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Home My WebLink AboutCC AG PKT 2013-09-23 #GDATE: September 23, 2013 TO: Honorable Mayor and City Council 1 0 ! 0 1 a I Z 1.1 5FN40 RMS] I MOMMI&VIROM 1;J NA I • That the City Council adopt Resolution No. 6409: 1. Accepting the Old Town Sewer Lining Project No. SS0901-2 by Sancon Engineering Inc. in the amount of $1,439,248.78; and 2. Directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within 10 days from the date of acceptance, and to release retention in the amount of $143,924.88 in 35 days. On August 8, 2005, the City Council adopted the Sewer System Master Plan Update which identified over $14.9 million in needed capital improvements to the City's Sanitary Sewer System. The Sewer Capital Improvement Program includes the upsizing of pipes to increase the capacity, replacement of cracked deteriorated pipes, installation of an internal liner for pipe rehabilitation, and reconstruction of pump stations. At the July 14, 2008 City Council meeting, Council authorized staff to pursue the State Revolving Fund (SRF) Loan administered through the State Water Resource Control Board for the Sewer Capital Improvement Program. This loan is administered at a low interest rate (typically 1-2.5%) and will allow the City to apply it to sewer improvements in College Park East, Hill and Old Town. The College Park East sewer improvement project was completed on April 9, 2012 and completed through the use of the sewer loan. At the November 13, 2012 City Council meeting, Council awarded a contract to Sancon Engineering Inc. for the Old Town and Hill Sewer Lining C.I.P.P. (Cured In Place Pipe) Project No. SS0901-2 in the amount of $1,655,111.75. The Old Town and Hill Sewer Lining C.I.P.P. Project consisted of lining over 18,000 linear feet of existing sewer main, reinstate and repairing approximately 650 lateral house connections, and lining and replacing frames and grates for approximately 115 manholes. Change Orders were encountered during construction of this project. They included replacement of larger sections of alley panels around manhole lid replacement, addition of new manholes in locations where only cleanouts were present, and point repairs of broken sewer line. In addition to change order increases, there were some reductions to the scope of work that lowered the total cost of this project. This included removing a section of lining that had too many necessary point repairs. This line will be better off bid out as a separate project to utilize competitive bidding rather than incur numerous change orders to repair. Due to the removal of certain lining work, lateral connections and manhole repairs were reduced accordingly. The project is now complete to the satisfaction of the City Engineer. The project was inspected and it meets all standards and requirements within the project specifications. It is required to formally accept the project and file a notice of completion with the Orange County Clerk-Recorder. ENVIRONMENTAL IMPACT: On March 26, 2009, the Initial Study/Mitigated Negative Declaration was approved. This project complies with all requirements of the California Environmental Quality Act (CEQA). No legal analysis is required for this item. MUMA T_,1 a I T, 1:7-m This project will be funded through a loan from the State Revolving Fund Financing Program and will not impact the General Fund. The City has the ability to borrow up to $10,000,000. Two agreements have been secured against the $10,000,000 at this point. They are: Finance Agreement No. 10-838-550 "College Park East" for $2,650,000 and Finance Agreement No. 10-842-550, "Southern City" was initially for $1,100,000 and later modified to $2,125,112. The loan Financing will be paid off by the Sewer Capital Fund. The Sewer Capital Funds will be drawn down over a period of years and as needed to support the various sewer projects. Below is a summary and breakdown of the expenses for the project: Page 2 Item Amount Design $ 173,185.00 Construction $1,437,983.72 Change Orders $ 1,265.06 Construction Support $ 20,000.00 Inspection $ 40,000.00 Total $1,672,433.78 The Final Cost of the project paid to Sancon Engineering Inc. for construction/change orders is $1,439,248.78. That the City Council adopt Resolution No. 6409: Accepting the Old Town Sewer Lining Project No. SS0901-2 by Sancon Engineering Inc. in the amount of $1,439,248.78; and 2. Directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within 10 days from the date of acceptance, and to release retention in the amount of $143,924.88 in 35 days. Sean P. Crumby, P.E. J Director • Public Works Prepared by: David Spitz, Associate Engineer Attachments: A. Resolution No. 6409 B. Notice of Completion 9M ,ram, Cityli=�� A RESOLUTION OF THE SEAL BEACH CITY COUNCIL DECLARING WORK T0 BE COMPLETED PER CONTRACT DOCUMENTS FOR OLD TOWN SEWER LINING PROJECT NO. SSA9A1-2 WHEREAS, on November 13. 2012 the City of Soo| Beach entered into m contract with Sancon Engineering, Inc. in the amount of$1.G55.111.75;and WHEREAS, the City Engineer has determined that the work has been substantially completed in accordance with the contract documents. THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. That the work required to be performed by Ganoon Engineering, Inc. has been completed and accepted. Section 2. That the total cost of amount to be paid to Ganonn Engineering, Inc. im$1.430.248.78 for the work performed. Section 3. That a "Notice of Completion" be U|od on behalf of the C|h/ in the Office of the Orange County Recorder within 1O days of the date of this resolution. PASSED. APPROVED and ADOPTED by the Seal Beach City Council at regular meeting held on the 2�}rh day of September .2D13by the following vote: AYES: Council Members: NOES: Council Members: ABSENT: Council Members: ABSTAIN: Council Members: Mayor City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE }SS CITY OF SEAL BEACH } 1. Linda Oovine, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 640X}_nn file in the office of the City Qerk, pamood, appnzvad, and adopted by the Seal Beach City Council ata regular meeting held onthe Z3[d_ day of_ September ..2O13. City Clerk AND WHEN RECORDED MAIL TO CITY OF SEAL BEACH At n: City Clerk 211 - 8th Street Seal Beach, CA 90740 Space of above this line for Recorder's use. **~No Recording Fee Pursuant bz Government Code Section G1O3.27383°**° Notice pursuant to Civil Code Section 3OQ3, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is: City of Seal Beach. 3, The address of the owner is: 211 — 8th Street, Seal Beach, CA 90740 4, The nature of the interest orestate of the owner is: |nFee. The Cily of Seal Beach. 5� A work of improvement on the property hereinafter is described as substantially completed on July 31, 2{y13. The work was Old Town Sewer Lining Pro*ect. No. SS0901-2. G. The name of the contractor(s), if any, for such improvement was: Sancon Engineering, Inc. The data of the Contract Award was November 13, 201Z 7. The property on which said work of improvement was completed in the City of Seal Beach, County of Orange, State of California, and is described as follows: Old Town & Hill Date: Director of Public Works, City of Seal Beach Signature of owner or corporate officer nfowner named in paragraph 2oragent. |, the undersigned, say: the Director of Public Works declarant of the foregoing notice of completion; have read said notice of completion and know the contents thereof; the same is true of my own knowledge. | declare under penalty of perjury the foregoing istrue and correct. Executed on 1 2O13.at Seal Beach, California. (Date of Signature) Director of Public Works, City of Seal Beach