HomeMy WebLinkAboutAGMT - Pacific Municipal Consultants, dba PMC (update EOP)Between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
".0
Pacific Municipal Consultants, dba PMC
2729 Prospect Park Drive, Suite 220
Rancho Cordova CA 95670
IQEZI��
This Professional Service Agreement ("the Agreement") is made as of C/ 1
2014 (the "Effective Date"), by and between Pacific Municipal Consultjhts, dba PMC
("Consultant"), a California corporation, and the City of Seal Beach ("City"), a California
charter city, (collectively, "the Parties").
1 Of 9
V k
A. City desires certain professional services.
B. Consultant represents that it is qualified and able to provide City with such
services.
NOW THEREFORE, in consideration of the Parties' performance of the promises,
covenants, and conditions stated herein, the Parties hereto agree as follows.
AGREEMENT
1.0 Scope of Services
1.1. Consultant shall provide those services ("Services") set forth in the
attached Exhibit A, which is hereby incorporated by this reference. To the extent that
there is any conflict between Exhibit A and this Agreement, this Agreement shall control.
1.2. Consultant shall perform all Services under this Agreement in accordance
with the standard of care generally exercised by like professionals under similar
circumstances and in a manner reasonably satisfactory to City.
1.3. In performing this Agreement, Consultant shall comply with all applicable
provisions of federal, state, and local law. In the event Consultant encounters any
conflict between such laws, Consultant must notify City in writing, and the parties will
work cooperatively to resolve the conflict.
1.4. Consultant will not be compensated for any work performed not specified
in the Scope of Services unless the City authorizes such work in advance and in writing.
Payment for additional work in excess of the maximum contract amount set forth in
Section 3.0 requires prior City Council authorization.
wl
This term of this Agreement shall commence as of the Effective Date and shall continue
until terminated as provided by this Agreement.
3.0 Consultant's Compensation
City will pay Consultant in accordance with the hourly rates shown on the fee schedule
set forth in the letter from Consultant dated June 23, 2014 found in Exhibit A, but in no
event will the City pay more than $28,835.00. Any additional work authorized by the
City pursuant to Section 1.4 will be compensated in accordance with the same hourly
rates.
am,
ptj
4.0 Method of Payment
4.1. Consultant shall submit to City monthly invoices for all services rendered
pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end
of the month during which the services were rendered and shall describe in detail the
services rendered during the period, the days worked, number of hours worked, the
hourly rates charged, and the services performed for each day in the period. City will
pay Consultant within 30 days of receiving Consultant's invoice. City will not withhold
any applicable federal or state payroll and other required taxes, or other authorized
deductions from payments made to Consultant.
4.2. Upon 24 -hour notice from City, Consultant shall allow City or City's agents
or representatives to inspect at Consultant's offices during reasonable business hours
all records, invoices, time cards, cost control sheets and other records maintained by
Consultant in connection with this Agreement. City's rights under this Section 4.2 shall
survive for two years following the termination of this Agreement.
5.0 Termination
5.1. This Agreement may be terminated by City, without cause, or by
Consultant based on reasonable cause, upon giving the other party written notice
thereof not less than 30 days prior to the date of termination.
5.2. This Agreement may be terminated by City upon 10 days' notice to
Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement
of comprehensive general liability insurance as required by this Agreement at least 20
days before the expiration date of the previous policy.
6.0 Party Representatives
6.1. The City Manager is the City's representative for purposes of this
Agreement.
6.2. Philip O. Carter is the Consultant's primary representative for purposes of
this Agreement.
7.0 Notices
7.1. All notices permitted or required under this Agreement shall be deemed
made when personally delivered or when mailed 48 hours after deposit in the United
States Mail, first class postage prepaid and addressed to the party at the following
addresses:
To City: City of Seal Beach
211 -8th Street
Seal Beach, California 90740
Attn: City Manager
3 of 9
P
To Consultant: PMC
2729 Prospect Park Drive, Suite 220
Rancho Cordova, California 95670
Attn: Philip 0. Carter
72. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
8.0 Independent Contractor
8.1. Consultant is an independent contractor and not an employee of the City.
All services provided pursuant to this Agreement shall be performed by Consultant or
under its supervision. Consultant will determine the means, methods, and details of
performing the services. Any additional personnel performing services under this
Agreement on behalf of Consultant shall also not be employees of City and shall at all
times be under Consultant's exclusive direction and control. Consultant shall pay all
wages, salaries, and other amounts due such personnel in connection with their
performance of services under this Agreement and as required by law. Consultant shall
be responsible for all reports and obligations respecting such additional personnel,
including, but not limited to: social security taxes, income tax withholding,
unemployment insurance, disability insurance, and workers' compensation insurance.
8.2. Consultant shall indemnify and hold harmless City and its elected officials,
officers, employees, servants, designated volunteers, and agents serving as
independent contractors in the role of City officials, from any and all liability, damages,
claims, costs and expenses of any nature to the extent arising from Consultant's
personnel practices. City shall have the right to offset against the amount of any fees
due to Consultant under this Agreement any amount due to City from Consultant as a
result of Consultant's failure to promptly pay to City any reimbursement or
indemnification arising under this Section.
9.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior written approval of
the City. Consultant is fully responsible to City for the performance of any and all
subcontractors.
10.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by
assignment or novation, without the prior written consent of City. Any purported
assignment without such consent shall be void and without effect.
11.0 Insurance
11.1. Consultant shall not commence work under this Agreement until it has
provided evidence satisfactory to the City that Consultant has secured all insurance
required under this Section. Consultant shall furnish City with original certificates of
4 of 9
j4Vk
insurance and endorsements effecting coverage required by this Agreement on forms
satisfactory to the City. The certificates and endorsements for each insurance policy
shall be signed by a person authorized by that insurer to bind coverage on its behalf,
and shall be on forms provided by the City if requested. All certificates and
endorsements shall be received and approved by the City before work commences.
The City reserves the right to require complete, certified copies of all required insurance
policies, at any time,
11.2. Consultant shall, at its expense, procure and maintain for the duration of
the Agreement, insurance against claims for injuries to persons or damages to property
that may arise from or in connection with the performance of this Agreement. Insurance
is to be placed with insurers with a current A.M. Best's rating no less than A:VIII,
licensed to do business in California, and satisfactory to the City. Coverage shall be at
least as broad as the latest version of the following: (1) General Liability: Insurance
Services Office Commercial General Liability coverage (occurrence form CG 0001);
(2) Automobile Liability: Insurance Services Office Business Auto Coverage form
number CA 0001, code 1 (any auto); and, if required by the City, (3) Professional
Liability. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000
per occurrence for bodily injury, personal injury and property damage and if Commercial
General Liability Insurance or other form with a general aggregate limit is used, either
the general aggregate limit shall apply separately to this Agreement/location or the
general aggregate limit shall be twice the required occurrence limit; (2) Automobile
Liability: $1,000,000 per accident for bodily injury and property damage; and
(3) Professional Liability: $1,000,000 per claim/aggregate.
11.3. The insurance policies shall contain the following provisions, or Consultant
shall provide endorsements on forms supplied or approved by the City to state:
(1) coverage shall not be canceled except after 30 days prior written notice by U.S. mail
has been given to the City; (2) any failure to comply with reporting or other provisions of
the policies, including breaches of warranties, shall not affect coverage provided to the
City, its directors, officials, officers, (3) coverage shall be primary insurance as respects
the City, its directors, officials, officers, employees, agents and designated volunteers,
or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's
scheduled underlying coverage and that any insurance or self-insurance maintained by
the City, its directors, officials, officers, employees, agents and designated volunteers
shall be excess of the Consultant's insurance and shall not be called upon to contribute
with it; (4) for general liability insurance, that the City, its directors, officials, officers,
employees, agents and designated volunteers shall be covered as additional insureds
with respect to the services or operations performed by or on behalf of the Consultant,
including materials, parts or equipment furnished in connection with such work; and
(5) for automobile liability, that the City, its directors, officials, officers, employees,
agents and designated volunteers shall be covered as additional insureds with respect
to the ownership, operation, maintenance, use, loading or unloading of any auto owned,
leased, hired or borrowed by the Consultant or for which the Consultant is responsible.
11.4. All insurance required by this Section shall contain standard separation of
insureds provisions and shall not contain any special limitations on the scope of
5 of 9
protection afforded to the City, its directors, officials, officers, employees, agents, and
designated volunteers.
11.5. Any deductibles or self-insured retentions shall be declared to and
approved by the City. Consultant guarantees that, at the option of the City, either:
(1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as
respects the City, its directors, officials, officers, employees, agents, and designated
volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses
and related investigation costs, claims and administrative and defense expenses.
11.6. Consultant shall provide written notice to City within 10 days that that If
any insurance required by this Section is suspended, voided, or reduced.
12.0 Indemnification, Hold Harmless, and Duty to Defend
12.1. Consultant shall defend, indemnify, and hold the City, its officials, officers,
employees, designated volunteers and agents serving as independent contractors in the
role of city officials (collectively "City Indemnitees") free and harmless from any and all
claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in
law or equity, to property or persons, including wrongful death, in any manner arising
out of or incident to any acts or omissions of Consultant, its employees, or its agents in
connection with the performance of this Agreement, including without limitation the
payment of all consequential damages and attorneys' fees and other related costs and
expenses, except for such loss or damage arising from the sole negligence or willful
misconduct of the City. With respect to any and all such aforesaid suits, actions, or
other legal proceedings of every kind that may be brought or instituted against City
Indemnitees, Consultant shall defend City Indemnitees, at Consultant's own cost,
expense, and risk, and shall pay and satisfy any judgment, award, or decree that may
be rendered against City Indemnitees. Consultant shall reimburse City and its directors,
officials, officers, employees, agents and/or designated volunteers, for any and all legal
expenses and costs incurred by each of them in connection therewith or in enforcing the
indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to
insurance proceeds, if any, received by Consultant, the City, its directors, officials,
officers, employees, agents or designated volunteers. All duties of Consultant under
this Section shall survive termination of this Agreement.
12.2. City shall defend, indemnify, and hold the Consultant, its employees and
agents (collectively "Consultant Indemnitees") free and harmless from any and all
claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in
law or equity, to property or persons, including wrongful death, in any manner arising
out of or incident to any acts or omissions of City, its officials, officers, employees,
designated volunteers, and/or agents serving as independent contractors in the role of
city officials in connection with the performance of this Agreement, including without
limitation the payment of all consequential damages, reasonable attorneys' fees, and
other related costs and expenses, except for such loss or damage arising from the sole
negligence or willful misconduct of the Consultant. With respect to any and all such
aforesaid suits, actions, or other legal proceedings of every kind that may be brought or
6 of 9 jJ
instituted against Consultant Indemnitees, City must defend Consultant Indemnitees, at
City's own cost, expense, and risk, and must pay and satisfy any judgment, award, or
decree that may be rendered against Consultant Indemnitees. City must reimburse
Consultant Indemnitees for any and all legal expenses and costs incurred by each of
them in connection therewith or in enforcing the indemnity herein provided.
Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any,
received by Consultant Indemnitees, the City, its directors, officials, officers, employees,
agents, or designated volunteers. All duties of the City under this Section shall survive
termination of this Agreement.
13.0 Equal Opportunity
Consultant affirmatively represents that it is an equal opportunity employer. Consultant
shall not discriminate against any subcontractor, employee, or applicant for employment
because of race, religion, color, national origin, handicap, ancestry, sex, sexual
orientation, or age. Such non - discrimination includes, but is not limited to, all activities
related to initial employment, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff, or termination.
14.0 Labor Certification
By its signature hereunder, Consultant certifies that it is aware of the provisions of
Section 3700 of the California Labor Code that require every employer to be insured
against liability for Workers' Compensation or to undertake self- insurance in accordance
with the provisions of that Code, and agrees to comply with such provisions before
commencing the performance of the Services.
15.0 Ownership of Documents
Documents, data, reports, graphs, maps ( "work product ") created by Consultant will be
considered works for hire, and such will become the property of the City. Consultant will
not be held liable for any re -use or modification of the City -owned Work Product for
purposes outside this Agreement.
16.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the subject
matter hereof, and supersedes all prior negotiations, understandings, or agreements.
This Agreement may only be modified by a writing signed by both parties.
17.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or
affect the validity of the other provisions of this Agreement.
7of9 n
! `u-
18.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
i1i'll M 111111 illillillI2I: III
25 , iiij • * . a •
No third party shall be deemed to have any rights hereunder against either party as a
result of this Agreement.
No waiver of any default shall constitute a waiver of any other default or breach,
whether of the same or other covenant or condition. No waiver, benefit, privilege, or
service voluntarily given or performed by a party shall give the other party any
contractual rights by custom, estoppel, or otherwise.
21.0 Prohibited Interests; Conflict of Interest
20.1. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the Services, or which
would conflict in any manner with the performance of the Services. Consultant further
covenants that, in performance of this Agreement, no person having any such interest
shall be employed by it. Furthermore, Consultant shall avoid the appearance of having
any interest, which would conflict in any manner with the performance of the Services.
Consultant shall not accept any employment or representation during the term of this
Agreement which is or may likely make Consultant "financially interested" (as provided
in California Government Code §§1090 and 87100) in any decision made by City on any
matter in connection with which Consultant has been retained.
20.2. Consultant further warrants and maintains that it has not employed or
retained any person or entity, other than a bona fide employee working exclusively for
Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to
pay any person or entity, other than a bona fide employee working exclusively for
Consultant, any fee, commission, gift, percentage, or any other consideration contingent
upon the execution of this Agreement. Upon any breach or violation of this warranty,
City shall have the right, at its sole and absolute discretion, to terminate this Agreement
without further liability, or to deduct from any sums payable to Consultant hereunder the
full amount or value of any such fee, commission, percentage or gift.
20.3. Consultant warrants and maintains that it has no knowledge that any
officer or employee of City has any interest, whether contractual, non-contractual,
financial, proprietary, or otherwise, in this transaction or in the business of Consultant,
and that if any such interest comes to the knowledge of Consultant at any time during
the term of this Agreement, Consultant shall immediately make a complete, written
disclosure of such interest to City, even if such interest would not be deemed a
prohibited "conflict of interest" under applicable laws as described in this subsection.
8 of 9
22.0 Attorneys' Fees
If either party commences an action against the other party, whether legal,
administrative, or otherwise, arising out of or in connection with this Agreement, the
prevailing party in such litigation shall be entitled to have and recover from the losing
party all of its attorneys' fees and other costs incurred in connection therewith.
23.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the Agreement as
if set forth in full herein. In the event of any material discrepancy between the terms of
any exhibit so incorporated and the terms of this Agreement, the terms of this
Agreement shall control.
24.0 Corporate Authority
The person executing this Agreement on behalf of Consultant warrants that he or she is
duly authorized to execute this Agreement on behalf of said Party and that by his or her
execution, the Consultant is formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the Parties hereto, through their respective authorized
representatives have executed this Agreement as of the date and year -first above
written.
CITY OF SEAL BEACH
By: 11"�
Jill R. Ingram, City Manager
Attest:
By:
Linda Devine, City Clerk
Approved as to Form:
By:
Steven Flower, City Attorney
9 Of 9
CONSULTANT
By: _ 1q," I, %�.� --....
I Philip O. Carter, President
S7296-0001\1 723249v2.doc
PP----
SUBMITTED TO:
SEAL BEACH POLICE DEPARTMENT
911 SEAL BEACH BLVD,
SEAL BEACH, CA 90740
SUBMITTED BY:
pmc
3900 KILROY AIRPORT WAY, SUITE 120
LONG BEACH, CA 90806
PHONE: (562 - ) 200-7165
(8661) 828-6762
WWW,PMCWORLD,COM
I
pw
Table of Contents
6TN-I
CoverLetter .............................................................. ............................... i
Background and Project Summary ............................ ..............................1
Section C
Methodology............................................................. ..............................1
ProjectSchedule ...................................................... ............................... 2
�� MI,
Staffing.................................................................... ............................... 3
Section E
Qualifications........................................................... ............................... 4
Section F
Compensation.......................................................... ............................... 8
/tw
PMCIII,
Corporal Michael Henderson
A"T WIM6
911 Seal Beach Boulevard
Seal Beach, CA 90740
The City of Seal Beach is in need of updating its Emergency Operations Plan (EOP). Since the plan's previous adoption
date (2008), the Federal Emergency Management Agency has developed new guidance and refined the requirements
that govern these documents. As a result, the City's plan requires an update to ensure compliance with the latest
regulations.
To complete this project, the PMC team offers the City the following:
Comprehensive Approach: The proposed approach identifies the necessary tasks required to complete the City's
objective. As proposed, PMC's work program outlines the tasks that require City action and has been laid out in a way
that incrementally builds toward the completion of the document in a logical manner.
Recent LHMP and Hazards-Related Planning E)perience: The PMC team has extensive experience assisting clients with
hazards-related planning documentation, Members of the PMC team are currently assisting or have assisted the
following communities with these services:
City of Huntington Beach (LHMP and EOP Assistance)
City of Duarte (LHMP)
City of San Luis Obispo (LHMP)
City of Capitola (LHMP)
City of Laguna Woods (Climate Adaptation Plan and
Safety Element)
City of Wasco (Safety Element)
City of Camarillo (Safety Element)
City of Saratoga (Safety Element)
Local Presence and Management: The project will be managed by Aaron Pfannensfiel from PMC's local office located
at 3900 Kilroy Airport Way, Suite 120, Long Beach, CA 90806.
We appreciate this opportunity to assist the City with the preparation of its EOP. We look forward to discussions
regarding our approach and refinement of our proposed work program. Phil Carter, President, is authorized to submit
proposals on behalf of PMC. It you have questions regarding this proposal or Would like to discuss any items, please
do not hesitate to contact Aaron Pfannenstiel at (562) 200-7165, ext. 17204, or via e-mail at aip(5-)pmcworld.com.
Sincerely,
Philip 0. Carter Aaron Ptannenstiel
President Project Manager
3900 Kilroy Airport Way. Suite 120 - Long Beach, CA 90806 - P (562) 200-7165 - F: (5621200 -7166
9,-/
a 10, � 01 ff M I U NATT
Approximately 13 square miles in size, the City of Seal Beach is located at the northwestern corner of Orange County
along the California coastline, With a population of approximately 24,000, the city is located in close proximity to larger
beach communities like Long Beach and Huntington Beach. Regional transportation networks such as Interstate 405,
State Route 22, Interstate 605, and Highway I (Pacific Coast Highway) connect the community to the region. The city's
economy and identity are closely linked to the Naval Weapons Station that encompasses a large portion of the city's
geographic area.
Understanding the community's needs and objectives, the PMC team's main objective is to utilize a planning process
that provides the City with current information regarding anticipated hazards and threats as well as updates to the EOP
that are consistent with current practice and guidance from FEIVIA. In addition, the process engaged by the PMC team is
meant to facilitate an easy update process on City staff's part given current duties/responsibilities and constraints.
SECTION C I METHODOLOGY
Scope of Work
As outlined below, the PMC team proposes specific tasks to guide preparation of the updated EOP. The proposed scope
of work assumes that the City staff members involved will be knowledgeable of the areas for which they are responsible
and able to assist the PMC team with research into City processes and procedures necessary to function during an
emergency event. Hourly estimates for the tasks below are provided on the fee table in Section F. If additional
work/time is requested by City staff for new tasks, these services can be provided on a time-and-materials basis under
a separate scope and tee agreement.
Task 1 — Kickoff Meeting: The PMC team will facilitate a kickoff meeting with City staff on receipt of authorization to
proceed. This meeting will focus on the project scope of work and scheduling of milestone tasks and meetings. Up to
two PMC team members will participate. Estimated time for this task assumes meeting time, travel time, and
preparation time.
Task 2 — Review of Existing Emergency Operations Plan and Research: The PMC team will review the City's existing
(2008) EOP and FEIVA's Comprehensive Preparedness Guide (CPG) 101 (Version 2,10) and CPG 101 (Version 2.0)
Process and Analysis Support Tool {2011). This review will result in identification of relevant information that pertains
to Seal Beach and areas where additional research will be necessary for proper development of the EOP document.
Upon completion of this task, PMC will provide a workbook for City staff to use to update the relevant information in the
document. This workbook is intended to assist City staff during the update efforts by focusing their time and resources
on the portions of the update that are anticipated to require closer review by the Co. By doing this early, the PMC team
intends to better facilitate the EOP update by obtaining the key information for incorporation into the updated document.
City of Sea" Beni Police D-Paruf-m I
M
Task 3—City Staff The PMC team wiU conduct 8City staff meeting to review the irformati07co0p| led hvCity
D�� in �e EOP 00�bOOk The pU�O5e of the m88UOg |5 h0 ensure 'that PMC O�� and C|� 3�� have 8 strong
understanding 0d the compiled information |Ob8 incorporated into the EOP.
Task 4—DGal[EOP Upon completion CJ Task 3. PMCw1U prepare 8 draft EOP document based OO the input
provided iO the EOP Workbook and the research conducted 33 part 0| Task 2, Upon completion (d this document, Kwill
be submitted hU City staff for review and comment. Following City review, PMC will prepare 8 revised version for City
8pp0Y8|, after which the document will be transmitted to Cal OES for review and approval, AS part of E0P t[JO30iU8|.
PIVIC will also review and verify the requirements of FEMA's Process and Analysis Support Tool to ensure requirements
for plan review have been adequately met,
Task 5—Final EOP Upon receipt of Cal OES comments on the draft EOP. the PMC team will revise and
update the document for transmittal to FEMA. The labor hours identified forthe preparation of the final EOP assume no
8UUStaOUv8 issues O[ revisions will be required prior k]submittal 0O FEMA based OO past experience with both of 'these
8geRC|8S.
Task 6—Coordination and An important component of any B]P update is CO0[d|n81iOO and 09e1iDgS with
City staff. To assist the City, the PMC team anticipates at least four conference calls with City staff to discuss project
progress, issues, and schedule updates.
Optional Task 7— Emergency Operations PlaO— Contingency Fund: [NU8rstaOU|Dg that unexpected issues arise OO
projects, the PN1C team proposes the creation of 8 contingency fund tD allow flexibility and 8OCODnn0d8bOO 01 new or
UO8nUdD@ted tasks OOthe project. This fund would only h8used upon approval by City staff. Any tasks approved under
this task would require 8 task description and estimated budget prior tO receiving approval by City staff.
Task 1
— Kickoff Meeting
June 2014
July—August 2014
Task 3
— City Staff Meeting
August 2014
August—October 2014
Cal OES/FEMA Review*
October 201 4—March 2015
Task 5
— Final EOP Preparation
March 2015
Task 6
— Coordination and Meetings
Ongoing
° Cal OES and 8MAreview time frames are difficult to estimate given their current workload and resource constraints.
AVbvahulde/o/ six months has been assumed for the proposed schedule anaresult
|
2 Qty ofSedf 6ec Pcll|coDo-panxmn
Brief r6sum6s are provided on the following pages for each of the individuals anticipated to work on the Seal Beach
Emergency Operations Plan. Detailed r6sUm6s are avai|ab:e upon request,
Representative project experience for PNC team 08mb80 identified with an asterisk occurred prior to joining PMC.
Tammy Seale
Principal-in-Charge
Years of Experience: 20
Education:
MSP. Urban and Regional Planning
BA, Environmental Conservation
San Luis Obispo Local Hazard Mitigation Plan Update (Su
Luis Obispo)
Huntington Beach General Plan Update (Huntington Beach)
Laguna Woods Climate Adaptation Plan (Laguna Woods)
Aaron Pfannenmtie[AICP LEEOA9
Duarte Local Hazard Mitigation Plan Update (0uorte)
Project Manager
San Luis Obispo Hazard Mitigation Plan Update (San Luis
Years oY Experience: 13
Obispo)
Registrations:
Los Angeles Regional |nte0pe0N|dy Communication System
20UO. American Institute cd Certified Planners, 021O2G
(Los Angeles County)
2OU8. Leadership iD Energy and Environmental Design
Laguna Woods Climate Adaptation Plan (Laguna Woods)
Accredited Professional (LEEDAP)
Huntington Beach General Plan Update (Huntington Beach)
Education:
C8pK0|a Hazard Mitigation Plan* (Cap|b)|a)
MS, Urban and Regional Planning
Huntington Beach Emergency Operations Plan Assistance*
BQ, Geological Studies
(Huntington Beach)
BA' Environmental Studies
Huntington Beach Hazard Mitigation Plan Update* (Huntington
Beach)
|Needles Hazard Mitigation Plan Annex Update* (Need|es)
Years of Experience: 20
MURP Urban and Regional Planning
BA, Urban Studies
REMA EMI Courses: |S'OO1.11.100.130.2OO.23O.
235 240 241.242 244, 546,547,630 70O.800 and
extensive training inHM6P;POA
Chris Read
Project Planner
Years of Experience: 5
Education:
W1CRP, City and Regional Planning
MA, Sociology
BA, Sociology
BA, Philosophy
Crescent City Hazard Mitigation Plan (Crescent City)*
Technical Assistance Contractor for FEMALong-Term
Community Recovery (LTCR)*
HMGP (FEMA hazard mitigation grant program) mitigation
counselor for Louisiana "Road Home" program*
Extension of County staff t0 represent the County inregional
catastrophic event planning (Napa County participating inBay
Area Super Urban Area Security |nitiVtivo)°
Duarte Local Hazard Mitigation Plan Update A}uarte\
Los Angeles Regional |ntempwrabi|8y Communication System
(Los Angeles County)
Laguna Woods Climate Adaptation Plan (Laguna Woods)
Huntington Beach General Plan Update (Huntington Beach)
Hermosa Beach General Plan Update (Hermosa Beach)
Ci��3o�8u�8PnUceDap���n | 3
SECTION E I QUALIFICATIONS
Pacific Municipal Consultants (dba PMC) is a California S-Corporation that provides planning, environmental, and
municipal services to public agencies (cities and counties), special districts, and public-oriented organizations. The
firm's President is Philip 0. Carter, Vice President is Tad Stearn, and Secretary is
Jennifer LeBoeuf.
PMC has successfully completed over 2,100 projects, providing service to more
than 800 public agencies since our establishment in 1995. PMC today consists of
approximately 120 staff members working out of seven primary offices (Chico, Long
Beach, Monterey, Oakland, Rancho Cordova, San Diego, and San Luis Obispo). Our
staff includes environmental planners, urban designers, city planners, sustainability
and climate change planners, community engagement and facilitation specialists,
and other technical specialists. We have professionals with the experience to ensure
a quality and timely response to any issue that might arise during a project.
PMC is organized around three core services: Environmental Services, Management
& Staffing, and Advanced Projects. Within these core service areas, we use working
groups to concentrate on specific topics and issues. These groups include housing,
municipal finance, community facilitation and engagement, redevelopment, design,
sustainability, current planning, biology, and air quality. PMC forms new working
groups as needed to keep pace with a constantly evolving legal and planning
environment. In this vein, PMC is actively working on and pursuing additional
opportunities in hazard mitigation planning and climate adaptation (which are
closely related).
In particuiar, PMC's Sustainability and Climate Change Services team has extensive
experience in assisting communities throughout California to address climate
change issues, including climate adaptation, hazard mitigation, and sustainability,
and has been providing sustainability and climate change—related services since
2007. PMC has successfully provided sustainability-related services to over 50
local governments across the state. Our hazard mitigation—related planning services
are:
■ Preparation of general plan safety elements
• Hazards analysis and mitigation recommendations associated with planning and
environmental documents
■ Climate change vulnerability assessments
■ Climate change adaptation policy development, prioritization, and implementation
X
Rancho Cordova
Oakland
Long Beach
The work for this project will be
completed by staff in our Long
Beach office with support, as
needed, from our team of
professionals located throughout
Galifomia.
• Sustainability policy development for climate action plans and general plans
• Preparation and review of technical analysis for greenhouse gas sections of environmental documents
4 City of Seal Beach Police Department
I Y
The PMC team is committed to facilitating a qual1y planning process. We recognize that a sound hazard mitigation
planning process benefits multiple aspects of local operations and numerous agencies, Our proposed project team of
professional planners, hazards specialists, and analysts is specifically trained in hazard mitigation planning. The
experience of this team and our commitment to dedicate these professionals to this project ensures quality products on
time and with':n budget, Without question, the PMC team has the proven experience and reliability required to complete
the City's EOP update. Specific project examples are provided below accompanied by references.
Project Name: Emergency Operations Plan Assistance*
Client Name: City of Huntington Beach
Contact Name/Phone Number: Brevyin Mettler; (714) 374-1565
Project Start/End Date: February 2013 —May 2013
Key Personnel Involvement: Aaron Pfannenstiel served as the project manager for this work effort.
Project Description: Prior to joining PMC, Mr. Pfannenstiel assisted the City with the update of its 2013 Emergency
Operations Plan, This assistance included a peer review of the plan document and document revisions to comply
with the FEMA plan review tool,
Project Name: Local Hazard Mitigation Plan Update*
Client Name: City of Huntington Beach
Contact Name/Phone Number: Brevyn Mettler; (714) 374-1565
Project Start/End Date: February 2011— February 2012
Key Personnel Involvement Aaron Pfannenstiel served as the project manager for this effort.
Project Description: Prior to joining PMC, Mr, Pfannenstiel assisted the City with the update to its 2004 Hazard
Mitigation Plan, This update included a review of existing City plans and policies, including recently prepared
General Plan update documents, identification of critical City facilities necessary to allow City operation,
prioritization of hazards and preparation of hazard profiles that could impact Huntington Beach, preparation of a risk
assessment, and updated mitigation actions to reduce potential vulnerabilities in the future.
The process included the facilitation of Hazard Mitigation Planning Team meetings with City department personnel
and various stakeholders and close coordination with City staff to ensure the appropriate focus and direction was
used to complete the document. In addition, an online public opinion survey was distributed to over 3,000
Huntington Beach residents, stakeholders, and interested parties via a press release, direct correspondence, and
access on the City's website, Final review of the plan by Cal OES and FEMA occurred with no comments or
revisions,
Project Name: Local Hazard Mitigation Plan Update
Client Name: City of Duarte
Contact Name/Phone Number: Irma Hernandez,- (626) 386-6838
Project Starti(End Date: February 2013—Present
Key Personnel Involvement: Aaron Pfannenstiel serves as the project manager for this effort. Chris Read assisted in
preparation of the LHMP Plan Review Tool for this effort.
Project Description: PMC is providing project management services to RBF Consulting for the preparation of
City of Seal Beam P--):ice Department 5
OL'I
Duarte's i Local Hazard Mitigation Plan update. PMC's project team facilitates the project, including preparation of the
updated document, coordination of Hazard Mitigation Planning Team meetings, assistance with plan outreach and
public hearings, and coordination with Cal CES and FEMA as part of the approval process. This document is
currently being reviewed by FFMA Region IX staff.
Project Name: Safety Element Update and Climate Adaptation Plan
Client Name: City of Laguna Woods
Contact Name/Phone Number: Chris Macon-, (949) 639-0500
Project Start/End Date: June 2013—Present
Key Personnel Involvement: Tammy Seale, Chris Read, and Aaron Pfannenstiel are actively working on these
projects.
Project Description: PMC recently updated the City's Woods General Plan Safety Element, Since its adoption in
2002, the Safety Element had become outdated due to recent changes in California Government Code requirements,
as well as recent legislation changes pertaining to wildfire, flooding, and earthquake hazards. A key component of
this update was integration with the City's recently adopted Local Hazard Mitigation Plan, which provides the basis
for assessing risks associated with natural hazards in the city. Now complete, the City has an updated set of goals
and policy objectives that meets state law requirements and helps to protect residents and businesses for the next
20 years.
In addition to this effort, PMC is also preparing a Climate Adaptation Plan for the City. This plan is one of the first of
its type in the state. Building off the City's adopted Local Hazard Mitigation Plan and General Plan Safety Element,
the Climate Adaptation Plan is assessing the potential impacts and vulnerabilities potentially exacerbated by climate
change.
Project Name: Local Hazard Mitigation Plan Update
Client Name: City of San Luis Obispo
Contact Name/Phone Number: Julie Cox; (805) 781-7382
Project Start/End Date: April 2013— Present
Key Personnel Involvement: Tammy Seale and Aaron Pfannenstiel support the prime consultant on this effort.
Project Description: The City retained PMC, in collaboration with Dewberry Consulting, to prepare an update to the
City's 2006 Local Hazard Mitigation Plan. As a subconsultant to Dewberry, the PMC team is providing planning and
public outreach services to bring the City's LHMP up to date and enable the City to apply for and receive funding
from state and federal agencies for hazard mitigation planning and recovery activities.
Project Name: Los Angeles Regional Interoperability Communication System (LA-RICS)
Client Name: LA-RICS Joint Powers Authority
Contact Name/Phone Number: Pat Mallon; (626) 969-6163
Project Start/End Date: September 2013—Present
Key Personnel Involvement Aaron Pfannenstiel serves as the project manager on this effort. Chris Read serves as
project planner conducting outreach and analysis of member agency—provided data and information,
Project Description: PMC is providing stakeholder outreach/facilitation services and municipal finance services to
C ty of Seal Beach Police Departrnent
PI/
LA -RIGS, which is a modern, integrated wireless voice and data communication system designed to serve law
enforcement, 'lire service, and health service professionals throughout Los Angeles County, LA -RIGS is a joint
powers authority with 86 members including the County of Los Angeles, 82 cities, two school districts, and the
University of California, Los Angeles, PMC's primary role in this protect is the development of a funding plan
methodology for the ':oint powers authority. As part of this process, PMC's Planning, Design, and Facilitation group
conducted a series of stakeholder workshops throughout Los Angeles County to gather feedback and input from
police, fire, and city management personnel as input into the development of this plan. The final work product is a
funding plan that allows LA-RICS members to finalize their participation in the proposed LA -RIGS system and secure
the grant funding allocated to construction of the system.
Project Name: Local Hazard Mitigation Plan*
Client Name: City of Capitola
Contact Name/Phone Number: Steve Jesberg; (831) 475-7300
Project StarVEnd Date: December 2011 — November 2012
Key Personnel Involvement: Aaron Pfannenstiel served as the project manager on this effort.
Project Description: Prior to joining PMC, Mr. Pfannenstiel assisted the City with the preparation of an LHMP in
response to a significant flood event that affected the city in the winter of 2011. This plan included a review of
existing City plans and policies, including recently prepared General Plan update documents, identification of critical
City facilities necessary to allow City operation, prioritization of hazards and preparation of hazard profiles that could
impact Capitola, preparation of a risk assessment, and updated mitigation actions to reduce potential vulnerabilities
in the future.
The process included the facilitation of Hazard Mitigation Planning Team meetings with City department personnel
and various stakeholders and close coordination with City staff to ensure the appropriate focus and direction was
used to complete the document. Cal OES and FEMA review of this plan occurred with minimal comments and
revisions,
Project Name: Hazard Mitigation Plan Update and Annex Preparation*
Client Name: City of Needles
Contact Name/Phone Number David Brownlee, Jr.; (760) 326-5700
Project Start/End Date: September 2010— September 2011
Key Personnel Involvement: Aaron Pfannenstiel served as the project manager and lead contact with the City.
Project Description: Prior to joining PMC, Mr. Pfannenstiel assisted the City with its Hazard Mitigation Plan Annex
update in conjunction with the update of the San Bernardino County Multi-Jurisdictional Hazard Mitigation Plan.
Review and approval of this plan by Cal OES and FEMA included minimal comments.
City Y Seal Seaci Police Depatrei:t 7
11 LA.
Local Hazard Mitigation Plan Update
(February 2011 — February 2012)
Emergency Operations Plan Assistance
(March 2013—May 2013)
Safety Element Update
(June 2013 —April 2014)
Climate Adaptation Plan
(October 2013— Present)
SM7111 ME
I . E. 4 1 k, 11 1 • 1 #1. 1
SECTION F I COMPENSATION
Brevyn Mettler, Emergency Services Coordinator
2000 Main Street
Huntington Beach, CA 92648
(714) 374-1565
bnlettler(u)surfcity-hb.org
Chris Macon, City Manager
24264 El Toro Road
Laguna Woods, CA 92637
(9 49) 639-0500
NJ M-O& ftp Mrgq f X W
�ilsl
Irma Hernandez, Senior Planner
1600 Huntington Drive
Duarte, CA 91010
(6 26) 386-6838
8 City of Seal Beach Police Department
Principal-
Project
Senior
Project Total Fee
TASK
in-Charge
Manager
Planner
Planner
$175
S150
$135
$100
1 Kickoff Meeting
8
8 $2,000
2 Review of Existing EDP Documentation/Research
2
8
4
16 $3,690
3 City Staff Meeting
4
4 $1,000
4 Draft EDP Preparation
4
32
24
120 $20,740
5 Final EDP Preparation
2
8
8
24 $5,030
6 Coordination and Meetings
4
4
8 $2,100
Reimbursables (printing, mileage, reproduction)
$1,500
TOTAL
12
64
36
180 $36,060
7
1 EDP Contingency Fund (Optional Task)
$6,000
8 City of Seal Beach Police Department
June 23, 2014
Cpl. Michael Henderson
Seal Beach Police Department
CITY OF SEAL BEACH
911 Seal Beach Blvd
Seal Beach, CA 90740
RE: ADDENDUM TO PROPOSAL TO PREPARE AN UPDATE TO THE SEAL BEACH
EMERGENCY OPERATIONS PLAN
Dear Cpl. Henderson:
As requested, PMC reviewed our original proposal and as requested, identified changes to reduce the
total fee below $28,850. The table below identifies the new fee based on these changes.
TASK
Principal-
in-
Charge
Project
Manager
Senior
Planner
Project
Planner
Total Fee
$175
$150
$135
$100
1
Kickoff Meeting (Conference Call)
2
1
$400
2
Review of Existing ECIP Documentation /Research
1
8
4
11
$3,015-:
3
City Staff Meeting
$
4
Draft EDP Preparation
2
32
24
120
$20,390
5
Final EDP Preparation
2
8
8
24
$5,030
6
Coordination and Meetings
$0
Reimbursables (printing, mileage, reproduction)
$0
50
316
156,,
$28,835
7 EOP Contingency Fund (Optional Task)
$0
If you have any questions, please do not hesitate to contact me at ajpj&mcworld.corn or 909-918-2998.
Sincerely,
Aaron Pfannenstiel
Project Manager
Cc: Tammy L Seale, Principal
3900 Kilroy Airport Way, Suite 120 - Long Beach, CA 90806 - P: (562) 200-7165 • F: (562) 200-7166