HomeMy WebLinkAboutCC AG PKT 2013-08-12 #DAGENDA STAFF REPORT
DATE: August 12, 2013
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Linda Devine, City Clerk
SUBJECT: APPROVE AMENDMENT TO JUNE 10, 2013 MINUTES
SUMMARY OF REQUEST:
Approve the amendment to the June 10, 2013 minutes.
BACKGROUND AND ANALYSIS:
Language of the full action taken by the City Council was inadvertently left out in
the City Council minutes of June 10, 2013 for consent item "E ". The minutes
read:
*E. Adopted Resolution No. 6378 entitled "A RESOLUTION OF THE SEAL BEACH CITY
COUNCIL CONCERNING THE STATUS OF THE CIRCLILATION ELEMENT FOR THE
CITY OF SEAL BEACH" - Orange County Transportation Authority — Measure M2
Eligibility — concerning the Master Plan of Arterial Highways (MPAH) for the purposes of
re- qualifying for participation in the Combined Transportation Funding Programs.
It should read:
*E. Adopted Resolution No. 6378 entitled "A RESOLUTION OF THE SEAL
BEACH CITY COUNCIL CONCERNING THE STATUS OF THE
CIRCULATION ELEMENT FOR THE CITY OF SEAL BEACH" - Orange
County Transportation Authority — Measure M2 Eligibility — concerning the
Master Plan of Arterial Highways (MPAH) for the purposes of re- qualifying
for participation in the Combined Transportation Funding Programs;
Adopt the 7 -year Measure M2 Capital Improvement Program (CIP) for
fiscal years 2013/14 through 2019/20; Submit Maintenance of Effort
Reporting Form and Supporting Documentation for the City of Seal Beach
to Orange County Transportation Authority (OCTA); Submit Congestion
Mitigation Program (CMP) Monitoring checklists for the City of Seal Beach
to the OCTA; Submit Measure M2 Eligibility Checklist to OCTA; and Direct
the City Engineer to file the adopted CIP and the Measure M2 eligibility
documents with the OCTA in compliance with the requirements of OCTA.
Agenda Item D
ENVIRONMENTAL IMPACT:
There is no Environmental Impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
There is no Financial Impact.
RECOMMENDATION:
Approve the amendment to the June 10, 2013 minutes.
SUBMITTED BY:
nsa Devine,
Attachment:
y
C erk
NOTED AND APPROVED:
A. Amended Minutes—June 10, 2013
B. June 10, 2013 - Staff Report — Item "E"
Page 2
R. Jngram, C nager
Seal Beach California
June 10, 2013
The City Council met in regular session at 7:00 p.m. with Mayor Milier calling the
meeting to order in the City Council Chambers and Councilman Levitt led the
Salute 10 (he Flag.
ROLL CALL
Present: Mayor Miller; Council: Deaton, Levitt, Shanks, Sloan
City Staff: Quinn M. Barrow, City Attorney
Jill R. Ingram, City Manager
Chief Joe StHinovich, Seal Beach PoIice Department
Chief Joe Bai|ey, Marine Safety/Lifeguard
Sean P. Crumby, Director of Public Works
Victoria L. BemUny, Director of Finance/City Treasurer
Jim Basham, Director of Community Development
Patrick Ga||agos, Administrative Manager
Linda Oavine, City Clerk
APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS
& ORDINANCES
Levitt moved, second by Sloan, to approve the agenda as presented.
AYES: Deaton, Levitt, Milier, Shanks, Sloan
NOES: None Motion carried
PRESENTATIONS/RECOGNITIONS
* Seal Beach Animal Care Center Founding Members
ORAL COMMUNICATIONS
Mayor Milier opened oral communications. Speakers: Sharman Snmw, Seal VVay,
commented that the Council needs to reconsider the Accurate Storage site as
low/moderate residential designation; Patty Campbell, Ironwood Avenue, spoke on
item ^|" stating that College Park East should be on the list to receive Rule 20A
funds and made reference to an error in the Sun newspaper on the Letter to the
Editor page; Seretta Fie|ding, Seal Beach B|vd., spoke on item ''|" and supports
staff recommendation; and Jenelle 6odgeo, Southern California Edison
representahvo, provided an update for residents to be "summer ready". There
being no other speakers, Mayor Milier declared oral communications closed.
CITY ATTORNEY REPORT Quinn M. Barrow, Esq, City Attorney
No report at this time.
CITY MANAGER REPORT Jill R. Ingram, City Manage
No report at this time.
COUNCIL COMMENTS
Mayor Milier requested two items for the June 24 agenda: discuss Marina site
as a potential high density designatiori to the Housing Element and discuss the
site specific plans from the Parks & Community Services Master Plan —there
was no objection.
COUNCIL ITEMS
No items at this time.
CONSENT CALENDAR
Sloan movad, second by Levitt, to approve the recommended actions on the
consent calendar as presented. The City Attorney indicated there was a minor
revision to the chart in Ordinance No. 1628 — allowing emergency shelters in
Page 2 - City Council 06/10/13 - Amended
planning area 2 and 3 only. The City Attorney read the titles of Ordinance No,
1627 and Ordinance No. 1628 for the record.
AYES: Deaton, Levitt, Milier, Shanks, Sloan
NOES: None
Motion carried
*A. Approved the Minutes of the Adjourned and Regular City Council meeting
of May 29, 2013.
*B. Ratified the Demands on City Treasury.
Warrants: 98582-98591 $102.900.81 Year-to-Date: $27.515.803.99
Payroll: Direct Deposits xChecks $351.03723 Year-to-Date: $7.748.855.80
*°,/o'da/e are actual cash disbursements andm,"",reflect actual expenditures due to year-end accrual
°C. Approved the appointment of Craig Powell to the Recreation & Parks
Commission to serve as the District Five representative — term expiring
2014.
^U. Adopted Ordinance No. 1627 entitled "AN ORDINANCE OF THE CITY OF
SEAL BEACH APPROVING MUNICIPAL CODE AMENDMENT 13-1
REGARDING SENIOR HOUS|NG, SINGLE ROOM OCCUPANCY
HOUS|NG, TRANSITIONAL AND SUPPORTIVE HOUS|NQ,
EMERGENCY SHELTERS, AND OFF-STREET PARKING" and
Adopted Ordinance No. 1628, as revised, entitled "AN ORDINANCE OF
THE CITY OF SEAL BEACH APPROVING SPECIFIC PLAN
AMENDMENT 13-2 TO ALLOW EMERGENCY SHELTERS IN THE
BOEING INTEGRATED DEFENSE SYSTEMS SPECIFIC PLAN AREA".
°E. Adopted Resolution No. 6378 entitled "A RESOLUTION OF THE SEAL
BEACH CITY COUNCIL CONCERNING THE STATUS OF THE
CIRCULATION ELEMENT FOR THE C|TYOFSEALBEACH^ - Onange
County Transportation Authority — Measure M2 Eligibility — concerning the
Master PIan of Arterial Highways (MPAH) for the purposes of re-qualifying
for participation in the Combined Transportation Funding Programs.
Adopt the 7-year Measure M2 Capital Improvement Program (CIP) for
fiscal years 2013/14 through 2019/20; Submit Maintenance of Effort
Reporting Form and Supporting Documentation for the Citv of Seal Beach
to Orange County Transportation Authoritv (OCTA); Submit Congestion
Mitigation Program (CMP) Monitoring checklists for the City of Seal Beach
to the OCTA; Submit Measure M2 Eligibility Checklist to OCTA; and Direct
the City Engineer to file the adopted CIP and the Measure M2 eligibility
documents with the OCTA in compliance with the requirements of OCTA.
*F. Adopted Resolution No. 6379 entitled ^A RESOLUTION OF THE SEAL
BEACI-I CITY COUNCIL AUTHORIZING AN APPLICATION FOR FLINDS
FOR THE ENVIRONMENTAL CLEANUP, TIER 1 GRANT PROGRAM
UNDER ORANGE COUNTY LOCAL TRANSPORTATION ORDINANCE
NO. 3 FOR THE FILTER INSERTS AND SCREENS INSTALLATION
PROJECT".
*3. Adopted Resolution No. 6380 entitied 'A RESOLUTION OF THE SEAL
BEACH CITY COUNCIL INCREASING THE ALLOCATION OF FUNDS
FOR THE UNDERGROUND STORAGE TANK MONITORING AND
REMEDIATION PROJECT NO. BG1203^ authorized payment of work
produced in prior FY 11/12 within the amendment of the project and
approved Budget Modification No. 13'12'01 increasing the budget by
$14,000 for the project.
ITEMS REMOVED FROM THE CONSENT CALENDAR
No items were pulled from the consent calendar.
Page - 3 City Council 06/10/13 - Amended
PUBLIC HEARING
ITEM "H" / RESOLUTION NO. 6381 / 2013/2014 STREET LIGHTING DISTRICT
NO. 1 / DIAGRAM, ASSESSMENT, AND LEVYING ASSESSMENTS
Mayor Miller stated this was the time for consideration of item "H" public hearing.
The Director of Finance presented a brief staff report stating that this item is
presented to the Council annually for a public hearing — the total estimated costs
for providing street lighting for 2013/2014 are $194,508 - there are zero funds
available in the Reserve Fund — only $145,804 in assessments are available —
$48,704 contribution is needed from the General Fund. Representatives from
Willdan Financial Services were present to answer any questions. Mayor Miller
opened the public hearing for public comments, there were no speakers. Mayor
Miller closed the public hearing. There were no Council comments. The City
Attorney announced there has not been a majority protest on this matter.
Deaton moved, second by Shanks, to adopt Resolution No. 6381 entitled "A
RESOLUTION OF THE SEAL BEACH CITY COUNCIL CONFIRMING THE
DIAGRAM AND ASSESSMENT AND LEVYING ASSESSMENTS FOR STREET
LIGHTING DISTRICT NO. 1 FOR FISCAL YEAR 2013 -14 ".
AYES: Deaton, Levitt, Miller, Shanks, Sloan
NOES: None Motion carried
UNFINISHED /CONTINUED BUSINESS
No items at this time.
NEW BUSINESS
ITEM "I" / SOUTHERN CALIFORNIA EDISON RULE 20A PROJECTS /
UNDERGROUNDING OVERHEAD UTILITY LINES
The Director of Public Works provided the background of this item. The City has
completed two Rule 20A projects in the past — since then residents of Seal
Beach have requested that certain areas be included within the next project. In
August of 2011 the City Council approved a scoring methodology for staff to use
in order to rank the priority of areas for the next project. The City receives an
annual allocation that varies year to year — currently the City has $954,919
available in Rule 20A funds to fund qualifying undergrounding projects. The City
Council discussed the scoring sheet for the proposed Undergrounding Utility
District.
Deaton moved, second by Shanks, to authorize the two staff recommended
projects: (1) Seal Beach Boulevard 400' north extending to 400' south of the
Golden Rain intersection and (2) Seal Beach Boulevard from Pacific Coast
Highway to Electric Avenue for the purpose Undergrounding Utility District; and if
there are funds left that the Lampson Avenue area be considered.
AYES: Deaton, Shanks, Sloan
NOES: Levitt, Miller Motion carried
ADJOURNMENT
With no objections, Mayor Miller adjourned the City Council meeting at 7:48 p.m.
to Monday, June 24, 2013 at 5:00 p.m. to a joint study session with the
Recreation & Parks Commission and to meet in closed session, if deemed
necessary.
City Clerk
City of Seal Beach
Approved:
Mayor
Attest:
City Clerk
AGENDA STAFF REPORT
DATE: June 10, 2013
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby P.E., Director of Public Works
SUBJECT: APPROVE SUBMITTAL OF MEASURE M2 ELIGIBILITY
PACKAGE AND ITS COMPONENTS
SUMMARY OF REQUEST:
It is requested that the City Council:
1. Adopt Resolution No. 6378 Concerning the Status of the Circulation
Element for the City of Seal Beach;
2. Adopt the 7 -year Measure M2 Capital Improvement Program (CIP) for
fiscal years 2013/14 through 2019/20;
3. Submit Maintenance of Effort Reporting Form and Supporting
Documentation for the City of Seal Beach to Orange County
Transportation Authority (OCTA);
4. Submit Congestion Mitigation Program (CMP) Monitoring checklists for the
City of Seal Beach to the OCTA;
5. Submit Measure M2 Eligibility Checklist to OCTA; and
6. Direct the City Engineer to file the adopted CIP and the Measure M2
eligibility documents with the OCTA in compliance with the requirements of
OCTA.
BACKGROUND AND ANALYSIS:
In November of 1990, the voters of Orange County approved Measure M, the
Revised Traffic Improvement and Growth Management Ordinance. Measure M
created a fund for transportation improvements to mitigate traffic impacts
generated by existing and proposed development. Measure M authorizes the
imposition of an additional half -cent retail transaction and use tax for a period of
twenty (20) years. In November of 2006, Measure M was renewed by the voters
of Orange County for an additional twenty (20) years and is now referred to as
Measure M2.
Funds identified as Measure M2 "turnback" funds are used on local and regional
transportation improvement and maintenance projects. Other Measure M2
funds, for transportation related projects, are made available through several
Agenda Item E
competitive programs included in the Combined Transportation Funding Program
(CTFP).
To be eligible to receive Measure M2 "turnback" and CTFP funds, the Local
Transportation Authority (LTA) must find that the City has satisfied specific
requirements which change every year (adopted by the City Council on or before
June 30th). The Board of Supervisors of Orange County has designated Orange
County Transportation Authority (OCTA) as the Local Transportation Authority.
The City of Seal Beach has fulfilled the following initial requirements:
1. Demonstrated compliance with the County's Congestion Management
Program.
2. Maintained a mitigation impact fee schedule.
3. Adopted a seven-year Capital Improvement Program that includes all
transportation projects funded partially or wholly by Measure M dollars.
4. Adopted and adequately funded a Local Pavement Management Plan
(PMP).
5. Adopted a Traffic Demand Management Ordinance.
6. Satisfied Maintenance of Effort (MOE) Requirements.
7. Agreed to expend all Measure M and M2 revenues within three (3) years
of receipt.
All of these items must be maintained to retain eligibility. Not all of the
requirements are needed every year. Some items must be renewed or
resubmitted annually and some biannually. The Eligibility package is due to
OCTA by June 30, 2013. This year's package will include:
1. Measure M2 seven-year Capital Improvement Program
2. Maintenance of Effort (MOE) Reporting Form
3. Congestion Management Program compliance Checklists
4. General Plan Compliance Documentation
5. Measure M2 Eligibility Checklist
A summary explanation of each listed item is included below:
1. MEASURE M2, SEVEN-YEAR CAPITAL IMPROVEMENT PROGRAM
The City Council adopts a comprehensive seven-year CIP each year. Staff has
prepared an updated seven-year CIP specifically for the transportation facility
improvement projects in a form consistent with the latest requirements of OCTA.
The updated seven-year CIP is attached.
2. MAINTENANCE OF EFFORT REPORTING FORM
One of the requirements that went into effect when the voters approved Measure
M, and reapproved Measure M2 was that the transportation revenue stream
supplement and not replace the general fund investment that local agencies spend
on roadway maintenance. In fact the Measure M program compiled the average
Page 2
annual maintenance investment that each city made between FY 1985/86 through
Fy1989/90 and requires that local agencies continue to invest into the infrastructure
with a minimum of that funding level. The Maintenance of Effort form indicates that
this is being done for each local jurisdiction. The average annual MOE General
Fund expenditure required for the City of Seal Beach, as determined for the
Measure M Program, is $505,000. The adopted FY2013/14 budget contains a
General Fund expenditure for public works /transportation related costs, which
exceeds the baseline MOE requirements.
3. CONGESTION MANAGEMENT PROGRAM
The Congestion Management Program (CMP) is a plan to relieve congestion and
air pollution. The CMP supports regional mobility and air quality objectives by
reducing traffic congestion, provide a mechanism for coordinating land use and
development decisions that support the regional economy. This checklist is updated
every two years as required by OCTA.
4. GENERAL PLAN COMPLIANCE DOCUMENTATION
A participating city must consider, as part of its General Plan, land use planning
strategies that accommodate transit and non - motorized transportation. The City of
Seal Beach has met these requirements within the currently adopted General Plan.
A letter will be submitted to OCTA identifying these strategies.
5. MEASURE M2 ELIGIBILITY CHECKLIST
To assist agencies in complying with Measure M2, OCTA has developed checklists
to clarify requirements. The checklist has been filled out and it will be transmitted
with all other documents as required by OCTA. It is recommended that these
checklists be received and filed for transmitting with other required Measure M2
documents.
Based on staffs analysis, this comprehensive package of required documents will
maintain the City's compliance with the requirements of Measure M2 for fiscal year
2013/2014. Upon approval, the attached documents will be submitted to OCTA.
Adoption and submission of the CIP developed by the Public Works Department
will permit the City of Seal Beach to continue to receive the City's portion of the
Measure M2 revenue funds.
ENVIRONMENTAL IMPACT:
The submittal of the Measure M2 Eligibility Package is not a project within the
California Environmental Quality Act.
Page 3
LEGAL ANALYSIS:
The City Attorney has review and approved as to form.
FINANCIAL IMPACT:
The City of Seal Beach receives funding from the Measure M2 program through
OCTA. A requirement to receive this funding is submittal of the enclosed
eligibility package. The City of Seal Beach annually receives approximately
$350,000 and this year has $370,623 budgeted in revenue. The City also applies
for a host of competitive grants and on average receives $500,000 in grant funds.
This year projects such as the Seal Beach Traffic Management Center (TMC)
Relocation ($586,000), Westminster Avenue Bicycle Improvement ($1 M), and
Filter Inserts Installation ($10,000) were all funded competitive grant funding.
With adoption of the resolution ensures that the City will continue to be eligible to
fund maintenance activities and compete for needed infrastructure funding.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 6380:
1. Adopt Resolution No. 6378 Concerning the Status of the Circulation
Element for the City of Seal Beach;
2. Adopt the 7-year Measure M2 Capital Improvement Program (CIP) for
fiscal years 2013/14 through 2019/20;
3. Submit Maintenance of Effort Reporting Form and Supporting
Documentation for the City of Seal Beach to Orange County
Transportation Authority (OCTA);
4. Submit Congestion Mitigation Program (CMP) Monitoring checklists for the
City of Seal Beach to the OCTA;
5. Submit Measure M2 Eligibility Checklist to OCTA; and
6. Direct the City Engineer to file the adopted CIP and the Measure M2
eligibility documents with the OCTA in compliance with the requirements of
OCTA.
SUB ITI-ED BY:
Sean P. Crumby, P.E.
Director of Public Works
NOTED AND APPROVED:
Prepared by: Cesar Rangel, Assistant Engineer
Page 4
Attachments:
A. Resolution No. 6378
B. Measure M2 7-year Capital Improvement Program
C. MOE and Supporting Documentation
D. Congestion Management Program Checklist
E. Measure M2 Eligibility Checklist
F. OCTA Letter and Supporting Documents
G. Land Use Element and Fee Schedule
Page 5