HomeMy WebLinkAboutCC AG PKT 2013-12-09 #GTO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby, P.E., Director of Public Works
That the City Council adopt Resolution No. 6425 approving a janitorial services
contract with Great Cleaning Service Inc., for $502,188 for three (3) years.
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The City contracts out Janitorial Service within City facilities. On November 13,
2012, the City Council approved a three-year contract with Able Building
Maintenance ("Able") for janitorial services for the following thirteen (13) City
facilities:
• Marina Community Center
• North Seal Beach Community Center
• Mary Wilson Library Senior Center
• Fire Station #48 Community Center and restrooms
• City Hall
• Public Works Corporation Yard
• Police Station
• Police Substation
• Lifeguard Headquarters
• Pier Restrooms
• McGaugh Pool Restrooms
• Zoeter Field Restrooms
• 1St Street Restrooms (locking doors at night only)
In the year since the contract was approved, there have been numerous
maintenance deficiencies and poor performance in delivery of the contract. In
many instances, these deficiencies were often repeated resulting in the City
requesting credits from Able for missed work, which also resulted in City staff
completing those tasks. Multiple discussions with Able regarding its poor
performance and employee turnover were also held. It has been determined that
Able has consistently been unable to meet the contract scope of work and the
City's expectations for consistent and effective janitorial services. Accordingly, it
Agenda Item— Q
is recommended that the City move forward with termination of Able's contract
and the City Council's approval of a new maintenance services agreement with a
new service provider.
In the fall of 2012, the City went through a formal process to locate a janitorial
services provider. As part of that proposal process for janitorial services, a total
of six (6) janitorial contractors submitted proposals to the City. A proposal review
panel reviewed the proposals received and identified three top ranked firms: Able
(to whom the contract was awarded), as well as Great Cleaning Service and
ABM as the second and third ranked firms.
Given the short period of time since the original proposal process was conducted
and the continued interest of Great Cleaning Service and ABM, a new proposal
process was not initiated. Staff instead requested obtained updated cost
proposals from both firms, which are summarized below:
Contractor Annual Proposal Amount
Great Cleaning Service $147,396
ABM $201,708
The cost proposals as submitted by the two contractors cover routine daily
janitorial services. The City is currently paying its existing contractor $103,368.
Prior to the most recent janitorial contract award, the City was paying $150,000
per year for routine daily janitorial services. During the past year, it was noted
that higher service levels were required for the pier restrooms as well as several
community centers as these facilities attract large numbers of users. The
contract scope of work provided to Great Cleaning Service and ABM was revised
to include additional maintenance service levels required for the pier restrooms
as well as the community centers and their updated cost proposals reflect those
increased service levels. The cost proposal submitted by Great Cleaning Service
is similar to what the City has traditionally paid for these services. The cost
proposal submitted by ABM is nearly twice what the City is currently paying.
Staff is recommending approval of a contract with Great Cleaning Service. The
contract not-to-exceed amount would include an additional $20,000 for
supplemental janitorial services needed for special events and facility rentals
held throughout the year as well as for paper and soap products used in
restrooms which are provided by the contractor and billed to the City. Janitorial
costs associated with facility rentals and special events are recovered through
the permit and facility rental fees collected by the City.
The term of the agreement would be three years, and the total cumulative
con-tract amount for three years of janitorial services would be $502,188. This
amount includes the annual cost for daily janitorial services at $147,396 per year
and an additional $20,000 per year ($167,396 total per year) for supplemental
janitorial services for special events and facility rentals and restroorn supplies.
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Under the agreement with the current contractor, Able, the City is required to
provide a written 30-day notice of contract termination. If the City Council
approves the new contract with Great Cleaning Service, the City would send Able
a notice to terminate its contract as of the end of January, 2014.
The initial term of the new contract with Great Cleaning Service would begin on
February 1, 2014 and expire January 30, 2017, with two additional one-year
extensions permitted based on contractor performance and at the discretion of
the City.
There is no environmental impact associated with this contract award. The
vendor is required to carry all applicable permits.
LEGAL ANALYSIS:
The City Attorney has reviewed the proposed agreement and resolution and
approved them as to form.
FINANCIAL IMPACT:
The services are budgeted on an annual basis in the City's Operating Budget.
Sufficient funds exist for the recommended actions and are budgeted within
account 001-052-44000.
That the City Council adopt Resolution No. 6425 approving a janitorial services
contract with Great Cleaning Services, Inc. for $502,188 for three (3) years.
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Prepared by: Luis Estevez, Deputy Director of Public Works, Maintenance &
Utilities
Attachments:
A. Resolution No. 6425
B. Contract - Great Cleaning Service, Inc.
RESOLUTION NUMBER 6425
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING A JANITORIAL SERVICES AGREEMENT WITH
GREAT CLEANING SERVICE, INC.
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
SECTION 1. The City Council hereby approves a three (3) year maintenance
services agreement dated February 1, 2014 between the City of Seal Beach and
Great Cleaning Service, Inc. for $502,188.
SECTION 2. The City Council hereby authorizes the City Manager to execute the
contract on behalf of the City.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 9th day of December , 2013 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA I
COUNTY OF ORANGE I SS
CITY OF SEAL BEACH I
1, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6425 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 9th day of December —, 2013,
City Clerk
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
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Great Cleaning Service, Inc.
14252 Culver Drive, Suite A
Irvine, CA 92604
949-474-3312
This Maintenance Service Agreement ("the Agreement") is made as of February 1, 2014
(the "Effective Date"), by and between Great Cleaning Service, Inc. ("Contractor'), a
California corporation, and the City of Seal Beach ("City"), a California charter city,
(collectively, "the Parties").
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A. City desires certain janitorial services for City-maintained facilities.
B. Contractor represents that it is qualified and able to provide City
with such services.
NOW THEREFORE, in consideration of the Parties' performance of the
promises, covenants, and conditions stated herein, the Parties hereto agree as
follows.
AGREEMENT
1.0 Scope of Services
1.1. Contractor shall provide those services ("Services") set forth in the
attached Exhibit A, which is hereby incorporated by this reference. To the extent
that there is any conflict between Exhibit A and this Agreement, this Agreement
shall control,
1.2. Contractor shall perform all Services under this Agreement in
accordance with the standard of care generally exercised by like professionals
under similar circumstances and in a manner reasonably satisfactory to City.
1.3. In performing this Agreement, Contractor shall comply with all
applicable provisions of federal, state, and local law.
1.4. Contractor will not be compensated for any work performed not
specified in the Scope of Services unless the City authorizes such work in
advance and in writing. The City Manager may authorize payment for such work
up to a cumulative maximum of $10,000. Payment for additional work in excess
of $10,000 requires prior City Council authorization.
2.0 Term
This term of this Agreement shall commence as of the Effective Date and
shall continue for a term of three (3) years unless previously terminated as
provided by this Agreement through January 30, 2017. An additional two (2)
one-year contract extensions are available based upon the Contractor's
performance and at the discretion of the City,
3.0 Contractor's Compensation
City will pay Contractor in accordance with the cost proposal set forth in
Exhibit B for Services for a cumulative contract not to exceed amount of
$502,188 for the initial three-year contract term. Any additional work authorized
by the City pursuant to Section 1.4 will be compensated in accordance with the
bid schedule set forth in Exhibit B.
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4.0 Method of Payment
4.1 Contractor shall submit to City monthly invoices for all services
rendered pursuant to this Agreement. Such invoices shall be submitted within 15
days of the end of the month during which the services were rendered and shall
describe in detail the services rendered during the period, the days worked,
number of hours worked, the unit bid prices charged, and the services performed
for each day in the period. City will pay Contractor within 30 days of receiving
Contractor's invoice. City will not withhold any applicable federal or state payroll
and other required taxes, or other authorized deductions from payments made to
Contractor.
4.2 Upon 24-hour notice from City, Contractor shall allow City or City's
agents or representatives to inspect at Contractor's offices during reasonable
business hours all records, invoices, time cards, cost control sheets and other
records maintained by Contractor in connection with this Agreement. City's
rights under this Section 4.2 shall survive for two years following the termination
of this Agreement.
5.0 Termination
5.1 This Agreement may be terminated by City, without cause, or by
Contractor based on reasonable cause, upon giving the other party written notice
thereof not less than 30 days prior to the date of termination.
5.2 This Agreement may be terminated by City upon 10 days' notice to
Contractor if Contractor fails to provide satisfactory evidence of renewal or
replacement of comprehensive general liability insurance as required by this
Agreement at least 20 days before the expiration date of the previous policy.
6.0 Party Representatives
6.1 The City Manager is the City's representative for purposes of this
Agreement.
6.2 Luis Mejia is the Contractor's primary representative for purposes
of this Agreement.
7.0 Notices
7.1 All notices permitted or required under this Agreement shall be
deemed made when personally delivered or when mailed 48 hours after deposit
in the United States Mail, first class postage prepaid and addressed to the party
at the following addresses:
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To City: City of Seal Beach
211-8th Street
Seal Beach, California 90740
Attn: City Manager
To Contractor: Great Cleaning Service, Inc.
14252 Culver Drive, Suite A
Irvine, CA 92604
Attn: Luis Mejia
7.2 Actual notice shall be deemed adequate notice on the date actual
notice occurred, regardless of the method of service.
8.0 Independent Contractor
8.1 Contractor is not an employee of the City. All services provided
pursuant to this Agreement shall be performed by Contractor or under its
supervision. Contractor will determine the means, methods, and details of
performing the services. Any additional personnel performing services under this
Agreement on behalf of Contractor shall also not be employees of City and shall
at all times be under Contractor's exclusive direction and control. Contractor
shall pay all wages, salaries, and other amounts due such personnel in
connection with their performance of services under this Agreement and as
required by law. Contractor shall be responsible for all reports and obligations
respecting such additional personnel, including, but not limited to: social security
taxes, income tax withholding, unemployment insurance, disability insurance,
and workers' compensation insurance.
8.2 Contractor shall indemnify and hold harmless City and its elected
officials, officers, employees, servants, designated volunteers, and agents
serving as independent contractors in the role of City officials, from any and all
liability, damages, claims, costs and expenses of any nature to the extent arising
from Contractor's personnel practices. City shall have the right to offset against
the amount of any fees due to Contractor under this Agreement any amount due
to City from Contractor as a result of Contractor's failure to promptly pay to City
any reimbursement or indemnification arising under this Section.
No portion of this Agreement shall be subcontracted without the prior
written approval of the City. Contractor is fully responsible to City for the
performance of any and all subcontractors.
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10.0 Assignment
Contractor shall not assign or transfer any interest in this Agreement
whether by assignment or novation, without the prior written consent of City. Any
purported assignment without such consent shall be void and without effect.
11.1 Contractor shall not commence work under this Agreement until it
has provided evidence satisfactory to the City that Contractor has secured all
insurance required under this Section. Contractor shall furnish City with original
certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the City. The certificates and endorsements
for each insurance policy shall be signed by a person authorized by that insurer
to bind coverage on its behalf, and shall be on forms provided by the City if
requested. All certificates and endorsements shall be received and approved by
the City before work commences. The City reserves the right to require
complete, certified copies of all required insurance policies, at any time.
11.2 Contractor shall, at its expense, procure and maintain for the
duration of the Agreement, insurance against claims for injuries to persons or
damages to property that may arise from or in connection with the performance
of this Agreement. Insurance is to be placed with insurers with a current A.M.
Best's rating no less than A:VIII, licensed to do business in California, and
satisfactory to the City. Coverage shall be at least as broad as the latest version
of the following: (1) General Liability: Insurance Services Office Commercial
General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code
1 (any auto); and, if required by the City, (3) Professional Liability. Contractor
shall maintain limits no less than: (1) General Liability: $2,000,000 per
occurrence for bodily injury, personal injury and property damage and if
Commercial General Liability Insurance or other form with a general aggregate
limit is used, either the general aggregate limit shall apply separately to this
Agree me nt/locatio n or the general aggregate limit shall be twice the required
occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury
and property damage; and (3) Professional Liability: $1,000,000 per
claim/aggregate.
11.3 The insurance policies shall contain the following provisions, or
Contractor shall provide endorsements on forms supplied or approved by the City
to state: (1) coverage shall not be suspended, voided, reduced or canceled
except after 30 days prior written notice by certified mail, return receipt
requested, has been given to the City; (2) any failure to comply with reporting or
other provisions of the policies, including breaches of warranties, shall not affect
coverage provided to the City, its directors, officials, officers, (3) coverage shall
be primary insurance as respects the City, its directors, officials, officers,
employees, agents and volunteers, or if excess, shall stand in an unbroken chain
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of coverage excess of the Contractor's scheduled underlying coverage and that
any insurance or self-insurance maintained by the City, its directors, officials,
officers, employees, agents and volunteers shall be excess of the Contractor's
insurance and shall not be called upon to contribute with it; (4) for general liability
insurance, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the services or
operations performed by or on behalf of the Contractor, including materials, parts
or equipment furnished in connection with such work; and (5) for automobile
liability, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership,
operation, maintenance, use, loading or unloading of any auto owned, leased,
hired or borrowed by the Contractor or for which the Contractor is responsible.
11.4 All insurance required by this Section shall contain standard
separation of insureds provisions and shall not contain any special limitations on
the scope of protection afforded to the City, its directors, officials, officers,
employees, agents, and volunteers.
11.5 Any deductibles or self-insured retentions shall be declared to and
approved by the City. Contractor guarantees that, at the option of the City,
either: (1) the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects the City, its directors, officials, officers, employees,
agents, and volunteers; or (2) the Contractor shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and
defense expenses.
12.0 Indemnification, Hold Harmless, and Duty to Defend
Contractor shall defend, indemnify, and hold the City, its officials, officers,
employees, volunteers and agents serving as independent contractors in the role
of city officials (collectively "Indemnitees") free and harmless from any and all
claims, demands, causes of action, costs, expenses, liability, loss, damage or
injury, in law or equity, to property or persons, including wrongful death, in any
manner arising out of or incident to any acts or omissions of Contractor, its
employees, or its agents in connection with the performance of this Agreement,
including without limitation the payment of all consequential damages and
attorneys' fees and other related costs and expenses, except for such loss or
damage arising from the sole negligence or willful misconduct of the City. With
respect to any and all such aforesaid suits, actions, or other legal proceedings of
every kind that may be brought or instituted against Indemnitees, Contractor shall
defend Indemnitees, at Contractor's own cost, expense, and risk, and shall pay
and satisfy any judgment, award, or decree that may be rendered against
Indemnitees. Contractor shall reimburse City and its directors, officials, officers,
employees, agents and/or volunteers, for any and all legal expenses and costs
incurred by each of them in connection therewith or in enforcing the indemnity
herein provided. Contractor's obligation to indemnify shall not be restricted to
insurance proceeds, if any, received by Contractor, the City, its directors,
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officials, officers, employees, agents or volunteers. All duties of Contractor under
this Section shall survive termination of this Agreement.
13.0 Equal Opportunity
Contractor affirmatively represents that it is an equal opportunity
employer. Contractor shall not discriminate against any subcontractor,
employee, or applicant for employment because of race, religion, color, national
origin, handicap, ancestry, sex, sexual orientation, or age. Such non-
discrimination includes, but is not limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff, or termination.
14.0 Labor Certification
By its signature hereunder, Contractor certifies that it is aware of the
provisions of Section 3700 of the California Labor Code that require every
employer to be insured against liability for Workers' Compensation or to
undertake self-insurance in accordance with the provisions of that Code, and
agrees to comply with such provisions before commencing the performance of
the Services.
15.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect
to the subject matter hereof, and supersedes all prior negotiations,
understandings, or agreements. This Agreement may only be modified by a
writing signed by both parties.
16.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall
not void or affect the validity of the other provisions of this Agreement.
17.0 Governing Law
This Agreement shall be governed by and construed in accordance with
the laws of the State of California.
18.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either
party as a result of this Agreement.
19.0 Waiver
No waiver of any default shall constitute a waiver of any other default or
breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a party shall give the other
party any contractual rights by custom, estoppel, or otherwise.
20.0 Prohibited Interests; Conflict of Interest
20.1. Contractor covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the Services, or
which would conflict in any manner with the performance of the Services.
Contractor further covenants that, in performance of this Agreement, no person
having any such interest shall be employed by it. Furthermore, Contractor shall
avoid the appearance of having any interest, which would conflict in any manner
with the performance of the Services. Contractor shall not accept any
employment or representation during the term of this Agreement which is or may
likely make Contractor "financially interested" (as provided in California
Government Code §§1090 and 87100) in any decision made by City on any
matter in connection with which Contractor has been retained.
20.2. Contractor further warrants and maintains that it has not employed
or retained any person or entity, other than a bona fide employee working
exclusively for Contractor, to solicit or obtain this Agreement. Nor has Contractor
paid or agreed to pay any person or entity, other than a bona -fide employee
working exclusively for Contractor, any fee, commission, gift, percentage, or any
other consideration contingent upon the execution of this Agreement. Upon any
breach or violation of this warranty, City shall have the right, at its sole and
absolute discretion, to terminate this Agreement without further liability, or to
deduct from any sums payable to Contractor hereunder the full amount or value
of any such fee, commission, percentage or gift.
20.3. Contractor warrants and maintains that it has no knowledge that
any officer or employee of City has any interest, whether contractual, non-
contractual, financial, proprietary, or otherwise, in this transaction or in the
business of Contractor, and that if any such interest comes to the knowledge of
Contractor at any time during the term of this Agreement, Contractor shall
immediately make a complete, written disclosure of such interest to City, even if
such interest would not be deemed a prohibited "conflict of interest" under
applicable laws as described in this subsection.
21.0 Attorneys' Fees
If either party commences an action against the other party, either legal,
administrative or otherwise, arising out of or in connection with this Agreement,
the prevailing party in such litigation shall be entitled to have and recover from
the losing party all of its attorneys' fees and other costs incurred in connection
therewith.
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22.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the
Agreement as if set forth in full herein. In the event of any material discrepancy
between the terms of any exhibit so incorporated and the terms of this
Agreement, the terms of this Agreement shall control.
The person executing this Agreement on behalf of Contractor warrants
that he or she is duly authorized to execute this Agreement on behalf of said
Party and that by his or her execution, the Contractor is formally bound to the
provisions of this Agreement.
IN WITNESS WHEREOF, the Parties hereto, through their respective
authorized representatives have executed this Agreement as of the date and
year first above written.
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Jill R. Ingram, City Manager
Attest-,
By:
Name: Luis Mejia
Its: Vice-President
By: By:
Linda Devine, City Clerk
Approved as to Form: Its:
By:
Quinn Barrow, City Attorney
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SCOPE OF WORK
Overall Description of Work. The Contractor shall provide all labor, equipment,
and materials required to perform high quality janitorial maintenance at the
locations and frequencies listed in Exhibit B of this specification. The intent of
this specification is to procure a high quality maintenance that will result in
attractive building appearance at all times. The intent of this section is to
describe, but not limit, the janitorial tasks necessary for high quality maintenance.
The Contractor shall perform the tasks listed plus any additional tasks needed to
achieve attractive building appearance. Failure to adhere to the performance
standards contained herein, and missed tasks and assignments shall result
in a $200 performance deficiency deduction for each instance.
2. Description of Cleaning Compounds
a. Acid Foaming Cleaner (AFC)
1 purpose: removing hard water encrustation, soap scum, rust
deposits, urinary salts, lime soap, and oily residues
2. required properties: ease of use in foaming equipment, high
foaming characteristics, excellent clinging characteristics
3. required ingredients: corrosion inhibitors, synthetic detergent,
phosphoric acid
4. prohibited ingredients: abrasive materials, hydrochloric acid
5. examples of acceptable products: Hilyard Shower Foam, Spartan
Foamy Q & A
b. Quaternary Ammonium Germicidal Detergent (QAGD)
1 purpose: cleaning, disinfecting, and deodorizing all surfaces
normally cleaned with water
2. required properties: ease of use in foaming equipment, high
foaming characteristics, excellent clinging characteristics, good
detergency in hard water, registration as a germicide with the
United States Environmental Protection Agency
3. required ingredients: synthetic detergent, didecyl dimethyl
ammonium chloride, dimethyl benzyl ammonium chloride
4. prohibited ingredients: abrasives, solvents, soaps, phenols, perox-
ides, mercury, iodine
5. examples of acceptable products: Knapp Deoquat, Spartan HDQ
C. General Cleaning Compound Restrictions
1 general purpose cleaners for carpets and vinyl-type floors must
have a neutral pH measure
2. prohibited ingredients and products: hydrochloric acid, powdered
cleansers, ammonia concentrates, bleach
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3. Description of General Maintenance Tasks
a. Report Problems
1 note any of the following problems and report them to the City
representative before 8:00 a.m. on the next working day: pest
infestations, vandalism, damaged fixtures and furnishings,
clogged drains (which could not be cleared with a plumber's
helper or a short snake), inoperable lighting fixtures
2. immediately report running water which cannot be shut off to the
City representative at the phone listed in Section B or the Police
Department dispatcher at 799-4100
3. deliver any lost-and-found articles to the Seal Beach Police
Department at 911 Seal Beach Blvd, Seal Beach, within 24 hours
b. Empty and Clean Wastebaskets and Trashcans
1 for all locations except those under "Office Maintenance" empty all
wastebaskets and trashcans and install clean liners of the correct
size
2. for all locations under "Office Maintenance" empty central pickup
trashcans and install clean liners of the correct size
3. remove dirt and grime using a cloth dampened with an approved
cleaning solution
C. Empty and Clean Ashtrays
1. remove all smoking material and other debris from ashtrays
2. remove dirt and grime using a cloth dampened with an approved
cleaning solution
3. sift excess ashes from sand or replace sand
d. Clean and Disinfect Drinking Fountains
1 wash all drinking fountain surfaces using clean toweling and an
approved QAGD solution
2. rinse washed surfaces with potable water
3. ensure that all surfaces are free of spots
e. Clean Lobby Counters
1 remove dirt, oil, and fingerprints from all lobby counter surfaces
using a cloth dampened with an approved cleaning solution
Clean Window and Door Glass at Entrances
1 remove streaks and spots from interior glass surfaces using a
cloth and an approved cleaning solution
9. Wash Window Glass
1. remove any window screens and spray with water to wash
2. wash interior and exterior glass surfaces using an approved
cleaning solution
3. remove all wash water with a squeegee or cloth
4. ensure that all glass surfaces are free of streaks and spots
5. remove loose dirt and debris from window sills and other
horizontal surfaces using a vacuum cleaner
6. reinstall window screens
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h. Wash Window Screens and Louvers
1 spray window screens and louvers with water to wash off loose
dirt and debris
Clean Doors, Door Frames, Door Hardware, and Switch plates
remove dirt, oil, and fingerprints from doors, door frames, door
hardware (including kick plates), and switch plates using a cloth
dampened with an approved cleaning solution
remove dust and dirt from blinds using an approved method
k. Clean Window Drapes
remove dust and dirt from drapes using a vacuum cleaner
Clean Interior Walls
gently remove dirt, oil, and fingerprints from interior wall surfaces
using a cloth dampened with an approved cleaning solution and
following procedures appropriate for the surface to be cleaned
M. Remove Graffiti
wipe off graffiti using an approved cleaning solution
if graffiti cannot be removed or if paint is worn where graffiti has
been removed, notify the City representative within 24 hours
n. Clean Sidewalks, Patios, and Exterior Foyers
remove loose dirt and debris from paved or tiled surfaces using a
push broom with stiff bristles
remove debris from mats by shaking, sweeping, or washing
remove dirt and debris from benches using a cloth dampened with
an approved cleaning solution
0. Wet Mop Sidewalks, Patios, and Exterior Foyers
remove loose dirt and debris from paved or tiled surfaces using a
push broom with stiff bristles
• wash off dirt and grime from paved or tiled surfaces using a wet
mop and bucket with an approved cleaning solution
remove stubborn dirt and grime spots from paved or tiled surfaces
using a plastic or nylon scrubbing pad (either hand-held or
mounted on a low-speed buffing machine) with an approved
cleaning solution
remove all excess cleaning solution with a wet mop or wet/dry
vacuum cleaner
remove dirt and debris from benches using a cloth dampened with
an approved cleaning solution
p- Vacuum and Spot Clean Carpets
• remove loose dirt and debris from carpets using a commercial
vacuum cleaner
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• remove spots and stains from carpets using an approved
cleaning solution
q. Bonnet-Clean Carpets
• clean carpets using a low-speed buffing machine with a special
bonnet-cleaning pad and an approved cleaning solution
• perform carpet cleaning on Friday or Saturday to allow adequate
drying time
• notify building occupants at least two days before carpet cleaning
to allow preparation for furniture moving
r. Sweep Wood Floors
2. remove loose dirt and debris from wood floors using an untreated,
oil-free dust mop
S. Damp Mop Wood Floors
• remove loose dirt and debris from wood floors using an untreated,
oil-free dust mop
• remove dirt and grime using a damp mop without soaking the floor
t. Sweep Concrete, Ceramic Tile, and Resilient Floors
• remove loose dirt and debris from floors using a push broom, dust
mop, or commercial vacuum cleaner
U. Wet Mop Floors
• remove loose dirt and debris from floors using a push broom, dust
mop, or commercial vacuum cleaner
• wash off dirt and grime using a wet mop and bucket with an
approved cleaning solution
• remove stubborn dirt and grime spots using a plastic or nylon
scrubbing pad (either hand-held or mounted on a low-speed
buffing machine) with an approved cleaning solution
• remove all excess cleaning solution with a wet mop or wet/dry
vacuum cleaner
V. Polish Resilient Floors
• remove loose dirt and debris from resilient floors using a push
broom, dust mop, commercial vacuum cleaner, or auto-scrubbing
machine
• wash off dirt and grime using a wet mop and bucket with an
approved cleaning solution
• remove stubborn dirt and grime spots using a plastic or nylon
scrubbing pad (either hand-held or mounted on a low-speed
buffing machine) with an approved cleaning solution
• remove all excess cleaning solution with a wet mop or wet/dry
vacuum cleaner
• polish floors using a high-speed buffing machine with a burnishing
pad
13
W. Scrub and Recoat Resilient Floors
• remove loose dirt and debris from resilient floors using a push
broom, dust mop, or commercial vacuum cleaner
• wash off dirt and grime using a wet mop and bucket with an
approved cleaning solution
• remove stubborn dirt and grime spots using a plastic or nylon
scrubbing pad (either hand-held or mounted on a low-speed
buffing machine) with an approved cleaning solution
• remove all excess cleaning solution with a wet mop or wet/dry
vacuum cleaner
• apply one coat of an approved polymer finish to the entire floor
a rea
polish floors using a high-speed buffing machine with a burnishing
pad
X. Strip and Recoat Resilient Floors
0 remove loose dirt and debris from resilient floors using a push
broom, dust mop, or commercial vacuum cleaner
0 remove all dirt, grime, and stains and strip off all the existing finish
using a low-speed buffing machine with a nylon scrubbing pad
and an approved stripping solution
0 remove all stripping solution with a wet mop or wet/dry vacuum
cleaner
0 apply one coat of an approved polymer base to the entire floor
area
• apply two coats of an approved polymer finish to the entire floor
area
polish floors using a high-speed buffing machine with a burnishing
pad
Y. Dust Ceilings
• remove dust and cobwebs from ceilings with a clean cloth, duster,
or vacuum cleaner
Z. Dust Furniture
remove dirt and dust from desks, countertops, cabinets, shelf
tops, and wall-hung pictures using a clean dry cloth or a cloth
dampened with an approved cleaning solution
aa. Clean Wall and Ceiling Fixtures
• remove loose dust and dirt from heating and air conditioning vent
diffusers using a vacuum cleaner
• remove dirt and grime from all surfaces of overhead light fixtures
and diffusers using a cloth dampened with an approved cleaning
solution
remove dirt and grime from all surfaces of wall-mounted light
fixtures using a cloth dampened with an approved cleaning
solution
14
bb, Light Repair
Replace fluorescent tube or light bulbs in need of replacing in
each room serviced
• Report all replacements and inoperable light fixtures to city's
representative
cc. Minor Pest Control
Insects such as Ants, Fleas, Earwigs etc. should be controlled by
contractor with approved insecticide for interior
• Report all pesticide use to the city's representative
4. Description of Specific Restroom Maintenance Tasks
a. Disinfect Restroom Doors, Door Frames, Door Hardware, and Switch
plates
• wipe entire surface area and remove dirt, oil, and fingerprints from
doors, door frames, door hardware including kick plates), and
switch plates using a cloth dampened with an approved QAGD
solution
b. Refill Restroom Dispensers
• check dispensers for soap, toilet paper, paper towels, and seat
covers and refill if necessary
• disinfect dispensers and surrounding surfaces with an approved
QAGD solution
C. Disinfect Restroom Countertops
wipe entire surface area and remove dirt, oil, and fingerprints from
all countertop surfaces using a cloth dampened with an approved
QAGD solution
d. Disinfect Restroom Sinks
scrub all sink surfaces using a nylon or plastic bristle brush with
an approved QAGD solution
wipe all plumbing fixtures with an approved QAGD solution
• dry all sink surfaces with clean, dry cloth
dry bright plumbing fixtures to prevent water spots
e. Clean Restroom Mirrors
• remove streaks and spots from mirrors using a cloth and an
approved cleaning solution
f. Disinfect Interior Restroom Walls, Partitions, and Floors (Painted Vertical
Surfaces or No Floor Drain Available)
• wipe all wall and partition surfaces (including baseboards and
cove moldings) with an approved QAGD solution
remove loose dirt and debris from the floor using a push broom,
dust mop, or commercial vacuum cleaner
• wash dirt and grime from the floor using a wet mop and bucket
with an approved QAGD solution
U9
• remove stubborn dirt and grime spots from the I'loor using a plastic
or nylon scrubbing pad (either hand-held or mounted on a low-
speed buffing machine) with an approved QAGD solution
• remove all excess cleaning solution with a wet mop or wet/dry
vacuum cleaner
9- Disinfect Interior Restroom Walls, Partitions, and Floors (Tile, Stucco,
Metal, Plastic, or Concrete Vertical Surfaces with Floor Drain Available)
remove loose dirt and debris from the floor using a push broom,
dust mop, or commercial vacuum cleaner
• spray all wall, partition, and floor surfaces (including baseboards
and cove moldings) with an approved QAGD solution
• rinse thoroughly with clear water
• dry adjacent fixtures to prevent water spots
h. Scrub Interior Restroom Walls, Partitions, and Floors (Tile, Stucco, Metal,
or Concrete Surface with Drain Available)
• remove loose dirt and debris from the floor using a push broom,
dust mop, or commercial vacuum cleaner
• spray all wall, partition, and floor surfaces (including baseboards
and cove moldings) with an approved acid foaming cleaner
• scrub all surfaces using a plastic or nylon scrubbing pad (either
hand-held or mounted on a low-speed buffing machine) or a
power washer
• rinse thoroughly with clear water
• dry adjacent fixtures to prevent water spots
Disinfect Toilets and Urinals
• scrub all toilet and urinal surfaces using a nylon or plastic bristle
brush with an approved QAGD solution
• wipe all exposed plumbing fixtures with an approved QAGD
solution
• dry all surfaces with clean, dry cloth
• dry bright plumbing fixtures to prevent water spots
Descale Toilets and Urinals
• remove scale and water rings in toilets and urinals using an
approved bowl cleaner
k. Disinfect Showers and Adjacent Changing Areas
• spray shower walls, floors, and fixtures with an approved QAGD
solution
• rinse thoroughly with clear water
• dry fixtures to prevent water spots
I. Scrub Showers and Adjacent Changing Areas
• spray shower walls, -floors, and -fixtures with an approved acid
foaming cleaner
• scrub walls, floors, and fixtures using a nylon or plastic bristle
brush
Wv
rinse thoroughly with clear water
dry fixtures to prevent water spots
M. Clean Shower Drain Grates
• remove hair and other debris from shower drain grates
n. Correct Minor Plumbing Problems
• clear clogged drains using a plumbers helper or a short snake
• remove debris from floor drain grates
• if plumbing problems cannot be corrected, lock the restroom door,
post an "OUT OF ORDER" sign on the door, and notify the City
representative before 8:00 a.m. on the next working day
0. Polish Brightwork
• polish all chrome plated or stainless steel surfaces (except
stanchions in shower areas) with an approved polishing
compound
• clean stainless steel stanchions in shower areas with an approved
stainless steel cleaner which will not create a slippery surface if it
washes off onto the surrounding floor
5. Description of Specific Public Restroorn Maintenance Tasks
a. Steam Clean Restroorn Interiors
1. remove all paper products from dispensers
2. remove all paper and debris from floors
3. spray doors, door frames, door hardware, switch plates,
countertops, sinks, walls, partitions, floors, toilets, and urinals with
an approved QAGD solution
4. allow the QAGD solution to remain on sprayed surfaces for at
least ten minutes
5. rinse all sprayed surfaces with a steam cleaning machine that
sprays water at a minimum pressure of 1,500 PSI and a minimum
temperature of 99 degrees Celsius (210 degrees Fahrenheit) and
that operates from an independent source of electrical power
6. replace paper products in dispensers and refill as necessary
b. Steam Clean Drinking Fountains
1. spray drinking fountains with an approved QAGD solution
2. allow the QAGD solution to remain on sprayed surfaces for at
least ten minutes
3. rinse all sprayed surfaces with a steam cleaning machine that
sprays water at a minimum pressure of 1,500 PSI and a minimum
temperature of 99 degrees Celsius (210 degrees Fahrenheit) and
that operates from an independent source of electrical power
C. Steam Clean Restroorn Exteriors
1. spray window screens and louvers with a steam cleaning machine
that sprays water at a minimum pressure of 1,500 PSI and a
minimum temperature of 99 degrees Celsius (210 degrees
Fahrenheit) and that operates from an independent source of
17
electrical power
2. spray all exterior wall surfaces and walkways with a steam
cleaning machine that sprays water at a minimum pressure of
1,500 PSI and a minimum temperature of 99 degrees Celsius (210
degrees Fahrenheit) and that operates from an independent
source of electrical power
6. Description of Specific Breakroom/Kitchen/Meeting Room Maintenance
Tasks
a. Refill Breakroom/Kitchen Dispensers
• check dispensers for soap and paper towels and refill if necessary
disinfect dispensers and surrounding surfaces with an approved
QAGD solution
b. Disinfect Breakroom/Kitchen Countertops
remove dirt, oil, and fingerprints from all countertop surfaces using
a cloth dampened with an approved QAGD solution
C. Clean Breakroom/Kitchen Cabinet and Refrigerator Exteriors
remove dirt, oil, and fingerprints from all cabinet and refrigerator
exterior surfaces using a cloth dampened with an approved
cleaning solution
d. Disinfect Breakroom/Kitchen Sinks
scrub all sink surfaces using a nylon or plastic bristle brush with
an approved QAGD solution
wipe all plumbing fixtures with an approved QAGD solution
dry all sink surfaces with clean, dry cloth
dry bright plumbing fixtures to prevent water spots
e. Clean Microwave and Conventional Ovens
remove dirt, grime, grease, and food particles from all interior and
exterior surfaces of microwave ovens using a cloth dampened
with an approved cleaning solution
Clean Refrigerators
remove food from refrigerators
remove dirt, grime, grease, and food particles from all interior and
exterior surfaces of refrigerators using a cloth dampened with an
approved cleaning solution
return food to refrigerators
9. Clean and Arrange Tables and Chairs
remove dirt, grime, grease, and food particles from tables and
chairs using a cloth dampened with an approved cleaning solution
arrange tables and chairs in the configuration specified by the City
representative
lim
LOCATIONS AND FREQUENCIES OF WORK
RECREATION FACILITY MAINTENANCE
1. Marina Community Center, Building and Restrooms, 151 Marina Drive
2. North Seal Beach Community Center, Building and Restrooms, 133 St. Cloud
Drive
3. Mary Wilson Senior Center, Meeting room and Kitchen, 700 Electric Avenue
4. North Fire Station #48, Community Center room, kitchen and restrooms, 3131
North Gate Road
OFFICE MAINTENANCE
5. City Hall Offices, Building and Restrooms, 211 8th Street
6. Public Works Corporation Yard, Building and Restrooms, 1776 Adolfo Lopez
Drive
7. Police Department, Building and Restrooms, 911 Seal Beach Boulevard
8. Police Substation, Building and Restrooms, 820 Ocean Avenue
9. Lifeguard Headquarters, Building and Restrooms, 888 Ocean Avenue
PUBLIC REsTROOM MAINTENANCE
10. Seal Beach Pier Restrooms, 900 Ocean Avenue
11. McGaugh School Pool Restrooms, 1698 Bolsa Avenue
12. Zoeter Softball Field Restroom, 11th &I-anding Avenue
13. 1St Street Beach Restrooms (locking only), 10 1St Street
PORTER SERVICES
Seal Beach Pier Restrooms, 900 Ocean Avenue
Special Events — Various Locations
On the following pages are listed the tasks and frequencies of work for all locations.
Following each task is a reference to the paragraph number in Exhibit A that describes
the task in detail.
Note: All janitorial staff assigned to work in the Police Department must first pass a
department background check including the Livescan fingerprinting process before
starting work. This requirement applies to replacement staff as well. No janitorial staff
will be allowed to work at the Police Department without first passing a background
check. Contractor will be required to notify the City's representative immediately when
staffing changes at the Police Department are being proposed and replacement staff will
need to undergo and successfully pass a background check prior to starting work,
19
JANITORIAL TASKS AND FREQUENCIES
MARINA COMMUNITY CENTER BUILDING ANQRESTR00MS
151 MARINA DRIVE
4.0OU Square Feet
CATEGORY: Facilities Maintenance
CITY REPRESENTATIVE: Deputy Director wf Public Works, (50343d-2537u1433
MAINTENANCE PERIOD: Year-round
ALLOVVEDVVORKHOWRS: 10:00 p.m.hm6:00 a.nx
DAILY TASKS (Monday thru Friday and Sunday Night:
Report Problems (3.a)
Empty and Clean Wastebaskets and Traehcono(3.b)
Remove Graffiti (3.m)
Sweep Sidewalks, Patios, and Exterior Foyers (3.n)
Mop and Disinfect Floors (3.v)
Dust Furniture (3z)
Light Repair (3bb)
Pest Control if necessary (3oo)
Disinfect Restroom Doors, Frames, Hardware, and Switch plates (4a)
Refill Rastnoom Dispensers (4b)
Disinfect Reatroom Countertops (4z)
Disinfect Rmstnoom Sinks (4.d)
Clean Ronhmnm Mirrors (4.a)
Disinfect Interior Resbnom Walls, Partitions, and Floors (4.g)
Disinfect Toilets and Urinals (4,i)
Correct Minor Plumbing Problems (4.n)
Refill Bmoknnom8(itohen Dispensers (6.o)
Clean Brea kmom/Kitohen Cabinet and Refrigerator Exteriors (0.u)
Disinfect Breakmon/K|bchen Countertops (8.b)
Disinfect Breakmom8<dchen Sinks (Gd)
Clean Microwave and Conventional Ovens (6.e)
Clean all windows and door glass (1f)
QUARTERLY TASKS
Clean Wall and Ceiling Fixtures (3.ao)
Dasoa|eTuilets and Urinals (4j)
Wash Window Glass (3.g)
Wash Window Screens and Louvers (3.h)
Polish Resilient Floors (3.v)
Scrub Interior Restnomn Walls, Partitions, and Floors (4.h)
Polish Bhghbwork(4.o)
Clean Refrigerators (8.D
JANITORIAL TASKS AND FREQUENCIES
NORTH SEAL BEACH COMMUNITY CENTER BUILDING ANORESTROOMS
133 ST. CLOUD DRIVE
4,550 Square Feet
CATEGORY: Facilities Maintenance
CITY REPRESENTATIVE: Deputy Director of Public Works, (582)431-2527x1433
MAINTENANCE PERIOD: Year-round
ALLOWED VORKHQURS:10:00pm.to 6i0 a.m.
DAILY TASKS (Mondays dhruFridays):
Report Problems (3.a)
Empty and Clean Wastebaskets and Tmohmana(3.b)
Remove Graffiti (3.m)
Sweep Sidewalks, Patios, and Exterior Foyers (3o)
Mop and Disinfect Floors (3.v)
Dust Furniture (3.z)
Light Repair (3bb)
Pest Control if necessary (3cc)
Disinfect Rooimom Duune, Door Frames, Door Hardware, and Switch plates (4.a)
Refill Rosbnom Dispensers (4.b)
Disinfect Restmom Countertops (4.c)
Disinfect Reotmom Sinks (4.d)
Clean Rewtmom Mirrors (4.o)
Disinfect Interior Restmnm Walls, Partitions, and Floors (4.g)
Disinfect Toilets and Urinals (4.i)
Correct Minor Plumbing Problems (4.n)
Refill Bmaknoum/Kituhon Dispensers (0.a)
Clean Breaknmm/Kitrhen Cabinet and Refrigerator Exteriors (6.o)
[XoinhectBmeakmom8<|1ohen Countertops (6.b)
Disinfect Breakmom8{ihohon Sinks (0.d)
Clean Microwave and Conventional Ovens (G.e)
Clean all windows and door glass (3.f)
ADDITIONAL DAILY TASKS
Contractor will be required to net up the tables and chairs for the senior meals program. The
pmmgnmnn begins at D am, Monday through Friday, The set up for Monday should be completed on
Sunday night. Contractor will also be required to take down the tables and chairs every afternoon
Monday through Friday between the hours mf2:3Q pm. and 3:3up.mm..as well es dry sweep and mop
the floors ahead ofm regularly scheduled classes held n/ this facility.
QUARTERLY TASKS
Clean Wall and Ceiling Fixtures (3.ao)
Descale Toilets and Urinals (4J)
Wash Window Glass (3.g)
Wash Window Screens and Louvers (3.h)
Pu||ah Resilient Floors (3x)
Scrub Interior Restroum Walls, Partitions, and Floors (4.h)
Polish 8rkJhhmork(4.o)
Clean Refrigerators (6.0
a
JANITORIAL TASKS AND FREQUENCIES
MARY WILSON SENIOR CENTER, LARGE MEETING ROOM AND KITCHEN
707 ELECTRIC AVENUE
CATEGORY: Facilities Maintenance
CITY REPRESENTATIVE: Deputy Director of Public Works, (562) 431 — 2527 x1433
MAINTENANCE PERIOD: Year -round
ALLOWED WORKHOURS: 10:00 p.m. to 6:00 a.m.
DAILY TASKS (Monday thru Friday):
Report Problems (3.a)
Empty and Clean Wastebaskets and Trashcans (3.b)
Clean Window and Door Glass at Entrances (3.0
Remove Graffiti (3.m)
Sweep Sidewalks, Patios, and Exterior Foyers (3.n)
Vacuum and Spot Clean Carpets (3.p)
Wet Mop Floors (3.u)
Dust Furniture (3.z)
Light Repair (3bb)
Pest Control if necessary (3cc)
Correct Minor Plumbing Problems (4.n)
Refill Breakroom /Kitchen Dispensers (6.a)
Disinfect Breakroom /Kitchen Countertops (6.b)
Clean Breakroom /Kitchen Cabinet and Refrigerator Exteriors (6.c)
Disinfect Breakroom /Kitchen Sinks (6.d)
Clean Microwave and Conventional Ovens (6.e)
QUARTERLY TASKS:
Clean Wall and Ceiling Fixtures (3.aa)
Wash Window Glass (3.g)
Clean Doors, Door Frames, Door Hardware, and Switch plates (3.i)
Clean Refrigerators (6.0
Shampoo carpets in the Friends of the Library book store and Senior Center
22
JANITORIAL TASKS AND FREQUENCIES
CITY HALL BUILDING AND RESTROOMS
211 8T" STREET
13,112 SQUARE FEET
CATEGORY: Office Maintenance
CITY REPRESENTATIVE: Deputy Director of Public Works, (562) 431 -2527 x1433
MAINTENANCE PERIOD: Year -round
ALLOWED WORKHOURS: 6:00 p.m. to 6:00 a.m.
DAILY TASKS (Monday thru Friday):
Report Problems (3.a)
Empty and Clean Wastebaskets and Trashcans (3.b)
Empty and Clean Ashtrays (3.c)
Clean and Disinfect Drinking Fountains (3.d)
Clean Lobby Counters (3.e)
Clean Window and Door Glass at Entrances (3.9
Remove Graffiti (3.m)
Sweep Sidewalks, Patios, and Exterior Foyers (3.n)
Vacuum and Spot Clean Carpets (3.p)
Wet Mop Floors (3.u)
Dust Furniture (3.z)
Light Repair (3bb)
Pest Control if necessary (3cc)
Disinfect Restroom Doors, Door Frames, Door Hardware, and Switch plates (4.a)
Refill Restroom Dispensers (4.b)
Disinfect Restroom Countertops (4.c)
Disinfect Restroom Sinks (4.d)
Clean Restroom Mirrors (4.e)
Disinfect Interior Restroom Walls, Partitions, and Floors (4.g)
Disinfect Toilets and Urinals (4.i)
Correct Minor Plumbing Problems (4.n)
Refill Breakroom /Kitchen Dispensers (6.a)
Disinfect Breakroom /Kitchen Countertops (6.b)
Disinfect Breakroom /Kitchen Sinks (6.d)
Clean Microwave and Conventional Ovens (6.e)
Clean and Arrange Tables and Chairs (6.g)
WEEKLY TASKS:
Clean Break room /Kitchen Cabinet and Refrigerator Exteriors (6.c)
QUARTERLY TASKS:
Wash Window and Door Glass (3.g)
Clean Doors, Door Frames, Door Hardware, and Switch plates (3.i)
Clean Window Blinds (3.j)
Clean Interior Walls (3.1)
Bonnet -Clean Carpets (3.q)
Dust Ceilings (3.y)
Polish Resilient Floors (3.v)
Scrub Interior Restroom Walls, Partitions, and Floors (4.h)
Descale Toilets and Urinals (4.j)
Polish Brightwork (4.0)
Clean Refrigerators (6.9
23
JANITORIAL TASKS AND FREQUENCIES
PUBLIC WORKS CORPORATION YARD OFFICES, RESTROOMS, & GARAGE RESTROOM
1776 ADOLFO LOPEZ DR.
3,100 QUARE FEET
CATEGORY: Office Maintenance
CITY REPRESENTATIVE: Deputy Director of Public Works, (562) 431 -2527 x1433
MAINTENANCE PERIOD: Year -round
ALLOWED WORKHOURS: 6:00 p.m. to 6:00 a.m.
DAILY TASKS (Monday thru Friday):
Report Problems (3.a)
Empty and Clean Wastebaskets and Trashcans (3.b)
Empty and Clean Ashtrays (3.c)
Clean and Disinfect Drinking Fountains (3.d)
Clean Lobby Counters (3.e)
Clean Window and Door Glass at Entrances (3.f)
Remove Graffiti (3.m)
Sweep Sidewalks, Patios, and Exterior Foyers (3.n)
Vacuum and Spot Clean Carpets (3.p)
Wet Mop Floors (3.0
Dust Furniture (3.z)
Light Repair (3bb)
Pest Control if necessary (3cc)
Disinfect Restroom Doors, Door Frames, Door Hardware, and Switch plates (4.a)
Refill Restroom Dispensers (4.b)
Disinfect Restroom Countertops (4.c)
Disinfect Restroom Sinks (4.d)
Clean Restroom Mirrors (4.e)
Disinfect Interior Restroom Walls, Partitions, and Floors (4.g)
Disinfect Toilets and Urinals (4.i)
Disinfect Showers and Adjacent Changing Areas (4.k)
Correct Minor Plumbing Problems (4.n)
Refill Breakroom /Kitchen Dispensers (6.a)
Disinfect Breakroom /Kitchen Countertops (6.b)
Disinfect Breakroom /Kitchen Sinks (6.d)
Clean Microwave and Conventional Ovens (6.e)
Clean and Arrange Tables and Chairs (6.g)
WEEKLY TASKS:
Clean Break room /Kitchen Cabinet and Refrigerator Exteriors (6.c)
QUARTERLY TASKS:
Polish Resilient Floors (3.v)
Wash Window and Door Glass (3.g)
Clean Doors, Door Frames, Door Hardware, and Switch plates (3.i)
Clean Window Blinds (3.j)
Clean Interior Walls (3.1)
Bonnet -Clean Carpets (3.q)
Dust Ceilings (3.y)
Scrub Interior Restroom Walls, Partitions, and Floors (4.h)
Descale Toilets and Urinals (4.j)
Scrub Showers and Adjacent Changing Areas (4.1)
Clean Shower Drain Grates (4.m)
Polish Brightwork (4.o)
Clean Refrigerators (6.f)
24
JANITORIAL TASKS AND FREQUENCIES
S.B. POLICE DEPARTMENT, BUILDING ANDRESTR0OK0S
B41 SEAL BEACH BLVD.
(DOES NOT INCLUDE JAIL)
21,984 SQUARE FEET
CATEGORY: Office Maintenance
CITY REPRESENTATIVE: Deputy Director of Public Works, 562-431'352Tx1433
MAINTENANCE PERIOD: Year-round
ALLOWED WORKHOURS: 6:00 p.m. to 6:00 a.m.
DAILY TASKS (Monday thru Thursday and Sunday)
Report Problems (lw)
Empty and Clean Wastebaskets and Tr uhcuno(3.b)
Empty and Clean Ashtrays (3.o)
Clean and Disinfect Drinking Fountains (3.d)
Clean Lobby Counters (3.e)
Clean Window and Door Glass ot Entrances (3.f)
Remove Graffiti (3.m)
Sweep Sidewalks, Patios, and Exterior Foyers (3o)
Vacuum and Spot Clean Carpets (3.p)
VYed Mop Floors (3.u)
Dust Furniture (3.z)
Light Repair (3bb)
Pest Control if necessary (3oo)
Disinfect RentmnmDoors, Door Frames, Door Hardware, and Switch plates (4.a)
RmfiUReobnom Dispensers (4b)
Disinfect Reotmom Countertops (4.o)
Disinfect Reetmom Sinks (4.d)
Clean Reoroom Mirrors (4.e)
Disinfect Interior Restnoom Walls, Partitions, and Floors (4g)
Disinfect Toilets and Urinals (4.i)
Disinfect Showers and Adjacent Changing Areas (4.k)
Correct Minor Plumbing Problems (4.n)
Refill Bmekmnm/Kibhmn Dispensers (8.a)
Disinfect Bmokmon/Khohmn Countertops (G.b)
Diminhaot8naakruom/Kitohen Sinks (6.d)
Clean Microwave and Conventional Ovens (0.o)
Clean and Arrange Tables and Chairs (0.g)
WEEKLY TASKS:
Clean Break room/Kitchen Cabinet and Refrigerator Exteriors (6.c)
QUARTERLY TASKS:
Polish Resilient Floors (3.v)
Wash Window and Door Glass (3.g)
Clean Doors, DoorFrumem Door Hardware, and Switch plates (3i)
Clean Window Blinds (3j)
Clean Interior Walls ]
Bonnet-Clean Carpets (lq)
Dust Ceilings (3.y)
Scrub Interior Restroom Walls, Partitions, and Floors (4.h)
Demua|a Toilets and Urinals (4j)
Scrub Showers and Adjacent Changing Areas (4.|)
Clean Shower Drain Grates (4.m)
Polish Bhghmvork(4.o)
Clean Refrigerators (6.0
JANITORIAL TASKS AND FREQUENCIES
POLICE SUBSTATION
820 OCEAN AVE.
842 SQUARE FEET
CATEGORY: Office Maintenance
CITY REPRESENTATIVE: Deputy Director mf Public Works, 562-43i'2527u1433
MAINTENANCE PERIOD: Year-round
ALLOWED WORKHOURS: 6:00 p.m. to 6:00 a.m.
DAILY TASKS (Monday Wednesday, Friday)
Report Problems (3.a)
Empty and Clean Wastebaskets and Tmshcana(3.b)
Empty and Clean Ashtrays (3.o)
Clean and Disinfect Drinking Fountains (3.d)
Clean Lobby Counters (3z)
Clean Window and Door Glass at Entrances (3.0
Remove Graffiti (8.m)
Sweep Sidewalks, Patios, and Exterior Foyers (3.n)
Vacuum and Spot Clean Carpets (3.p)
Wet Mop Floors (3.u)
Dust Furniture (3.z)
Light Repair (3bb)
Pest Control if necessary (8co)
0sin&scRanbnomDoomn.DonrFmmon.DoorHordware.andSwitchp|ates(4.a)
Refill Resirnnm Dispensers (4b)
Disinfect Raubnum Countertops (4.c)
Disinfect Roshnum Sinks (4.d)
Clean Remtmnm Mirrors (4.e)
Disinfect Interior RostmomWalls, Partitions, and Floors (4.g)
Disinfect Toilets and Urinals (4.i)
Correct Minor Plumbing Problems (4.n)
Refi||Breakmom8{duhon Dispensers (6.a)
Disinfect B/eakmnm/Kibuhan Countertops (8.b)
DieinfedBnoekmmm/Ki&ohen Sinks (6.d)
Clean Microwave and Conventional Ovens (0.e)
Clean and Arrange Tables and Chairs (6.g)
WEEKLY TASKS:
Clean Break room/Kitchen Cabinet and Refrigerator Exteriors (O.o)
QUARTERLY TASKS:
Polish Resilient Floors (3,v)
Wash Window and Door Glass (3.g)
Clean Doors, Door Frames, Door Hardware, and Switch plates (3j)
Clean Window Blinds (3j)
Clean Interior Walls (3])
Bonnet-Clean Carpets (3.q)
Dust Ceilings (3.y)
Scrub Interior Restroom Walls, Partitions, and Floors (4.h)
Dauoa|e Toilets and Urinals (4j)
Polish Bhghbw/rk(4.o)
Clean Refrigerators (6.0
RE
JANITORIAL TASKS AND FREQUENCIES
888 OCEAN AVENUE
1,900 SQUARE FEET
CATEGORY: Office Maintenance
CITY REPRESENTATIVE: Deputy Director of Public Works, 502-431-2527z1433
MAINTENANCE PERIOD: Year-round
ALLOWED WORKHOURS: 6:00 p.m. to 6:00 a.m.
DAILY TASKS (Monday dmnu Thursday, Sunday)
Report Problems (3.a)
Empty and Clean Wastebaskets and Tmmhoone(3.b)
Empty and Clean Ashtrays (3 )
Clean and Disinfect Drinking Fountains (3.d)
Clean Lobby Counters (3.o)
Clean Window and Door Glass at Entrances (3.D
Remove Graffiti (3.m)
Sweep Sidewalks, Patios, and Exterior Foyers (3.n)
Vacuum and Spot Clean Carpets (3.p)
Wet Mop Floors (3.u)
Duet Furniture (3.z)
Light Repair (3bb)
Pest Control if necessary (3oo)
Disinfect Restroom Doors, Door Frames, Door Hardware, and Switch plates (4.a)
Refill Raedroom Dispensers (4b)
Disinfect Rentmwm Countertops (4.o)
Disinfect Rostmom Sinks (4.d)
Clean Reatroom Mirrors (4.e)
Disinfect Interior Resmom Walls, Partitions, and Floors (4.g)
Disinfect Toilets and Urinals (4.i)
Disinfect Showers and Adjacent Changing Areas (4.k)
Correct Minor Plumbing Problems (4.n)
Refill Bremkmom/Kitohon Dispensers (6.a)
Disinfect BneaknoonVKib;hmn Countertops (0b)
OieinfedBnaaknoonVKi\ohon Sinks (6.d)
Clean Microwave and Conventional Ovens (0.a)
Clean and Arrange Tables and Chairs (0.g)
WEEKLY TASKS:
Clean Break room/Kitchen Cabinet and Refrigerator Exteriors (Gz)
QUARTERLY TASKS:
Polish Resilient
Wash Window and Door Glass (3.Q)
Clean Doors, Door Frames, Door Hardware, and Switch plates (3j)
Clean Window Blinds (3j)
Clean Interior Walls (3])
Bonnet-Clean Carpets (3.q)
Dust Ceilings (3.y)
Scrub Interior Reonzom Walls, Partitions, and Floors (4.h)
Desnak» Toilets and Urinals (4.j)
Scrub Showers and Adjacent Changing Areas (4])
Clean Shower Drain Grates (4.m)
Polish Bhghhwork(4.o)
Clean Refrigerators (6.0
JANITORIAL TASKS AND FREQUENCIES
SEAL BEACH PIER RESTROOMS
900 OCEAN AVE
CATEGORY: Public Restroom Maintenance
CITY REPRESENTATIVE: Deputy Director of Public Works, 562 -431 -2527 x1433
MAINTENANCE PERIOD: Year -round Porter Service: The City requires daily porter service for the
Pier Restrooms, seven days per week from 8 a.m. to 5 p.m. with one final cleaning at 10 p.m.
ALLOWED WORKHOURS: 8:00 a.m. to 5:00 p.m. and one final cleaning and locking of the restrooms
at 10:00 p.m.
DAILY TASKS (seven days a week):
Report Problems (3.a)
Empty and Clean Wastebaskets and Trashcans (3.b)
Clean and Disinfect Drinking Fountains (3.d)
Remove Graffiti (3.m)
Sweep Sidewalks, Patios, and Exterior Foyers (3.n)
Wet Mop Floors (3.u)
Light Repair (3bb)
Pest Control if necessary (3cc)
Sweep Concrete, Ceramic Tile, and Resilient Floors (3.t)
Disinfect Restroom Doors, Door Frames, Door Hardware, and Switch plates (4.a)
Refill Restroom Dispensers (4.b)
Disinfect Restroom Countertops (4.c)
Disinfect Restroom Sinks (4.d)
Clean Restroom Mirrors (4.e)
Disinfect Interior Restroom Walls, Partitions, and Floors (4.g)
Disinfect Toilets and Urinals (4.i)
Correct Minor Plumbing Problems (4.n)
QUARTERLY TASKS:
Clean Wall and Ceiling Fixtures (3.aa)
Descale Toilets and Urinals (4.j)
Polish Brightwork (4.0)
PORTER SERVICES:
Porter services for these restrooms will be required for special events held throughout the year. City staff
will coordinate these porter services with contractor in advance of these events through special tag jobs.
W:?
JANITORIAL TASKS AND FREQUENCIES
MCGAUGH SCHOOL POOL RESTROOMS AND POOL DECK
1698 BOLSA AVENUE
CATEGORY: Public Restroom and Pool Deck Maintenance
CITY REPRESENTATIVE: Deputy Director of Public Works, 562-431-2527 x1433
MAINTENANCE PERIOD: Year-round
ALLOWED WORKHOURS: 9:00 p.m. to 7:00 a.m. for restroom maintenance and 7:00 a.m. to 11:00
a.m. for pool deck maintenance
DAILY TASKS (Monday thru Friday)
Report Problems (3,a)
Empty and Clean Wastebaskets and Trashcans (3.b)
Clean and Disinfect Drinking Fountains (3.d)
Remove Graffiti (3.m)
Sweep Sidewalks, Patios, and Exterior Foyers (3.n)
Light Repair (3bb)
Sweep Concrete, Ceramic Tile, and Resilient Floors (3.t)
Wet Mop Floors (3.u)
Pest Control if necessary (3cc)
Refill Restroom Dispensers (4.b)
Clean Restroom Mirrors (4.e)
Correct Minor Plumbing Problems (4.n)
Lock restrooms
POOL DECK PRESSURE WASHING (Monday and Thursday)
Pressure wash entire pool deck, drainage gutters, drain covers and outdoor showers
QUARTERLY TASKS:
Clean Wall and Ceiling Fixtures (3.aa)
Descale Toilets and Urinals (4j)
Polish Brightwork (4.0)
NE
JANITORIAL TASKS AND FREQUENCIES
ZOETER SOFTBALL FIELD RESTROOMS
11T" STREET AND LANDING AVE.
CATEGORY: Public Restroom Maintenance
CITY REPRESENTATIVE: Deputy Director of Public Works, 562-431-2527 x1433
MAINTENANCE PERIOD: Year-round
ALLOWED WORKHOURS: 9:00 p.m. to 7:00 a.m.
DAILY TASKS (Monday thru Friday):
Report Problems (3.a)
Empty and Clean Wastebaskets and Trashcans (3.b)
Clean and Disinfect Drinking Fountains (3.d)
Remove Graffiti (3.m)
Sweep Sidewalks, Patios, and Exterior Foyers (3.n)
Light Repair (3bb)
Wet Mop Floors (3.u)
Pest Control if necessary (3cc)
Refill Restroom Dispensers (4.b)
Clean Restroom Mirrors (4.e)
Correct Minor Plumbing Problems (4.n)
QUARTERLY TASKS:
Clean Wall and Ceiling Fixtures (3.aa)
Sweep Concrete, Ceramic Tile, and Resilient Floors (3.t)
Descale Toilets and Urinals (4j)
Polish Brightwork (4.0)
ME
JANITORIAL TASKS AND FREQUENCIES
NORTH FIRE STATION #48 MEETING ROOM, KITCHEN AND RESTROOMS
3131 NORTH GATE ROAD
CATEGORY: Facilities Maintenance
CITY REPRESENTATIVE: Deputy Director of Public Works, 562 -431 -2527 x1433
MAINTENANCE PERIOD: Year -round
ALLOWED WORKHOURS: 10:00 p.m. to 6:00 a.m.
WEEKLY TASKS (Monday, Wednesday, Friday)
Report Problems (3.a)
Empty and Clean Wastebaskets and Trashcans (3.b)
Empty and Clean Ashtrays (3.c)
Clean and Disinfect Drinking Fountains (3.d)
Clean Lobby Counters (3.e)
Clean Window and Door Glass at Entrances (3.f)
Remove Graffiti (3.m)
Sweep Sidewalks, Patios, and Exterior Foyers (3.n)
Wet Mop Floors (3.u)
Dust Furniture (3.z)
Light Repair (3bb)
Pest Control if necessary (3cc)
Disinfect Restroom Doors, Door Frames, Door Hardware, and Switch plates (4.a)
Refill Restroom Dispensers (4.b)
Disinfect Restroom Countertops (4.c)
Disinfect Restroom Sinks (4.d)
Clean Restroom Mirrors (4.e)
Disinfect Interior Restroom Walls, Partitions, and Floors (4.g)
Disinfect Toilets and Urinals (4.i)
Disinfect Showers and Adjacent Changing Areas (4.k)
Correct Minor Plumbing Problems (4.n)
Refill Breakroom /Kitchen Dispensers (6.a)
Disinfect Breakroom /Kitchen Countertops (6.b)
Disinfect Breakroom /Kitchen Sinks (6.d)
Clean Microwave and Conventional Ovens (6.e)
Clean and Arrange Tables and Chairs (6.g)
Clean breakroom kitchen cabinet and refrigerator exteriors (6.c)
QUARTERLY TASKS:
Polish Resilient Floors (3.v)
Wash Window and Door Glass (3.g)
Clean Doors, Door Frames, Door Hardware, and Switch plates (3.i)
Clean Window Blinds (3.j)
Clean Interior Walls (3.1)
Polish Resilient Floors (3.v)
Dust Ceilings (3.y)
Scrub Interior Restroom Walls, Partitions, and Floors (4.h)
Descale Toilets and Urinals (4.j)
Scrub Showers and Adjacent Changing Areas (4.1)
Polish Brightwork (4.o)
Clean Refrigerators (61)
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JANITORIAL TASKS AND FREQUENCIES
1st STREET RESTROOMS
10 OCEAN AVENUE
CATEGORY: Public Restroom Maintenance
CITY REPRESENTATIVE: Deputy Director of Public Works, 562-431-2527 x1433
MAINTENANCE PERIOD: Year-round
ALLOWED WORK HOURS: 9:30 p.m. to 10:00 p.m.
TASKS:
Lock Restrooms
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COST PROPOSAL SCHEDULE
Hourly Rate for Special Tag Jobs/Special Events *: $13.50
*Tag jobs to be pre-scheduled and coordinated in advance of special events wi
a set number of required hours for each event I
33
II�IIIII
Monthly Cost
Annual Cost
North Seal Beach Community Center
$11,880.00
Mary Wilson Li*Ta-nt--
City Hall
$16,536.00
City Yard
$6,780.00
Police Department
$23,760.00
Police Substation
' i 1 !'I-
1 ! !
Lifeguard Headquarters
Pier Restrooms
$46,080.00
McGaugh Restrooms and Pool Deck
Zoeter Field Restrooms
Fire Station •48
+w 111 ii'-
' �!! !1
1 st Street Restrooms (Locking Only)
Total Annual Price
$12,283.00
$ 147,396.00
Hourly Rate for Special Tag Jobs/Special Events *: $13.50
*Tag jobs to be pre-scheduled and coordinated in advance of special events wi
a set number of required hours for each event I
33