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HomeMy WebLinkAboutRPC Min 2014-03-26 MINUTES OF A REGULAR MEETING OF THE SEAL BEACH RECREATION & PARKS COMMISSION HELD MARCH 26, 2014 I. CALL TO ORDER The regular meeting of the Seal Beach Recreation & Parks Commission was called to order at 6:05 p.m. by Chair Sustarsic in the City Council th Chambers, 211 8 Street, Seal Beach. II. ROLL CALL Present: Chair Sustarsic Commissioners Bennett, Watson, Powell, and Sosenko Also present: Patrick Gallegos, Administrative Manager Tim Kelsey, Recreation Manager Tina Knapp, Executive Assistant III. APPROVAL OF AGENDA Commissioner Watson moved, Commissioner Bennett seconded, and the motion carried unanimously, that the Commission approve the agenda as submitted. IV. ORAL COMMUNICATIONS Seal Beach resident, Judy O’Conner, expressed her concern about the road through the public garden property. She feels the road should be paved because the dust is extensive from drivers on the road and when it is windy the dust spreads. Patricia Reed, Seal Beach resident, seconded Ms. O’Conner’s concerns about the road and added that she is concerned about safety as drivers speed on the road. She also mentioned that there is a water leak in approximately plot 124. V. CONSENT CALENDAR Commissioner Bennett moved, Commissioner Powell seconded, and the motion carried unanimously, that the Commission approve the Consent Calendar. 1. Meeting Minutes of February 26, 2014. VI. SCHEDULED MATTERS 2. Seal Beach 2015 Centennial – Oral Report Tim Kelsey provided an update on the planning of the 2015 Centennial event. The proposed executive committee and five areas of the executive committee (comprised of Celebrations, History, Marketing, Merchandising, and Fundraising) were approved by the City Council at the January 27, 2014 meeting. The executive committee will be comprised of Mayor Pro Tem David Sloan, Council Member Gary Miller, City Manager Jill Ingram, and Commissioner Carla Watson. At this same Council meeting, staff was asked to solicit volunteers from the public for participation in the five areas. Mr. Kelsey reported that approximately 45 individuals responded with interest in participating, including interest from former Seal Beach residents who now live out-of- state. Staff is in the process of scheduling a meeting for all volunteers for the Centennial Committee. Tina Knapp provided a brief update on research done with other cities regarding Centennial planning and gaining insight on lessons learned. A brief conversation was had about how donations could be made to a non-profit organization and “passed-through” to the City so that donors could realize donation tax benefits. The Commission believes that the Seal Beach Lions Club offered to be such an organization and “pass- through” donations to the City. Commissioner Watson would like to ensure balance and representation between districts and believes brainstorming is key to the success of Centennial events and activities. Commissioner Watson indicated that thth Founders Day 90 and Founders Day 95 should be acknowledged for the $70,000 donation to the Community Services Department and that the possibility exists for that money to be re-designated to Centennial planning. Tim Kelsey confirmed that the $70,000 donation is in Community Services Department funds and that if the funds were re- designated for the purpose of the Centennial that acknowledgement of the source of the donation would be made. Staff and the Commission look forward to the Centennial and collaborating with volunteers on exciting activities and events. 3. Aquatics Site Specific Plan – Oral Report Tim Kelsey reported that the Request for Proposals (RFP) for the new aquatic site was released and a good response is anticipated. There will be many phases of the process including establishing goals in order to move forward with a conceptual design, a working group to identify needs, conceptual ideas and designs, site identification, and public meetings. The consultant will make recommendations based on many considerations including past experience, gathering data, and input from public meetings. The site and design will be dependent on one another and public input, among other criteria. Mr. Kelsey indicated that the th deadline for response to the RFP is April 19. Staff is hoping to allow for Commission input regarding the consultant prior to the Commission going dark in July and August. The Commission indicated it would have a meeting in July or August if needed to allow for Commission inclusion in the process. Commissioner Powell requested a copy of the RFP. Staff indicated that it will email a copy of the RFP to the Commissioners. VII. STAFF CONCERNS Tim Kelsey informed the Commission that Dana Engstrom, Community Services Coordinator, had her baby and would be on leave for an unknown period of time. In the meantime, Morgan Wraight and Mr. Kelsey are meeting the needs of the Community Services Department. VIII. COMMISSION CONCERNS Chair Sustarsic inquired whether or not higher police presence would deter the speeding of drivers on the road through the public gardens. Tim Kelsey reminded the Commission that Southern California Edison (SCE) owns and uses the road and that any changes to the road would need to be done through SCE. Commissioner Sosenko shared her concern for safety due to the erratic driving on the road. Staff indicated it will follow-up with the Seal Beach Police Department and ensure enforcement of traffic laws on the road. IX. ADJOURNMENT The meeting was adjourned at 6:50 p.m. The next regular meeting is scheduled for Wednesday, April 23, 2014 at the Council Chambers, 6:00 p.m. The City of Seal Beach complies with Americans With Disabilities Act of 1990. If you need assistance to attend this meeting, please telephone the City Clerk’s Office at (562) 431-2527 at least 24 hours in advance of the meeting. Thank you.