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Home My WebLink AboutCC AG PKT 2014-02-10 #F 9 . fV MS'S AGENDA STAFF REPORT s DATE: February 10, 2014 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Sean Crumby, Director of Public Works SUBJECT: NOTICE OF COMPLETION MARINE SAFETY BUILDING AND CITY HALL REMODEL PROJECT NOS. BG1201 &1204 SUMMARY OF REQUEST: That the City Council adopt Resolution No. 6436: 1. Accepting the Marine Safety Building Remodel Project No. BG1201 and City Hall Remodel Project No. BG1204 by Ramco, General Engineer Contractor for $135,205.80; and 2. Directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within 10 days from the date of acceptance, and to release retention in the amount of$13,520.58 in 35 days. BACKGROUND AND ANALYSIS: At the June 24, 2013 City Council meeting, Council awarded a construction contract to Ramco, General Engineering Contractors for $90,475 to remodel City Hall and Marine Safety Building. Below is a description of the scope of work performed at each facility: Marine Safety Building Improvement Project BG1201 A. Replace exterior flashing to the building; B. Replace doorway; and C. Replace lockers and carpet. City Hall Remodel Project BG1204 A. Adding ADA access to the public counters on the 1St floor and 2nd floor of City Hall; B. Remodeling the 1 st floor to accommodate the new ADA counter; C. New cubical furniture; D. Security improvements to the City Manager's Department; and E. New rear security door entrance. Agenda Item F During construction at both facilities, many unforeseen conditions occurred which caused change orders. Change orders included unmarked electrical lines in walls, unknown structural damage, unknown ceiling damage, unexpected replacement of electrical system, worn out carpet, etc. These unforeseen items are typical during construction with such old facilities. Many cost saving solutions were used, such as repurposing the old Finance furniture in other departments, reusing existing doors and flooring materials. The project is now complete to the satisfaction of the City Engineer. ENVIRONMENTAL IMPACT: There is no Environmental Impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: In the FY 2012-13 budget, $25,000 was budgeted for the Marine Safety Building and $200,000 for the City Hall Remodel projects. In the FY 2013-14 budget $186,000 was carried over for these projects. Below is a breakdown of the estimated project cost: Revenue 2013/14 Budget $186.000.00 Total $186,000.00 Expenses Original Awarded Contract Amount $90,475.00 Change Orders $44,730.00 Furniture $45,605.36 Life Guard Lockers, Door& Flashing $49,536.98 Inspection $6,000.00 Total $236,347.34 With the FY 2013-14 budget of$186,000.00 and expenses of $236,347.34, there is a shortfall of $50,347.34. The shortfall of $50,347.34 will be funded from existing cash balance in Fund 45, Capital Project Fund. The cash balance in the Fund is approximately $78,000, and is unrestricted and available to spend. Page 2 RECOMMENDATION: That the City Council adopt Resolution No. 6436: 1. Accepting the Marine Safety Building Remodel Project No. BG1201 and City Hall Remodel Project No. BG1204 by Ramco, General Engineer Contractor for $135,205.80; and 2. Directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within 10 days from the date of acceptance, and to release retention in the amount of$13,520.58 in 35 days. SUBMITTED BY: NOTED AND APPROVED: Sean Crumby Jill . Ingram, City a ager Director of Public Wor Prepared by: Michael Ho, Deputy Dir. PW/City Engineer Attachments: A. Resolution 6436 B. Notice of Completion Page 3 RESOLUTION NUMBER 6436 A RESOLUTION OF THE SE/\L BEACH CITY COUNCIL DECLARING WORK TO BE COMPLETED PER CONTRACT DOCUMENTS FOR CITY HALL AND MARINE SAFETY BUILDING BG1201 AND 1204 THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The work required to be performed by Nomco General Engineering Contractor has been completed and accepted. Section 2. The bnba| cost of the project paid to Romco General Engineering Contractor io$135.2O5.8O for the work performed. Section 3. The Qty Council directs the Qty Clerk to file a "Notice of Completion" on behalf of the City with the Office of the Orange County Clerk-Recorder within 1O days cJ the date mfthis resolution and hm release retention in the amount of$13.52O,58in3Gdays. PASSED. APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the_1 }UI day nf1 February,_.2O14by the following vote: AYES: Council Members: NOES: Council Members: ABSENT: Council Members: ABSTAIN: Council Members: Mayor ATTEST: City Clerk STATE OFCALIFORNIA > COUNTY OFORANGE } SS CITY UF SEAL BEACH > |. Linda Devine, City Clerk of the City of Seal Beech, do hereby certify that the foregoing resolution im the original copy of Resolution Number G43{ .on file in the office of the City Clerk, passed, appruved, and adopted by the Seal Beach City Council at a regular meeting held on the 10th day of February , 2014. City Clerk RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF SEAL BEACH Attn: City Clerk 211 - 8th Street Seal Beach, CAA074O Space of above this line for Recorder's use. Nn Recording Fee Pursuant (o Government Code Section 0103. 27383°°°° ��U�� K� COMPLETION u�� n m��~ ��m Notice pursuant to Civil Code Section 3003, must be filed within 10 days after completion. Notice in hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is: City of Seal Beach. 3. The address of the owner is: 211 —8th Street, Seal Beach, CA 907404 4. The nature mfthe interest or estate ofthe owner is: In Foe. The City of Seal Beach. 5. A work of improvement on the property hereinafter is described as substantially completed on January 29, . The work was Marine Safety Building Remodel Pro"ect No. BG1201 and 0. The name of the contractor(s), if any, for such improvement woo: Ramco General Engineering Contractor The date of the Contract Award was June 24, 2013. 7. The property on which said work of improvement was completed in the City ofSeal Beanh, County cfOrange, State of California, and in described as follows: 211 81h St and 888 Ocean Ave, City of Seal Beach. [)obn: Director of Public Works, City of Seal Beach Signature of owner orcorporate off im*rofowner named in paragraph 3oragent. VERIFICATION |' the undersigned, say: the Director of Public Works declarant of the foregoing notice of completion; have naod said notice of completion and know the contents thereof; the aom* is true of my own knowledge. | declare under penalty of perjury the foregoing im true and correct. Executed on 2O14. ot Seal Beach, California. (Date ofSignature) Director of Public Works, City ofSeal Beach