HomeMy WebLinkAboutCC AG PKT 2013-08-26 #DAGENDA STAFF REPORT
DATE: August 26, 2013
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby P.E., Director of Public Works
SUBJECT: 2013 ANNUAL SLURRY SEAL PROJECT NO. ST1201
NOTICE OF COMPLETION
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6399:
1. Accepting the 2013 Annual Slurry Seal Project No. ST1201 by Doug
Martin Contracting Co., Inc. in the amount of $88,726.52; and
2. Direct the City Clerk to file a "Notice of Completion" with the Orange
County Clerk-Recorder within 10 days from the date of acceptance and to
release retention in the amount of $4,436.33 in 35 days.
BACKGROUND AND ANALYSIS:
On April 22, 2013, the City Council awarded a contract to Doug Martin
Contracting Co., Inc. for the 2013 Annual Slurry Seal Project No. ST1201 in the
amount of $86,735.00.
The 2013 Annual Slurry Seal Project No. ST1201 consisted of applying a slurry
seal to selected streets throughout the City as identified in the 2012 Pavement
Management Program Report. Slurry seal is typically applied every 5-7 years and
extends the effective life of asphalt concrete pavements. The streets slurry
sealed were:
• Aster St. from Birchwood St. to Almond Ave. • Pansy St. from Guava Ave. to Fir Ave.
• Clover Cir. from Almond Ave. to End. • Rose St. from Lampson Ave. to Fir Ave.
• Fir Cir. from Fir Ave. to End. • Elder Ave. from Heather Ave. to Oleander St.
• Heather St. from Hazelnut Ave. to Elder Ave.
The project is now complete to the satisfaction of the City Engineer. The project
was inspected and it meets all standards and requirements within the project
specifications. It is required to formally accept the project and file a notice of
completion with the Orange County Clerk-Recorder.
Agenda Item D
ENVIRONMENTAL IMPACT:
This project has complied with the California Environmental Quality Act.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
This project was budgeted in the approved FY 2012/13 Budget for $100,000.
Design plans were prepared in-house. Below is a summary and breakdown of
expenses for the project:
Estimated Expenses Amount
Construction $ 86,735.00
Change Orders $ 1,991.52
Inspection $ 2,860.00
Total $ 91,586.52
The final cost of the project paid to Doug Martin Contracting Co., Inc. for
construction/change orders total $88,726.52.
RECOMMENDATION:
That the City Council adopt Resolution No. 6399:
1. Accepting the 2013 Annual Slurry Seal Project No. ST1201 by Doug
Martin Contracting Co., Inc. in the amount of $88,726.52; and
2. Direct the City Clerk to file a "Notice of Completion" with the Orange
County Clerk-Recorder within 10 days from the date of acceptance and to
release retention in the amount of $4,436.33 in 35 days.
SUBMITTED BY:
Sean P. Crumby, P.E.
Director of Public Works
NOTED AND APPROVED:
.
Prepared by: Cesar Rangel, Assistant Engineer
Attachments:
A. Resolution No. 6399
B. Notice of Completion
Page 2
Ingram, City nager
RESOLUTION NUMBER 6399
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
DECLARING WORK TO BE COMPLETED PER CONTRACT
DOCUMENTS FOR 2013 ANNUAL SLURRY SEAL PROJECT
NO. ST1201
WHEREAS, ari ApriI 22, 2013 the City of Seal Beach entered into a contract with
Doug Martin Coritracting Co., Inc. in the amount of $86,735.00; and
WHEREAS, the City Engineer has determined that the work has been
substantially completed in accordance with the contract documents.
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY
RESOLVE:
Section 1. That the work required to be performed by Doug Martin Contracting
Co., Inc. has been completed and accepted.
Section 2. That the total cost of the project paid to Doug Martin Contracting
Co., Inc. is $88,726.52 for the work performed.
Section 3. That a "Notice of Completion be filed on behalf of the City with the
Office of the Orange County Clerk-Recorder within 10 days of the
date of this resolution.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council ate
regular meeting held on the 26th day of August .2U13by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
1, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 0399 on file in
the office of the City Clerk, passed, approvod, and adopted by the Seal Beach
City Council at a regular meeting held on the 26th day of August .2013.
City Clerk
RECORDING REQLJESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
*** No Recording Fee Pursuant to Government Code Section 6103, 27383 ****
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 — 8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
June 1Q.2O13. The work was 2O13 Annual Slurry Seal Project. No. ST12O1.
G. The name of the contnactor(s), if any, for such improvement was: Doug Martin Contracting
Co.. Inc. The date of the Contract Award was April 22, 2013.
7. The property on which said work of improvement was completed in the City of Seal Beach.
County of {}nange. State of California, and is described as follows: College Park Eaot, City of
Seal Beach.
�
�
Date: �Y-,.
Director of Public Works, City of S Beach
Signature of owner or corporate er of owner
named in paragraph 2 or agent.
VERIFICATION
[ the undernigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on
�
�� .2013. at Seal Beach, California.
Signature)