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HomeMy WebLinkAboutCC AG PKT 2014-02-10 #A SE AGENDA STAFF REPORT DATE: February 10, 2014 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Linda Devine, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: Approve the minutes for the adjourned and regular City Council meeting of January 27, 2014. BACKGROUND AND ANALYSIS: This section does not apply to this item. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact. RECOMMENDATION: Approve the minutes for the adjourned and regular City Council meeting of January 27, 2014. SUBMITTED BY: NOTED AND APPROVED: Linda Devine,tity Clerk Ingram, City "a alter Agenda Item— A Seal Beach California January 27, 2014 Mayor Deaton called the adjourned meeting of the Seal Beach City Council to order at 5:30 p.m. in the City Hall Conference Room. ROLL CALL Present: Mayor Deaton; Council Members: Levitt, Miller, Shanks, Sloan City Staff: Quinn M. Barrow, City Attorney Jill R. Ingram, City Manager Linda Devine, City Clerk There were no members of the public present to address the City Council. CLOSED SESSION The City Attorney announced that the City Council would meet to discuss the items identified on the closed session agenda: Item "A"—Conference with Legal Counsel — Existing Litigation GC §54956.9(d)(1) — John Doe v. City of Costa Mesa, City of Huntington Beach, City of Lake Forest, City of Seal Beach, Sandra Hutchens —Sheriff of Orange County; Item "B" - Conference with Legal Counsel — Existing Litigation GC §54956.9(d)(1) — City of Seal Beach v. Ruby's Diner (OCSC Case No. 30-2013-00640596-CU-BC-CJC); and Item "C" Conference with Real Property Negotiators—GC§54956.8 (property at 900-A Ocean Avenue —Negotiating Parties for 1)MDK—2) Fessel International—3) Blue Water) The City Attorney reported that the City Council gave direction with regards to items"A"and "C"and no other reportable action was taken. ADJOURNMENT It was the order of the Mayor, with consent of the Council to adjourn the meeting at 6:42 p.m. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk Seal Beach California January 27' 2O14 The City Council met in regular session at 7:00 p.m. with Mayor Oaoton calling the meeting to order in the City Council Chambers and Councilman Miller led the Salute hothe Flag. ROLL CALL Present: Mayor Deaton; Council Members: Levitt, Miller, Shanks, Sloan City Staff: Quinn M.Barnow, City Attorney Jill H. Ingram,City Manager Chief Joe Sti|innvioh,Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Sean P. Crumby. Director of Public Works Victoria L. BeoUey. Director of Finance/City Treasurer Jim Besham. Director of Community Development Patrick Gallegos,Administrative Manager Linda Devine,City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS & ORDINANCES City Manager pulled item ^E" from the consent calendar. With no objections, Mayor Deaton reordered the agenda to have the New Business item placed after Oral Communications. Shanks moved, second by Miller, to approve the agenda as amended. AYES: Deaton, Levitt, Miller, Shanks,Sloan NOES: None Motion carried Los Alamitos High School Girls' Volleyball Tmam — C{F — SS Division 1AA Champions ORAL COMMUNICATIONS K4eyorDeobzn opened oral communications. Speakers: Charles Antos, Central Avenue, expressed his concerns regarding the proposed park at the property off of 1,t Street (known as DVYP) and the need for a comprehensive parking study for parking under Eisenhower Park; Barbara Barton, Ocean Avenue, thanked Public Works for the now alley m oy between 4 and 5 streets; Mike Veretohia' Dolphin Way, said that the 72 hour parking on residential street needs better monitoring; Robert Aguilar, Ironwood Avenue, announced that o privately funded committee has been formed and is working to try and get a City of Seal Beach float in the 2O15 Rose Parade to commemorate the City's 1OOyears; and Joyce Perque. G m Stneet, made several comments regarding the financial issues she is concerned about and reminded everyone 2014 is an election year. There being no other speakers, Mayor Daoiun declared oral communications closed. ITEM X"/CITY OF SEAL BEACH CENTENNIAL PLANNING COMMITTEE The Recreation Manager provided a brief staff napnrt, outlining the recommendation Vo form a Centennial Organization and Planning Committee: • 5 key planning areas: Celebrations, History, Marketing, Merchandise, and Fundraising; • {]b/ Manager to designate a staff member to chair the Celebration planning on*o; • Council select a chairperson for each of the other 4 areas using an application process to solicit interested community members; • Each chairperson would form a subcommittee; and • Decide how to commemorate the historical milestone with a permanent capital project. Page-2 City Council 01/27/14 Public Comments: • Diana Brunjes, Deb Machen, and Esther Kenyon, representing the Seal Beach Chamber of Commerce, support staff's recommendations and are willing to participate in the planning; • Scott Newton, Lion's Club, stated that the Lion's support the staff's recommendations and would encourage a fresh look at the 100th celebration; • Joann Adams, Bogart's Coffee, said that she support staff's recommendations and has an idea for one of the events; • Schelly Sustaric, Candleberry Avenue/Chair of the Recreation and Parks Commission, read a letter from Carla Watson, Catalina Avenue/Recreation and Parks Commissioner/Seal Beach Founder's Day Organizer, outlining her suggestions — proceeded to state that the Recreation Commissioners have been participating on the Founder's Day Committee and they already has a list of volunteers to help with the celebration; • Nancey Kredell, Seal Way/Founder's Day Committee, commented that the Founder's Day Committee have been raising funds for the 100`h celebration and would need a 501(c)(3) designation to raise more funds from major donors; • Libby Appelgate, MarVista Avenue/Founder's Day Committee, said that the current committee is working with SBTV to have interviews with long- time residents of the community and the website has been reactivated from the 75th celebration; and • Brian Kyle, O'Malley's, indicated that he supports the idea of committees for all the areas — the past volunteers have done a good job — need to move forward with new ideas — would participate with the entertainment planning. Council Comments: • Shanks — the direction is not adequate enough — should have executive directors to select and oversee the committees — recommends Carla Watson, Gary Miller, and the City Manager — Council should designate $50,000 to go with the already $70,000 raised by the Founder's Day Committee — should make a special effort to involve the residents on the other side of the 405 freeway—get the Recreation and Parks Commission involved as well as the Chamber and Lion's Club; • Levitt— should have all representatives involved — this is a special event and should be different from the other Founder's Day events; • Sloan—involve College Park West and Leisure World; • Miller — should be inclusive of everyone — need to advertise in the Sun newspaper to attract volunteers; and • Deaton — need to involve the volunteers from the Founder's Day Committee—everyone is welcome to participate—the committees of the 5 areas should select their own chairperson —executive directors is a good idea — need to advertise in the Sun newspaper with a paid ad with a city staff member as a contact for those interested in volunteering (City Manager will determine who that would be). Mayor Deaton asked for a motion to set-up the Executive Directors. Shanks moved, second by Miller, that the Executive Directors would be the City Manager, Councilman Gary Miller, Mayor Pro Tern David Sloan, and Recreation and Parks Commissioner/Founder's Day Committee member Carla Watson. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried With no objections, Mayor Deaton summarized that the committees will be open to everyone interested in participating; an ad will be placed in the Sun newspaper soliciting community members to volunteer; make the official title of the planning Page-3 City Council 01/27/14 committee the "Seal Beach 2015 Centennial Committee"; and asked staff to look into a 501(c)(3)designation for the committee. CITY ATTORNEY REPORT Quinn M. Barrow, Esq., City Attorney No report at this time. CITY MANAGER REPORT Jill R. Ingram, City Manager The City Manager welcomed Mayor Pro Tern David Sloan back from his surgery. COUNCIL COMMENTS No report at this time. COUNCIL ITEMS Councilman Miller handed out to Council his recommendations for consideration of the make-up of the City Boards, Commissions, and Committees. CONSENT CALENDAR Levitt moved, second by Shanks, to approve the recommended actions on the consent calendar as presented, except for item "E" pulled for separate consideration. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried *A. Approve the Minutes of the Adjourned and Regular City Council meeting of January 13,2014. *B. Ratified the Demands on City Treasury. Warrants: 101521-101752 $769,828.05 Year-to-Date: $19,583,726.03 Payroll: Direct Deposits&Checks $540,776.77 Year-to-Date: $ 6,706,928.54 Year-to-date are actual cash disbursements and do not reflect actual expenditures due to year-end accruals. *C. Received and filed the Monthly Investment Report: December 2013. *D. Adopted Resolution No. 6431 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AN AMENDED AND RESTATED BUILDING OFFICIAL SERVICES AGREEMENT WITH TRAW ASSOCIATES CONSULTING' - provide part-time building official services in the amount of$111,000 or until June 30, 2014. *E. Pulled for separate consideration. (City Manager) *E. City of Seal Beach Comprehensive Annual Financial Report(CAFR) — Receive and file the annual fiscal year ended June 30, 2013: CAFR, the Audit Communication Letter,and the Report on Internal Control. *F. Adopted Resolution No. 6432 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AWARDING THE CONSTRUCTION CONTRACT PIER PLAZA STORAGE VAULT REPAIR PROJECT NO. BP1401" - approving plans and specifications for the project; awarding a contract to Golden State Constructors, Inc. in the amount of $38,400; authorizing the City Manager to approve additional construction in the amount of$4,000; and approving Budget Amendment No. BA:14-07-01 for $10,000 in additional construction funding to account number 045-333- 44000. *G. Adopted Resolution No. 6433 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AWARDING THE CONSTRUCTION CONTRACT FOR 81h STREET SEWAGE PUMP STATION PROJECT NO. SS0901-3" - approving plans and specifications for the project; rejecting the bids withdrawn by Optima RPM, Inc. and Environmental Construction; awarding a contract to Charles King Company in the amount of Page-4 City Council 01/27/14 $1,999,170; and authorizing the City Manager to approve payments for additional work requests in the cumulative amount of$200,000. *H. Adopted Resolution No. 6434 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AWARDING A CONTRACT FOR ANNUAL CITYWIDE TRAFFIC STRIPING, MARKINGS AND LEGENDS MAINTENANCE" - approving a three year contract with J&S Striping Company in the amount of $202,432.50 (with two potential one-year extensions). ITEMS REMOVED FROM THE CONSENT CALENDAR ITEM "E" / CITY OF SEAL BEACH COMPREHENSIVE ANNUAL FINANCIAL REPORT(CAFR) (City Manager) The City Manager pulled this item to have a brief presentation. The Director of Finance explained that the City has received the Government Finance Officers Association (GFOA) certificate of achievement for excellence in financial reporting for the last 14 years and introduced Deborah A. Harper, CPA for Lance, Soll& Lunghard (audit firm)to summarize the results of the audit. There were no questions from the City Council. Sloan moved, second by Miller, to receive and file the annual fiscal year ended June 30, 2013: CAFR, the Audit Communication Letter, and the Report on Internal Control. (Copies for review were available at the City Clerk and Finance Departments) With no objections, Mayor Deaton called for a recess at 8:23 p.m. and reconvened the meeting at 8:35 p.m. PUBLIC HEARING No items at this time. UNFINISHED/CONTINUED BUSINESS ITEM "I" / ORDINANCE NO. 1636 / REGARDING SMOKE SHOPS, SMOKING LOUNGES, ELECTRONIC CIGARETTES,AND DRUG PARAPHERNALIA The Director of Community Development provided the highlights of draft Ordinance No. 1636. There was no further Council discussion. Miller moved, second by Sloan, to introduce first reading of Ordinance No 1636 entitled "AN ORDINANCE OF THE CITY OF SEAL BEACH ADDING CHAPTER 5.75 OF THE SEAL BEACH MUNICIPAL CODE REGARDING SMOKE SHOPS, ELECTRONIC SMOKING DEVICES, AND DRUG PARAPHERNALIA". The City Attorney stated that the ordinance will be presented to the City Council at their next meeting for second reading and adoption. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried ITEM "J"/OLD TOWN PARKING ASSESSMENT The Director of Community Development introduced the consultants Laura Stetson from MIG and Brian Marchetti from KOA Corporation to review the analysis of the Old Town parking study and to seek final direction from the City Council for short-term and long-term initiatives. Council comments and concerns: • Interested in proceeding with residents being able to park across their driveway; • Revisit the parking permit program to have all residential streets consistent with parking limits(signage); • Not interested in the valet program at this time; • Need to explore the idea of inspection of garages when homes are sold or have a major remodel; Page-5 City Council 01/27/14 • Want to keep Seal Beach the beach city with the lowest beach parking fees; • Need to better monitor the guest permits and the policy for temporary guest passes(one day); and • Need a financial analysis on the City versus contracting out for services (coin meters and beach parking lots). NEW BUSINESS Item was reordered to be considered after Oral Communications. K. City of Seal Beach - 1001h Anniversary (Founder's Day) — Discuss and provide direction regarding the organization of a City Council appointed Centennial Planning Committee. ADJOURNMENT With no objections, Mayor Deaton adjourned the meeting at 9:18 p.m. to Monday, January 27, 2014 at 5:00 p.m. to meet for a Charter Amendment Study Session in the City Hall Conference Room and to meet in closed session, if deemed necessary. In memory of Orange County Fire Authority Firefighter/Engineer Greg Hennessey(Fire Station 45 —Rancho Santa Margarita) City Clerk City of Seal Beach Approved: Mayor Attested: City Clerk NOTICE: The following document has not been approved for accuracy and may be corrected,modified or amended before final approval.Because it is being made available prior to final action,it should not be considered a true record of the meeting.It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings.Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty,expressed or implied,as to the contents of this document.Once Official Minutes have been approved,a copy can be obtained from the City Clerk.