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Home My WebLink AboutCC Res 5378 2005-10-24 RESOLUTION NUMBER 5378 I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH AMENDING THE POSITION CLASSIFICATION PLAN TO INCLUDE THE POSITION OF ACCOUNTANT AND ESTABLISHING A SALARY RANGE FOR SAID POSITION AND UPGRADING THE SALARY,~GE FOR THE POSITION OF DIRECTOR OF ADMINISTRATIVE SERVICES '\ ~~ "i . . '.,. WHEREAS, the Accountant position has been developed to address specialized as well . as' generalis~ }financial functions within the Administrative Services \ 0.. Or Departme!1t; and ,,",,\ ..y WHEREAS:<.......o~~cktober 6, 2005 the Civil Service Board reviewed the Accountant job description and determined its completeness and appropriateness and recommended the Position Classification Plan be amended to include that position, attached as Exhibit A to this resolution; and WHEREAS, several nearby jurisdictions are in direct competition to recruit a Director of Administrative Services; and WHEREAS, the current salary range is markedly lower than the positions being advertised by competitors; and WHEREAS, a salary upgrade would more appropriately position this particular classification in the salary table for executive managers; and I WHEREAS, a salary range for the positions have been established as listed below: ACCOUNTANT Range 1 2 3 4 5 50E 4679 4913 5159 5417 5687 DIRECTOR OF ADMINISTRATIVE SERVICES Range 1 2 3 4 5 710 7819 8210 8621 9052 9504 NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Seal Beach hereby amends the Position Classification Plan to include the position of Accountant and upgrades the salary range for the position of Director of Administrative Services as recommended. I PASSED, APPROVED, AND ADOPTED by the City Council of the City of Seal Beach on the 24th day of October, 2005 by the following vote: AYES: CouncilMembers(hio..o~~) y;~ I Y NOES: Council Members ~.J ABSENT: Council Members ~ ABSTAIN: Council Mernbers ~ibJ! Resolution Number 5378 ATTEST: ;1 -~ ~;'I ~lerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF SEAL BEACH ) ~~ Mayor I I, Linda Devine, City Clerk of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of Resolution Number 5378 on file in the office of the City Clerk, passed, approved, and adopted by the City Council of the City of Seal Beach, at a regular meeting thereof held on the 24th day of October, 2005. ~.~ ~~'I Ci Clerk I I I, I I Resolution Number 5378 EXHIBIT A CITY OF SEAL BEACH ACCOUNTANT Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION The Accountant, under general supervision, assists with the City's financial activities, including financial activities relating to the Redevelopment Agency (RDA), accounting functions, and budget development. This position may also assist with the supervision of the Finance Department staff; assist the Department Director and Accounting Manager in the planning, organizing, directing, and implementing processes and procedures pertaining to the City's finance and technology systems, City bond sales; cash management and investment programs; develops reporting systems; and conducts research. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the Director of Administrative Services and the Accounting Manager. ESSENTIAL FUNCTION STATEMENTS - Essential and other important responsibilities and duties may include, but are not limited to, the following: ~ Essential Functions: · Performs professional and technical accounting and auditing activities; · Preparation and maintenance of accounting records and reports, analysis of accounting systems, internal auditing, and preparation of special reports · Monitors general ledger, accounts payable and payroll processing Arranges supplementation and indexing of the Municipal Code · Supervises accounts payable and payroll personnel; . Assists in budget preparation; · Manages year-end closing and internal audits, and performs other related tasks as required · Coordinates and prepares accounting reports and reconciliation for capital improvement projects (CIP). · Coordinates and updates financial transactions of grant programs . Coordinates and updates fixed assets program . Provides revenue/expenditure statements · Monitors and prepares monthly reports on investment portfolio for the City · Responds to inquiries on revenue, bonds, or general obligations · Works with independents auditors on annual review of City financial records . Other duties as assigned OUALIFICATIONS Knowledl!e of: Organization and functions ofIocal government and municipalities. Principles, practices and operation of modern office management. Records management. Filing Systems and equipment. Principles of office organization, administration, supervision and training. English usage, grammar, spelling and punctuation, computer hardware and software. Resolution Number 5378 Knowledge of municipal finance administration, accounting and auditing principles, and practices and investment theory as promulgated by the American Institute of Certified Public Accountants (AICPA), the Financial Accounting Standards Board (FASB), and Governmental Accounting Board (GASB). Knowledge of investment fund/management and bond sales. Principles and practices of administration and organizational theory. Working knowledge oflaws relating to public finance. Knowledge of principles and practices of local government budgeting and investment planning. Knowledge of generally accepted and internal audit principles, methods, and techniques. experience in developing organizational and departmental budgets. Experience in managing Capital Improvement Project (CIP) funds. Knowledge of computer operations and financial software applications. Knowledge ofthe principles of supervision. I Ability to: Ability to meet the public with courtesy and to communicate clearly and concisely and promote quality customer service. Work a flexible schedule and evenings to accommodate City needs. Communicate clearly and concisely, both orally and in writing. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Establish and maintain cooperative working relationships with those contacted in the course of work including City and other government officials, regulatory agencies, external auditors, and the general public. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge, and abilities would be: Exoerience: Two years of experience in government accounting and any relevant experience. I Education: Equivalent to a Bachelor's Degree from an accredited college or university with major coursework in accounting, business administration, public administration, or related field; License or Certificate: Possession of a valid driver's license with no violation that would affect the performance of job requirements. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Phvsical Conditions: Essential and marginal functions require maintaining physical condition necessary for sitting, walking or standing for prolonged periods of time; extensive public contact. I