HomeMy WebLinkAboutCC AG PKT 2013-10-14 #IAGENDA STAFF REPORT
DATE: October 14, 2013
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby P.E., Director of Public Works
SUBJECT: ESTABLISH UNDERGROUND UTILITY DISTRICT 13-1
SEAL BEACH BOULEVARD AT GOLDEN RAIN ROAD
AND UNDERGROUND UTILITY DISTRICT 13-2 SEAL
BEACH BOULEVARD FROM PACIFIC COAST
HIGHWAY TO ELECTRIC AVENUE
SUMMARY OF REQUEST:
After conducting a public hearing, that the City Council adopt:
1. Resolution No. 6417 establishing the formation of a proposed Underground
Utility District 13-1 on Seal Beach Boulevard at Golden Rain Road; and
2. Resolution No. 6418 establishing the formation of a proposed Underground
Utility District 13-2 on Seal Beach Boulevard between Pacific Coast
Highway and Electric Avenue.
BACKGROUND AND ANALYSIS:
On August 8, 2011, the City Council approved a scoring methodology to rank
projects related to expenditure of Rule 20A funds. Rule 20A is the establishment of
the Underground Utility District that allows for the undergrounding of existing
overhead utilities through the use of the California Public Utilities Commission
(PUC) Rule 20A funding program, administered by Southern California Edison
Company (SCE). Rule 20A projects include the removal of poles, overhead wires
and associated structures and the underground installation of wires and facilities
for supplying electric, communication or similar or associated service within the
district, for individual service connections and connection to the main connection
point at the first pole outside of the district, at no cost to the City.
On June 10, 2013, the City Council reviewed the list of scored projects provided by
staff and authorized proceeding with the two highest scoring projects.
Agenda Item
The two projects are as follows:
Seal Beach Boulevard at Golden Rain Road Intersection UUD13-1:
This project will underground the overhead utilities on Seal Beach Boulevard at
Golden Rain Road. This new undergrounding area will benefit the main entrance
and exit for Leisure World. This main entrance services a community of
approximately 9,000 residents with only three entrances. Undergrounding of the
overhead utilities will eliminate the overhead lines that are on public property. In
the event of a disaster, those powerlines will not prohibit exit and provide a safe
passage exiting Leisure World. (See Attachment C - Engineer's Report). The
rough order of magnitude cost estimate provided for this project by SCE is
$500,000 in 2016 dollars.
Seal Beach Boulevard between PCH and Electric Avenue ULID13-2:
This project will underground the utilities on Seal Beach Boulevard between
Pacific Coast Highway and Electric Avenue. (See Attachment D - Engineer's
Report). Placing the utilities underground within this area will remove overhead
lines from an arterial access point to Seal Beach. This project has received
public interest from the community and was previously identified as a project in
2005. The rough order of magnitude cost estimate provided for this project by
SCE is $1,100,000 in 2016 dollars.
After the June 24, 2013 City Council meeting, SCE began a preliminary
assessment regarding the feasibility of constructing both projects. City staff met
with SCE to discuss both projects in depth.
On August 7, 2013, SCE submitted a letter outlining the complete details of both
projects. The letter included the required steps in the formation of the Underground
Utility Districts and the City's current funding available. Per SCE's letter, the City
has approximately $858,266 in Rule 20A funds. The City receives approximately
$96,653 annually. The Rule 20A program allows cities to spend ahead (or borrow)
up to 5 years yielding a total of $1,341,531.
Both projects are eligible within the Rule 20A program and can move forward. The
rough order of magnitude cost estimate provided from SCE $1,600,000 for both
projects. If the projects were started in FY 2013-14, it is anticipated that they would
be delivered in 2016, at which time the City will have an estimated balance of
$1,150,000 within the Rule 20A allocation. Borrowing out the maximum 5 years in
2016, leads to an estimated balance of $1,600,000. The estimated $1,600,000 is
calculated by 5yr X $96,653 = $483,265. $483,265 + $1,150,000 = $1,633,265.
The attached Engineer's Report dated October 1, 2013 provides a detailed
description of the boundaries for both proposed districts, and the scope of the
work involved. Per Seal Beach Municipal Code 9.55, in order to create a district, a
public hearing and noticing the affected property owners of the proposed utility
district is required. The Resolution establishing the proposed district is attached.
Once the approved resolution has been adopted, SCE will initiate the design and
enter the project into the master Rule 20A schedule.
Page 2
It is recommended that the City move forward with both projects with the intention
of constructing the highest scoring project (Seal Beach Blvd at Golden Rain
UUD13-1) in 2016 and the second scoring project (Seal Beach Blvd from PCH to
Electric Ave UUD13-2) when funding becomes available, likely in 2017. This will
allow both projects to be constructed and provide assurance that the available
budget will fund both projects.
ENVIRONMENTAL IMPACT:
There is no Environmental Impact related to this item. The project will comply
with the California Environmental Quality Act (CEQA).
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
The SCE Rule 20A funds will completely fund the project, which includes design,
construction, project management and inspection, undergrounding all service
lines, service connections, and meter modifications. During the construction
phase of the project, the only cost to the City will be for inspection services. A
$10,000 line item has been placed into the future Capital Improvement Program
to prepare for funding of this cost.
RECOMMENDATION:
That the City Council adopt:
• Resolution No. 6417 establishing the formation of a proposed Underground
Utility District 13-01 on Seal Beach Boulevard at Golden Rain Road; and
2. Resolution No. 6418 establishing the formation of a proposed Underground
Utility District 13-02 on Seal Beach Boulevard between Pacific Coast
Highway and Electric Avenue.
NOTED AND APPROVED:
Sean P. Cimby P.E. I J R. Ingram, Citianager
Director of Public Works
Prepared by: Michael Ho, Deputy Director of Public Works/City Engineer
Page 3
Attachments:
A. Resolution No. 6417 Sea BeochBhdatGodnnRan(UUD13-1)
B. Resolution No. 6418 Seal Beach Blvd from PCH to Electric Ave (UUD 13-2)
C. Engineer's Report Seal Beach Blvd at Golden Rain (UUD1 3-1)
D. Engineer's Report Seal Beach Blvd from PCH to Electric Ave (UUD 13-2)
E. Edison Letter Dated August 7, 2013
Page 4
ATTACHMENT A
RESOLUTION NUMBER 6417
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
ESTABLISHING UNDERGROUND UTILITY DISTRICT 13 -1 AT
SEAL BEACH BOULEVARD AT GOLDEN RAIN ROAD AND
AUTHORIZING SOUTHERN CALIFORNIA EDISON CO. TO
SCHEDULE THE RULE 20A FUNDED PROJECT
WHEREAS, Overhead utilities may be undergrounded by first establishing an
underground utility district and then using funds from the California Public Utilities
Commission (PUG) Rule 20A funding program, which is administered by the
Southern California Edison Company (SCE);
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. The Seal Beach City Council hereby authorizes SCE to proceed with
the Seal Beach Boulevard Underground Utility District 13 -1 Rule 20A funded
project to underground the overhead utilities on Seal Beach Boulevard at Golden
Rain Road, including the removal of poles, overhead wires and associated
structures and the underground installation of wires and facilities for supplying
electric, communication or similar or associated service within the District and for
individual service connections and connection to the main connection point at the
first pole outside of the District. See attached Engineer's Report dated October 1,
2013.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held on the 14th day of October , 2013 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6417 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 14th day of October , 2013.
City Clerk
ATTACHMENT B
RESOLUTION NUMBER 6418
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
ESTABLISHING UNDERGROUND UTILITY DISTRICT 13 -2 AT
SEAL BEACH BOULEVARD FROM PACIFIC COAST HIGHWAY
TO ELECTRIC AVENUE AND AUTHORIZING SOUTHERN
CALIFORNIA EDISON CO. TO SCHEDULE THE RULE 20A
FUNDED PROJECT
WHEREAS, Overhead utilities may be undergrounded by first establishing an
underground utility district and then using funds from the California Public Utilities
Commission (PUC) Rule 20A funding program, which is administered by the
Southern California Edison Company (SCE);
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 2. The Seal Beach City Council hereby authorizes SCE to proceed with
the Seal Beach Boulevard Underground Utility District 13 -2 Rule 20A funded
project to underground the overhead utilities on Seal Beach Boulevard from
Pacific Coast Highway to Electric Avenue, including the removal of poles,
overhead wires, associated structures, the underground installation of wires and
facilities for supplying electric, communication or similar or associated service
within the District for individual service connections, and connection to the main
connection point at the first pole outside of the District. See attached Engineer's
Report dated October 1, 2013.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held on the 14th day of October , 2013 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6418 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 14th day of October , 2013.
City Clerk
ATTACHMENT C
Engineer's Report
Seal Beach Boulevard at Golden Rain Road
Proposed Underground Utility District No. # 13-1
Background
Rule 20 is a set of policies and procedures established by the California Public Utilities
Commission (CPUC) to regulate the conversion of overhead electric equipment to
underground facilities, a process called "undergrounding". Rule 20 determines the level
of ratepayer funding for different undergrounding arrangements. Under Rule 20,
undergrounding projects are financed by utility rate money, combined rate funds and
local tax proceeds, or private funds, depending on whether Rule 20A, Rule 20B or Rule
20C provisions apply. On average, less than a penny per electric bill goes to
undergrounding.
Rule 20A
Rule 20A projects are paid for by all Southern California Edison (SCE)
ratepayers, not just those who live on streets on which facilities will be
undergrounded. City and county governments choose these projects, using a
process that includes public participation.
To qualify for full funding through utility rate proceeds, projects must produce a
benefit to the general public, not just customers in the affected area, by satisfying
one or more of these criteria:
• The location has an unusually heavy concentration of overhead facilities.
• The location is heavily traveled.
• The location qualifies as an arterial or major collector road in a local
government's General Plan.
• The overhead equipment must be located within or pass through a civic,
recreational or scenic area.
Using CPUC formulas, SCE allocates rate funds to communities for undergrounding
based on previous allocations, the ratio of customers served by overhead facilities to all
the customers in the community, and the fraction that customers in the community
represent of all SCE customers.
Local governments use these formulas to project allocations, which allow them to
prioritize projects and develop project schedules. Because funds are limited, local
governments sometimes must wait and accumulate their allocations before starting an
undergrounding project.
Legal Description
UNDERGROUND UTILITY DISTRICT NUMBER # 13-1
SEAL BEACH BOULEVARD
PARCEL 1
A strip of land one hundred twenty one (121') feet wide, whose centerline is described
as beginning at the point of intersection of the centerline of Seal Beach Boulevard, one
hundred twenty one (121') feet wide, and line equal distant to the centerline of Golden
rain Road entrance driveway and the centerline of Golden Rain Road exit driveway,
said point being the TRUE POINT OF BEGINNING, thence five hundred (500') feet
north along said centerline of Seal Beach Boulevard, bounded by the east and west
right of way of Seal Beach Boulevard for a distance of five hundred (500') feet.
PARCEL 2
A strip of land one hundred seventeen (117') feet wide, whose centerline is described
as beginning at the point of intersection of the centerline of Seal Beach Boulevard, one
hundred seventeen (117') feet wide, and line equal distant to the centerline of Golden
rain Road entrance driveway and the centerline of Golden Rain Road exit driveway,
said point being the TRUE POINT OF BEGINNING, thence three hundred (300') feet
south along said centerline of Seal Beach Boulevard, bounded by the east and west
right of way of Seal Beach Boulevard for a distance of three hundred (300') feet.
(See attached exhibit ''A.")
Description of Proposed Work
The existing Edison overhead wires and poles are located along Seal Beach Boulevard
at Golden Rain Road. The properties serviced from the Seal Beach Boulevard frontage
will be converted to an underground service. The existing electrical, as well as
telephone and cable communications wires will be undergrounded and the wood poles
will be removed. The power lines provide electricity to the street lights and to most of
the properties along Seal Beach Boulevard.
The existing street lights will be removed and new streetlights installed on new street
light poles. The City will prepare a plan for the street light locations. If additional lights
are desired the cost thereof will be funded by the City of Seal Beach.
Estimated Cost
The Edison Company has estimated that the cost of this project would be $500,000 in
2016 dollars. The City of Seal Beach's current allocation fund balance is $858,266 with
annual additions of $96,653. There is no cost to the property owners nor to the tenants
of Seal Beach Boulevard for this undergrounding project. All electric service customers
served from lines being relocated underground will have necessary modifications and
conversions done to their electrical service connections using the City's Rule 20A funds,
Existing overhead facilities belonging to telephone and cable communications and other
private utilities are to be relocated underground at the respective utility company's sole
expense,
Overhead lines from the street poles are fed to individual customers by a receiving pole
on the customer's building structure. From the pole, the utility is taken inside the
building for customer use. The proposed undergrounding project will reroute the
overhead lines to underground, then rise to the side of the customers building to a
service meter. From the meter, the utility lines are fed into the building.
On Seal Beach Boulevard there are no customers that are fed overhead. All customers
are fed underground. There will be no modifications to their buildings.
The implementation of a new district can take two years or more to complete because
there is often a long list of pending underground utility districts that have been
established by other agencies.
Prepared by: Date:
Michael Ho, P.E.
City Engineer
City of Seal Beach
N
N.T.S.
City of Seal Beach
Underground Utilities District 13 -1
Seal Beach Blvd & Golden Rain Rd
EXHIBIT "A"
ATTACHMENT D
Engineer's Report
Seal Beach Boulevard from Pacific Coast Highway to Electric Avenue
Proposed Underground Utility District No. # 13-2
Background
Rule 20 is a set of policies and procedures established by the California Public Utilities
Commission (CPUC) to regulate the conversion of overhead electric equipment to
underground facilities, a process called "undergrounding". Rule 20 determines the level
of ratepayer funding for different undergrounding arrangements. Under Rule 20,
undergrounding projects are financed by utility rate money, combined rate funds and
local tax proceeds, or private funds, depending on whether Rule 20A, Rule 20B or Rule
20C provisions apply. On average, less than a penny per electric bill goes to
underground in g.
Rule 20A
Rule 20A projects are paid for by all Southern California Edison (SCE)
ratepayers, not just those who live on streets on which facilities will be
undergrounded. City and county governments choose these projects, using a
process that includes public participation.
To qualify for full funding through utility rate proceeds, projects must produce a
benefit to the general public, not just customers in the affected area, by satisfying
one or more of these criteria:
The location has an unusually heavy concentration of overhead facilities.
The location is heavily traveled.
The location qualifies as an arterial or major collector road in a local
government's General Plan.
The overhead equipment must be located within or pass through a civic,
recreational or scenic area.
Using CPUC formulas, SCE allocates rate funds to communities for undergrounding
based on previous allocations, the ratio of customers served by overhead facilities to all
the customers in the community, and the fraction that customers in the community
represent of all SCE customers.
Local governments use these formulas to project allocations, which allow them to
prioritize projects and develop project schedules. Because funds are limited, local
governments sometimes must wait and accumulate their allocations before starting an
undergrounding project.
Legal Description
UNDERGROUND UTILITY DISTRICT NUMBER # 13-2
SEAL BEACH BOULEVARD FROM PACIFIC COAST HWY TO ELECTRIC AVE
A strip of land varying from sixty (60') feet to one hundred (100') feet wide, whose
centerline is described as beginning at the point of intersection of the centerline of Seal
Beach Boulevard, a width of one hundred (100') feet and the southerly prolongation
right of way line of Pacific Coast Highway, a width of one hundred (100') feet wide, said
point being the TRUE POINT OF BEGINNING, thence one thousand three hundred
forty (1,340') feet southerly along said centerline of Seal Beach Boulevard, bounded by
the east and west right of way of Seal Beach Boulevard for a distance of one thousand
three hundred forty (1,340') feet.
(See attached exhibit "B.")
Description of Proposed Work
The existing Edison overhead wires and poles are located along Seal Beach Boulevard
from Pacific Coast Highway to Electric Avenue. The properties serviced from the Seal
Beach Boulevard frontage will be converted to an underground service. The existing
electrical, as well as telephone and cable communications wires will be undergrounded
and the wood poles will be removed. The power lines provide electricity to the street
lights and to most of the properties along Seal Beach Boulevard.
The existing street lights will be removed and new streetlights installed on new street
light poles. The City will prepare a plan for the street light locations. If additional lights
are desired the cost thereof will be funded by the City of Seal Beach.
Estimated Cost
The Edison Company has estimated that the cost of this project would be $1,100,000 in
2016 dollars. The City of Seal Beach's current allocation fund balance is $858,266 with
annual additions of $96,653. There is no cost to the property owners nor to the tenants
of Seal Beach Boulevard for this undergrounding project. All electric service customers
served from lines being relocated underground will have necessary modifications and
conversions done to their electrical service connections using the City's Rule 20A funds.
Existing overhead facilities belonging to telephone and cable communications and other
private utilities are to be relocated underground at the respective utility company's sole
expense.
Overhead lines from the street poles are fed to individual customers by a receiving pole
on the customer's building structure. From the pole, the utility is taken inside the
building for customer use. The proposed undergrounding project will reroute the
overhead lines to underground, then rise to the side of the customers building to a
service meter. From the meter, the utility lines are fed into the building.
On Seal Beach Boulevard there are customers that are fed overhead. Most customers
are fed underground. There will be no modifications to their buildings.
The implementation of a new district can take two years or more to complete because
there is often a long list of pending underground utility districts that have been
established by other agencies.
Prepared by: Date:
Michael Ho, P.E.
City Engineer
City of Seal Beach
N
N.T.S.
City of Seal Beach
Underground Utilities District 13 -2
Seal Beach Blvd from PCH to Electric Ave
EXHIBIT "B"
ATTACHMENT E
SOU I FIERN CALIFORNIA
EDISON
^" /^TLIMAT/ow^/^r°.rail^
August 7, 2013
Mr. Sean Crumby
Assistant City Manager/Director of Public Works
City of Seal Beach
211 8TH Street
Seal Beach, CA 90740
Subject: Rough Order of Magnitude Cost Estimates
City of Seal Beach — Proposed Rule 20A Undergrounding P jeots
Seal Beach Blvd from PCH to Electric Ave
Seal Beach Blvd at the Front Gate of Leisure World
Dear Mr. Crumby:
hmabGodges
Region Mower
Livtil Public Affairs
SCE Rule 20A Project Management has reviewed the proposed Rule 20A p jects in the City of
Seal Beach on Seal Beach Blvd from PCH to Electric Ave and on Seal Beach Blvd at the Front
Gate of Leisure World.
The Rough Order of Magnitude estimate for the Seal Beach Blvd from PCH to Electric Ave
project is $1,100,000, expressed in 2016 dollars. TheemUnnmtodtrench footage for the project ia
1,960 feet and includes all mainline trenching as well as crossings, street lights and service
laterals. The Rough Order of Magnitude estimate for the Seal Beach Blvd at the Front Gate of
Leisure World pr ject is $500,000, expressed in 2016 dollars. The estimated trench footage for
the project is 920 feet and includes all mainline trenching as well as crossings, street lights and
service laterals.
The cost of both projects wasesca|eted to the year 2016, which is the earliest anticipated year
that construction can be scheduled and includes an estimated accuracy variance of + 40%.
Should the City and SCE agree to proceed with a Rule 20A pr ject, the scope of work and
estimated cost of the pr ject can be updated with greater accuracy after the final design is
completed.
According to the California Public Utilities Commission (CPUC) Decision 01-12-008. SCE may
mortgage a maximum of five years of a city's future Rule 20A annual allocations. For calendar
year 2013, the City of Seal Beach received an annual allocation of $96,653, bringing the City's
Rule 20A allocation balance to$858.266. Projecting similar annual allocations for years 2014
through 2016 the city will have an approximate balance of $1,150,000 at the estimated start of
construction in 2016. Given the two ROM estimates of $1,100,000, and $500,000, there is a
short fall of approximately $450,000 in allocations, the equivalent of a 4.7 year mortgage of future
annual a||000bonm, which falls within the five year maximum mandated by the CPUC, but does
not leave a sufficient contingency to cover the potential variance of the ROM estimates or any
unforeseen costs. Therefore SCE proposes that if the City wants to proceed with both pr jeotm,
the construction schedules of the pr jects should be staggered in order to allow for actual costs of
the first pr ject to be taken into account before starting construction on the second pr ject, as
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(714i 805-027 PAX. 54271
well as allowing for an additional year of allocations if needed. Should the City elect to proceed
with only one of the p jects, either project Vxou|dfdwdhinCheavaUmb|eaUpcationa. Regardless,
SCE will review and update any estimates prior to the start of construction to ensure an adequate
allocation balance exists before proceeding with construction.
SCE's ability to proceed with this project iadepmndontupon#1e annual CPUC approved budget
for the Rule 20A program, providing the availability of capital funding and resources for the Rule
30A projects. Funding levels for the Rule 20A program may directly impact future allocations and
the anticipated year of construction for this p ject.
The ROM estimate is based on the following assumptions:
• SCE has an available budget to proceed with the project.
• The City of Seal Beach has accumulated an adequate allocation balance within the
allowable mortgage limits.
~
The City of Seal Beach has established an underground utility district by resolution or
ordinance for this project area.
Additional terms and conditions assumed in the ROM estimate are outlined in the attached Rule
20A General Conditions Policy document, which further defines the responsibilities of SCE and
the City of Seal Beach to ensure the success of this p 'ect.
Please communicate the current estimate and the information included regarding allocations and
assumptions to the appropriate city staff.
Thank you for your assistance in this matter and should you have any questions please feel free
to call me at (714) 895-0271.
Sincerely,
Jenelle Godges
Local Public Affairs Region Manger
cc:
Ron Anderson, SCE Rule 20A Program Manager
Jeff Shellabarger, SCE Rule 20A P j ct Manager
Talisa Lae, SCE Rule 20A Program Analyst
Project Files
Enclosure
2
SOU; lit ( 11 0041A
EDISON
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Rule20A General Conditions
General Conditions:
SCE will at its expense, replace its existi overhead electric facilities with underground
electric facilities as outlined in the Rule 20 Tariff. To ensure the success of this program,
this policy document further defines the responsibilities of SCE and the sponsoring
governmental agency (applicant) as follows:
|
Provide initial project assessment including qualification under Rule 20A suggestions as
to cost-effective use of 20A allocations and possible exemptions for poles that are not
cost-effective to underground.
2. Provide a Rough Order of Magnitude (ROM) estimate for the undergrounding of SCE's
facilities and a preliminary schedule based on an analysis of available allocations.
3
Provide consultation to the Applicant to establish or modify the project boundary map
for SCE's operational benefits and if necessary to improve wheelchair access adjacent to
SCE's facilities, and to facilitate approval of the pr jeot resolution or ordinance.
4. After approval and formation of the Underground Utility District (UUD) and, as
requested by the Applicant, meet at least once every other month with the Applicant to
discuss project status and progress.
5. Initiate and complete SCE's preliminary design identifying SCE's trench route and
location of structures.
A. Provide an electronic copy (CADD) of SCE's preliminary design to the Applicant for
distribution to the joint utilities.
7. Identify locations that require an easement for the placement of SCE's facilities on
private property.
8. Prepare necessary easement documents, make initial contact with affected property
owners, and make reasonable efforts to secure the necessary easements. If SCE cannot
obtain easements, SCE will solicit the Applicant's assistance to do so.
9. Replace existing overhead fed streetlights with new underground fed marbelite
streetlights within the UUD.
10. Provide approved Storm Water Pollution Prevention Plans (SWPPP) where required.
11. Provide temporary traffic control consistent with the California Joint Utility Traffic
Control Manual.
12. Provide overall coordination of the bid process for the civil portion of the project
(underground ducts and structures) for affected joint utilities. After installation and
completion of the ducts and structures, each utility is solely responsible for its cabling
and overhead removal.
Transmission & Distribution
Central Design & Field Accounting
Issued: May 6, 2013
Page 1
13. Upon request of the Applicant, SCE may use Rule 20 allocations for the installation of
no more than 100 feet of each customer's underground electric service lateral and for
the conversion of electric service panels to accept underground service, excluding permit
fees.
14. Provide necessary materials and construction to complete the new underground
electrical system.
15. Provide proper notification to affected customers when electrical outages are necessary
to complete conversion to the new underground electrical system.
16. Upon completion of SCE's underground system, remove SCE's existing overhead
electrical facilities within the UUD in accordance with the Joint Pole Agreement.
17. Provide the Applicant with an updated schedule when the pr ject is anticipated to
experience a delay of three or more months.
18. Provide the Applicant with a revised project estimate when costs are anticipated to
exceed the estimate by 10% or more.
19. Provide the Applicant with a "Letter of Completion" after removal of SCE's overhead
facilities to document completion of the new underground system and to report on the
estimated cost at completion.
Responsibilities of the Applicant:
1. Consult with SCE to confirm the requirements and location of the project.
2. Once the p 'not`o boundary has been determined, identify and notify all utilities within
the proposed 's boundary.
3
Provide an approved resolution or ordinance forming a UUD and a boundary map as
required by SCE's Tariff Rule 20.
4. Notify each property owner and affected utility in writing of the conversion with a copy
of the adopted rcso|ution/ordinonceond boundary map.
5. Provide any studies or information regarding known environmental, biological,
geological and or cultural areas within the approved UUD, including recent pot
holing/core samplings and soils/paving information from recently completed projects.
6. Provide overall coordination of all utilities involved in the project, including pr 'oct
scheduling and status meetings and ensure each utility performs its required agreed-upon
scope of work.
7. Provide Base Map information showing the following: boundary, roads, future road
improvements, xidcv/a\ku, curbs, property lines, bui|dingx, existing water and sewer,
easements, and any other known utilities or obstacles. The Applicant may opt to provide
SCE with complete base maps including all utilities.
8. After SCE has made reasonable efforts to secure easements, the Applicant will secure all
required rights-of-way and easements necessary for the installation of SCE's facilities on
private property.
A. Review, comment upon, and approve SCE's design plans, street light authorization
form, and traffic control plans within 30 days of receipt from SCE.
Transmission & Distribution
Central Design & Field Accounting
Issued: May 6i%0l3
Page 2
10. Manage and pay all costs associated with the remediation of contaminated soils and
cultural resource findings. Rule 20A fundi may not be used for environmental
remediation costs.
11. Stake and survey for any associated future grade changes.
12. Provide SCE or SCE's contractor with an acceptable construction yard for material and
equipment laydown.
13. Limit the paving and restoration requirements to SCE's standard excavation and
restoration (APWA Standard 133-2) necessary for construction of the project. SCE and
joint trench participants will replace paving, |uodscoping, sidewalks, etc. that are
removed during construction. Rule 20A funding may not be used for additional
restoration costs or street improvements beyond that necessitated by the pr 'cci.
14. Waive pavement moratorium requirements, or pay for additional costs above SCE's
standard for pavement and restoration.
15. Should applicant require any additional traffic control planning beyond that which SCE
provides (per California Joint Utility Traffic Control Manual), Applicant will prepare or
pay to prepare such a plan.
10. Pay for the installation of any additional streetlights or decorative streetlights requested
by the Applicant in accordance with SCE's Street Light Agreement.
17. Remove Applicant-owned streetlights attached to utility poles and located within the
UUD at Applicant expense.
18. Minimize work hour restrictions for construction, including holiday and/or special
construction limitations.
19. Waive all permit fees and other incidental project specific costs, including, but not
limited to, inspection, parking charges, rental cost of Applicant properties and lost
revenues.
20. Guarantee to authorize SCE to proceed with the conversion of a minimum 600 feet of
existing continuous overhead electrical facilities to underground facilities within the area
of the approved UUD. This is the minimum length of undergrounding that can be
constructed and capitalized under SCE's Rule 20A tariff, allowing SCE to recover its
investment from its ratepayers. Once approved by SCE, a Rule 20A pr 'eut may not be
cancelled by the applicant.
Transmission & Distribution
Central Design & Field Accounting
Issued: May 6, 2013
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