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Home My WebLink AboutCC AG PKT 2013-09-23 #FDATE: September 23, 2013 TO: Honorable Mayor and Citjfi� SUBJECT: SEAL BEACH BOULEVARD AND GOLDEN RAIN INTERSECTION IMPROVEMENTS PROJECT NO. ST1107 - NOTICE OF COMPLETION That the City Council adopt Resolution No. 6408: 1. Accepting the Seal Beach Boulevard and Golden Rain Road Intersection Improvements Project No. ST1107 by Flatiron Electric Group, Inc. in the amount of $283,936.68; and 2. Directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within 10 days from the date of acceptance, and to release retention in the amount of $28,393.67 in 35 days. In 2010, the City Council authorized a study to assess the existing traffic operations at the intersection of Seal Beach Boulevard and Golden Rain Road. Seal Beach Boulevard is a six lane major arterial with a posted speed limit of 50 mph. Golden Rain Road is a private arterial road that serves as the main entrance to Leisure World, a 55 years and older gated community with a population of over 9,000. The intersection is an atypical "T" intersection, as the ingress and egress are separated by almost 200 feet. The study concluded that a complete redesign of the intersection was unnecessary; however, modifications could be made to the intersection for increased visibility and ease of use. On November 13, 2012, the City Council awarded a contract to Flatiron Electric Group, Inc. for the Seal Beach Boulevard and Golden Rain Intersection Improvements Project No. ST1 107 in the amount of $265,041. Agenda Item F The project consisted of new traffic signal poles with mast arms that meet current standards, with multiple new 12" LED signal heads in locations that are optimal for visibility by drivers, including new pole locations. Additionally, modified pavement striping and markings were added to enhance the intersection. This included striping for more optimal lane utilization; advanced directional signage; bike lane utilization striping; striped medians; and removing and replacing various locations of damaged curb & gutter, sidewalk, curb ramps, and resurfacing the asphalt roadway. During construction there were several change orders that were encountered that consisted of minor additions to the project, such as additional striping, changing some of the conduit and detector loop configurations and removing a section of an abandoned storm drain pipe to fit a new pole foundation. As part of the contract award, the City Manager was authorized to approve additional work up to $27,000 (10% of the work). Change Orders totaled just over $16,000 or 6% of the total project cost. The project is now complete to the satisfaction of the City Engineer and was inspected and it meets all standards and requirements within the project specifications. This project complied with all requirements of the California Environmental Quality Act (CEQA). No legal analysis is required for this item. Funds were approved in the FY 2011/2012 budget in the amount of $500,000 for design, construction and inspection of the Seal Beach Boulevard and Golden Rain Road Intersection Improvements Project No. ST1 107. During the design, it became apparent that $500,000 was not necessary to construct the project. In the FY 2012/2013 budget, $400,000 in funding was carried over to cover the costs of this project. Below is a summary and breakdown of expenses for the project: Description Amount Design $ 46,900.00 Construction $ 267,529.00 Change Orders $ 16,407.68 Construction Inspection $ 8,000.00 Construction Management $ 20,000.00 Total $ 358,836-68 During the budgeting process for the FY 2013-14 budget, it was anticipated that the project would be completed prior to the completion of the 2012/2013 Fiscal Year. As such, funds were not carried over into Fiscal Year 2013/2014. Delays were encountered during the manufacturing of the new signal poles that pushed construction into the summer months and into Fiscal Year 2013/2014. Approximately $250,000 of the budgeted $400,000 was required for payment of work performed during the 2012/2013 Fiscal Year. The remaining $150,000 has been approved as carry over to the current 2013/2014 Fiscal Year to cover the costs of work performed during the current fiscal year. The total cost paid to Flatiron Electric Group, Inc. for construction/change orders is $283,936.68. That the City Council adopt Resolution No. 6408: 1. Accepting the Seal Beach Boulevard and Golden Rain Road Intersection Improvements Project No. ST1 107 by Flatiron Electric Group, Inc, in the amount of $283,936.68; and 2. Directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within 10 days from the date of acceptance, and to release retention in the amount of $28,393.67 in 35 days. Sean P. Crumby P.E. Director • Public Works Prepared by: David Spitz, Associate Engineer Attachments: A. Resolution No. 6408 B. Notice of Completion k UQ M 1117,30 [DIF-11 a a f1T» �A M-L Mr., 40o I "Od Or. Inaram, City�Q RESOLUTION NUMBER 6408 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL DECLARING WORK TO BE COMPLETED PER CONTRACT DOCUMENTS FOR SEAL BEACH BOULEVARD AND GOLDEN RAIN INTERSECTION IMPROVEMENTS PROJECT NO. ST1107 WHEREAS, on November 13, 2012 the City of Seal Beach entered into a contract with Flatiron Electric Group, Inc. in the amount of $265,041; and WHEREAS, the City Engineer has determined that the work has been substantially completed in accordance with the contract documents. THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. That the work required to be performed by Flatiron Electric Group, Inc. has been completed and accepted. Section 2. That the total cost of amount to be paid to Flatiron Electric Group, Inc. is $283,936.68 for the work performed. Section 3. That a "Notice of Completion" be filed on behalf of the City in the Office of the Orange County Recorder within 10 days of the date of this resolution. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 23rd day of September , 2013 by the following vote: AYES: Council Members: NOES: Council Members: ABSENT: Council Members: ABSTAIN: Council Members: Mayor ATTEST: City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } 1, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number xxxx on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 23rd day of September , 2013. City Clerk CITY OF SEAL BEACH Attn: City Clerk 211 -8th Street Seal Beach, CA 90740 Space of above this line for Recorder's use. °^No Recording Fee Pursuant bo Government Code Section G103.27383~^** Notice pursuant hx Civil Code Section 30B3. must be filed within 1D days after completion. Notice is hereby given that: 1. The undersigned is owner or corporate officer ofthe owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is: City of Seal Beach. 3, The address of the owner is: 2 11 — 8th Street, Seal Beach, CA 90740, 4. The nature of the interest or estate of the owner is: |nFee. The City of Seal Beach. S. A work of improvement on the property hereinafter is described as substantially completed on August 9, . The work was Seal Beach Blvd and Golden Rain Intersection Improvement Proiect. No. ST1 107. G. The name of the oontraotor(s).if any, for such improvement was: Flatiron Electric Group, Inc.. The date of the Contract Award was November 13, 2012. 7. The property on which said work of improvement was completed in the City of Seal Beach, County ofOrange, State of California, and is described as follows: Intersection of Seal Beach Blvd and Golden Rain Road, City of Seal Beach. AMT Director of Public Works, City of Seal Beach Signature of owner or corporate officer ofowner named in paragraph 2 or agent. VERIFICATION [ the undersigned, say the Director of Public Works declarant of the foregoing notice of completion; have read said notice mfcompletion and know the contents thereof; the same is true of my own knowledge, | declare under penalty nf perjury the foregoing ks true and correct. Executed on 2O13.ad Seal Beach, California. (Date of Signature) Director of Public Works, City of Seal Beach