HomeMy WebLinkAboutCC AG PKT 2013-12-09 #E1111 1!1JIIIIIJI1I III iiiiii!!�1 III ii Jill
THRU: Jill R. Ingram, City Manager
FROM: Jim Basham, Director of Community Development
SUBJECT: APPLICATION FOR GRANT FUNDS FOR THE
CALIFORNIA COASTAL COMMISSION LOCAL
COASTAL PROGRAM (LCP) PLANNING GRANT
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6423 authorizing the application for
grant funds for the California Coastal Commission LCP Planning Grant.
"Il
X11NOE W1 WA&*1&7M
Governor Brown and the California Legislature approved an augmentation of $1
million to the California Coastal Commission's budget for fiscal year 2013-2014
to support local governments responsible for planning under the California
Coastal Act to develop or update Local Coastal Programs (LCP's).
The California Coastal Commission was established by voter initiative in 1972
(Proposition 20) and later made permanent by the Legislature through adoption
of the California Coastal Act of 1976. Implementation of Coastal Act policies is
accomplished primarily through the preparation of local coastal programs (LCP's)
that are required to be completed by each of the 15 counties and 61 cities
located in whole or in part in the coastal zone. Completed LCP's must be
submitted to the Commission for review and approval.
Staff has prepared an application in response to the California Coastal
Commission LCP Planning Grant Program Announcement because the City of
Seal Beach does not have a certified Local Coastal Program. The application
requests a grant amount of $150,000 from the California Coastal Commission. If
awarded, staff proposes to utilize the grant funds to hire a consultant
experienced in preparing Local Coastal Programs. The grant application includes
a work program that details a heavy focus on early involvement with Coastal
Commission staff and community outreach throughout the development of the
Local Coastal Program.
Agenda Item— E
The attached Resolution provides the California Coastal Commission with
confirmation that the City Council is aware of the application and authorizes
staff's request of grant funds for the Seal Beach Local Coastal Program. The
grant application is included as Attachment B to this staff report. The Resolution
authorizes the Director of Community Development of the City of Seal Beach to
sign and submit the application on behalf of the City of Seal Beach. In the event
that the City is awarded a grant from the California Coastal Commission, the
Resolution authorizes the City Manager to sign a contract agreement accepting
funding from the California Coastal Commission. The California Coastal
Commission standard agreement form is included as Attachment C to this staff
report.
ENVIRONMENTAL IMPACT:
The proposed submittal of the grant application does not constitute a project and
therefore is exempt from the State of California Environmental Quality Act
(CEQA) Guidelines pursuant to Section 15060. However, if the City is awarded a
grant, then the Planning Division would proceed with the preparation of an Initial
Study as required by CEQA Section 15063 to determine if the project may have a
significant effect on the environment. The proposed submittal of the application
will not involve any development or change to the physical environment and
therefore, no further review under CEQA is warranted or necessary.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved the Resolution as to form.
A A k, A
If awarded grant funds in the amount of $150,000 from the California Coastal
Commission, then staff would use up to $60,000 from Capital Improvement
Program Funds for the creation, adoption and certification of the Local Coastal
Program.
at the City Council adopt Resolution No. 6423 authorizing the application for
int funds for the California Coastal Commission LCP Planning Grant.
amudle =-V
sh1m-, V
r of Community Development
K! �&W PPROVED:
rw I
*Ly. Ingram, City N,
Prepared by: Crystal Landavazo, Assistant Planner
Im
RESOLUTION NUMBER 6423
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE
CALIFORNIA COASTAL COMMISSION LCP PLANNING GRANT
UNDER THE BUDGET ACT OF2O13
WHEREAS, the Budget Act uf2O13 provides on appropriation of $1 million for
Coastal Commission grants in FY 13-14 to local governments bz support Local
Coastal Program (LCP)planning, and
WHEREAS, the California Coastal Cummiosiun, under the authority of the
California Coastal Act, may provide financial oeoiobonoe to support ooaob|
planning and has approved a competitive grant program to provide such financial
assistance for LCP planning; and
VVHEREAS, the goal of the grant program is to develop new or updated LCPn in
conformance with the California Coastal Act and to reflect current circumstances
and new scientific information, including new understandings and concern for the
effects of climate change, and
VVHEREAS, grant proposals submitted under this grant program must complete
land use plan and/or zoning work to either achieve submittal for certification of a
Local Coastal Program (LCP) or an Area of Deferred Certification (ADC) or of an
LCP Amendment to significantly update a certified LCP or LCP segments,
including with special emphasis on effects of climate change and sea-level rise;
WHEREAS, the City of Seal Beach, does not yet have an effectively certified
LCP; and
WHEREAS, the City of Seal Beach, desires to pursue u project that would result
in the completion and submittal for certification by the California Coastal
Commission oyan LCP and desires 1u assume permit issuing authority; and
WHEREAS, the City ofSeal Beach commits 0u and agrees ho fully support o
planning effort intended to complete a certified LCP pursuant to the provisions of
the California Coastal Act, with full public participation and coordination with the
Coastal Commission staff.
NOW, THEREFORE, BE|T RESOLVED, that the City Council, of the City o[Seal
Beach, hereby:
1. Directs City of Geo| Beach staff to submit a grant application
package to the California Coastal Commission to provide financial and
planning aaeistonna, under authority of the California Coastal Act, in the
amount of $150.00080 to fund the project titled "Seal 8*uoh Local
Coastal Program."
2. Authorizes the City Manager and the Director of Community
Development, of the City of Seal Beaoh, to exenub*, in the name of the
City ofSeal Beoch, all necessary applications, contracts and agreements
and amendments thereto to implement and carry out the grant application
package attached hereto and any project approved through approval of
the grant application.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 9th day of December , 2013 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6423 on file in the
office of the City Clerk, passed, approved, and adopted by the Seal Beach City
Council at a regular meeting held on the 9th day of December , 2013.
City Clerk
1111, Jill q 11
GRANT APPLICATION FoRm
APPLICANT INFORMATION
Applicant Name: City of Seat Beach
Address: 2118 1h Street, Seal Beach, CA 90740
Contact name: Jim Basham Title: Community Development Director
Telephone:562-431-2527 ext. 1313 Fax: 562-430-8763 Email: ibasham@seaIbeachca.gov
Person authorized to sign
contract and amendment: Name. Jim Basham Title; CommunitV Development Director
Application prep ed by:, Name: Crystal Landavazo Title: Assistant Planner
h 4 1 0
Signatu
PROJECT INFORMATION
Project title: Seal Beach Local Coastal Program
LCP/ LCP Segment: Adoption of a New Local Coastal Program
Project location: City/ Geographic area: Seal Beach County: Orange County
Project timeline: Start date: April 2013 End date: April 201
MAPS AND PHOTOS
A map showing the coastal zone project area is included as Attachment A.
1WWWW'"Aw,
1. Project Description
2, Work Plan and Schedules
3. Budget
2 Seal Beach Local Coastal Program
1. PRoiECT DESCRIPTION.
a. GOALS AND OBJECTIVES
The Coastal Act of 1976 requires that each local government lying, in whole or in part, within
the coastal zone shall prepare a local coastal program for that portion of the coastal zone
within its jurisdiction. The City has had two previous attempts at developing a Local Coastal
Program (LCP) but, due to various factors, was not able to adopt a certified Local Coastal
Program. The City has gone through several structural and staff changes and is now in a
position to prioritize the development, adoption and certification of the Seal Beach LCP.
Development of the Seal Beach Local Coastal Program is a priority goal for the City Council, staff
and residents.
The City is anxious to move forward and initiated a Request for Proposals to seek a consultant
that could lead the City through the development process early in 2013, The RFP highlighted
the importance of community outreach and involvement during the development, certification
and adoption of a LCP. The California Coastal Commission LCP Planning Grant can provide the
funding necessary to critically analyze and address sea level rise and climate change. If awarded
the grant the City will be able to move forward with a consultant and begin work on the Seal
Beach Local Coastal Program.
The City was awarded a grant by the Southern California Association of Governments (SCAG) in
October 2013 to develop and adopt a Climate Action Plan (CAP). The Climate Action Plan is
scheduled to commence in the Spring of 2014. If the City is awarded the California Coastal
Commission LCP Planning Grant, the City will have an exceptional opportunity to develop both
documents concurrently so they are cohesive and accurate reflections of existing conditions
with realistic and effective implementation programs.
The goal of this proposal is to develop the Seal Beach Local Coastal Program in accordance with
the goals of the California Coastal Commission (CCC). The City has developed a work plan that
will initiate early coordination with the CCC to ensure the development of the LCP will be
consistent with the Coastal Act goals. The Seal Beach Local Coastal Program will serve as the
primary document regulating development and setting policies for protection of the existing
environment within the Coastal Zone. The LCP will consist of a Land Use Plan (LUP) and a
Coastal Implementation Plan (CIP).
b. PROJECT DETAILS
The City of Seal Beach is prepared to initiate the project in April 2014 by contracting an
experienced consultant to assist the City in completing a document that can be accepted and
adopted by both the City of Seal Beach and the California Coastal Commission (CCC). The City's
emphasis during this process will be to initiate early contact and maintain communication with
the Coastal Commission throughout development of the Local Coastal Program. The City will
prepare to meet with the CCC within two weeks of the project commencement to ensure the
project's scope meets the intent of the California Coastal Act by properly addressing
enhancement of coastal habitats and providing public access. Communication will be
maintained with the CCC throughout the development of the Seal Beach Local Coastal Program
3 |S�a| Beach Lnca| Coastal Program
�
to ensure every program and draft bwithin the scope discussed and agreed upon with the
California Coastal Commission.
Community outreach will be another early and consistent component throughout the
preparation of the Seal Beach Local Coastal Program. The community will be involved at the
onset of the development process through @ series of workshops and meetings. The City will
hold a rninirnunn of three public workshops with the general public, two public workshops with
the Ad-Hoc Citizen Advisory Committee, two study sessions with the Planning Commission, two
study sessions with the City Council and create avvebs|teto provide continuous updates onthe
progress of the Local Coastal Program. Stakeholder interviews may also be included as a
component of the community outreach program to facilitate participation from various
community groups. The meetings, workshops and study sessions will be dispersed throughout
different phases of the project development to`ensunuthe community and CCC are aware of
the progress and vested |n all programs and policies.
The project will focus G large amount of time and resources into the assessment of climate
change vulnerability inthe Coastal Zone. |twill be important to identify potential exposure and
sensitive areas that can be significantly affected by climate change impacts. The concurrent
development of the CAP will provide useful data regarding existing conditions, future
projections and trends that can be Used to identify high impact areas which may require
specific programs or preservation policies.
The City of Seal Beach is committed to the development and adoption of certified Local
Coastal Program. The proposed work plan identifies a 12 month period, reflective of the City's
anticipation to begin and quickly move forward with developing the Seal Beach Local Coastal
Program. However, staff is aware that the public hearing process and community outreach
process may extend the overall project tirne|ine.7heCityispreparedtodedicmtethenenessary
time required to CoD1p|e{a this process and is committed to extending the project timeline as
necessary to ensure the Seal Reach UCP is completed and certified by the California Coastal
Conmmm|ss|on,
1, PUBLIC 0EN NVF|CANCE
The City has a prime opportunity to develop a Local Coastal prmerarn in conjunction with a
Climate Action Plan. The Climate Action Plan will provide significant data that can be used to
determine the vulnerability nf areas within the Coastal Zone. The Seal Beach Local Coastal
Program will be developed concurrently with the planned Climate Action Plan ([AP). The CAP
will assess existing conditions throughout the City and develop potential mitigation measures
and policies. The City fully intends to utilize this information to analyze the effects of climate
change and identify vulnerabilities that must be addressed in the Coastal Zone. The City will
work closely with the consultant to confirm the potential risk of sea-level rise is thoroughly
evaluated and programs are developed to preserve existing resources. The early analysis and
implementation of programs addressing sea-level rise and other potential climate Change
impacts can make a significant positive impact on the preservation of resources.
City staff will work closely with the consultant, the connnlunhx and the California Coastal
Commission,to develop implementation activities that will ensure assets within coastal zone
4 |Sea| Beach Local Coastal Program
� �
will beprotected and preserved for use by the regional and local community. The Local Coastal
Program will be developed in conformance with all goals and policies set by the California
Comstal,Act of l976. The development and adoption ofacertified LOoA Coastal Program will
ensure programs addressing shoreline public access, habitat protection, and |andfOnm
alteration are fully recognized and incorporated into the City's permitting procedures. The Local
Coastal Program will include a Coastal Implementation Plan that can serve to streamline the
permitting process in the coastal zone while ensuring sensitive resources and public access are
preserved.
Ill. RELATIVE NEED FOQLCP
The California Coastal Act nf1S75 defines a Local Coastal Program as ah3Cal government's land
use plans, zoning ordinances, zoning district maps, and within sensitive coastal resources areas,
other implementing actions, which, when taken together, meet the requirements o[ and
implement the provisions and policies nt the California Coastal CVrnrnisS|on at the local level.
Chapter 6iArticle 1 of the Coastal Act requires that each local government lying, in whole or in
part, within the coastal zone shall prepare a local coastal program for that portion of the
coastal zone within its jurisdiction.
The City pf Seal Beach does not have a certified Local Coastal Program (LCP). Most of the fifteen
counties and sixty-one cities located within the coastal cone have adopted, certified and
updated an hCP for their communities. If awarded the grant, the City will utilize the funding to
contract an experienced consultant tOassist in the development ofa Land Use Plan and Coastal
|rnp|8nnen&atiVn Plan.
Development of the Local Coastal Program will include an assessment of potential risks that
may result from Climate Change. The severe storms and potential sea-level rise that result from
the effects Of climate change have the potential to significantly disrupt the natural habitat
along the shoreline in the Coastal Zone. The development Ofthe LCP will focus on assessing the
risk to vulnerable assets within the Coastal Zone. The Seal Beach Natural Wildlife Refuge and
potential effects to the shoreline due to sea-level rise will be areas of particular concern,
Development of the Local Coastal Program will include a Coastal Implementation Plan to ensure
the goals of the Coastal Commission are maintained through the adoption of programs aimed
at preserving existing habitats.
The development of a Coastal Implementation Plan will include preparation of a Coastal
Development Permit Ordinance to identify the policies and procedures for processing Coastal
Development Permits within the City's Coastal Zone. The City of Seal Beach does not currently
issue Coastal Development Permits for work within the City's Coastal Zone. The development of
an L[P consistency review process will allow the City of Seal Beach to assume the responsibility
of issuing Coastal Development Permits for development within the Coastal Zone. The ability to
issue permits for minor development within the Coastal Zone will significantly improve permit
streamlining for residents and local businesses in the community. The implementation of an
LCP review process will ensure that all development permitted within the Coastal Zone is
consistent with the goals and programs approved by the Coastal Commission. The Coastal
Commission staff will also benefit from the City's ability t0 assume responsibility of issuing
51 Seal Beach Local Coastal Program
Coastal Development Permits because it will reduce the some of the workload for coastal
Commission staff.
iii. ADDRESSING THE EFFECTS OF CLIMATE CHANGE
The Southern California Association of Governments (SCAG) awarded a grant to the City of Seal
Beach in October 2013 for the development of a Climate Action Plan /[Ap1. This process will
develop a baseline inventory of the City's greenhouse gas emissions, assess potential impacts to
the City and recommend programs to mitigate these |nlp8o±s. The project is scheduled to begin
in Spring 2014, which corresponds with the planned start date of the Local Coastal Program.
The City of Seal Beach b committed 1oaddressing environmental factors that have the potential
of negatively affecting the community's residents and visitors. The [|inoatc Action Plan will be
one step in that direction. The City is seeking grant funds from the California Coastal
Commission L[P Planning grant to assist the City in its commitment to facing these issues head
first. The City's proposed work schedule for development of the Local Coastal Program shows a
concentrated effort in the analysis of climate change and sea-level rise within the Coastal Zone.
The City has a unique opportunity to develop both a Climate Action Plan and a Local Coastal
Program concurrently. The City will be able to assess the inter-related nature of climate change
and sea-level rise while working with the community to develop practical and affective
measures to mitigate these affects. The Climate Action Plan will provide significant amount of
data related to climate change and the potential impacts to the City of Seal Beach. The City
intends to utilize this information in its analysis nf Climate Change impacts in the Coastal Zone.
The Local Coastal Program is expected to provide afocused analysis nfpotential impacts such
as sea-level rise, erosion, and severe storms in the Coastal Zone. The Seal Beach bCP will also
evaluate potential impacts to people, natural resources, infrastructure and building stock as
part ofthe climate change and sea-level rise vulnerability analysis.
As part of the City's work plan, the California Coastal Commission and the community at large
will be involved throughout the development of the Land Use Plan and the Coastal
Implementation Plan, The Community will be informed of potential risks and involved in the
development of programs and policies aimed at preserving vital resources in the Coastal Zone.
The Coastal Commission will also be involved during the early development stage to ensure the
Final Local Coastal Program submitted for CC[approval will be a document approved and
accepted by all stakeholders.
iv. LIKELIHOOD OF SUCCES8AFFE[TIVENESS
The City of Seal Beach initiated preparation of a Local Coastal Program in 2003, and then
attempted to complete the project in 2008. The 2008 LCP was prepared in-house 6v City Staff
and submitted for CCC review. The document was returned with numerous comments and staff
was unable to attain certification of the Local Coastal Program at that time. Resources and staff
time were limited uothe City was unable to address all of the concerns raised by the CCCs0the
project was not completed. The City has undergone several structural and staff changes since
the previous attempt to prepare and adopt a Local Coastal Program.
61Sea| Beach Local Coastal Program
� �
The City of Seal Beach is now prepared to commence and complete the development and
adoption of the Local Coastal Program. The City is fully aware of the time cqOlrnitnnemts
required and the need for an experienced consultant to streamline the process. The City will
dedicate a minimum of 165 cumulative staff hours for five staff O0cmn6era that will be directly
involved in the preparation and adoption of the Local Coastal Program. The City has developed
avvork plan that places high importance on community involvement and early consultation
with the California Coastal Commission. The City anticipates meeting with the CCC on two
separate occasions before submitting the Final LCP for CCC approval and certification. The City
will meet with the Coastal Commission within two weeks of the project initiation to ensure the
intended scope ofwork |s consistent with the Commission's goals and identify any items the
C[Cdes{gnate asa particular concern.
ConnH1Unhv involvement will be a part of the project from the beginning. The City's proposed
work plan for the Local Coastal Program includes development of m con1n1Unbv outreach
program that will include three public workshops, two workshops with the Ad-Hoc Advisory
Committee, two study sessions with the Planning Commission and two study sessions with the
City Council. The outreach plan may also include stakeholder interviews with various members
of the community. A vvebsite will be developed to provide continuous Updates related to the
project and highlight important dates or availability of draft documents or goals.
The City's proposed work plan identifies key tasks that must be completed as part Vfthe
development of the Seal Beach Local Coastal Program. The City is aware of the time
commitments and resources required 1V develop and adopt certified Local Coastal Program.
The Seal Beach Local Coastal Program is necessary to bring the City into conformance with the
Coastal Act of 1976 and will GUovv the City to issue Coastal Development Permits in
conformance with the approved LCP, which will reduce review time during the permitting
vu WORKLOAD AND PERMIT STREAMLINING
The City of Seal Beach does not have a certified Local Coa5tal Program Oranestablished
procedure for approval or denial of Coastal Permit. All development proposed within the
Coastal Zone is required to obtain s Coastal Development Permit or letter of exemption from
the California Coastal [oQM[n|Ssion before local permits can be issued. The permitting process
for development within the Coastal Zone can 6o significantly streamlined with the adoption Ofa
Coastal Implementation Plan that incorporates a Coastal Development Permit Ordinance. The
Coastal Development Permit Ordinance will set parameters and thresholds for projects that can
be reviewed by City Staff for nn|mor remodels and additions to structures within the Coastal
Zone, The Coastal Implementation Plan and the Coastal Development Permit Ordinance will be
part of the early coordination discussions with the Coastal Commission to ensure the goals of
the Commission are maintained.
The City of Seat Beach is committed to develop and adopt a certified Local Coastal Program that
meats the intent ofthe California Coastal Act and streamlines the permitting process within the
Coastal Zone. The City's ability to issue Coastal Development Permits will ease the workload of
the Coastal Commission staff because they will be relieved of reviewing minor remodels,
additions and similar development in the Coastal Zone within the perimeters of Seal Beach. City
7 |Sea| Beach Local Coastal Program
_
Staff will expand its standard review of these developments to include compliance with the
Local Coastal Program in addition to compliance with the Zoning Code and California Building
Codes. The adoption of Coastal Development Permit Ordinance will set review procedures
that can be implemented by City Staff. The adoption of this Ordinance will ease the Coastal
Commission's workload and set easy to follow parameters for City review of Coastal
Development Permit applications.
The City's goal is to develop a Local Coastal Program that will streamline the permitting process
and significantly improve the efficiency of City Staff review and Coastal Commission Staff
review. Through the early participation of the Coastal Commission and various community
groups, the adopted Coastal Implementation Plan will be a document that Can be easily
understood and implemented. The Seal beach Local Coastal Program will ensure the
community is provided with streamlined review for development while preserving existing
habitats and maintaining the goals nf the California Coastal Commission,
The City of Seal Beach isprepared to move forward with the development of the Local Coastal
Program. The City is asking for $150,000 to assist with the cost of an experienced consultant
that Can assist in the development of a Local Coastal Program and facilitate continued
communication with the Coastal Commission. The City will contribute $GO,0OOto the p 'ect!s
total cost of $210\000, The grant funds are requested primarily to cover the cost of an
experienced consultant. The City will contribute matching funds to complete a CEQA analysis of
the project, enhance the community outreach program and ensure early communication with
the Coastal Commission.
The City will contribute $13I00of in-kind staff time to oversee the project and ensure all ofthe
intended goals are being met throughout the program. The Community Development Director
and the PWbUcVV0rks/Engineer|ng Director will be d1n2Ct|y involved in the development and
adoption of the Local Coastal Program. A rninimnUnn of three additional staff members will be
involved throughout the project to ensure it progresses according to the proposed work plan.
Staff anticipates this amount may likely to increase once the project isimitiatcdand[eachesthe
later phases Of the project. TheCity|spreparedandabletocmrnrnitth|st|mmetothep 'ect,
The City has been awarded agrant from the Southern California Association of Governments
for the development of Climate Acton Plan. The Climate Action Plan will be developed
concurrently with the Local Coastal Program. The parallel development of both documents will
provide significant data for the analysis of climate change impacts in the coastal zone, The City
is anxious to take advantage of the opportunity to develop two significant policy documents
concurrently.
81 Seal Beach Local Coastal Program
SCHEDULE
Proposed starting date: Apr
i12014. 2014. Estiynated completion: April 10 16,
Task 1. Project Kick-Off & Define Scope
1.1 Kick-Off Meeting
April 30, 2014
1.2 Consultant Field Visit/Tour
April 30, 2014
1.3 Collect & Review City Data
April 21, 2014 - May 7, 2014
Deliverables: Final Scope of Work
Projected date: May 7, 2014.
Task 2. Early Consultation with CCC
2.1 Meeting with Coastal Commission Staff
May 13, 2014
2.2 Meeting with Coastal Commission Staff
October 2014
Deliverables: Meeting Summary & Recommendations
May 21, 2014 & October 29, 2014
Task 3. Community Outreach Program
3.1 Develop outreach plan
May 28, 2014
3.2 Stakeholder Interviews
June 2014
3.3 Community & Ad Hoc Committee Workshops (3)
June 2014 - November 2014
3.5 Planning Commission & City Council Study Sessions (2)
July 2014 - November 2014
3.6 City Council Study Sessions (2)
July 2014 - December 2014
Task 4. Project Website
4.1 Develop and Maintain website
May 2014 - April 2016
Task S. Sea Level Rise Assessment
5.1 Assess Climate Change Vulnerability
_5.2 _Identify Potential Impacts
June 2016
June 2016
5.3 Identify Policies & Implementation Programs to
support Community Resiliency
July 2016
Task 6. Prepare Seal Beach LCP Drafts & Maps
6.1 Prepare Draft LUP
September 2014
6.2 Prepare Coastal Implementation Plan
September 2014
Task 7. Conduct Local CEQA Review
7.1 Prepare CEQA Documents
October 2014
7.2 Public Review of CEQA Documents
October 2014 - November 2014
Task 8. Prepare Final LCP
December 2014
Task 9. Submit LCP to CCC
9.1 Prepare Application & Submit Materials
January 2015
Task 10. CCC Hearings
April 2015 - April 2016
9 1 -Se a-1 B e a c h - Local Coastal 1 P r o g r a m
3. A BUDGET.
APPLICATION BUDGET INFORMATION
Funding Request: $150,000 Total Project Cost: $210,000
PROJF,CT ITUNDING SOUItCES
In-kind Services: $13,000
Personnel
Hourly Rate +
Benefits
Total Number of
Hours
Allocation of total cost among all funding
Task
Nwnber
Task
Total Cost
resources
Applicant's
LCP Grant Funding
55
2637.8
Director of Public Works/Engineering
funding
30
1
Project Kick-Off & Coordination
$5,000
30
$5,000
2
Early Coordination with CCC
$5,000
$5,000
Total
3
Community Outreach Program
$45,000
$20,000
$25,000
4
Website
$6,000
$6,000
Preparation/Maintenance
5
Assessment of Sea[ Level Rise
$15,000
$15,000
6
Prepare LCP Drafts, Maps &
$65,000
$65,000
Implementation Documents
7
CEQA Review & Preparation of
$26,000
$26,000
Documents
8
Prepare Final LCP
$10,000
$10,000
9
Submit LCP to Coastal Commission
$10,000
$10,000
10
California Coastal Commission
$20,000
$20,000
Hearings
11
Printing Costs — Multiple Review
$3,000
$3,000
I Documents
TOTAL
MOW
0
In-kind Services: $13,000
Personnel
Hourly Rate +
Benefits
Total Number of
Hours
Total
Director of Community Development
99.48
45
4476.6
Assistant Planner
47.96
55
2637.8
Director of Public Works/Engineering
104.82
30
3144.6
Engineer
86.93
30
2607.9
-City
Executive Assistant
41.49
5
207.45
Total
165
13074.35
10 1 Seal Beach Local Coastal Program
Grant Application Budget Form
Organization Name: City of Seal Beach
Project Title: — Seal Beach Local Coastal Program
Requested Amount* $ 150,000.00
Grant Request Budget Total Project Budget
(if different)
Consultant Personnel:
Salaries and Wages (l)i_ $_ $150,000 $207,000 _
Total Personnel $150,000 $207,00
Operating Expenses
Postage /Shipping
Supplies/Materials (2) - ---- ------------- —__$3.,000
Travel
Indirect Costs
Other:
Total Operating Expenses
Total Budget
$3000
$150,000 $210,000
SUPPLIES("
A. Publication:
Publish meeting notices in two local newspapers:
The Sun and Golden Rain, An ad will be published
in each newspaper for every series of public
workshops and each public hearing. The Sun Cost:
Approx. $100 per notice. Golden Rain Cost: $110
per notice. A total of 5 public workshops and 4
study sessions will be held prior to two public
Bearings.
2,310
B. Printing:
2 Drafts and I Final LCP will be created, $0.15 per
page, approximately 35 pg each document,
approximately 60 review copies overall = $315.00
+ color copies and folders, if needed (Community
Development Dept. absorbs cost as part of
supplies and copier costs)
$ 450
Total
$ 2,760
(1) Explanation ofsupplieshnaterials costs included above.
(2) Explanation of rates) and hours for each position forwhich funds are being requested is aitached on page 12.
11ISeal Beach Local Coastal Program
Consultant Cost Assumptions (2)
All fees, rates and costs are estimated based on similar work conducted.
Task
Staff /Hourly Rate
Cost
1. Project Kick -Off & Coordination
Prepare for and meet with City staff 2 -3 times through process for Kick-
Staff: 4
$5,000
off Meeting, Tour City, Review Draft Comments (Approx. 30 hrs total)
Rate:
$110 - 200 /hr
2. Early Consultation with California Coastal Commission
Prepare & coordinate two meetings with City Staff & CCC staff (Approx.
Staff: 4
$5,000
30 hrs, plus time spent preparing presentations)
Rate:
$110 - 200 /hr
3. Community Outreach Program
Facilitate 5 community workshops, stakeholder interviews, and 4 public
Staff: 5 -6
$45,000
study sessions. (Approx. 300 hrs, plus preparation)
Rate:
$110- 200 /hr
4. Website Preparation & Maintenance
Staff: 5 -6
$6,000
Preparation & maintenance of a website. (Approx. 12 -13 hrs)
Rate:
$110 - 200 /hr
5. Sea Level Rise Assessment
Analyze existing conditions within the Coastal Zone and assess potential
Staff: 5 -6
$15,000
impacts from climate change and potential sea -level rise. (Approx.80 hrs,
plus preparation }
Rate:
$110- 200 /hr
6. Prepare LCP Drafts, Maps & Implementation Documents
Prepare a minimum of two LCP draft documents and GIS maps for City
Staff: 9 -10
$65,000
and public review. (Approx.500 hrs, plus preparation)
Rate:
$110 - 200 /hr
7. CECI!A Review & Preparation of Documents
Conduct Initial Study and prepare appropriate CECW Documentation for
Staff: 4
$26,000
the proposed LCP. (Approx.200 hrs, plus preparation)
Rate:
$110 - 200 /hr
8. Prepare Final LCP
Incorporate relevant public comments and revisions to prepare Final LCP
Staff: 4
$10,000
and Maps (Approx.75 hrs)
Rate:
$110-200/hr
9. Submit LCP to Coastal Commission
Prepare LCP application and submit to the California Coastal Commission
Staff: 4 -5
$10,000
(Approx.90 hrs)
Rate:
$110- 200 /hr
10. Meetings & CCC Hearings
Prepare drafts and maps (Approx.120 hrs)
Staff: 5 -6
$20,000
Rate:
$110- 200 /hr
Total
$ 207,000
12ISeal Beach Local Coastal Program
4. A RESOLUTION mom THE APPLICANT'S GOVERNING BODY.
The Resolution below is scheduled on the City Council Agenda for December 9, 2013. The
Resolution will be forwarded to the Coastal Commission after its adoption.
RESOLUTION NUMBER
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING
THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA
COASTAL COMMISSION LCP PLANNING GRANT UNDER THE
BUDGET ACT OF 2013
WHEREAS, the Budget Act of 2013 provides an appropriation of $1 million for Coastal
Commission grants in FY 13-14 to local governments to support Local Coastal Program (LCP)
planning, and
WHEREAS, the California Coastal Commission, under the authority of the California Coastal Act,
may provide financial assistance to support coastal planning and has approved a competitive
grant program to provide such financial assistance for LCP planning; and
WHEREAS, the goal of the grant program is to develop new or updated LCPs in conformance
with the California Coastal Act and to reflect current circumstances and new scientific
information, including new understandings and concern for the effects of climate change, and
WHEREAS, grant proposals submitted under this grant program must complete land use plan
and/or zoning work to either achieve submittal for certification of a Local Coastal Program (LCP)
or an Area of Deferred Certification (ADC) or of an LCP Amendment to significantly update a
certified LCP or LCP segments, including with special emphasis on effects of climate change and
sea-level rise;
WHEREAS, the City of Sea] Beach, does not yet have an effectively certified LCP; and
WHEREAS, the City of Seal Beach, desires to pursue a project that would result in the
completion and submittal for certification by the California Coastal Commission of an LCP and
desires to assume permit issuing authority,
WHEREAS, the City of Seal Beach commits to and agrees to fully support a planning effort
intended to complete a certified LCP pursuant to the provisions of the California Coastal Act,
with full public participation and coordination with the Coastal Commission staff.
NOW, THEREFORE, BE IT RESOLVED, that the City Council, of the City of Seal Beach, hereby:
1. Directs City of Seal Beach staff to submit a grant application package to the California
Coastal Commission to provide financial and planning assistance, under authority of the
131 Seal Beach Local Coastal Program
California Coastal Ad, in the amount of $150,000.00 to fund the project titled "Seal
Beach Local Coastal Proeranl."
2. Authorizes the Community Development Director, of the City of Seal Beach, to execute,
in the name of the City of Seal Beach, all necessary applications, contracts and
agreements and amendments thereto to implement and carry out the grant application
package attached hereto and any project approved through approval of the grant
application.
PASSED, APPROVED, AND ADOPTED bvthe Seal Beach City Council ataregular meeting held on
the 9th day of December, 2013 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
A. Miller
Mayor
Linda Devine
City Clerk
STATE OF CALFDRNWJ
COUNTY 0FORANGE I3S
CITY QF SEAL BEACH }
Gary
L Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that the
foregoing resolution is the original copyVfReso|utimmNumnberonfi|eintheoffcemfthe
City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the
day 0f________,ZO23.
Linda Devine
City Clerk
141 Sea | Beach Local Coastal Program
Attachment A — Map of Coastal Zone
8
�.
�
En
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Includes:
• Standard Agreement Form (STD 213)
• Exhibit A� Scope of Work, Task List and Timeline, Evaluation and
Reporting, Budget
• Exhibit B: Budget Detail and Payment Provisions
• Exhibit C: General Terms and Conditions
• Exhibit D: Special Terms and Conditions
STANDARD AGREEMENT
STD 213 (Rev 06/03)
AGREEMENT NUMBER
REGISTRATION NUMBER
1. This Agreement is entered into between the State Agency and the Contractor named below:
STATE AGENCYS NAME
California Coastal Commission
CONTRACTOR'S NAME
2. The term of this through
Agreement is:
3. The maximum amount
of this Agreement is:
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a
part of the Agreement.
Exhibit A — Scope of Work
Exhibit A —Attachment 1
Exhibit B — Budget Detail and Payment Provisions
Exhibit C' — General Terms and Conditions GIA 610
Check mark one item below as Exhibit D:
® Exhibit - D Special Terms and Conditions (Attached hereto as part of this agreement)
❑ Exhibit - D* Special Terms and Conditions
STATE OF CALIFORNIA
Items shown with an Asterisk ( "), are hereby incorporated by reference and made pall of this agreement as if attached hereto.
These documents can be viewed at www.ols.dgs.ca.gov /Standard +Language
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
CONTRACTOR
CONTRACTOR'S NAME (if other than an individual, state ivhethera corporation, padnership, etc.)
BY (Authorized Signalure)
0
PRINTED NAME AND TITLE OF PERSON SIGNING
ADDRESS
STATE OF CALIFORNIA
DATE SIGNED(Do not t)pe)
California Department of General
Services Use Only
EXHIBIT A-ATTACHMENT I
(interagency Agreement)
Local Coastal Program Grant
Local Assistance Funds
Title:
REM=
Term of Project: —
SCOPE OF WORK
(Insert Scope here)
TASK LIST AND TIMELINE
(Insert Task List and Timeline here)
EVALUATION AND REPORTING
Insert any Evaluation and Reporting information here.
FY2013/14
Personal Services
,Salary and Wages
Description
Description
Subtotal Salary and Wages
$0
$0
$0
Benefits @ 40%
$0
Total Personal Services
$0-
Operating Expenses
General Expenses*
Postage/Shipping
$0
$0
Travel In State"
$0
Total Operating Expenses
$0
Administrative Overhead
$0
.
Total Budget
.........................
$0
General Expenses include:
"Travel Expenses: Auto travel reimbursement rates are subject to State Travel Rates and IRS
Adjustments. All travel reimbursement is subject to approval by Commission staff and limited
to the total funds available in this line item. See Exhibit D-Travel Reimbursement.
EXHIBIT B
(interagency) Agreement)
BUDGET DETAIL AND PAYMENT PROVISIONS
05—M—M—M-17
A. For services satisfactorily rendered and upon receipt and approval of the invoices,
the State agrees to compensate the Contractor for actual expenditures incurred in
accordance with the rates specified herein or attached hereto,
B. Invoices shall be submitted in triplicate not more frequently than monthly in arrears
to:
California Coastal Commission
Attn:
45 Fremont Street, Suite 2000
San Francisco, CA 94105-2219
C. The invoice shall be submitted by the Contractor in sufficient scope and detail to
define the actual work performed and specific benchmarks completed, including a
description of the activities of the Contractor and hours allocated to those
activities. The rates for services rendered shall not exceed those as set forth.
D. Invoices shall contain the following information:
9. Contractor's name and address as shown on this agreement.
2. Date of the invoice.
3. Time period covered by the invoice.
4. Contract number as shown on this agreement.
5. Original signature of the contractor (not required if printed using preprinted
letterhead paper).
6. Itemized costs for the billing period in the same or greater level of detail as
indicated in this agreement, with supporting documentation. Only those costs
and/or cost categories expressly identified in this agreement may be
reimbursed.
A. It is mutually agreed that if the Budget Act of the current year and/or any
,subsequent years covered under this Agreement does not appropriate sufficient
funds for the program, this Agreement shall be of no further force and effect. In
this event, the State shall have no liability to pay any funds whatsoever to
Contractor or to furnish any other considerations under this Agreement and
Contractor shall not be obligated to perform any provisions of this Agreement.
B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes
of this program, the State shall have the option to either cancel this Agreement
with no liability occurring to the State, or offer an agreement amendment to
Contractor to reflect the reduced amount.
Payment will be made in accordance with, and within the time specified in,
Government Code Chapter 4.5, commencing with Section 927
EXHIBIT C
(interagency Agreement)
GENERAL TERMS AND CONDITIONS
Eel �- I
1. APPROVAL: This Agreement is not valid until signed by both parties and approved by
the Department of General Services, if required.
2. AUDIT: The agency performing work under this Agreement agrees that the awarding
department, the Department of General Services, the Bureau of State Audits, or their
designated representative shall have the right to review and to copy any records and
supporting documentation pertaining to the performance of this Agreement if it exceeds
$10,000. The agency performing work agrees to maintain such records for possible audit
for a minimum of three (3) years after final payment, unless a longer period of record
retention is stipulated.
3. PAYMENT: Costs for this Agreement shall be computed in accordance with State
Administrative Manual Section 8752 and 8752.1.
4. AMENDMENT: No amendment or variation of the terms of this Agreement shall be
valid unless made in writing, signed by the parties, and approved as required. No oral
understanding or agreement not incorporated in the Agreement is binding on any of the
parties.
State Contracting Manual, Section 3.06,
6. ADVANCE PAYMENT: The parties to this interagency agreement may agree to the
advancing of funds as provided in Government Code Sections 11257 through 11263.
7. DISPUTES: The agency performing work under this Agreement shall continue with the
responsibilities under this Agreement during any dispute.
8. TIMELINESS: Time is of the essence in this Agreement.
9. NON - PAYMENT O1; INVOICES— FUND TRANSACTION REQUEST: In
accordance with Government Code Section 11255, the parties agree that when an
invoice is not paid by the requested due date to the Contractor (agency providing the
service) and the invoice is not disputed by the contracting Department (agency receiving
the service), Contractor may send the contracting Department a 30 -day notice that it
intends to initiate a transfer of funds through a Transaction Request sent to the State
Controller's Office. To facilitate a Transaction Request should one be needed, the
contracting Department shall no later than 10 business days following execution of this
agreement provide data to the Contractor for the appropriation to be charged including:
fund number, organization code, fiscal year, reference, category or program, and, if
applicable, element, component, and task.
EXHIBIT D
(Interagency Agreement)
SPECIAL TERMS AND CONDITIONS
POTENTIAL SUBCONTRACTORS
Nothing contained in this Agreement or otherwise, shall create any contractual relation
between the State and any subcontractors, and no subcontract shall relieve the Contractor of
his responsibilities and obligations hereunder. The Contractor agrees to be as fully
responsible to the State for the acts and omissions of its subcontractors and of persons
either directly or indirectly employed by any of them as it is for the acts and omissions of
persons directly employed by the Contractor. The Contractor's obligation to pay its
subcontractors is an independent obligation from the State's obligation to make payments to
the Contractor. As a result, the State shall have no obligation to pay or to enforce the
payments of any moneys to any subcontractor.
TRAVEL REIMBURSEMENT
Travel Reimbursement shall be at the same rates as similarly situated state employees. If
any conflicts exist between the Contractor's rates and those applicable to state employees,
the state's reimbursement rates shall prevail. Receipts will be required. All travel costs are
inclusive within the budgeted amount referenced in this contract.
PROPERTYPURCHASED
The Contractor agrees to continue using property purchased under this contract for the
purposes outlined in this contract or similar activities until it is fully consumed (i.e. is either
fully distributed, damaged, worn -out, or becomes obsolete).
SETTLEMENT OF DISPUTES
In the event of a dispute, the Contractor shall file a "Notice of Dispute" with the California
Coastal Commission, Chief Deputy Director within ten (10) calendar days of discovery of
the problem. Within ten (10) days, the Chief Deputy Director, or designee, shall meet
with the Contractor and Project Manager for purposes of resolving the dispute. The
decision of the Chief Deputy Director shall be final.
TERMINATION
During the term of this Agreement, either party may terminate this Agreement at will by
providing thirty (30) days written notice to the other party. In the event of a termination,
the Contractor shall take all reasonable measures to prevent further costs attributable to
the Commission. The Commission shall then be responsible for any reasonable and
non-terminable obligations incurred by the Contractor in the performance of this
Agreement up to the date of termination, but not to exceed the balance of the total funds
which remains unencumbered under this Agreement at the time of termination.