HomeMy WebLinkAboutCC Res 5333 2005-06-13
RESOLUTIGN NUMBER
5333
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SEAL BEACH AMENDING THE
POSITION CLASSIFICATION PLAN TO
INCLUDE THE REVISED JOB DESCRIPTION
FOR DEPUTY CITY CLERK
I
WHEREAS, the job description for Deputy City Clerk was revised to address and
emphasize the records management duties within the City Clerk's
Department; and
WHEREAS, on May 5,2005, the Civil Service Board reviewed the revised Deputy City
Clerk job description and determined its completeness and appropriateness
and recommended the Position Classification Plan be amended to include
the revised job description, attached as Exhibit A to this resolution.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Seal
Beach hereby amends the Position Classification Plan to include the revised job
description for Deputy City Clerk.
I
PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach
at a meeting thereof held on the 13th day of June. 2005 by the
following vote:
AYES: Council MernbersO/V1 ,1:ift;J I o')a.",.2.f)n ~ rdI, 7f<rdMn f P
NOES: Council Members '?~ Pr..1
ABSENT: Council Members '^1~.I
ABSTAIN: Council Members '?QJh, f
d~tt d_/q)-
Mayor
.',
"
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF SEAL BEACH )
I
I, Linda Devine, City Clerk of Seal Beach, California,' do hereby certify that the
foregoing resolution is the original copy of Resolution Number 5333 on file in the
office of the City Clerk, passed, approved, and adopted by the City Council of the City of
Seal Beach, at a regular meeting thereof held on the 13th day of June, 2005.
lx~~ il~1
it Clerk
Resolution Number 5333
EXHIBIT A
CITY OF SEAL BEACH
DEPUTY CITY CLERK
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to ref/ect all duties
performed within the job.
I
DEFINITION
Directly responsible to and under the direction of the City Clerk, the Deputy City Clerk
performs a variety of complex, responsible and specialized functions for the City Clerk,
assists in the daily operations of the Clerk's office performing various duties and
responsibilities.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Clerk.
ESSENTIAL FUNCTION STATEMENTS - Essential and other important
responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
. Assists in performing the duties of the City Clerk's Department, records and
prepares rninutes of City Council and Redevelopment Agency meetings as
required, including the preparation of other various complex and responsible
clerical tasks;
. Assists in maintaining the City's comprehensive records management and
document imaging, storage and retrieval program including minutes of meetings,
ordinances, resolutions, contracts and agreements, certifies copies and notarizes
City and public documents as needed;
. Performs legally required functions including the preparation, publication and
dispersement of legal notifications for public hearings, call for bids, processes and
coordinates actions relating to claims filed with the City, etc. as required by law;
. Arranges supplementation and indexing of the Municipal Code;
. Research and respond to City Council, staff and public inquiries relating to City
actions, laws7procooures, official City records and documents;
....
. Assist with the registeriqg of voters, planning, conduct and certification of City
elections; ,'; ,\
. Supervises ~J! .prQvides fechnical direction to other clerical personnel in the
preparation of routine to cohtplex assignments;
. . I
. Performs other related tasKS as required;
. Perfo~s all/I;u~ies of the" City Clerk in the absence ofthe City Clerk;
. Work is'-petfqrmedl""independently within established laws, practices and
procedures and under the general supervision and review ofthe City Clerk.
I
OUALIFICA TIONS
Knowledl!e of:
I
. Organization and functions oflocal government and municipalities.
. Principles, practices and operation of modern office management.
. Records management.
. Filing Systems and equipment.
. Principles of office organization, administration, supervision and training.
. English usage, grammar, spelling and punctuation, computer hardware and
software.
. " ~ ~
Resolution Number 5333
. Ability to meet the public with courtesy and to communicate clearly and concisely
and promote quality customer service.
· General knowledge of legal requirements relating to City Council agendas,
meeting proceedings, related record-keeping, planning and conduct of municipal
elections, Political Reform Act reporting requirements.
Ability to:
I
. Type at a speed of 50 words per minute.
. Take notes rapidly enough to record City Council or Redevelopment Agency
meeting rninutes, either through the use of shorthand or other means in order to
record and transcribe meeting minutes accurately.
. Work a flexible schedule and evenings to accommodate City needs.
· Communicate clearly and concisely, both orally and in writing.
· Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
. Establish and maintain cooperative working relationships with those contacted in
the course of work including City and other government officials, community
groups, the general public and media representatives.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge. and abilities
would be:
Exoerience: Three years of increasingly responsible experience in clerical
administrating, City Clerk's office or municipal organization experience
desirable;
I
Education:
Graduation from high school or equivalent, two years of college course
work in public or business administration or related field;
License or
Certificate:
Possession of a valid driver's license with no violation that would affect
the performance of job requirements.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Phvsical Conditions: .
Essential and marginal functions require maintaining physical condition necessary for
sitting, walking or standing for prolonged periods of time; extensive public contact.
I