HomeMy WebLinkAboutCC Res 5124 2003-04-28
RESOLUTION NUMBER ~121
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SEAL BEACH AMENDING THE POSITION
CLASSIFICATION PLAN TO INCLUDE THE POSITIONS
OF ACCOUNTING MANAGER AND MANAGEMENT
ANAL YSTIHUMAN RESOURCES
WHEREAS, on April II, 2003, the Civil Service Board reviewed the Accounting
Manager and Management Analyst/Human Resources job descriptions
and recommended the Position Classification Plan be amended to include
those positions, attached as Exhibit A and B to this resolution; and
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WHEREAS, both positions wJ\1 be included in the Management/Mid-Management non-
represented unit and salary ranges have been established and attached as
positIon is attached as Exhibit B; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Seal
Beach hereby amends the Position Classification Plan to include the positions of
Accountmg Manager and Management Analyst/Human Resources and sets the wages and
benefits for same.
PASSED) ,APPROVED AN
on~ day of
AYES:
D by the City Council ofthe City of Seal Beach
, 2003 by the following vote:
NOES:
ABSENT:
Councilmembers
Co_lm=b~.d r.--
~"'> \..~~
Mayor
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STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
CITY OF SEAL BEACH )
I, Joanne M. Y~, City Clerk of Seal Beach, California, do here$1 that the
foregoing resolutIon is the original copy of Resolution Number on file in the
office of the City Clerk, passed, approved, and adopted by the Cll CounCil of the City of
Seal a Ii, at a regular rneeting thereof held on the .:(/J _ day of
, 2003.
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Resolution Number ~~
EXHIBIT A
CITY OF SEAL BEACH
ACCOUNTING MANAGER
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Class specificatIOns are Intended to present a descTlptlve I"t of the range of dutIes perfonned by employees
In the class Specifications are not IIltended to reflect all dlltie., perfonned wllhln the Job
DEFINITION
To provide assistance in managing the activities of the Administrative Services
Department including accounts receivable, payron, accounts payable, utility billing and
information technology, Perform professional level work in the areas of accounting,
auditing, and budgeting.
SUPERVISION RECEIVED AND EXCERCISED
Receives administrative direction from the Director of Administrative ServiceslTreasurer.
ExerCises direct supervision over technical and clerical staff,
ESSENTIAL FUNTION STATEMENTS - essenllal and other important respon8lbllllles and
dIllies may IIlclude, but a1 e notl,mlled to, the follOWing
Essential Functions:
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. Participate in the development and implementation of departmental goals,
objectives, policies and priorities,
. Assist in the supervision and coordination of financial actIvitIes of the City and
Redevelopment Agency including accounting, budgeting, information technology,
payron, revenue collection, utility billing, accounts payables, accounts receivable,
business licensing, grant accounting and treasury functIons,
· Develop, implement, and maintain accounting and budgetary systems;
recommend changes to keep systems current and in comphance with accounting
regulations and procedures; prepare journal entries and maintain general and
subsidiary accounting ledgers; allocate cash investments and interest; review and
approve accounting transactions.
· SupervIse, train, and evaluate clerical !l9COunting staff in the areas of accounts
payable, business licensing, cashiering, payron and utility billing/customer
service; plan, schedule and assigil related actIvities,
. Research and prepare correspondence, projects and reports related to departmental
and City policies, activities and issues; provide information and present reports to
City departments and offiCialS, outside agencies and the general public,
. Assist in the preparation of the City's annual financial report, including financial
statements and statistical information to identify trends,
. Prepare intenm and public financial statements, related work papers, and vanous
other finanCial analyses and reports for the City, and for Federal, State or other
outside agencies
· Assist in preparation of operating and capital budgets; prepare and monitor
department's budget; forecast City revenue, expenditures, and fund balances;
research and analyze City budget transactions and complete special projects,
. Coordinate and assist auditors during annual audits; conduct internal audits;
analyze and audit transactions for City programs and activities and prepare related
reports.
. Monitor and prepare cost reports for State and Federal grants; review and audit
grant contracts and other documents to ensure grant compliance,
. Oversee the annual inventory of fixed assets, ensure accurate record keepmg,
· Review employee benefits; ensure compliance with Federal, State and local laws,
codes and regulations,
. Prepare bank reconciliations and maintain appropriate records,
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Resolution Number ~
CITY OF SEAL BEACH
ACCOUNTING MANAGER
. Perform the dutIes of the Director of Administrative ServicesfTreasurer in his/her
absence,
. Perform various related duties as reqUlfed,
OUALIFICA TIONS
Knowledge of:
Generally accepted accounting principles and auditing standards.
Principles and procedure of accounting, auditing, and budgeting,
Data processing systems and applications.
Apphcable laws regulating governmental and or fund accounting and fiscal operations,
Principles of organizational and persol11lel management.
Principles and procedures of financial record keeping and reporting,
Methods of research, analysis and report writing techmques.
Pertment Federal"State, and local laws, codes and regulations.
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Abllltv to:
Manage, direct and coordinate the work of lower level staff and contract consultants,
Select, supervise, train and evaluate staff.
Oversee and direct the operations, services and activities of the Administrative Services
Department.
Prepare and administer complex budgets.
Analyze and interpret financial data,
Prepare clear, concise and comprehensive financial reports.
Perform professional accountmg functions,
Operate various computer systems and related software programs.
Analyze problems, identify alternative solutions, and project consequences of proposed
actions and implement recommendations in support of goals,
Research, analyze, and evaluate new service delivery methods and techniques,
Comrnunicate clearly and concisely, both orally and in writing.
Interpret and explain City policies and procedures,
Establish and maintam effective working relationshIps with those contacted m the course
of work,
Mamtain physical condition appropriate to the performance of assigned duties and
responSIbilities.
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EXPERIENCE AND TRAINING GUIDELINES
Any combinatIOn of exper'ence and training that lVould lIkely provide rhe required knowledge and abIlities
IS qualifYing A tYPIcal way to obtain the knowledge and abllllles would be
EXDerlence: Four years ofincreasmgly responsible expenence in accounting or auditing,
includmg two years of administrative and supervisory responsibility.
Tralnlnl!: Equivalent to a Bachelors Degree from an accredited college or university
with major course work in accounting, business administration or a related field. CPA is
highly desirable,
WORKING CONDITIONS
Envlronmental/Phvsical Conditions:
Office environment; exposure to computer screens. Physical condition necessary for
walkIng standing or sitting for prolonged periods of time; operating office equipment.
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Resolution Number ~~~
EXHIBIT B
CITY OF SEAL BEACH
MANAGEMENT ANALYST (HUMAN RESOURCES)
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Class specificatIOns are intended to present a descriptive list of the range of dUlies performed by
employees in the class SpecificatlOlls are not mtended to reflect all duties performed wlthill the
Job
DEFINITION
Under direction, assists departmental management with a wide variety of duties in
support of the City's human resource functions including c1assificanon, recruitment and
selection, workers compensation, employee relations, Prepares, process and maintains
confidential employee records and data; interfaces with payroll services, coordmates
assigned activities with other deparl1nents and perfonns a variety of responsible,
professional-level research, administrative and analytJcal support duties in assigned area
of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the City Manager and Assistant City Manager.
May exercise functional and technical supervision over lower level clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - Essential and other
Importallt responsibilities and duties may include, but are not limited to, the followmg
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Essential Functions:
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. Perform a variety of duties in support of the City's human resource functions
including workers' compensation, recruitlnent, classification, compensation and
the like,
· Prepare personnel action forms for salary and other benefit changes; interface
with City's payroll services; maintain employee data base, entering new
employees, processing status changes and deleting terminated employees,
. Interpret City policies, procedures,
· Exercise tact and diplomacy in dealing with sensItIve and complex personnel
Issues,
. Maintain confidential personnel files and records includmg documentatJon of
transfers, salary and other related mformation,
. Independently develop and implement analytical studies and develop, compile
and interpret statistical data
. Conduct salary surveys, compile other statistical data related to compensation;
may provide staff assIstance for the meet and confer process; update City's salary
data for the California Public Agencies Benchmark organization and respond to
related requests for information from other agencies.
. Act as liaison to the Civil Service Board, prepare agendas and attend meetings.
. Assist in updating job descriptions; maintain position classification manual and
policy and procedures manual.
. May provide staff assistance, compile survey results and other statistical data for
meet and confer process,
· May conduct classification surveys; compile survey data and results; recommend
modifications to policies and procedures as appropnate,
. May assist in contract /franchise agreement administration,
· Provide responsible, complex and confidential administrative support to the CIty
Manager; type and proofread a wide variety of complex and confidential reports,
letters, memoranda and statistical charts; independently prepare correspondence,
Resolution Number ~
CITY OF SEAL BEACH
MANAGEMENT ANALYST
Marelnal Functions:
May assist with the preparation of the annual budget; compile and input budget data;
submit budget recommendations for office supplIes and equipment.
Perform related duties and responsibilities as required,
OUALIFICA TIONS
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Knowledee of:
Principles and practices of hmnan resources rnanagement including recruitment,
classification and labor negotiations.
Principles and procedures of employee benefit administration,
Methods and procedures of statistical analysIs and compensation quantitative methods,
Techniques of job analysis.
Modern office procedures, methods and equipment including a computer,
Business letter writing and report preparation,
Principles and procedures of filing and record keepmg.
English usage, spelling, grammar and punctuation,
Pertinent Federal, State and local laws, codes and ordinances,
Ability to:
Provide hmnan resources management services including recruitment, classification, and
compensation.
Identify and respond to employee inquiries, complaints, concems and needs,
Mamtain accurate and confidential employee files,
Communicate clearly and concisely, both orally and in writing; gather, display and
analyze statistical data.
Interpret and apply City policies, procedures, laws and regulations relating to assigned
activities, Understand the organization and operation of the City and of outside agencies
as necessary to assume assigned responsibilities,
Perform responsible and complex work involving the use of independent judgInent and
personal initiative.
Interpret and apply Federal, State and local laws, codes and regulations pertaining to
personnel administration.
Establish and maintain effective working relationships with those contacted in the course
of work.
Maintam physical condition appropriate to the performance of assigned duties and
responsibilities.
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EXPERIENCE AND TRAINING GUIDELINES
Any combmation of experience and traimng that would likely prOVIde the required knowledge
and abilities is qualifymg A typical way to obtam the knowledge and abIlities would be.
Exoerience:
Equivalent to three years of responsible municipal technical and administrative
experience in the field of human resources,
Tralnine:
Bachelor's degree from an accredited college or umverslty with major course work in
business administration, public administration, psychology or a related field,
WORKING CONDITIONS
Environmental Conditions:
Office environrnent; exposure to computer screens; contact with City employees.
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Phvslcal Conditions:
Essential and marginal functions require rnaintaining physical condition necessary for
walking, standing or sitting for prolonged periods of time; operating office equipment
including a computer,
Resolution Number
6j,2J/.
EXHIBIT C
I Manal!ementIMld-Manal!ement Non-Reoresented Unit:
Salary Range A B C D E
Accounting Manager 56E 5426 5697 5982 6281 6595
Management AnalystlHR 48C 4410 4630 4861 5104 5359
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