional Liability: $1,000,000 per claim/aggregate.
11.3. The insurance policies shall contain the following provisions, or Consultant
shall provide endorsements on forms supplied or approved by the City to state:
(1) coverage shall not be suspended, voided, reduced or canceled except after 30 days
prior written notice by certified mail, return receipt requested, has been given to the City;
(2) any failure to comply with reporting or other provisions of the policies, including
breaches of warranties, shall not affect coverage provided to the City, its directors,
officials, officers, (3) coverage shall be primary insurance as respects the City, its
directors, officials, officers, employees, agents and volunteers, or if excess, shall stand
in an unbroken chain of coverage excess of the Consultant's scheduled underlying
coverage and that any insurance or self-insurance maintained by the City, its directors,
officials, officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it; (4) for general liability
insurance, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the services or
operations performed by or on behalf of the Consultant, including materials, parts or
equipment furnished in connection with such work; and (5) for automobile liability, that
the City, its directors, officials, officers, employees, agents and volunteers shall be
covered as additional insureds with respect to the ownership, operation, maintenance,
use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible.
11.4. All insurance required by this Section shall contain standard separation of
insureds provisions and shall not contain any special limitations on the scope of
protection afforded to the City, its directors, officials, officers, employees, agents, and
volunteers.
11.5. Any deductibles or self-insured retentions shall be declared to and
approved by the City. Consultant guarantees that, at the option of the City, either:
(1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as
respects the City, its directors, officials, officers, employees, agents, and volunteers; or
(2) the Consultant shall procure a bond guaranteeing payment of losses and related
investigation costs, claims and administrative and defense expenses.
12.0 Indemnification, Hold Harmless, and Duty to Defend
Consultant shall defend, indemnify, and hold the City, its officials, officers,
employees, volunteers and agents serving as independent contractors in the role of city
officials (collectively "Indemnities") free and harmless from any and all claims, demands,
causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to
property or persons, including wrongful death, in any manner arising out of or incident to
any acts or omissions of Consultant, its employees, or its agents in connection with the
performance of this Agreement, including without limitation the payment of all
consequential damages and attorneys' fees and other related costs and expenses,
except for such loss or damage arising from the sole negligence or willful misconduct of
the City. With respect to any and all such aforesaid suits, actions, or other legal
proceedings of every kind that may be brought or instituted against Indemnitees,
Consultant shall defend Indemnitees, at Consultant's own cost, expense, and risk, and
shall pay and satisfy any judgment, award, or decree that may be rendered against
Indemnitees. Consultant shall reimburse City and its directors, officials, officers,
employees, agents and/or volunteers, for any and all legal expenses and costs incurred
by each of them in connection therewith or in enforcing the indemnity herein provided.
Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any,
received by Consultant, the City, its directors, officials, officers, employees, agents or
volunteers. All duties of Consultant under this Section shall survive termination of this
Agreement.
13.0 Equal Opportunity
Consultant affirmatively represents that it is an equal opportunity employer.
Consultant shall not discriminate against any subcontractor, employee, or applicant for
employment because of race, religion, color, national origin, handicap, ancestry, sex,
sexual orientation, or age. Such non-discrimination includes, but is not limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff, or termination.
14.0 Labor Certification
By its signature hereunder, Consultant certifies that it is aware of the provisions
of Section 3700 of the California Labor Code that require every employer to be insured
against liability for Workers' Compensation or to undertake self-insurance in accordance
with the provisions of that Code, and agrees to comply with such provisions before
commencing the performance of the Services.
15.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the
subject matter hereof, and supersedes all prior negotiations, understandings, or
agreements. This Agreement may only be modified by a writing signed by both parties.
16.0 Severabillity
The invalidity in whole or in part of any provisions of this Agreement shall not
void or affect the validity of the other provisions of this Agreement.
17.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws
of the State of California.
M-III]IIIIIII 0 rem 9 AIM11 MM-110=
No third party shall be deemed to have any rights hereunder against either party
as a result of this Agreement.
19.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach,
whether of the same or other covenant or condition. No waiver, benefit, privilege, or
service voluntarily given or performed by a party shall give the other party any
contractual rights by custom, estoppel, or otherwise.
20.0 Prohibited Interests; Conflict of Interest
20.1. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the Services, or which
would conflict in any manner with the performance of the Services. Consultant further
covenants that, in performance of this Agreement, no person having any such interest
shall be employed by it. Furthermore, Consultant shall avoid the appearance of having
any interest, which would conflict in any manner with the performance of the Services.
Consultant shall not accept any employment or representation during the term of this
Agreement which is or may likely make Consultant "financially interested" (as provided
in California Government Code §§1090 and 87100) in any decision made by City on any
matter in connection with which Consultant has been retained.
7 of 9
20.2. Consultant further warrants and maintains that it has not employed or
retained any person or entity, other than a bona fide employee working exclusively for
Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to
pay any person or entity, other than a bona fide employee working exclusively for
Consultant, any fee, commission, gift, percentage, or any other consideration contingent
upon the execution of this Agreement. Upon any breach or violation of this warranty,
City shall have the right, at its sole and absolute discretion, to terminate this Agreement
without further liability, or to deduct from any sums payable to Consultant hereunder the
full amount or value of any such fee, commission, percentage or gift.
20.3. Consultant warrants and maintains that it has no knowledge that any
officer or employee of City has any interest, whether contractual, noncontractual,
financial, proprietary, or otherwise, in this -transaction or in the business of Consultant,
and that if any such interest comes to the knowledge of Consultant at any time during
the term of this Agreement, Consultant shall immediately make a complete, written
disclosure of such interest to City, even if such interest would not be deemed a
prohibited "conflict of interest" under applicable laws as described in this subsection.
21.0 Attorneys' Fees
If either party commences any legal, administrative, or other action against the
other party arising out of or in connection with this Agreement, the prevailing party in
such action shall be entitled to have and recover from the losing party all of its
attorneys' fees and other costs incurred in connection therewith.
22.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the
Agreement as if set forth in full herein. In the event of any material discrepancy
between the terms of any exhibit so incorporated and the terms of this Agreement, the
terms of this Agreement shall control.
23.0 Corporate Authority
The person executing this Agreement on behalf of Consultant warrants that he or
she is duly authorized to execute this Agreement on behalf of said Party and that by his
or her execution, the Consultant is formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the Parties hereto, through their respective authorized
representatives have executed this Agreement as of the date and year first above
written,
CITY OF SEAL BEACH CONSULTANT
By:
M By:
#R. Ingram, city (aIer J hn Do las, Principal
Attest:
By:
Linda Devine, City Clerk
FAT fj -4
7*7 T,* •
Q4tgBarrowjCity Attorney
9 of 9
57296-0001 \1 486592v2.doc
•
October 5, 2012
Jill Ingram, City Manager
City of Seal Beach
211 Eighth Street
Seal Beach, CA 90740
Subject: Proposal for Consulting Assistance Related to 2008 Housing Element
Implementation Actions and the 20132021 Housing Element Update
Dear Ms. Ingram,
Thank you for the opportunity to submit this proposal to assist the City with
Housing Element activities. My understanding of your needs along with a
proposed scope of work and budget are described below.
1. Overview
Seal Beach recently completed its 2008-2014 Housing Element update,
and the adopted element subsequently received certification from the
state Department of Housing and Community Development (HCD). In
order to maintain compliance with state law, it is important for the City to
complete the implementation programs described in the Housing
Element. In addition, state law requires the City to update the Housing
Element for the 2013 ' -2021 planning period no later than October 2013, This
letter describes the tasks we propose to carry out to assist the City in
completing these requirements.
2. Scope of Work
Task I -Land Use Z und nd
_ Zoning Amendments to Provide Adequate Sites
(Program la),
Housing Element Program I a calls for the City to amend the General Plan
and zoning designations for a parcel or parcels totaling between 0.58 and
0.95 acres to allow multi - family development by-right at a density of 20 to
33 unitslacre to accommodate the City's RHNA shortfall of 19 lower-
income housing units. The parcel(s) to be rezoned will be selected from
the list of potential sites identified in Housing Element Table B-3. We will
prepare the necessary CEQA documentation for these General Plan and
13142 Rosalind Drive, Santa Ana, CA 92705
Tel: 714.628.0464 Fax: 714.628.0330 Email: John@JHDplanning.coni
Jill Ingram, City Manager
City of Seal Beach
October 5, 2012
Paae 2
zoning amendments and assist City staff by providing project
management services, which are expected to include the following:
• Advise staff regarding appropriate strategies to ensure continued
compliance with Housing Element requirements
• Prepare revisions to General Plan and zoning documents
• Coordinate the preparation of maps and exhibits by City staff
• Prepare an Initial Study /Mitigated Negative Dec/oration in compliance
with CEQA (Note: the budget for this task assumes that the only
required technical studies will be traffic analysis. If add/tIonal technical
studies are required, a budget adjustment will be necessary.
• Prepare draft Planning Commission and city council reports,
resolutions and ordinances for review by City staff
• Assist staff in preparing and filing required public notices
• Attend public meetings, give presentations, and respond to questions,
as necessary
• Assist staff in processing related applications to the Coastal
Commission
• Maintain project files in accordance with City procedures
• Genera/ project coordination with City staff via phone, email or
meetings at City Hall as needed
Task 2 - General Plan and zoning Amendments Related to Emergency
Shelters and Transitional/Supportive Housing (Program 1d), SRO Hgjdj�n
(Program 3d), Parking Standards {Program 3f), and Senior Housing.
tPr_o C I r am —5el
Program I d calls for an amendment to the Development Code in
conformance with SB 2 to establish regulations for emergency shelters and
transitional/ supportive housing.
Program 3d calls for a Code amendment to establish appropriate
regulations and development standards for SRO facilities.
Program 3f calls for a Code amendment to reduce the required off-street
parking for studio and one-bedroom apartments to one space when the
units are reserved for low- or moderate - income households.
Program 5e calls for a Code amendment to allow senior apartments and
independent living facilities subject to the same standards and
procedures as non-age restricted residential uses.
We will assist City staff by providing the following services:
• Prepare draft revisions to General Plan and zoning documents
Jill Ingram, City Manager
City of Seal Beach
October 5, 2012
Paae 3
• Prepare draft Planning Commission and City Council reports,
resolutions and ordinances for review by City staff
• Prepare CEQA findings
• Assist staff in preparing and filing required public notices
• Attend public meetings, give presentations, and respond to questions,
as necessary
• Assist staff in processing related applications to the Coastal
Commission
• Maintain project files in accordance with City procedures
• General project coordination with City staff via phone, email or
meetings at City Hall as needed
Task 3 - Prepare 2013 Housing. Element Update
This task anticipates the following activities:
• Prepare a Draft Housing Element for review by City staff, decision-
makers and the public
• Coordinate the HCD review process and recommend appropriate
revisions to address HCD comments
• Prepare a Final Housing Element for consideration by decision-makers
• Prepare CEQA documentation for the Housing Element update
(assumes Negative Declaration)
• Attend a total of six public meetings with the Ad Hoc Committee,
Planning Commission and City Council
• Assist staff in preparing public notices, staff reports and meeting
agendas
• Maintain project records in accordance with City procedures
3. Project Schedule
We will commence work immediately upon authorization to proceed. It is
recognized that the Housing Element includes specific time commitments
and that delays could result in undesirable consequences. We Will work
closely with City staff to ensure timely completion of these tasks.
Our proposed budget is described in Attachment 1. Reimbursable
expenses will be billed at actual cost with no markup. We do not charge
for travel expenses. A contingency authorization is recommended so that
any unanticipated additional work that may become necessary can be
Jill Ingram, City Manager
City of Seal Beach
October 5, 2012
Paste 4
completed without delay. Contingency funds will not be utilized without
the City's prior written authorization.
Thank you for the opportunity to submit this proposal. Please call me at 714-628 -
0464 if you have any questions.
Sincerely,
J.H. DOUGLAS & AssocIATES
61k9+
John Douglas, AICP
Principal
TASK,
cost
1. Lan_ d Use & Zoning Amendments (Prog[qMj�g�
Project management, reports, meetings
10,000
Mitigated Ugafiye Declaration
12,000
2- Related General Plan &Zoning Amendments
3. 2013 HouslnP Element update
10,000
28,000
Total - Professional Services
$60,000
Subconsvito nt - Traffic Analysis
7,500
Continq ens y*
5,000
Proposed Total Bud et Authorizallon
$72,500
*Not to be used vAthout prior written authorization by the City