HomeMy WebLinkAboutCC AG PKT 2014-02-10 #I AGENDA STAFF REPORT k s
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DATE: February 10, 2014
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby, P.E., Director of Public Works
SUBJECT: FISCAL YEAR 2014-15 FLEET REPLACEMENT
SUMMARY OF REQUEST:
That the City Council approve the replacement of vehicles for Fiscal Year
2014-15.
BACKGROUND AND ANALYSIS:
On June 11, 2012, the City Council adopted the 2012 Fleet Management Plan
and directed staff to implement the recommendations contained therein. Within
that Fleet Management Plan, a scoring system was developed that identified
when it is most cost efficient to replace vehicles within the fleet. The Fleet
Management Plan identified and recommended that 28 vehicles be assessed for
replacement immediately. That analysis was completed in 2013 and seventeen
vehicles were purchased (sixteen replacements and one addition to the fleet).
Going forward, the entire fleet is scored every year and the vehicles that meet
the scoring criteria will be brought forward to the City Council. This Council
action will be heard in advance of the budget season and the approved
purchases will be placed into the budget document. To that end, the vehicles
have been evaluated and a total of 5 vehicles are recommended for replacement
in FY 2014-15.
The minimum score for vehicle and equipment replacement is 23 points. The
vehicles identified for purchase in FY 2014-15 will replace existing vehicles and
not increase the size of the fleet. The type of vehicle purchased will match the
outgoing vehicle in class, size, and features. The replacement vehicle types will
be included in the FY 2014-15 budget document. A scoring summary of the
recommended vehicles to be replaced is as follows:
Agenda Item
Adopted
Dept. Description Year Replacement [Ag:e [Score
Interval
Police Patrol Unit 2008 4 6 29.9
Police Patrol Unit 2008 4 6 28.6
Police Detective Unit 2000 10 14 33
Police Detective Unit 2005 10 9 29.9
Administrative Passenger Sedan 2002 10 12 23
The request to replace the vehicles noted above is presented for Council
consideration at this time as the annual budget preparation process is set to
begin in February. Should Council elect to approve -the replacement of these
vehicles, sufficient funds for their replacement will be included in the proposed
FY 2014-15 Operating Budget. The specific types of vehicles and related costs
will be presented to the City Council for its consideration as part of its review of
the annual budget. Should the City Council elect to approve funds for the
purchase of replacement vehicles, a separate purchase request will be presented
to Council for its consideration after the start of the new fiscal year.
ENVIRONMENTAL IMPACT:
There is no environmental impact associated with the approval of replacement
vehicles for the City's fleet.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved as to form.
FINANCIAL IMPACT:
There is no financial impact associated with Council approval of this request.
Should the City Council approve the replacement of the vehicles noted above,
sufficient funds for the purchases will be included in the proposed FY 2014-15
Operating Budget, which will be presented to the City Council for its
consideration as part of the annual budget review process.
RECOMMENDATION:
That the City Council approve the replacement of vehicles for Fiscal Year
2014-15.
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SUBMITTED BY: NOTED AND APPROVED:
Rf N I%9=
Sean P. Crumby, P.E. Ingram, City K aager
Director of Public Works
Prepared by: Luis Estevez, Deputy Director of Public Works, Maintenance &
Utilities
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