HomeMy WebLinkAboutCC Res 5365 2005-07-25
RESOLUTION NUMBER 5365
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SEAL BEACH ADOPTING A RECORDS RETENTION
SCHEDULE AND AUTHORIZING DESTRUCTION OF
CERTAIN CITY RECORDS
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WHEREAS, the maintenance of numerous records is expensive, slows document
retrieval, and is not necessary after a certain period oftime for the effective and efficient
operation of the government of the City of Seal Beach; and
WHEREAS, Section 34090 of the Government Code of the State of California provides
a procedure whereby any City record which has served its purpose and is no longer
required may be destroyed; and
WHEREAS, the State of California has adopted guidelines for retention period for
various government records;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH
DOES RESOLVE AS FOLLOWS:
Section 1.
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Section 2,
Section 3,
Section 4,
Section 5,
The records of the City of Seal Beach, as set forth in the Records
Retention Schedule Exhibit A, attached hereto and incorporated herein by
this reference, are hereby authorized to be destroyed as provided by
Section 34090 et seq, of the Government Code of the State of California
and in accordance with the provision of said schedule upon the request of
the Department Head and with the consent in writing of the City Clerk,
without further action by the City Council of the City of Seal Beach,
With the consent of the City Clerk, City Manager, and City Attorney,
updates are hereby authorized to be made to the Records Retention
Schedules without further action by the City Council of the City of Seal
Beach, '
The term ''records'' as used herein shall include documents, instructions,
books, microforms, electronic files, magnetic tape, optical media, or
papers; as defined by the California Public Records Act.
The City Clerk shall certify to the passage and adoption of this resolution
and enter it into the book of original resolutions,
This resolution shall become effective immediately upon its passage and
adoption,
PASSED, APPROVED AND ADDOPTED by the City Council of the City of Seal
Beach this 25th day of Julv 2005 by the following vote:
AYES:
NOES:
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ABSENT:
councilMembers_~'"IlM,c:I};.A/.JOn1 ~ ~I ~
Council Members ~,
Council Members ~9'h.t
~6f
Mayor
iT' ~
11-"'- ^ 'IXI<d
City Clerk
Resolution Number 5365
STATE OF CALIFORNIA, )
COUNTY OF ORANGE ) SS
CITY OF SEAL BEACH )
I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that
the foregoing Resolution is the original copy of Resolution Number 5365 on file in the
office of the City Clerk, passed, approved, and adopted by the City Council of the City of
Seal Beach at a meeting thereof held on the 25th day of Julv .2005,
I
~Jt !k.w
Ci Clerk
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