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HomeMy WebLinkAboutCC AG PKT 2014-06-09 #ADATE: June 9, 2014 THRU: Jill R. Ingram, City Manager FROM: Linda Devine, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES M1 f IT, w j WKS] a a Approve the minutes for the adjourned and regular City Council meeting of May 27, 2014; Budget Study Session (General & Safety) of May 29, 2014; and Budget Study Session (CIP) of June 2, 2014. WA&44 This section does not apply to this item. There is no environmental impact related to this item. A A A No legal analysis is required for this item. There is no financial impact. . w Mil Approve the minutes for the adjourned and regular City Council meeting of May 27, 2014; Budget Study Session (General & Safety) of May 29, 2014; and Budget Study Session (GIP} of June 2, 2014. SUBMITTED BY: NOTED AND APPROVED: Li f a Devine, it ity Clerk (Jill Ingram, C M ager Agenda Item A Seal Beach California May 27, 2014 Mayor Deatoncalled the adjourned meeting of the Seal Beach City Council to order adG:UOpm.in the City Hall Conference Room. ROLL CALL Present: [NayorOeaton; Council Members: Levitt, Miller, Shanks Absent: Council Member: Sloan City Staff: Steven L Flower, Assistant City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Linda Devine, City Clerk With no objections Mayor Deaton so ordered Mayor Pro Tern Sloan excused from the meeting. ORAL COMMUNICATIONS Mayor Deoton opened oral communications. There being no speakers, Mayor Oeoton closed oral communications. CLOSED SESSION The Assistant City Attorney announced that the City Council would meet to discuss the items identified on the closed session agenda.- Item "A" — GC §54856.8 Conference with Rao| Property negotiators: 900-A OcaanAvenua — piernastaunant(Offthc Hook). The Assistant City Attorney announced that the City Council gave direction to their negotiators with regards to item "A and no other reportable action was ADJOURNMENT It was the order of the Mayor, with consent of the Council to adjourn the meeting Approved: Mayor City Clerk City Clark City of Seal Beach Seal Beach California May 27'2O14 The City Council met in regular session at 7:00 p.m. with Mayor Doaton calling the meeting to order in the City Council Chambers and Councilman Miller led the Salute to the Flag. ROLL CALL Present: Mayor Demton; Council Members: Levitt, Miller, Shanks Absent Council Member: Sloan City Staff-, Steven L Flower, Assistant City Attorney Jill R, Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Joe Stilinovich, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Sean P. Crumby, Director of Public Works Victoria L. Beatley, Director of Finance/City Treasurer Linda Devine, City Clerk With no objections Mayor Deoton so ordered Mayor Pro Tam Sloan excused from the meeting. & ORDINANCES The City and 1E^ be pulled from the consent calendar for a staff presentation. Shanks moved, second by Levitt to approve the agenda oaamended AYES: Demton, Levitt, Miller, Shanks NOES: None ABSENT: Sloan Motion carried :' National Beach Safety & Rip Current Awareness Week — June 1-7'2O14 `NDrengeCountyFinaAuthorhy — Dnn*ninQPrevenbonSummer K8ay'Saptember2U14 ORAL COMMUNICATIONS Mayor Deobon opened oral communications. Joyce Panquo, Sm Stneet, stated she was representing the 3015 Seal Beach Rose Bowl Float Committee to encourage thepub|ictohelpnaieefundm — commentedonthedmm and day that road work is being done on Main Street — there are less parking spaces on Main Street with the veot/iping; Seth Eaker, 11w Stneet, reported the deadline is May 31st for Run Seal Beach gent applications — deadline for the Centennial Marketing Committee logo contest is June 30th using the iconic seal — Seal Beach Chamber of Commerce has issues with item ''D^ and how the consultant was selected; and Robert Goldberg, Clipper Way, expressed the same concerns with this year's budget as he did with last year's budget — council members' discretionary fund of $20.000 each — shifting of staff salary from general fund to sewer account — the study session not being televised or recorded for the public. Thera being no other speakers, Mayor [}eahondeclared oral communications closed. CITY ATTORNEY REPORT Steven |— Flower, Eaq, Assistant City Attorney No report at this time. Page 2— City Council 05/27/14 CITY MANAGER REPORT Jill R. Ingram, City Manager The City Manager reminded the pubic that the budget study sessions are scheduled for this Thursday, May 291h (general and safety) and Monday, June 2 nd (C|P) both starting at 5:30 p.m. and will be audio recorded. There will also be a summary of the City Council discretionary funds. COUNCIL COMMENTS Councilman Miller indicated that the $20.000 discretionary funds for District was used for improvements on LampoonAvenua — attended the Memorial Day Event at the VVVV|| Submarine Memorial located at the Seal Beach Naval Weapons Station; and Mayor Deaton commended the public works staff for the excellent job they did making sure the streets were clean over the Memorial Day weekend COUNCIL ITEMS No items at this time. CONSENT CALENDAR Levitt moved, second by Shanks, toapprove the recommended actions onthe consent calendar as presented except for items "D^ and ^E^ pulled for separate consideration. AYES: Deeton, Levitt, Miller, Shanks NOES: None ABSENT: Sloan Motion carried *4. Approved the Minutes of the Adjourned and Regular City Council meeting of May 12.2O14� °8. Ratified the Demands on City Treasury Warrants: 103225-103394 $832.777.03 Year-to-Date: $27.575.82634 Payroll: Direct Deposits uChecks $462.42870 Year-to-Date: $10\800.983.56 Year-to-date are actual cash disbursements *mdo not reflect actual expenditures due myea,endaccruals. *C. Received and filed the Monthly Investment Report — April 2O14. *D. Item pulled for separate consideration, (City Manager) *D. Economic Development Services Agreement — Adopt Resolution No. 6463 authorizing and directing the City Manager to execute the agreement with Strategic Economic Development, LLC for professional services to bring to the City of Seal Beach new businesses that generate desired sales tax revenue. °E, Item pulled for separate consideration. (City Manager) *E, Street Lighting Assessment District No. I (Fiscal Year 2014/2015) - Adopt Resolution No. 6464 Initiating Assessment Proceedings; adopt Resolution No. 6465 Declaring Intention to Assess and set Public Hearing date; and adopt Resolution No. 6466 approving the Engineer's ITEMS REMOVED FROM THE CONSENT CALENDAR ITEM "D"/ RESOLUTION NO. 6463 / ECONOMIC DEVELOPMENT SERVICES AGREEMENT (City Manager) The City Manager pulled this item for a staff report. The Director of Finance provided a summary of the staff report. The Assistant City Attorney indicated that a redline version of the agreement was placed at the dais that the City staff and consultants agreed to — Section 1.4 was removed and Section 3.2 regarding compensation was amended. Councilman Miller stated for the record that any business coming to Seal Beach that was identified, developed, and finalized by the City will not result in a 5% Page 3 - City Council 05/27/14 payment to the consultant. There were no objections from the council or the Shanks moved, second by Miller to adopt Resolution No. 6463entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AN ECONOMIC DEVELOPMENT SERVICES AGREEMENT WITH STRATEGIC ECONOMIC DEVELOPMENT LLC` AYES: Deotom. Levitt, Miller, Shanks NOES: None ABSENT: Sloan Motion carried ITEM "E"/ RESOLUTIONS 6464 — 6465 — 6466 / STREET LIGHTING DISTRICT NO. 1 (City Manager) The City Manager pulled this item for a staff report. The Director of Finance presented the background and indicated that the limit has been maxed out for the amount that can be assessed to the property owners and with the C|imahec agreement (energy efficiency study) on updated Engineer's Report will be done for next year. The general fund will be subsidizing about s80.000 for the operation of the Street Lighting District again this year and the City Council may consider onew Prop 218to raise the assessments. The City Council received clarification from staff. Levitt mmved, second by Shanku, to adopt Resolution No. 8464 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL INITIATING PROCEEDINGS FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS VV|TH|N, AND ORDERING THE PREPARATION OF AN ENGINEER'S REPORT FOR STREET LIGHTING DISTRICT NO. 1'� . Resolution No. G485 entitled 7\ RESOLUTION OF THE SEAL BEACH CITY COUNCIL DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS WITHIN STREET LIGHTING DISTRICT NO. 1. AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON"; and Resolution No. 6466 entitled ^A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE ENGINEER'S REPORT |N CONNECTION WITH THE ANNUAL LEVY AND COLLECTION 0F ASSESSMENTS WITHIN STREET LIGHTING DISTRICT NO, 1^ AYES: Deaton. Levitt, Miller, Shanks NOES: None ABSENT: Sloan Motion carried PUBLIC HEARING ITEM "F" / FLOODPLAIN PROGRAM / MUNICIPAL CODE AMENDMENT Mayor Deaton stated this was the time for consideration of item "F" public hearing. Mayor Deaton opened the public hearing for public comments. There being no speakers at this time. With no objections, Mayor Deaton continued the public hearing to the regular City Council scheduled for Monday, June 9, 2014 at ITEM "G"/ SEAL BEACH BOULEVARD & LAMPSON AVENUE LANDSCAPE IMPROVEMENT PROJECT NO. ST1410 / REMOVAL AND REPLACEMENT OF EUCALYPTUS TREES Mayor Deeton ubabad this was the time for consideration of item ^G" public hearing. Mayor Daaton opened the public hearing for public comments. There being no speakers at this time. With no objections, Mayor Deoton continued the public hearing to the regular City Council scheduled for Monday, June 9, 2014 at Page 4 — City Council 05/27/14 UNFINISHED/CONTINUED BUSINESS No items at this time. NEW BUSINESS No items at this time. ADJOURNMENT With no objections, Mayor Deaton adjourned the meeting at 7:50 p.m. to Thursday, May 29, 2014 at 5:30 p.m. to meet for a Budget Study Session. Approved: Attested: Mayor City Clerk City Clerk City of Seal Beach NOTICE: The following document has not been approved for accuracy and may be corrected, modifited or amended before final approval. Because it is being made available prior to final action, it should not be considered a true record of the meeting. It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings. Although the City of Seal Beach makes every effort to see that proper notes are taken at a meefing, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a Anal version is approved. The City therefore makes no warranty, expressed or implied, as to the contents of this document. Once Official Minutes have been approved, a copy can be obtained from the City Clerk. Seal Beach California May 2O.2O14 Mayor Desdom called the Budget Study Session ofthe Seal Beach City Council Uo order at 5:30 p.m. in the City Council Chambers and Councilman Levitt led the Salute to the Hag. Mayor Deaton announced the study session will be audio recorded and available on thevvebeiha and Councilman Miller will be using his personal tape recorder for his personal reference. ROLL CALL Present: MmyorDeaton; Council Members: Levitt, Miller, Shanks Absent: Council Member: Sloan City Staff: Quinn K8.Barrow, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Joe GU|inovoh. Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Sean P. Crumby, Director mf Public Works Victoria L. Beat|my, Director uf Finance/City Treasurer Jim Baeham, Director ofCommunity Development Linda Devine, City Clerk With no objections, Mayor Deaton so ordered Mayor Pro Tern Sloan excused from the meeting. Also Present: 12 community members and 10 staff members. CITY MANAGER The City Manager began the study session thanking the City departments and staff for their collaborative work in preparing the fiena| year 2014/15 proposed budget and indicated that the City Council Goals were used to develop the budget. BUDGET STUDY SESSION The Director of Finance provided the budget presentation: • Overview of the FY2O14'2O15process; • Budget Deva|opment — zero-boeed budgeting, based on Federal-State-City Council mandatou, supplemental m+qumstu, revenue based on the prior 3 years of actual receipts adjusting for one-time eventu, expenses based on historical costs adjusted for one-time events and known price incnsaaem, personnel costs based nn existing employee oQnsemants, capital costs using engineer's estimates, and reserves based on the adopted fiscal policies; • City Council Goals: Maintain and improve public assets and infrestruoture. Maintain public safety and quality of life, Ensure long term financial stability (pnoaenxs service levels — exercise fiscal discipline in decision making — maintain naeen/e nequirements. Footer economic and community deve|opment. Enhance public-media-intergovernmental no|s8ions. and Enhance organization development and customer aervim*); • Budget Goals: present balanced budget. preserve current service |evde, preserve core work force, maintain 20Y6'2596 fund balance (fiscal po|iq/), and incorporate Community Organization requests for funding; • Revenue Projections: major sources shown by percentage of revenue — sales tax (1G96). property tax (3296), and utility user tax (1Q96); • UUT Annual Review: (required per MC §4.50.070) — FY 2014'2015 estimated to generate $5.3 million, 2 'm or3m largest revenue aounce, used to fund General Fund capital pnojects, staff recommends no change to the ournant rate of 11 %; . • Expenditure Estimates: fire station bonds (2024), OPEB(retineen ). GASB45 (2014), pension bond (2019). oneodad e new program for West Cities Police Page 2 - City Council 05129/14 Communications (WestComm) JPA (separated out from police department budget for better tracking), COLA (1.4% employee groups other than police), Ca|PERS (696 of non-police employee share — 12% police), part-time hourly rate (minimum wage inoneame); • Council Discretionary Fund Review: District 1 — Christmas deooration, hanging flower pots (hordwane, p|antn, and mmbehnA from April to July) for new Main Ednset |ightm, and replanting Main Street planter after car show; District 2— North Gate Road bicycle safety and landscape improvements and College Park Drive landscape improvements; District 3— Long Beach Transit bus stop improvements: District 4— Seal Beach Tennis Center replacement of drinking fountain and LampsonAvmnue landscape improvements; District 5— North Gate Road bicycle safety and landscape improvements; • General Fund Summary: Project revenues $28.643.300 — projected expenditures $28.587.5UO —estimated surplus $55.8UU • Fund Balance Reserves: beginning fund balance plus annual surplus/deficit equals ending fund balance; • General Fund Estimated Fund Balance: 2O14/15— beginning fund balance $27.867.023. net revenues (expenditures) ($3.130.200). estimated ending fund balance $24.727.823, assigned encumbrances s1G5.72O—designations $8.3O6.153— fiscal policy $7.14G'875— unassigned fund balance $O.040.0G7; • Adjustments after draft budget was distributed: Rexenuma — oU production +$25.000 and fee schedule changes *$50.000 — Expenses — insurance ($5O.00U) and POA/PMA employees Ca/PE0S contributions (s247.8OO); • Supplemental: personnel requests —fuU-tima account clerk (cashier) —fuU- time Corporal (in-lieu of Emergency Coordinator) — full-time Detective (revenue nautna|);and • Adjusted Ganomm| Fund Summary: Revenues over expenditures plus adjustments — estimated surplus $428.800 ' additional adjustments: Supplemental personnel - $80.500 and oat asides for Salon yNehba0a Memorial $8O.0UO— Centennial $15O.00O— estimated surplus $i1{[1{X}; Council members received clarification during the presentation. Mayor Deaton asked if Council members had any further questions at thisbme — Cound|man N1iUar indicated that he would email his questions to mbsff — Mayor Deaton requested that o report on legal aon/iuem be presented at the June 2'" study session. Mayor Deoton asked if there were any members nf the audience that would like to address the Council regarding the general budget. Speaker: Seth Eaker.11m Street, pointed out his concerns and comments regarding perking in-lieu, business |ioenaes, transit occupancy tax, franchise fees, city attorney services, special event costs, and police support costs. With no objections, Mayor Deaton called for o naoesn at 6:42 p.m. and reconvened the study session atG:55p.m. The Director of Community Development/Community Services and the Recreation Manager continued the study session: • Community Organization Grant Requests: policy approved on May 29 2012. funding is for both direct (cash) and indirect (staff dme, permit fee wmiver, facility use, equipman1, etc.), application process was announced in mpness release and contact with organizations regarding any on-going requests, staff reviewed applications based on the criteria set in the policy, 17 community organizations qualified (received 44 requests —3O new and 14recuning); • Funding: total for indirect $64.622 and direct $75.364 — 2013/14 requested totaled $121.445 (granted $8S.DO0)2014/15requests $139.988; and • Representatives from the different organizations/groups were present to speak regarding their requests. Page 3 - City Council 05129/14 Each Council member will further review and prioritize the grant request applications and make their decisions at the June 2nd study session. With no objections, Mayor Deaton stated the City Council will allocate $100,000 towards the grant requests. With no objections the Mayor adjourned the meeting at 8:15 p.m. to June 2, 2014 at 4:30 p.m. to meet in closed session and at 5:30 p.m. to continue the Budget Study Session (CIP). Attest: Mayor City Clerk City Clerk City of Seal Beach NOTI The following document has not been approved for accuracy and may be corrected, modified or amended before final approval. Because it is being made available prior to final action, it should not be considered a true record of the meefing. It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings, Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty, expressed or implied, as to the contents of this document Once Official Minutes have been approved, a copy can be obtained from the City Clerk. Seal Beach California June 2.2O14 Mayor Deaton called the adjourned meeting of the Seal Beach City Council to order at4:45p.m.inthe City Hall Conference Room. ROLL CALL Present: Mayor Deeton; Council Members: Levitt, Miller Absent: Council Member (o): Shanks, Sloan City Staff: Quinn KA. Barrow, City Attorney Jill Q. Ingram, City Manager Patrick Gallegos, Assistant City Manager Linda Uevine, City Clerk With no objections, K8ayorDeaton mo ordered that Mayor Pro Tern Sloan and Councilman Shanks be excused from the meeting. ORAL COMMUNICATIONS There were nospeakers. CLOSED SESSION The City Attorney announced that the City Council would meet to discuss the item identified on the closed session agenda: |bsm "4^ — GC §54956.8 Conference with Real Property negotiators: 4197 Ironwood Avenue (Carolyn Theriou|t). The City Council recessed at 5:05 p.m. and reconvened the closed session at 5:15 P.M. The City Attorney reported that the City Council gave direction to the City Manager and no other reportable action was taken. ADJOURNMENT It was the order of the Mayor, with consent of the Council to adjourn the meeting City Clerk City Clerk City of Seal Beach Page 2 - City Council 06102/14 Mayor Deaton called the Budget Study Session ofthe Seal Beach City Council bu order at 5:30 p.m. in the City Council Chambers and Councilman K8i|bn led the Salute bzthe Flag. yNayorDoaton announced the study session will be audio recorded and available on thoweboib» and Councilman Miller will be using his personal tape recorder for his personal reference. ROLL CALL� Present: MoymrDeaton; Council Members: Levitt, Miller Absent: Council Member: Shanks, Sloan City Staff: Quinn M. Barnuw, City Attorney Jill R, Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Joe Stilinovich, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Sean P. Crumby. Director of Public Works Victoria L BeaUey, Director of Finance/City Treasurer Jim Bonham. Director of Community Development Linda Devine, City Clerk With no objections, Mayor Deaton so ordered that Mayor Pro Tern Sloan and Councilman Shanks be excused from the meeting. Also Present: 1O community members and 12 staff members BUDGET STUDY SESSION The Director of Finance recapped the budget atudy session: Adjusted General Fund Summary: Revenues over expenditures plus adjustments — estimated surplus $428.600 - additional adjustments: Supplemental personnel -08O.5DO and set asides for Salon YNehtage yNomoha| $8O.080— Centennial $158.8OO- estimated surplus $1Y{8,1{00. The City Attorney provided a legal services presentation outlining the different factors that determine the projected budget - historical trends (finance department has broken down the legal services into different account numbers) and anticipated major projects; and indicated that the 2014-2015 proposed budget for legal services be reduced to$48O.OUO. The Director of Finance continued with supplemental requests: • Cashier - $87.152; Emergency Services Coordinator to Corporal - $43.366� and {}RCD task force Detective (revenue neutna|/esoeteeizunm); • With noobjections, NlayorDeaton requested the Street Cleaning fund bo increased $45,000; and • Additional expenses: Council consensus to set aside $80,000 for Salon KAehtmge Memorial and $1OO.00U for Centennial expenses The Director cf Public Works conducted the C|P study session: ° List of Accomplishments for FY2013/14totaling $5.6 million: • Pier storage area rehabilitation • City hall and lifeguard remodel • Tennis court resurface • Marina storm drain • Environmental clean-up • Citywide lining and pipe rehabilitation • Seal Beach Blvd/Golden Rain intersection • Annual local and arterial paving • Annual slurry seal • Annual concrete • Annual striping • 13m Street emergency repair • Ocean Avenue alley rehabilitation (yWainStreet tu8mStreet) Page 3 - City Council 06/02/14 • Current Projects in Construction totaling $b.Qmillion: • Lampnon well backup power • Ocean Avenue alley rehabilitation (1m Street kmGmStreet) o Annual slurry seal (FY 13/14) m Annual concrete program (FY 13/14) n Annual local street resurface o Traffic management center upgrade • Main Street lighting project • Back-up power et City hall and fire station 44 • 8m Street sewer pump station rehabilitation • West end pump station emergency repair • Proposed 5 Year O|PSummary o Total recommended 5 year C|P-*32.2million o FY2O14/15-$25.1million n Unfunded identified needs -$14Smillion • 8 Funding Sources: General Fund, k8eawuna k82. State gas tux/Prop 42. Sewer fund, Water fund, |n'|ieu fees, Impact fees, and Grant funds • FY 2014/15 Projects: • Beach & Pier —5 projects -$1.Q48.00U • Building & Facilities —1O projects -$1.882.UDO • Parks —1 projects -%3O.0OO • Sewer —5 projects '$2.875.0OO • Storm Drains —1 projects -$7UO.008 • Street & Transportation —14 projects '$3.8QG`7OU o Water System —8 projects -$3.7O0.000 • Unfunded Project List —34 projects - Total $145.3O3OOO With no objections, Mayor Doaton called for m recess at 7:20 p.m. and reconvened the study session ed7:31p.m. The Director of Community Development/Community Services ababad that staff will review and modify the nun-profit grant contribution policy for next year and the Recreation Manager proceeded with the community organization grant request process: ° 44 grant applications for consideration; * 14 requests that were granted last year —2 were denied and 2 were reduced; " 38 new requests— 14 were denied; 12 were granted reduced requests; 3 were Amn1od full requests; and 1 was granted with increase (Seal Beach Animal Care Center ' S requests were denied - $5.000 was allocated to support the center) With no objection the Mayor adjourned the meeting at8:68p.m.to Monday, June 9.2O14at5:3Dp,m.to meet in closed session, if deemed necessary, City Clerk City Clerk City of Seal Beach NQ ne following document has not been approved for accuracy and may be corrected, modified or amended before final approval. Because it is being made available prior to final actbn, it should not be considered a hue record of the meeting. It is not the officia/ Minutes ofthe City Council and Cannot be reW on orused as an official record ofthe proceedings, Afthough the City of Seal Beach makes every effort to see that proper notes am taken at a meeting, and although draft Minutes are generally approved as submitted, changes and convcdons are somedmes madL before a final version Is approved. The City therelbre makes no warranty, expressed orimphled, as to the contents of this document Once Official Minutes have been approved, a copy can be obtained ftm the City Clerk.