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HomeMy WebLinkAboutCC AG PKT 2013-10-14 #FAGENDA STAFF REPORT DATE: October 14, 2013 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Joe Stilinovich, Chief of Police SUBJECT: "AVOID THE 38" DUI (DRIVING UNDER THE INFLUENCE) ENFORCEMENT GRANT SUMMARY OF REQUEST: That the City Council adopt Resolution No. 6414 accepting the grant funds and authorizing the City Manager to enter into a Memorandum of Understanding (MOU) with the State of California under which the City of Anaheim will serve as the applicant/fiscal agent for the "AVOID the 38" DUI Enforcement Grant through which the City of Seal Beach is eligible to receive funds in the amount of approximately $33,800, and approving Budget Amendment No. 14-04-02. BACKGROUND AND ANALYSIS: The "AVOID the 38" DUI Enforcement Grant, through the California Office of Traffic and Safety, is a multi-agency grant managed by the Anaheim Police Department. An MOU is on file between the Anaheim Police Department and the 25 other law enforcement agencies in Orange County participating in this grant. This grant funds a series of "Best-Practices" DUI Enforcement events. These events will include Saturation Patrols and DUI /CDL Checkpoints as well as multi- agency task forces. Contract law enforcement agencies file reimbursement forms with the Anaheim Police Department for reimbursement for each event. Each agency must comply with the requirement to supply the managing agency the statistics required for the grant. The "AVOID the 38" DUI Enforcement Grant has covered the costs of numerous saturation patrols and DUI checkpoints in the City of Seal Beach. The "AVOID the 38" DUI Enforcement Grant has funded additional motorcycle officers and additional uniformed police personnel for key holiday enforcement / mobilization periods for special events such as St. Patrick's Day, New Year's Eve, Memorial Day, Super Bowl Sunday, and Labor Day. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. Agenda Item F LEGAL ANALYSIS: The City Attorney has approved the agreement and draft resolution as to form. FINANCIAL IMPACT: The City will receive reimbursement up to $1,400 per saturation patrol as designated throughout the year and up to $6,500 per DUI checkpoint. RECOMMENDATION: That the City Council adopt Resolution No. 6414 accepting the grant funds and authorizing the City Manager to enter into a Memorandum of Understanding (MOU) with the State of California under which the City of Anaheim will serve as the applicant/fiscal agent for the "AVOID the 38" DUI Enforcement Grant through which the City of Seal Beach is eligible to receive funds in the amount of approximately $33,800, and approving Budget Amendment No. 14-04-02. SUBMITTED BY: Stilinovich, Chief of Police Prepared by: Stephen Bowles, Sergeant Attachments: NOTED AND APPROVED: A. Resolution No. 6414 B. MOU - City of Anaheim and the City of Seal Beach Page 2 R. Ingram, City .ger RESOLUTION NUMBER 6414 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL ACCEPTING CALIFORNIA OFFICE OF TRAFFIC SAFETY "AVOID THE 38" DRIVING UNDER THE INFLUENCE CAMPAIGN PROJECT PROGRAM MONIES VIA THE CITY OF ANAHEIM WHEREAS, the City of Seal Beach desires to undertake a multi - jurisdictional program to be funded in total from funds made available through the City of Anaheim with Primary Funding from the California Office of Traffic Safety. THE SEAL BEACH CITY COUNCIL HEREBY RESOLVES THAT: Section 1. The City Council approves the Memorandum of Understanding Relating to the AVOID the 38 — Driving Under the Influence Campaign Project for Orange County between the City of Anaheim and the City of Seal Beach (the "MOU"), and authorizes the City Manager to execute the MOU on behalf of the City, including any extensions or amendments thereof and any subsequent contract with the State in relation thereto. Section 2. The grant funds of approximately $33,800 received hereunder shall not be used to supplant expenditures controlled by this body and that this award is not subject to local hiring freezes. Section 3. The City Council hereby approves Budget Amendment No. 14 -04 -02 and directs the Director of Finance to modify the Fiscal Year 2013/2014 budget. PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 14th day of October , 2013 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Mayor ATTEST: City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 6414 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 14th day of October , 2013. City Clerk MEMORANDUM OF UNDERSTANDING RELATING TO THE AVOID THE 38 — DRIVING UNDER THE INFLUENCE CAMPAIGN PROJECT FOR ORANGE COUNTY FUNDED BY THE STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT # AL1440 This MEMORANDUM OF UNDERSTANDING, entered into this day of , 2013, is by and between the CITY OF ANAHEIM ( "ANAHEIM ") and the Seal Beach Police Department.( "Law Enforcement Agency "). WHEREAS, ANAHEIM was selected as the host agency for the 2013- 2014 Avoid the 38 — Driving Under the Influence Campaign Project for Orange County (the "Avoid the 38 Campaign ") funded by a grant awarded by and through the State of California Office of Traffic Safety ( "OTS "); and WHEREAS, as host agency, ANAHEIM is required, under the terms and conditions of the Avoid the 38 Campaign Grant (the "Grant ") to enter into a Memorandum of Understanding with each participating law enforcement agency that will be performing enforcement services in an effort to reduce alcohol - involved fatalities and injuries and raise general public awareness regarding the problems associated with drinking and driving; and WHEREAS, Law Enforcement Agency is a participating law enforcement agency in the Project and desires to provide enforcement services in accordance with the terms and conditions set forth in this Memorandum of Understanding. NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES TO THIS MEMORANDUM OF UNDERSTANDING AS FOLLOWS: 1. SERVICES TO BE PERFORMED BY LAW ENFORCEMENT AGENCY Law Enforcement Agency shall provide DUI enforcement staff on an overtime basis as staffing levels allow for the Avoid the 38 Campaign during the holiday enforcement period of October 1, 2013, through September 30, 2014. Law Enforcement Agency commits to participate in the Avoid the 38 Campaign as staffing levels allow and to encourage officers to emphasize DUI enforcement during all phases of the Campaign. 2. TERM The term of this Memorandum of Understanding shall be from October 1, 2013, through September 30, 2014. 3. PAYMENT a. Rate of Payment. ANAHEIM shall reimburse Law Enforcement Agency based on actual staff hours worked on DUI enforcement for the "Avoid the 38 Campaign," as invoiced in accordance with Paragraph B, Invoice Requirements below, during the "Avoid the 38" enforcement period. b. Invoice Requirements. Invoices submitted by Law Enforcement Agency shall include the following information: i. the dates and number of hours worked, ii. each officer's name and overtime salary rate, to be one and one half(1V) times the officer's rate of pay, not including benefits, iii. the total dollars requested for overtime reimbursement, and iv. the statistics required by OTS as outlined in Paragraph 4, Statistical Reporting, below. c. Time Limit for Submitting Invoices. ANAHEIM shall not be obligated to pay Law Enforcement Agency for the services covered by any invoice if Law Enforcement Agency presents the invoice to ANAHEIM more than forty-five (45) days after the date Law Enforcement Agency renders the services, or more than forty-five days (45) after this Memorandum of Understanding terminates, whichever is earlier. 4. STATISTICAL REPORTING Law Enforcement Agency shall collect and report to ANAHEIM the number of DUI Checkpoints or Saturation Patrols paid with Avoid the 38 Campaign funds. For each checkpoint or saturation patrol, Law Enforcement Agency must collect and report the total number of the following that are applicable: a. vehicles passing through checkpointivehicle stops, b. drivers contacted, c. standardized field sobriety tests administered, d. DUI alcohol arrests, e. DUI drug arrests, f. DUI alcohol/drug combo arrests g. drug arrests, h. criminal arrests, i. recovered stolen vehicles, j. suspended/revoked driver's licenses, 5. AVAILABILITY OF FUNDS Payment of all services provided pursuant to this Memorandum of Understanding is contingent upon OTS funding the Avoid the 38 Campaign Grant through ANAHEIM. In the event that OTS does not fund the Grant, ANAHEIM shall not be liable for any payment to Law Enforcement Agency for enforcement services provided by Law Enforcement Agency pursuant to this Memorandum of Understanding. ANAHEIM may terminate this Memorandum of Understanding in accordance with the provisions of Paragraph 9 below for unavailability of OTS funds. 6. ALTERATION OF MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding constitutes the entire agreement between the parties with respect to the subject matter hereof, and supersedes all oral or written representations or written agreements which may have been entered into between the parties. No modification or revision shall be of any force or effect, unless the same is in writing and executed by the parties hereto. 7. RECORDS A. Access. Law Enforcement Agency agrees to provide to ANAHEIM, to any Federal or State department having monitoring or reviewing authority, to authorized representatives and/or their appropriate audit agencies, upon reasonable notice, access to and the right to examine and audit all records and documents necessary to determine compliance with relevant Federal, State and local statutes, rules and regulations and this Memorandum of Understanding, and to evaluate the quality, appropriateness and timeliness of services performed, for a period of at least three (3) years from the termination date of this Memorandum of Understanding, or until audit findings are made, whichever is longer. B. Retention. ANAHEIM shall maintain and preserve in its possession all records relating to this Memorandum of Understanding for a period of at least three (3) years from the termination date of this Memorandum of Understanding, or until audit findings are made, whichever is longer. 8. COMPLIANCE WITH APPLICABLE LAW All services to be performed by Law Enforcement Agency pursuant to this Memorandum of Understanding shall be performed in accordance with all applicable Federal, State, County and Municipal laws, ordinances and regulations. 9. TERMINATION OF MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding may be terminated by ANAHEIM or Law Enforcement Agency at any time upon seven (7) days written notice to the other party. 10. CIVIL LIABILITY AND INDEMMFICATION. In contemplation of the provisions of Section 895.2 of the Government Code imposing certain tort liability jointly upon public entities solely by reason of such entities being parties to an agreement as defined by Section 895 of the Government Code, the Parties hereto, pursuant to the authorization contained in Section 895.4 and 895.6 of the Government Code, agree that each party shall be liable for any damages including, but not limited to, claims, fees, and costs resulting from the negligent or wrongful acts or omissions of their employees or agents in the performance of this Memorandum of Understanding, and each party shall indemnify, defend and hold harmless the other party from any such judgment(s), claim(s), demand(s), damage(s), loss(es), liability(ies), cost(s) and expense(s) including reasonable attorneys' fees, for its negligence (including that of its respective officials, officers, employees, agents, successors and assigns). The Parties agree that the contribution provided by Government Code Section 895.6 shall not apply. 11. WORKERS' COMPENSATION AND OTHER BENEFITS. Each party shall be responsible for obtaining the workers' compensation coverage and benefits for its own employees participating in the Avoid the 38 Campaign and each shall indemnify and hold the other party harmless against any claims for such coverage or benefits, as well as for other benefits, which may be claimed by an employee by virtue of participating in the activities described in the Campaign. To the maximum extent permitted by law, each of the Parties agrees that the other party shall not be considered a "third party" for purposes of imposing workers' compensation liability on any party except the entity employing an employee who may be injured during any joint action of the Parties' employees. IN WITNESS WHEREOF, the parties have caused this Memorandum of Understanding to be executed on the date dates hereinafter respectively set forth. DATE 07ECUTION: C9 APPROVED AS TO FORM: eim City Attorney Date: DATE OF EXECUTION: APPROVED AS TO FORM: City Attorney By: Date: CITY OICEC IEF By: Chief o Te "ANAHEIM" Title: "Law Enforcement Agency " By: Printed Name: Title: "Law Enforcement Agency "