HomeMy WebLinkAboutCC AG PKT 2013-08-12 #FAGENDA STAFF REPORT
DATE: August 12, 2013
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby P.E., Director of Public Works
SUBJECT: NOTICE OF COMPLETION FOR ARTERIAL AND
LOCAL STREET RESURFACING PROJECT NO.
ST1202 & ST1204
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6395:
1. Accepting the Arterial & Local Street Resurfacing Project No. ST1202 &
ST1204 by R.J. Noble Company in the amount of $673,119.82;
2. Transferring $100,000 from Gas Tax fund (040) to Measure M (041); and
3. Directing the City Clerk to file a "Notice of Completion" with the Orange
County Clerk-Recorder within ten (10) days from the date of acceptance,
and to release retention in the amount of $33,655.99 in 35 days.
BACKGROUND AND ANALYSIS:
Each year the City of Seal Beach delivers Annual Local Street Resurfacing and
Annual Arterial Street Resurfacing construction projects. The streets that are
selected to be rehabilitated are identified in the Pavement Management Plan that
was most recently adopted on May 14, 2012.
The projects to be delivered in FY 2012-13 were increased in scope due to
additional funding being identified for rehabilitation projects. The State-Local
Partnership Program (SLPP) is offered by the State of California and processed
through the Orange County Transportation Authority (OCTA). It is funded
through the Proposition 1B ballot measure that was authorized by California
voters through the Highway Safety, Traffic Reduction, Air Quality, and Port
Security Bond Act of 2006. These funds are intended for construction ready,
transportation projects of regional significance, of which can include
rehabilitation, capital construction, and construction management so long as the
work provides a minimum 15 year useful life for the project.
Funds were lobbied by OCTA and made available to every city in Orange
County. These grant funds required an equal matching contribution from the
City. The funding available to Seal Beach is $318,000 if the City spent a
Agenda Item F
matching $318,000. In order to capture the funding available within this program
the City combined the FY 12/13 Annual Local Resurfacing Program ($275,000)
and the FY 12/13 Annual Arterial Resurfacing Program ($200,000).
The streets selected to be included within this project are those identified within
the City's Pavement Management Plan (PMP). The Pavement Management
Plan identifies the streets that will be rehabilitated within the funding levels of the
City's current budget. The increased budget will rehabilitate streets that were
targeted to be constructed in future years.
The roads selected for this project were:
• Ironwood Avenue from Elder Avenue to Heather Street;
• Ironwood Avenue from Wisteria Avenue to Tulip Street;
• Sandpiper Drive from Bolsa Avenue to Taper Drive;
• Southshore Drive from Bolsa Avenue to Taper Drive;
• Taper Drive from Bolsa Avenue to Catalina Avenue; and
• Electric Avenue North from Main Street to 14th Street.
On March 25, 2013, the City Council awarded a contract to R.J. Noble Company
for the Arterial and Local Street Resurfacing Project No. ST1202 and ST1204 in
the amount of $613,974.63.
The project consists of removing and replacing various locations of damaged
curb & gutter, sidewalk, curb ramps, installation of concrete pavers within the
parkway and resurfacing the asphalt roadway. During construction there were
several change orders that were encountered. Most consisted of minor additions
to the project, such as additional striping and tree root removals. The largest
change order was to add additional paving to the project. During award, the City
Manager was authorized to approve additional work up to $65,000 (10% of the
work). In order to reach the minimum required by the funding source to receive
full SLPP funding, additional paving was necessary. The City was able to add
the necessary paving to reach the funding minimum match levels while staying
within the authorized change order approval levels.
The project is now complete to the satisfaction of the City Engineer. This project
was inspected and it meets all standards and requirements within the project
specifications. It is required to formally accept the project and file a notice of
completion with the Orange County Clerk.
ENVIRONMENTAL IMPACT:
This project complied with all requirements of the California Environmental
Quality Act (CEQA).
LEGAL ANALYSIS:
This action has been reviewed and approved by the City Attorney.
Page 2
FINANCIAL IMPACT:
Funds have been approved in the 2012-2013 Fiscal Year Budget for Local
(ST1204) and Arterial (ST1202) Street Resurfacing Programs in the amount of
$475,000. A budget amendment in the amount of $318,000 (amount of SLPP
funds) was approved during the award of the project to recognize the grant
funds. With the SLPP grant, the funding for the project is as follows:
ST1202 Arterial Street Resurfacing Program $200,000
ST1204 Local Street Resurfacing Program $275,000
Budget Modification $318,000
Total $793,000
At the time of award, additional funds from fund 077 (Gas Tax) were approved in
order to fund the project to the levels that allowed the City to receive full SLPP
funding allowable. The project was originally funded through Prop 1B, Gas Tax
and Measure M funding. This project, however, requires that the matching City
funding come solely from Measure M funding. Staff requests that the City
transfer funding in the amount of $100,000 from Gas Tax funds (040) to Measure
M funds (041) for this project. There is no budget request for this action or need
for additional funding. This is only a reallocating of funding for a project from one
funding source to another.
Below is a summary and breakdown of expenses for the project:
Description Amount
Construction $ 612,710.05
Change Orders $ 60,409.77
Construction Inspection $ 6,000.00
Construction Management $ 6,000.00
Total $ 685,119.82
The total cost of amount paid to R.J. Noble Company for construction/change
orders is $673,119.82.
RECOMMENDATION:
That the City Council adopt Resolution No. 6395:
1. Accepting the Arterial & Local Street Resurfacing Project No. ST1202 &
ST1204 by R.J. Noble Company in the amount of $673,119.82;
2. Transferring $100,000 from Gas Tax fund (040) to Measure M (041); and
3. Directing the City Clerk to file a "Notice of Completion" with the Orange
County Clerk-Recorder within ten (10) days from the date of acceptance,
and to release retention in the amount of $33,655.99 in 35 days.
Page 3
SUBMITTED BY:
Sea P. Crumby, P.E.
Director of Public Works
Prepared by: David Spitz, Associate Engineer
Attachments:
A. Resolution No. 6395
B. Notice of Completion
Page 4
NOTED AND APPROVED:
•
;' . Ingram, City ager
RESOLUTION NUMBER 6395
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
DECLARING WORK TO BE COMPLETED PER CONTRACT
DOCUMENTS FOR ARTERIAL & LOCAL STREET
RESURFACING PROJECT NO. ST1202 & ST1204
WHEREAS, on March 25, 2013 the City of Seal Beach entered into a contrac
with R.J. Noble Company in the amount of $613,974.63; and
WHEREAS, the City Engineer has determined that the work has been
substantially completed in accordance with the contract documents.
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY
RESOLVE:
Section 1. That the work required to be performed by R.J. Noble Company
has been completed and accepted.
Section 2. That the total cost of amount to be paid to R.J. Noble Company is
$673,119.82 for the work performed.
Section 3. Transferring $100.000 from Gas Tax fund (040) to Measure M
(041).
Section 4. That a "Notice of Completion" be filed on behalf of the City in the
Office of the Orange County Recor er within 10 days of the date of
this resolution.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 12th day of August , 2013 by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNJA )
COUNTY OFORANGE }S3
CITY OF SEAL BEACH }
1, Linda Devine, City Clerk of the City of Seal Beach, do hereb certify that the
foregoing resolution is the original copy of Resolution Number 6395 on file in
the office of the City C|erk, passed, mpproved, and adopted by the Seal Beach
City Council at a regular meeting held on the 12th day of August .2O13.
City Clerk
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
*** No Recording Fee Pursuant to Government Code Section 6103, 27383 *'
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate offlcer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 — 8th Street Seal Beach CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
August S. 2013. The work was Arterial & Local Street Resurfacing Project. No, ST1202 &
ST12O4.
6. The name of the nontnacbzr(o), if any, for such improvement was: R.J. Noble Company. The
date of the Contract Award was March 25, 2013.
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of C)range. State of California, and is described as follows: College Park East, The
Hill & {}|d Town, City of Seal Beach.
Date:
Dire oro Public o k y of each
Signature of owner or corpora cer of owner
named in paragraph 2 or agent.
VERIFiCATION
[ the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
declare under I declare under pe alty o perjury tefoneooingksbueandnornant.
Executed on `&' / , 2013, at Seal Beach, California.
(Date ,�
Director of Public Works, City o Se ach