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HomeMy WebLinkAboutCC Res 5136 2003-07-14 RESOLUTION NUMBER ~~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, ADOPTING AND FILING THE ANNUAL STATEMENT OF INVESTMENT POLICY AND GUIDELINES FOR THE FISCAL YEAR 2003/2004 WHEREAS, the California State Legislature passed legislation during the 1984 session requiring the filing of an annual Statement of Investment Policy by local public agencies; and I WHEREAS, the Orange County bankruptcy resulted in further legislation in Senate bills 563 and 866 reinforcing the "prudent man" investment of public funds; and WHEREAS, the City Treasurer, in conjunction with the City Manager of the City of Seal Beach, declares the armual Statement of Investment Policy and Investment GUidelines to be as stated in attached Exhibit A, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOL VB: Section I: That an armual Statement of Investment Policy and Guidelines has been filed by the City Treasurer for fiscal Year 2003/2004 in compliance with Section 53646(a) of the Government Code ofilie State of California, NOES: Council Members I' . OPTED by the City Council of the City of Seal 2003 by the following vote: ~I PASSED, AfWl>VED Beach thiS ~day of AYES: ". ' ABSENT: , ,/ .' '-/Jrr.Wd.J~ ~~l<- Mayor STATEOFCALIFORNJA) COUNTY OF ORANGE ) SS CITY OF SEAL BEACH ) I I, Joarme M. Yeo, City Clerk of the City of Seal Beach, California, ~}3t certify that the foregoing Resolution is the original copy of Resolution N ber n file in the office ofthe City Clerk, passed, approved, a~~Pted by tht ty ouncIl of the City of Seal each at a meeting thereof held on tht:l- __ day of \. 2003, Resolution Number ~o'~ EXHIBIT -A- CITY OF SEAL BEACH STATEMENT OF INVESTMENT POLICY 200312004 INTRODUCTION. I This statement IS intended to outline the policies for prudent investment of idle City funds by providing guidelines for suitable investments while maximizing the effiCiency of the City's Cash Management Program. The responsibility for the day to day investment of the City's funds is the responsibility of the Director of Administrative ServiceslTreasurer. The Investment policy apphes to all financial assets of the City and is pooled in a managed portfolio. The investment pool or portfolio Will be referred to as the "Fund" throughout this document. The City's Cash Management Program is designed to accurately monitor and forecast expenditures and revenues, thus enabhng the investment of funds to the fullest extent possible. Matuflties are matched as close as pOSSible to coincide with cash requirements. Length of maturities is based on conSideration of the yield curve and estimate of future interest rate movement The investment policies llnd practices of the City of Seal Beach are based upon Federal, State and Local law and prudent money management. The primary goals ofthcse policies are' I. To assure compliance with all Federal, State and Local law governing the investment of moneys; 2. To protect the principal moneys of the City; I 3. To generate the maximum amount of investment income within the parameters of this Statement of Investment Policy and the Investment Portfolio Guidelines. OBJECTIVES SAFETY OF PRINCIPAL - Safety of principal is the foremost objective of the City Seal Beach Each investment transaction shall seek to ensure capital losses are aVOided. 2. LIQUIDITY - Liquidity IS the second most important objective of the City of Seal Beach. It is important that thc portfolio contain investments, which provide the ability of being eaSily sold at any time with minimal risk of loss of principal or interest. 3. YIELD - The City's Fund shall be designed to attain a market-average rate of return through economic cycles. The market-average rate of return is defined as the average return on three-month U S. Treasury Bills. The City strives to maintain 100% investment of idle funds after consideration for a compensating balance to cover the cost of services provided by the bank. The funds avaJlltble for mvestments are determined by cash flow projections updated dally. Investments are monitored so those legallimlls on types of investments are not exceeded I AUTHORIZED INVESTMENTS: Seal Beach invests idle funds under the "Prudent Man Rule" which states that: "Investment shall be made with judgement and care, under circumstances then prevailing, wluch persons of prudence discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for Investment, considering the probable safety of their capital as well as the probable mcome to be derived." The City is governed by the California Government Code, Sections S3600 et seq, Within the context of these limitations, the followmg Investments are authorized, reflected by the advantages of each: Resolution Number ~~ u.s. Treasury securities are highly liquid in addition to being considered the safest of all investments, Federal Agency securities are highly liquid and considered riskless Bankers Acceptances are frequently the highest m yield, are safe investments, and are highly liquid Commercial Paper issued by prime rated mdustrial and financial institutions allows the investment of money for one to 180 days at rates higher than we can earn from the prevIOusly listed securil1es, I Certificates of Deposits allow the City to select the exact amount and day of maturity as wcll as the exact depository, There are penalties for Withdrawal of funds prior to the original maturity date, Negotlllble Certificates of Deposit are high-grade instruments, paying a higher mterest rate that regular certificates of deposit. They are liquid because they can be traded in the secondary market, COMMERCIAL PAPER ranked "PI "by Moody's Investor Services or "AI" by Standard and Poor's, and issued by a domestic corporation having assets in excess of $500,000,000 and having an "A" or better ratmg on mdebtedness other than commercial paper and be orgamzed and operatmg within the United States Commercial Paper may not exceed 180 days to maturity No more than 25% of the city's idle funds may be mvested in commercllll paper, NEGOTIABLE CERTIFICATES OF DEPOSITS issued by a Nationally or State-Chartered Bank or a State or Federal savings and Loan Association, Only certificates issued by the 20 largest banks or savings and loan association will be conSidered. No more than 30% if the CIty's idle funds may be mvested in Negotiable Certificates of Deposits, REPURCHASE AGREEMENTS with banks and dealers With which the city has entered into a master repurchase contract, which specifies tenns and conditions of repurchase agreements. The maturity of repurchase agreements shall not exceed 90 days, The market value of secunUes used as collateral for repurchase agreements shall be monitored daily by the Duector of Admimstrative Services and Will not be allowed to fall below 102% of the value of the repurchase agreement. In order to confonn with proVisions of the Federal Bankruptcy Code which provides for the liquidation of securities held as collateral for repurchase agreements, the only securities acceptable as collateral shall be ehgibte negotiable certificates of deposit, eligible banker's acceptances, or securities that are direct obligations of, or that are fully guaranteed as to principal and mterest by the United States or any agency of the United States, The use of Repurchase Agreements is limited to the extent they are investment vehicles periodically used by the Local Agency Investment Fund (LA IF) and not a direct purchase by the City of Seal Beach. I LOCAL AGENCY INVESTMENT FUND established by the State Treasurer for the benefit of local agencies up to the maximum pennitted by State Law. MEDIUM-TERM NOTES of maximum of five years maturity issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating with in the United Sates Per Government Code Section 5360t G) medium-term notes are to be rated "A" or better by a nationally recognized rating service, No more than 30% of the City's idle fund may be invested in Medium-Tenn notes, MUTUAL FUNDS or shares of beneficial interest issued by diversified management companies as defined m Section 23701 (m) of the Revenue and Taxation Code, mvesting m the securities and obligations as authorized by SUbdiVISions (A) to (L), inclusive, of that section and which comply with the investment restnctions (California Government Code, commencing With Section 53630), companies shall either: I 1) Allam the highest ranking or the highest letter and numencal ratmg provided by not less than two ofthe three largest nationally recognized rating services, and 2) Have an investment adviser registered with the Securities and Exchange Commission with not less than five years experience mvesting m securities and obligations as authonzed by subdivisions (a) to (m), inclusive and with assets under management in excess of $500,000,000, The purchase price of shares of beneficial interest, (mutual funds) purchase pursuant to this subdivision shall not include any commission that these companies may charge. No more than 15% of the Funds may be mvested in mutual funds Resolution Number ~~ Investments not described herein, includmg but not limited to common stocks are prohibited from use in this Fund I CITY OF SEAL BEACH INVESTMENT PORTFOLIO GUIDELINES 200312004 These gUldelmes are established to direct and control mvestment actiVIties m such a manner to assure that the goals established in the Investment Policy are attained, CASH FORECAST. The cash flow of the City shall be analyzed with the receipt of revenues and maturity of investments scheduled so that adequate cash will be available to meet the disbursement requirements. POOLED CASH. Whenever practical, the City's cash should be consolidated into one bank account and invested on a pooled concept basis, Interest earnings may be allocated accordmg to fund cash and investment balances. LONG TERM MATURITIES. As a general rule, long term maturities should not represent a significant percentage of the total Fund, as the principalmk mvolved can outweigh the potential for higher earnings. No more than 15% of the total Fund may be invested in securities With maturities greater than three years. DIVERSIFICATION. The Fund should consist of a mix of various types of securities, issuers, and maturities. I COMPETIVE BIDS. Purchase and sale of securities shall be made on the basis of competitive bids and offers With a minimum of two quotes being obtained, when practical. SAFEKEEPING. Securities purchased from broker/dealers shall be held m third party safekeeping by the Trust Department of the Bank designated by the Director of Administral1ve Services. Said Secuntles shall be held in the name of the City of Seal Beach with the trustee executing transactions as directed by the Director of Admin- Istrative Services, STRATEGY. Strategy refers to the plan of action for managing financial resources in the most advantageous manner. The Director of Admmistrative Services uses the following elements in developing strategy Economic Forecasts, Economic forecast information developed by economists and financial experts and obtained through bankers and broker s is used to assist with the formulal1on of an investment strategy for the City, Investment Implementml!, Execute only investment transactions which conform with anticipated cash flow requirements, economic condition and interest rate trends and are consistent with the established Investment Policy Statement. I RaODOrt. A close workmg relatIOnship with City Departments having a slgniIY- cant impact on cash flow is maintained in order to maXimize the efficiency of the City'S cash management system and establish cash flow requirements. Yield Enhancement Utilize investment techmques to increase yield and to Maintam a fully invested position, Preserve Portfolio Value. Develop yield standards in order to maintain earnmgs Consistent With the market average rate of return to preserve the value of the portfolio. INVESTMENT VEHICLES. The followmg parameters are outlined for authorized Investments as provided in the Statement ofInvcstment Pohcy, Resolution Number ~~ U.S. TREASURY'S are direct obligations for which the full faith and credit of the United States Government and pledged for payment of prmcipal and mterest There is no hmitation as to the percentage of the portfolio that can be invested in thiS category, as they are both safe and liquid. The U.S. TREASURY BILLS, U.S. TREASURY NOTES and U.S. TREASURY BONDS. FEDERAL AGENCY ISSUES or obligations qualify as legal investments and are acceptable as security for public deposits. They usually proVide higher yields than treasury issues with all ofthe same advantages. Federal Agency Issues mclude, but are not limited to GNMA (Government National Mortgage ASSOCiation), FFCB (Federal Fann Credit Bank), FHLB (Fed- eral Home Loan Bank Board), FHLMC (Federal Home Loan Mortgage CorporatIOn), FNMA (Federal National Mortgage Association), SLMA (Student Loan Mortgage Administration), REFCORP (Resolution Funding Corporation), FHA (Federal Housing Admmistration) and TV A (Tennessee Valley Authonty). Although there is no percentage limitatIOn on these Issues, the "prudent mvestor" rule shall apply for a smgle agency name as U.S. Govemment backmg IS implied rather than guaranteed, I BANKERS' ACCEPTANCES or bills of exchange or time drafts drawn on and accepted by a commerCIal bank, Banker's Acceptances purchased may not exceed 180 days to matunty or 40% of the city's surplus funds No more than 30% of the city's surplus funds may be invested in banker's acceptances issued by anyone bank, CERTICA TE OF DEPOSIT shall be evaluated in tenns of Federal DepOSit Insurance Corporation (FDIC) coverage. For deposits in excess of the insured maximum of $100,000, approved collateral at the percentage above market value as specified by law shall be required. The Director of Admmistrative Services may at their discretion waive secunty for that portIOn of a depOSit that is insured pursuant to federal law, Repurchase Agreements allow us to mvest large amounts of money for less than Thirty days at rates higher than we can earn from other short-tenn investments The City will not invest m Repurchase Agreements. The authorization shall limit Repurchase Agreements to those IIlvestment vehicles purchased only through the Local Agency Investment Fund (LAJF), I The Local Agency Investment Fund of the State of California offers hIgh liquidity because our deposits can be wued to our checking account with- in twenty-four hours Interest is computed on a daily basis. Medium Tenn Corporate Notes offer a competitive alternative to Negotiable Certificates of Deposits and standard Certificates of Deposits, These securities enjoy an active secondary Market to provide liquidity. Mutual Funds is another authonzed investment allowing the City to mamtam Liquidity and receive money market rates. Guaranteed Investment Contracts (GIC's) DEPOSITORY SERVICES Money must be deposited m state or national banks, state or federal savings associations or state or federal credit unions in the state. It may be in inactive depOSits, active depOSits or interest- bearing active deposits. The depOSits cannot exceed the amount of the bank's or savmgs and loan's paid up capItal and surplus, The bank or savings and loan must secure the active and inactive deposits with eligible securities havmg a market value of 110% of the total amount of the deposits State law also allows as a n eligible security, first trust deeds having a value of 150010 of the total amount of the deposits. A third class of collateral is letters of credit drawn on the Fed- eral Home Loan Bank (FHLB) I The treasurer may at their discretion waive security for that portion of a depOSit, which is insured pursuant to federal law Currently, the first $100,000 because we receive a higher interest rate. Resolution Number ~~ QUALIFIED DEALERS AND INSTITUTIONS: I The City I-Iall shall transact busmess only wilh banks, savings and loans and registered Inve~tment securities dealers. The purchase by the City of any investment other than lhose purchased directly from the issuer, shall be purchased either from an institution licensed by the State as a broker-dealer, as defined in Section 25004 of the Corporations Code, who is a member of the National Association of Securities Dcalers, or a member of a Federally regulated secuntles exchange, a National or Sate-Chartered Bank, a Fed- eral or Stale Association (as defincd by Section 5102 of the Financial Code), or a blOkerage linn designaled as a Prnnary Government Dealer by the Federal Reserve Bank. The City Treasurer shall investigate allmstitutlons which wish to do business with the City, in order to detennme if they are adequately capitalized, make markets in securities appropriate to the City's needs, and agree to abide by the conditions set forth in the City of Seal Beach's lnvestmenl Policy and Investment Portfolio Guidelines. This will be done annually by having the Financial Institutions complete and return the Appropriate questionnaire, and an audited Fmancial Statement must be provided within 120 days If the Institution's fiscal year end. SAFEKEEPING OF SECURITIES: To protect against potential losses caused by collapse of individual securities dealers, all securities owned by thc City except secunties used as collateral for repurchase agreements, shall be kept in safekeepmg by a third party bank trust deparltnent, actmg as an agent for the City under the tenns of a custody agreement executed by the bank and by the City under the terms of a custody agreement executed by the bank and by the City. All secunhes will be received and delivered using standard delivery versus payment procedures. REPORTING:' I The Treasurer shall render a monthly report to the City Council showing the type of Investment, institution, date ofmalurity, amount of deposit, current market value tor all Secunties with a matunty of more than twelve months, rale of interest, and such data as may be required by the City Council. POLICY REVIEW' This mvestment policy shall be reviewed at least annually to ensure its consistency with overall objectives of preservation of PRINCIPAL, LIQUIDITY, AND YIELD and its relevance to current law, finanCial and economic trends, and to meet the needs of the City of Seal Beach. I f?~s_~~~-k~ Director of Adl!li~i~trative ~eyicesffreasurer (:.~' , ,./~\ .. I, '" .\ . . , ." ~, I .. I "~, I \. n~ ~jJ" ,~<.., I 'VI" . -<--