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HomeMy WebLinkAboutCC AG PKT 2013-09-23 #ETO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Joseph Stilinovich, Chief of Police SUBJECT: SOBRIETY CHECKPOINT GRANT PROGRAM - GRANT NO. SC14399 6*,RMTW_1 A0 140 That the City Council adopt Resolution No. 6407 approving the Grant Contract between -the City and the Regents of the University of California to allow the City to receive a Sobriety Checkpoint Grant ("the Grant") in the amount of $61,534 from the California Office of Traffic Safety; and authorizing the City Manager to execute the Grant Contract. The City of Seal Beach is often described as a quaint seaside village. Although the City enjoys a lower crime rate, the problem of Driving Under the Influence (DUI) of drugs and/or alcohol continues to be a problem affecting all areas of the city. The Seal Beach Police Department evaluated arrests involving drivers operating vehicles under the influence of alcohol and/or drugs. • 2007 - 89 Drivers arrested for DUI • 2008 - 111 Drivers arrested for DUI • 2009 - 112 Drivers arrested for DUI • 2010 - 152 Drivers arrested for DUI • 2011 - 203 Drivers arrested for DUI • 2012 - 150 Drivers arrested for DUI The Office of Traffic Safety (OTS), through the National Highway Traffic Safety Administration (NHTSA), funds grants for sobriety checkpoints 'throughout California. The Regents of the University of California, Berkeley School of Public Health, Berkeley administers and coordinates the grants for OTS. OTS will make the funding decisions. Agenda Item— E The Seal Beach Police Department applied for and has been approved to receive a grant totaling $61,534 to conduct a total of 8 sobriety checkpoints in the City of Seal Beach by September 1, 2014 and purchase necessary checkpoint equipment. The City of Seal Beach will be the project director of the grant. The terms and conditions of the Grant are set forth in the Grant Contract, which must be executed to receive the Grant funds. There is no Environmental Impact related to this item. The City Attorney has reviewed the Grant Contract and approved it as to form. The City will receive reimbursement of $61,534.00 for 8 DUI Checkpoints and required checkpoint equipment. That the City Council adopt Resolution No. 6407 approving the Grant Contract between the City and the Regents of the University of California to allow the City to receive a Sobriety Checkpoint Grant in the amount of $61,534 from the California Office of Traffic Safety; and authorizing the City Manager to execute the Grant Contract. NO �A A0 L W-Ex �'. a. emel 1 01 Prepared by: Stephen Bowles, Sergeant Attachments: rA III . Rng!ram, Cit-Y 1�41 �` A. Resolution No. 6407 B. 2013/2014 OTS Sobriety Checkpoint Grant Program Grant Contract RESOLUTION NUMBER A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE GRANT CONTRACT FOR THE SOBRIETY CHECKPOINT GRANT PROGRAM FOR 2013/2 014 THE SEAL BEACH CITY COUNCIL HEREBY RESOLVES ASFOLLOWS: Section 1. The City Council hereby approves the Grant Contract between the City and the Regents of the University of California to allow the City to receive Sobriety Checkpoint Grant Nn. SC14390 in the amount of $61.534 from the California Office nfTraffic Safety. Section 2. The City Manager io hereby authorized 0u execute the Grant Contract on behalf nf the City of Seal Beach. PASSED. APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held onthe 2JId_ day nf Ser)teIber_.2O13by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members City Clerk STATE OF CALIFORNIA } COUNTY OFORANGE } SG CITY OF SEAL BEACH ) |. Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution in the original copy of Resolution Number 6407 on file in the office of the City Clerk, passed, approved, and adopted by the City Council ote regular meeting held on the __23Id__ day nf September 2013. City Clerk Y' 0, The Regents of the University of California School of Public Health, Berkeley, GRANT NUMBER 0 with Primary Funding from the California Office of Traffic Safety SC14399 GRANT 1. Title of Program SOBRIETY CHECKPOINT GRANT PROGRAM FOR 2013-2014 2. Name of Applicant Agency 4. Period of Grant SEAL BEACH, CITY OF Month - Day - Year From: 10101113 3. University of California Berkeley, Safe Transportation Research and Education Center DAVID RAGLAND, PRINCIPAL INVESTIGATOR, UC BERKELEY SAFE TRANSPORTATION RESEARCH AND EDUCATION CENTER I To: 09/30114 S. Description of Program The goal of the Sobriety Checkpoint Grant Program for 2013-2014 is to reduce the number of victims killed and injured in alcohol-involved crashes in participating cities. The period of this grant contract ("contract"), October 01, 2013 to September 30, 2014, encompasses two national mobilization periods: the Winter Holiday Mobilization period, December 13, 2013 - January 01, 2014, and the Labor Day Mobilization period, August 15, 2014 - September 01, 2014, The Seal Beach Police Department will conduct sobriety checkpoints in Seal Beach in accordance with this contract. The contract includes the attached Schedule A - Descriptions, Schedule B - Detailed Budget Estimate, Schedule B-1 - Budget Narrative, and Schedule C - Terms and Conditions. 6. Federal Funds Allocated Under This Grant Shall Not Exceed: $61,534.00 7. Approval Signatures (By signing this page, Agency agrees to the terms and conditions which follow and are attached) A. The Regents of the University of California Authorized B. Authorizing Official For Applicant Agency Signature Name: David Ragland Phone: (510) 642-065,1 Name: Jill Ingram Phone: (562) 431-1518 Title: Director, SafeTREC Fax: (510) 643-992,' Title: City Manager Fax: (562) 493-0634 Address: LIC Berkeley Address: 211 8th Street Safe Transportation Research and Education Center Seal Beach, CA 90740 2614 Dwight Way #7374 Berkeley, CA 94720-7374 Email: davidr@berkeley.edu Email: Jingram@sealbeachca.gov (Signature) (Date) (Signature) (Date) C. Agency Office Authorized to Receive Payments D. Optional: Individuals Authorized to Sign Claims (in addition to the Authorizing Official For Applicant Agency) Agency: Seal Beach, City of Phone: 562-799-4100 Name: Timothy Olson Title: Police Captain Ext. 1146• Office: Finance Department (Signature) (Date) Address: 911 Seal Beach Blvd Seal Beach, CA 90740 Name: Robert Mullins Title: Police Lieutenant Tax ID #: 95-6000794 Contact Person: Camren Wight Email: CVVight@sealbeachca.gov (Signature) (Date) Page 1 Seal Beach, City of ScheduUeA - Description Sobriety Checkpoint Grant Program for 2013~2014 GOALS 1. To reduce the number of victims killed in alcohol-involved crashes, 2. Tm reduce the number ofvictims injured in alcohol-involved cnaohes. 3. To reduce nighttime hours bnO25S hours) fatal crashes. 4. To reduce nighttime (21QU hours boO259 hours) injury crashes. 5. Tn reduce hit and run fatal crashes. 6. Tm reduce hit and run injury crashes. AGENCY OBJECTIVES Grant No. SC14399 1. To conduct a total of 8 sobriety checkpoints by September 30, 2014 (should be a minimum of one checkpoint per NDTEIf the department should: 1) inform the public (via the press release) that driver licenses will be checked and 2) conduct DUI/DL checkpoint operations with signs reading, "DUI/Driver License Checkpoint Ahead". To better identify and apprehend drug-impaired highly recommended that all personnel assigned to staff the greeting lane of the checkpoint be Drug Recognition Driving Enforcement trained sworn officers. At the very inimum, all officers contacting drivers in the greeting lane should be National Highway Traffic Safety Administration (NHTSA) Standardized Field Sobriety Test (SFST) trained and certified. To maximize effectiveness, checkpoint operations may be conducted mt more than one location on any evening. Each checkpoint should be highly publicized and visible. The Office of Traffic Safety (OTS) does not fund wr support independent DL checkpoints. Only oman exception basis and with OTS pre-approval will OTS fund checkpoint openatimmethmt begin prior to 1800 hours. When practicable it is recommended that checkpoint operations run until 0300 hours. 2. If should attend "DUI Checkpoints Management" eight-hour, POST-certified training by December 31, 2013. Officers are encouraged to attend this training oswell. 3. To collect and report checkpoint statistics on-line for checkpoints conducted during the Winter and Labor Day mobilization periods and submit the data by the deadlines established by the Safe Transportation Research and Education Center (SahaTREC). 4. To collect and report checkpoint statistics on-line for checkpoints conducted outside the mobilization periods and to submit the data by the end ofthe app|icab|equader(a). page 2 Seal Beach, City of Schedule A- Description (conkOWed) Sobriety Checkpoint Grant Program for 2013-2014 MEDIA OBJEc"riVES Grant No. SC14399 1. After the statewide kick-off press event, issue a press release announcing the kick-off of this grant, using the 0TS kick-off press release template provided by8ufeTREC. 2. During the mobilization periods (December 13 - January 1 and August 15 - September 1), if an AVOID media campaign is active in the county, grantee should notify the AVOID Coordinator of checkpoint locations, dates and times at least fourteen (14) days in advance of all planned checkpoints. The AVOID Coordinator should issue press releases including checkpoints conducted during the mobilization periods to all major media, outlets in the region. 3. For each checkpoint operation, grantee should distribute m separate press release using the OTS template provided by SafeTREC unless multiple checkpoints are to be conducted within a seven (7) day period, in which case one press release covering the seven (7) day period that covers all operations will suffice. When using the OTS press release template provided by SafeTREC, grantee should forward press releases, media advisories, alerts and other press materials to SafeTREC concurrently with distribution to the media. If any other press release format or copy is used, grantee should submit the press release to the OTS Public Information Officer at pio(a-_)ots.ca.qov for his review. Optimum lead-time would be 10 — 20 days prior to the operation. The approved press release should also be sent to SafeTREC. For post-operational media communications that report the results of checkpoints, grantee does not need to have the release approved by OTS. 4. Grantee should use OTS'sbaoino "Report Drunk Drivers. Call 911^on all news releases and checkpoint publication 5. To use the following standard language in all press, media, and printed materials: "Funding for this program vaa provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety 6. Grantee should issue to the media a post-operational news release reporting the results of the checkpoint (do not submit to OTS media communications reporting the results of checkpoints). Any drug-impaired driving arrests (23152(a)) and other drug arrests (possession, transportation, for sale) made as the result of the checkpoint operation should be incorporated into the post-operational media release. Phase 1: Program Preparation (October 1.2U13— December 12.2D13) 1. Review the contract to ensure compliance with contract provisions. 2. Notify SafeTRECnf any changes in contact information. The contract, purchase order number, and Fact Blasts are *mai|edtu the contact person listed inthe agency app|ination. 3. Attend OTS-sponsored "DUI Checkpoints — Planning and Management" eight-hour, POST-certified training by December 31.2U13. 4. Plan checkpoint utaffing,e.g..auperviaors.officere.derica|staff.oroommunityaen/ioeofhocmsasneededtomtaff each sobriety checkpoint onen overtime basis. 5. Send a written request to SafeTREC to seek approval of any changes to grant funded work or deliverables. 6. Order grant approved checkpoint supplies, if applicable. page 3 Seal Beach, City of Grant No. SC14399 Schedule A~ Description (contimued) Sobriety Checkpoint Grant Program for 2Q13-2014 Phase II: Mobilization (December 13.2O13— January 1.2O14 and August 15.2O14— September 1.2O14) 7. After the o i r.grantee sh uea press release announcing the k�k-offnf this grant using the C3TSkick-o� press release template provided bySafeTREC. 8. If an AVOID media is | d notify the of checkpoint dates and times at least fourteen in Avance of all planned .The AVOID Coordinator should issue press releases including checkpoints conducted during the mobilization periods bzall major media outlets in the region. --------- 9. For each checkpoint i should distribute a separate press release using the OTS template provided by SafeTREC unless multiple checkpoints are to be conducted within a seven (7 day period in which case one press release covering the seven (71day period that covers all operations will suffice. Men usin the OTS press release template provided b�SafeTREC, grantee should forward press releases, media advisories, alerts and other press materials to SafeTR C concurrenfly with distribution to the media. If a,nv other press rele se form�t or copy is used, grantee should submit the ress release to the OTS Public InformaTi—oh Officer at v or his review, timurn Fead-time would be 10 — Ydays prior to the operation. The approved press re 'dise should also be sent to SafeTrRIEC. For post-operational media communications that report the results of checkpoints, grantee does not need to have the release approved by OT& 10. Use OTS'shaQ|ine."Report Drunk Drivers. Call 911" on all news releases and checkpoint publication materials. 11. Conduct roll call training. Roll call training costs are not reimbursable. 12 T b addition | h | highly recommended that a7lpersonnel | | RecP�ndionExpeda U]Rand/or A e�eImpaired Dhv�g �nhormament(ARU]E)�a�edawonnoMioere.ftheveryminim um. all officers contacting drivers in the greeting lane should be NHTSA SFST trained and certified. 13. Begin the checkpoint no earlier than 1800 hours and if possible and practicable, operate the checkpoint until 0300 hours. 14. Conduct the last checkpoint no later than September 3O.2O14. PMmsmKAU: Post Operational Data Reporting (at the end of each mobilization period and each applicable calendar quarter) 15. Submit post—operational data on-line for checkpoints conducted during the Winter Holiday and Labor Day mobilizations. Submit data by the 8afaTRECdeadlines, 16. Submit post-operational data on-line for h k oinim conducted outside the mobilization periods. Submit the data by the end of the b|e quarter. |f multiple checkpoints are conducted (tcdo|)the 17. Issue release reporting the | of the checkpoint. Any drug'ga ired driving arrests (23152(a)) and other dru bommea ion transportation, �rma|e)nadeamthenanu|ce checkpoint opeodionshould be incorporated intoe post-operational media release. Phase IV: Claim Submission (at the end of the applicable calendar quarter) 18. Compile actual overtime and checkpoint supply costs incurred for operating the grant-funded checkpoints, 19. Download the claim form from the SafeTREC web site at hftp://www.safetrecberkeley.edu/checkpointgrants/2O13-2014checkpoint.htm| 20 kxm�n the applicable quadorin accordance whhSchedule B —Detailed Budget Estimate and Schedule B-1— Budget Narn��e. 21. Mail he claim forms for the quarter, the required supporting documentation (specified in Schedule B-1)to Ga#yTREC following the end of the applicable calendar quarter. page 4 Seal Beach, City of Schedule B - Detailed Budget Estimate Sobriety Checkpoint Grant Program for 2013-2014 Grant No. SC14399 The Seal Beach, City of will conduct a total of 8 sobriety checkpoints in Seal Beach as described in Table B below. in; MM The cost per checkpoint includes overtime benefits. Only actual benefits accrued from overtime hours will be covered (e.g., retirement, medical/dental/vision insurance, uniform allowances will not be covered). Allowable benefits include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and unemployment insurance, Maximum Reimbursable Amount for Checkpoint Supplies $5,534.00 Only OTS-approved supplies will be reimbursed. The prices of supplies will be reimbursed in accordance with policies established by the OTS. Grant Total Amount $61,534.00 (Maximum Reimbursable Amount for Checkpoints + Maximum Reimbursable Amount for Checkpoint Supplies) page 5 Number of Cost Per Checkpoint Total Cost Checkpoints Winter Holiday Mobilization, December 13, 2013 — January 01, 2014 (should be a minimum of one 2 $7,000.00 $14,000.00 checkpoint) Labor Day Holiday Mobilization, August 15, 2014 — September 01, 2014 (should 2 $7,000.00 $14,000 00 be a minimum of one checkpoint) Number of checkpoints outside the mobilization periods 4 $7,000.00 $28,000.00 Total Number of 8 Maximum Reimbursable $56,000.00 Checkpoints Amount for Checkpoints The cost per checkpoint includes overtime benefits. Only actual benefits accrued from overtime hours will be covered (e.g., retirement, medical/dental/vision insurance, uniform allowances will not be covered). Allowable benefits include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and unemployment insurance, Maximum Reimbursable Amount for Checkpoint Supplies $5,534.00 Only OTS-approved supplies will be reimbursed. The prices of supplies will be reimbursed in accordance with policies established by the OTS. Grant Total Amount $61,534.00 (Maximum Reimbursable Amount for Checkpoints + Maximum Reimbursable Amount for Checkpoint Supplies) page 5 Seal Beach, City of Schedule B-1~ Budget Narrative Sobriety Checkpoint Grant Program for 2013-2014 Grant No. SC14399 Seal Beach, City mf will be reimbursed for overtime personnel costs and checkpoint supplies toconduct the checkpoints. Overtime i b conducting the appropriate operation(s) up to the amount of the approved cost per checkpoint and the grant total stated in Schedule B- Detailed Budget Estimate. Only actual benefits accrued from overtime hours will be covered (e.g., retirement, medical/dental/vision insurance, uniform allowances will not be covered). Allowable benefits include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and unemployment Budgeted grant activities will bm conducted by personnel on an overtime basis; supplanting is not allowable. The grant covers only the costs of police department personnel, Grants do not cover contractual services. Grant-funded operations may be conducted by personnel such as an officer, sergeant, corporal, deputy, community service officer, dispatcher, clerical/ad min istrative, etc, depending on the titles used by the agency. Personnel will be deployed as needed to accomplish the grant goals and objectives. Administrative/clerical personnel are allowable only if they worked on the checkpoint operation, e.g., to process the larger than normal volume of citations, towing records, and arrest/incident reports. These reports must be a result of the operation and required to be processed quickly for distribution to the courts and the District Attorney's Office, or to meet statutory time limits. Clerical overtime incurred before the checkpoint or more than one business day after the last day of the checkpoint is not allowable. Costs for preparing claims are not roved checkpoint supplies (cones, signage, vests, PAS devices/supplies and lighting equipment) are reimbursable provided that: 1) the total cost of supplies, including tax and shipping, does not exceed the awarded amount specified ' in Schedule B; -' the _unit prices - checkpoint - not exceed - _____h_-_-_-_ Download the Checkpoint Supply Policy from the SafeTRECwebsbaho ensure compliance of checkpoint supply purchases. Other direct costs are not reimbursable, except for OTS-approved checkpoint supplies. Indirect costs are not reimbursable. Reimbursements are contingent upon the following (exceptions must be approved by SafeTREC): i The applicable post-operational data have been submitted using SafeTREC's on-line reporting ii The claim form iscorrectly filled out, using the SafeTREC Excel-based form. iii. The claim amounts do not exceed the limits set forth in Schedule B-De&m8ed Budget . iv. The information in the overtime slips and the ledger report are consistent and fully support the claim. V. A ledger e d( ) supporting the | i amount ieattached to the | i Only source d t accepted to support the claim amount. Explanatory documentation such as spreadsheets may be submitted to provide additional information but cannot be accepted in lieu of a ledger report(s). m. invoice(s) for the amount of checkpoint supplies is attached to the claim. The invoice must contain a sufficient description of the purchased item(s), quantity, and unit cost. vii The claim is signed the r Individuals Authorized to Sign Claims (Box D) as designated in the grant cover page. viii Changes in the Authorizing Official For the Applicant Agency or the designation of any other additional individum|(s)\o sign claims are documented |n accordance with SafeTREC documentation requirements. ix� The final claim is submitted no later than October 31.2O14. Seal Beach, City of Schedule C - Terms and Conditions Sobriety Checkpoint Grant Program for 2013 -2014 A. INDEMNIFICATION Grant No. SC14399 Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents, and employees, the Regents of the University of California, its officers, agents, and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by Applicant Agency in the performance of this contract. B. GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws of the State of California. C. NON -ASSIGNABILITY The obligations of the applicant agency under this Contract are not assignable to any third party. D. USE OF UNIVERSITY NAME /TRADEMARKS Applicant Agency shall not use the name of the University of California, or any abbreviation thereof, or any name of which "University of California" is a part, or any trademarks of the University, in any commercial context, such as may appear on products, in media (including web sites) and print advertisements in cases when such use may imply an endorsement or sponsorship of the Applicant Agency, its products, or services. All uses of the University's name and trademarks, therefore, must first receive prior written consent of The Regents of the University of California through the Office of Marketing & Business Outreach. This policy is in compliance with the State of California Education Code Section 92000. E. TERMINATION Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency without cause at any time upon giving prior written notice. In the event that this contract is suspended, terminated, or abandoned, the Regents of the University of California shall pay the Applicant Agency for services provided hereunder prior to the effective date of said suspension, termination, or abandonment. Said payment shall be computed in accordance with Schedules B and B -1, provided that the maximum amount payable to the Applicant Agency for its services shall not exceed the Grant Total Amount on Schedule B for services provided hereunder prior to the effective date of suspension, termination, or abandonment. F. STATE OF CALIFORNIA TERMS, CONDITIONS, AND CERTIFICATIONS Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant Program Manual, Chapter 8. page 7