HomeMy WebLinkAboutCC AG PKT 2013-09-23 #ETO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Joseph Stilinovich, Chief of Police
SUBJECT: SOBRIETY CHECKPOINT GRANT PROGRAM -
GRANT NO. SC14399
6*,RMTW_1 A0 140
That the City Council adopt Resolution No. 6407 approving the Grant Contract
between -the City and the Regents of the University of California to allow the City
to receive a Sobriety Checkpoint Grant ("the Grant") in the amount of $61,534
from the California Office of Traffic Safety; and authorizing the City Manager to
execute the Grant Contract.
The City of Seal Beach is often described as a quaint seaside village. Although
the City enjoys a lower crime rate, the problem of Driving Under the Influence
(DUI) of drugs and/or alcohol continues to be a problem affecting all areas of the
city.
The Seal Beach Police Department evaluated arrests involving drivers operating
vehicles under the influence of alcohol and/or drugs.
• 2007 - 89 Drivers arrested for DUI
• 2008 - 111 Drivers arrested for DUI
• 2009 - 112 Drivers arrested for DUI
• 2010 - 152 Drivers arrested for DUI
• 2011 - 203 Drivers arrested for DUI
• 2012 - 150 Drivers arrested for DUI
The Office of Traffic Safety (OTS), through the National Highway Traffic Safety
Administration (NHTSA), funds grants for sobriety checkpoints 'throughout
California. The Regents of the University of California, Berkeley School of Public
Health, Berkeley administers and coordinates the grants for OTS. OTS will make
the funding decisions.
Agenda Item— E
The Seal Beach Police Department applied for and has been approved to receive
a grant totaling $61,534 to conduct a total of 8 sobriety checkpoints in the City of
Seal Beach by September 1, 2014 and purchase necessary checkpoint
equipment. The City of Seal Beach will be the project director of the grant. The
terms and conditions of the Grant are set forth in the Grant Contract, which must
be executed to receive the Grant funds.
There is no Environmental Impact related to this item.
The City Attorney has reviewed the Grant Contract and approved it as to form.
The City will receive reimbursement of $61,534.00 for 8 DUI Checkpoints and
required checkpoint equipment.
That the City Council adopt Resolution No. 6407 approving the Grant Contract
between the City and the Regents of the University of California to allow the City
to receive a Sobriety Checkpoint Grant in the amount of $61,534 from the
California Office of Traffic Safety; and authorizing the City Manager to execute
the Grant Contract.
NO
�A
A0
L W-Ex �'. a. emel 1 01
Prepared by: Stephen Bowles, Sergeant
Attachments:
rA
III . Rng!ram, Cit-Y 1�41 �`
A. Resolution No. 6407
B. 2013/2014 OTS Sobriety Checkpoint Grant Program Grant Contract
RESOLUTION NUMBER
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING THE GRANT CONTRACT FOR THE SOBRIETY
CHECKPOINT GRANT PROGRAM FOR 2013/2 014
THE SEAL BEACH CITY COUNCIL HEREBY RESOLVES ASFOLLOWS:
Section 1. The City Council hereby approves the Grant Contract between the
City and the Regents of the University of California to allow the City to receive
Sobriety Checkpoint Grant Nn. SC14390 in the amount of $61.534 from the
California Office nfTraffic Safety.
Section 2. The City Manager io hereby authorized 0u execute the Grant Contract
on behalf nf the City of Seal Beach.
PASSED. APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held onthe 2JId_ day nf Ser)teIber_.2O13by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
City Clerk
STATE OF CALIFORNIA }
COUNTY OFORANGE } SG
CITY OF SEAL BEACH )
|. Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution in the original copy of Resolution Number 6407 on file
in the office of the City Clerk, passed, approved, and adopted by the City Council
ote regular meeting held on the __23Id__ day nf September 2013.
City Clerk
Y' 0,
The Regents of the University of California
School of Public Health, Berkeley, GRANT NUMBER
0 with Primary Funding from the
California Office of Traffic Safety SC14399
GRANT
1. Title of Program
SOBRIETY CHECKPOINT GRANT PROGRAM FOR 2013-2014
2. Name of Applicant Agency
4. Period of Grant
SEAL BEACH, CITY OF
Month - Day - Year
From: 10101113
3. University of California Berkeley, Safe Transportation Research and Education Center
DAVID RAGLAND, PRINCIPAL INVESTIGATOR, UC BERKELEY SAFE TRANSPORTATION
RESEARCH AND EDUCATION CENTER
I To: 09/30114
S. Description of Program
The goal of the Sobriety Checkpoint Grant Program for 2013-2014 is to reduce the number of victims killed and injured in alcohol-involved
crashes in participating cities. The period of this grant contract ("contract"), October 01, 2013 to September 30, 2014, encompasses two
national mobilization periods: the Winter Holiday Mobilization period, December 13, 2013 - January 01, 2014, and the Labor Day
Mobilization period, August 15, 2014 - September 01, 2014, The Seal Beach Police Department will conduct sobriety checkpoints in
Seal Beach in accordance with this contract. The contract includes the attached Schedule A - Descriptions, Schedule B - Detailed Budget
Estimate, Schedule B-1 - Budget Narrative, and Schedule C - Terms and Conditions.
6. Federal Funds Allocated Under This Grant Shall Not Exceed: $61,534.00
7. Approval Signatures (By signing this page, Agency agrees to the terms and conditions which follow and are attached)
A. The Regents of the University of California Authorized
B. Authorizing Official For Applicant Agency
Signature
Name: David Ragland Phone: (510) 642-065,1
Name: Jill Ingram Phone: (562) 431-1518
Title: Director, SafeTREC Fax: (510) 643-992,'
Title: City Manager Fax: (562) 493-0634
Address: LIC Berkeley
Address: 211 8th Street
Safe Transportation Research and Education Center
Seal Beach, CA 90740
2614 Dwight Way #7374
Berkeley, CA 94720-7374
Email: davidr@berkeley.edu
Email: Jingram@sealbeachca.gov
(Signature) (Date)
(Signature) (Date)
C. Agency Office Authorized to Receive Payments
D. Optional: Individuals Authorized to Sign Claims (in
addition to the Authorizing Official For Applicant Agency)
Agency: Seal Beach, City of Phone: 562-799-4100
Name: Timothy Olson Title: Police Captain
Ext. 1146•
Office: Finance Department
(Signature) (Date)
Address: 911 Seal Beach Blvd
Seal Beach, CA 90740
Name: Robert Mullins Title: Police Lieutenant
Tax ID #: 95-6000794
Contact Person: Camren Wight
Email: CVVight@sealbeachca.gov
(Signature) (Date)
Page 1
Seal Beach, City of
ScheduUeA - Description
Sobriety Checkpoint Grant Program for 2013~2014
GOALS
1. To reduce the number of victims killed in alcohol-involved crashes,
2. Tm reduce the number ofvictims injured in alcohol-involved cnaohes.
3. To reduce nighttime hours bnO25S hours) fatal crashes.
4. To reduce nighttime (21QU hours boO259 hours) injury crashes.
5. Tn reduce hit and run fatal crashes.
6. Tm reduce hit and run injury crashes.
AGENCY OBJECTIVES
Grant No. SC14399
1. To conduct a total of 8 sobriety checkpoints by September 30, 2014 (should be a minimum of one checkpoint per
NDTEIf the
department should: 1) inform the public (via the press release) that driver licenses will be checked and
2) conduct DUI/DL checkpoint operations with signs reading, "DUI/Driver License Checkpoint Ahead".
To better identify and apprehend drug-impaired
highly recommended that all personnel assigned to staff the greeting lane of the checkpoint be Drug
Recognition Driving Enforcement trained
sworn officers. At the very inimum, all officers contacting drivers in the greeting lane should be
National Highway Traffic Safety Administration (NHTSA) Standardized Field Sobriety Test (SFST)
trained and certified.
To maximize effectiveness, checkpoint operations may be conducted mt more than one location on any
evening. Each checkpoint should be highly publicized and visible. The Office of Traffic Safety (OTS) does
not fund wr support independent DL checkpoints.
Only oman exception basis and with OTS pre-approval will OTS fund checkpoint openatimmethmt begin
prior to 1800 hours. When practicable it is recommended that checkpoint operations run until 0300 hours.
2. If should attend "DUI Checkpoints
Management" eight-hour, POST-certified training by December 31, 2013. Officers are encouraged to
attend this training oswell.
3. To collect and report checkpoint statistics on-line for checkpoints conducted during the Winter and
Labor Day mobilization periods and submit the data by the deadlines established by the Safe Transportation
Research and Education Center (SahaTREC).
4. To collect and report checkpoint statistics on-line for checkpoints conducted outside the mobilization
periods and to submit the data by the end ofthe app|icab|equader(a).
page 2
Seal Beach, City of
Schedule A- Description (conkOWed)
Sobriety Checkpoint Grant Program for 2013-2014
MEDIA OBJEc"riVES
Grant No. SC14399
1. After the statewide kick-off press event, issue a press release announcing the kick-off of this grant, using the
0TS kick-off press release template provided by8ufeTREC.
2. During the mobilization periods (December 13 - January 1 and August 15 - September 1), if an AVOID media
campaign is active in the county, grantee should notify the AVOID Coordinator of checkpoint locations, dates and times at
least fourteen (14) days in advance of all planned checkpoints. The AVOID Coordinator should issue press releases
including checkpoints conducted during the mobilization periods to all major media, outlets in the region.
3. For each checkpoint operation, grantee should distribute m separate press release using the OTS template provided
by SafeTREC unless multiple checkpoints are to be conducted within a seven (7) day period, in which case one press
release covering the seven (7) day period that covers all operations will suffice. When using the OTS press release
template provided by SafeTREC, grantee should forward press releases, media advisories, alerts and other press
materials to SafeTREC concurrently with distribution to the media. If any other press release format or copy is used,
grantee should submit the press release to the OTS Public Information Officer at pio(a-_)ots.ca.qov for his review. Optimum
lead-time would be 10 — 20 days prior to the operation. The approved press release should also be sent to SafeTREC.
For post-operational media communications that report the results of checkpoints, grantee does not need to have the
release approved by OTS.
4. Grantee should use OTS'sbaoino "Report Drunk Drivers. Call 911^on all news releases and checkpoint publication
5. To use the following standard language in all press, media, and printed materials: "Funding for this program vaa
provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety
6. Grantee should issue to the media a post-operational news release reporting the results of the checkpoint
(do not submit to OTS media communications reporting the results of checkpoints). Any drug-impaired driving arrests
(23152(a)) and other drug arrests (possession, transportation, for sale) made as the result of the checkpoint operation
should be incorporated into the post-operational media release.
Phase 1: Program Preparation (October 1.2U13— December 12.2D13)
1. Review the contract to ensure compliance with contract provisions.
2. Notify SafeTRECnf any changes in contact information. The contract, purchase order number, and Fact Blasts are
*mai|edtu the contact person listed inthe agency app|ination.
3. Attend OTS-sponsored "DUI Checkpoints — Planning and Management" eight-hour, POST-certified training by
December 31.2U13.
4. Plan checkpoint utaffing,e.g..auperviaors.officere.derica|staff.oroommunityaen/ioeofhocmsasneededtomtaff
each sobriety checkpoint onen overtime basis.
5. Send a written request to SafeTREC to seek approval of any changes to grant funded work or
deliverables.
6. Order grant approved checkpoint supplies, if applicable.
page 3
Seal Beach, City of Grant No. SC14399
Schedule A~ Description (contimued)
Sobriety Checkpoint Grant Program for 2Q13-2014
Phase II: Mobilization (December 13.2O13— January 1.2O14 and August 15.2O14— September 1.2O14)
7. After the o i r.grantee sh uea press release announcing the k�k-offnf
this grant using the C3TSkick-o� press release template provided bySafeTREC.
8. If an AVOID media is | d notify the of checkpoint
dates and times at least fourteen in Avance of all planned .The AVOID Coordinator
should issue press releases including checkpoints conducted during the mobilization periods bzall major media outlets in
the region. ---------
9. For each checkpoint i should distribute a separate press release using the OTS template provided
by SafeTREC unless multiple checkpoints are to be conducted within a seven (7 day period in which case one press
release covering the seven (71day period that covers all operations will suffice. Men usin the OTS press release
template provided b�SafeTREC, grantee should forward press releases, media advisories, alerts and other press
materials to SafeTR C concurrenfly with distribution to the media. If a,nv other press rele se form�t or copy is used,
grantee should submit the ress release to the OTS Public InformaTi—oh Officer at v or his review, timurn
Fead-time would be 10 — Ydays prior to the operation. The approved press re 'dise should also be sent to SafeTrRIEC.
For post-operational media communications that report the results of checkpoints, grantee does not need to have the
release approved by OT&
10. Use OTS'shaQ|ine."Report Drunk Drivers. Call 911" on all news releases and checkpoint publication materials.
11. Conduct roll call training. Roll call training costs are not reimbursable.
12 T b addition | h |
highly recommended that a7lpersonnel | | RecP�ndionExpeda
U]Rand/or A e�eImpaired Dhv�g �nhormament(ARU]E)�a�edawonnoMioere.ftheveryminim
um.
all officers contacting drivers in the greeting lane should be NHTSA SFST trained and certified.
13. Begin the checkpoint no earlier than 1800 hours and if possible and practicable, operate the checkpoint until 0300
hours.
14. Conduct the last checkpoint no later than September 3O.2O14.
PMmsmKAU: Post Operational Data Reporting (at the end of each mobilization period and each applicable calendar
quarter)
15. Submit post—operational data on-line for checkpoints conducted during the Winter Holiday and Labor Day
mobilizations. Submit data by the 8afaTRECdeadlines,
16. Submit post-operational data on-line for h k oinim conducted outside the mobilization periods. Submit the data by
the end of the b|e quarter. |f multiple checkpoints are conducted (tcdo|)the
17. Issue release reporting the | of the checkpoint. Any drug'ga
ired
driving arrests (23152(a)) and other dru bommea ion transportation, �rma|e)nadeamthenanu|ce
checkpoint opeodionshould be incorporated intoe post-operational media release.
Phase IV: Claim Submission (at the end of the applicable calendar quarter)
18. Compile actual overtime and checkpoint supply costs incurred for operating the grant-funded checkpoints,
19. Download the claim form from the SafeTREC web site at
hftp://www.safetrecberkeley.edu/checkpointgrants/2O13-2014checkpoint.htm|
20 kxm�n the applicable quadorin accordance whhSchedule B —Detailed Budget Estimate and
Schedule B-1— Budget Narn��e.
21. Mail he claim forms for the quarter, the required supporting documentation (specified in Schedule B-1)to
Ga#yTREC following the end of the applicable calendar quarter.
page 4
Seal Beach, City of
Schedule B - Detailed Budget Estimate
Sobriety Checkpoint Grant Program for 2013-2014
Grant No. SC14399
The Seal Beach, City of will conduct a total of 8 sobriety checkpoints in Seal Beach as described in Table B
below.
in; MM
The cost per checkpoint includes overtime benefits. Only actual benefits accrued from overtime hours will
be covered (e.g., retirement, medical/dental/vision insurance, uniform allowances will not be covered). Allowable
benefits include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and
unemployment insurance,
Maximum Reimbursable Amount for Checkpoint Supplies $5,534.00
Only OTS-approved supplies will be reimbursed. The prices of supplies will be reimbursed in accordance with
policies established by the OTS.
Grant Total Amount $61,534.00
(Maximum Reimbursable Amount for Checkpoints + Maximum Reimbursable Amount for Checkpoint Supplies)
page 5
Number of
Cost Per Checkpoint
Total Cost
Checkpoints
Winter Holiday Mobilization,
December 13, 2013 — January
01, 2014
(should be a minimum of one
2
$7,000.00
$14,000.00
checkpoint)
Labor Day Holiday
Mobilization, August 15, 2014 —
September 01, 2014 (should
2
$7,000.00
$14,000 00
be a minimum of one
checkpoint)
Number of checkpoints outside
the mobilization periods
4
$7,000.00
$28,000.00
Total Number of
8
Maximum Reimbursable
$56,000.00
Checkpoints
Amount for Checkpoints
The cost per checkpoint includes overtime benefits. Only actual benefits accrued from overtime hours will
be covered (e.g., retirement, medical/dental/vision insurance, uniform allowances will not be covered). Allowable
benefits include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and
unemployment insurance,
Maximum Reimbursable Amount for Checkpoint Supplies $5,534.00
Only OTS-approved supplies will be reimbursed. The prices of supplies will be reimbursed in accordance with
policies established by the OTS.
Grant Total Amount $61,534.00
(Maximum Reimbursable Amount for Checkpoints + Maximum Reimbursable Amount for Checkpoint Supplies)
page 5
Seal Beach, City of
Schedule B-1~ Budget Narrative
Sobriety Checkpoint Grant Program for 2013-2014
Grant No. SC14399
Seal Beach, City mf will be reimbursed for overtime personnel costs and checkpoint supplies toconduct the checkpoints.
Overtime i b
conducting the appropriate operation(s) up to the amount of the approved cost per checkpoint and the grant total
stated in Schedule B- Detailed Budget Estimate. Only actual benefits accrued from overtime hours will be covered
(e.g., retirement, medical/dental/vision insurance, uniform allowances will not be covered). Allowable benefits
include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and unemployment
Budgeted grant activities will bm conducted by personnel on an overtime basis; supplanting is not allowable. The grant
covers only the costs of police department personnel, Grants do not cover contractual services. Grant-funded operations
may be conducted by personnel such as an officer, sergeant, corporal, deputy, community service officer, dispatcher,
clerical/ad min istrative, etc, depending on the titles used by the agency. Personnel will be deployed as needed to
accomplish the grant goals and objectives. Administrative/clerical personnel are allowable only if they worked on the
checkpoint operation, e.g., to process the larger than normal volume of citations, towing records, and arrest/incident
reports. These reports must be a result of the operation and required to be processed quickly for distribution to the courts
and the District Attorney's Office, or to meet statutory time limits. Clerical overtime incurred before the checkpoint or more
than one business day after the last day of the checkpoint is not allowable. Costs for preparing claims are not
roved checkpoint supplies (cones, signage, vests, PAS devices/supplies and lighting equipment) are
reimbursable provided that: 1) the total cost of supplies, including tax and shipping, does not exceed the awarded
amount specified ' in Schedule B; -' the _unit prices - checkpoint - not exceed - _____h_-_-_-_
Download the Checkpoint Supply Policy from the SafeTRECwebsbaho ensure compliance of checkpoint supply
purchases. Other direct costs are not reimbursable, except for OTS-approved checkpoint supplies.
Indirect costs are not reimbursable.
Reimbursements are contingent upon the following (exceptions must be approved by SafeTREC):
i The applicable post-operational data have been submitted using SafeTREC's on-line reporting
ii The claim form iscorrectly filled out, using the SafeTREC Excel-based form.
iii. The claim amounts do not exceed the limits set forth in Schedule B-De&m8ed Budget .
iv. The information in the overtime slips and the ledger report are consistent and fully support the claim.
V. A ledger e d( ) supporting the | i amount ieattached to the | i Only source d t
accepted to support the claim amount. Explanatory documentation such as spreadsheets may be
submitted to provide additional information but cannot be accepted in lieu of a ledger report(s).
m. invoice(s) for the amount of checkpoint supplies is attached to the claim. The invoice must contain a
sufficient description of the purchased item(s), quantity, and unit cost.
vii The claim is signed the r Individuals Authorized
to Sign Claims (Box D) as designated in the grant cover page.
viii Changes in the Authorizing Official For the Applicant Agency or the designation of any other additional
individum|(s)\o sign claims are documented |n accordance with SafeTREC documentation requirements.
ix� The final claim is submitted no later than October 31.2O14.
Seal Beach, City of
Schedule C - Terms and Conditions
Sobriety Checkpoint Grant Program for 2013 -2014
A. INDEMNIFICATION
Grant No. SC14399
Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents,
and employees, the Regents of the University of California, its officers, agents, and employees from any and all
claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any
other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with
the performance of this contract, and from any and all claims and losses accruing or resulting to any person,
firm, or corporation who may be injured or damaged by Applicant Agency in the performance of this contract.
B. GOVERNING LAW
This Contract shall be governed by and construed in accordance with the laws of the State of California.
C. NON -ASSIGNABILITY
The obligations of the applicant agency under this Contract are not assignable to any third party.
D. USE OF UNIVERSITY NAME /TRADEMARKS
Applicant Agency shall not use the name of the University of California, or any abbreviation thereof, or any
name of which "University of California" is a part, or any trademarks of the University, in any commercial
context, such as may appear on products, in media (including web sites) and print advertisements in cases
when such use may imply an endorsement or sponsorship of the Applicant Agency, its products, or services. All
uses of the University's name and trademarks, therefore, must first receive prior written consent of The Regents
of the University of California through the Office of Marketing & Business Outreach. This policy is in compliance
with the State of California Education Code Section 92000.
E. TERMINATION
Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency
without cause at any time upon giving prior written notice. In the event that this contract is suspended,
terminated, or abandoned, the Regents of the University of California shall pay the Applicant Agency for
services provided hereunder prior to the effective date of said suspension, termination, or abandonment. Said
payment shall be computed in accordance with Schedules B and B -1, provided that the maximum amount
payable to the Applicant Agency for its services shall not exceed the Grant Total Amount on Schedule B for
services provided hereunder prior to the effective date of suspension, termination, or abandonment.
F. STATE OF CALIFORNIA TERMS, CONDITIONS, AND CERTIFICATIONS
Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant
Program Manual, Chapter 8.
page 7