HomeMy WebLinkAboutCC Res 5138 2003-07-14
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RESOLUTION NUMBER 5Jj/1
A RESOLUTION OF TI-IE CITY COUNCIL OF THE CITY OF SEAL
BEACH APPROVING REVISIONS TO WAGES AND BENEFITS FOR
MANAGEMENT AND MID-MANAGEMENT EMPLOYEES AND
REPEALING ON TI-IE EFFECTIVE DATES SPECIFIED ALL
RESOLUTIONS IN CONFLICT THEREWITH
WHEREAS, it is the City's desire to provide reasonable compensation including
benefits to its management and mid-management employees.
NOW, TI-IEREFORE, BE IT RESOLVED by the City Council of the City of Seal Beach
to approve compensation and benefits for management and mid-management employees
attached as an Exhibit to the Resolution, for a one-year term beginning July 1,2003 and
ending June 30,2004.
AYES:
PASSED, APPROVED AND ADOP~bY the City Council
meeting thereof held 011 the !f day of
the following vote:
of Seal Beach at a'
, 2003 by
Councilmembe
NOES:
ABSENT.
YrLfu~~ ~
MaYdr
>
STATE OF CALIFORNIA)
COUNTY OF ORANGE )
CITY OF SEAL BEACH )
o h leby certify that the foregoing
on file in the office of the City
t e Ci of Seal Beach, at a regular
,2003.
Adopted by Resolution No. 5138
Adopted 7/1412003
MANAGEMENT/MID-MANAGEMENT
BENEFITS
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July 1, 2003 - June 30, 2004
EXHIBIT A
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TERMS / CONDITIONS~,OF EMPLOYMENT
'.. -FQRMANAGEMENT AND MID-
\ ''''j... ........ .....
~,1W~N:4GEMENT EMPLOYEES
WITH):-HE CITY OF SEAL BEACH
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Resolution Nwnber .51:38
TERMS / CONDITIONS OF EMPLOYMENT
FOR MANAGEMENT AND MID-MANAGEMENT EMPLOYEES
WITH THE CITY OF SEAL BEACH
SECTION 1. MANAGEMENT RIGHTS
The City reserves, retains and is vested, solely and exelusively, with all rights of Management
which have not been expressly abridged by specific provisions of this Resolution of
Compensation, as such rights existed prior to the execution of this Resolution.
SECTION 2. INSURANCE PROGRAMS
A. Health and Dental
1. The City shall provide for full-time employees and eligible retired employees a
group hospital, medical and dental insuranee plan.
2. The City shall contribute to the cost of each medical/dental plan for each eligible
employee and their dependents, up to the following amounts:
Effective January 1,2003:
For single employees:
For employee and I dependent
For employee and 2 or more dependents
$345/month
$575/month
$750/month
Effective January 1,2004:
For single employees:
For employee and I dependent
For employee and 2 or more dependents
$415/month
$690/month
$900/month
Employees enrolled in the plan are required to pay any premium amounts in
excess of the above City contribution. Such amounts will be deducted from the affected
employee's payroll check on the first two pay periods for each month.
3.. To be effective January, 1994, and included in the contributions listed
above, a maximum of $16 per employee per month is paid by the City of Seal Beach to the
Public Employees Retirement System Health Program premium on behalf of the employee. SB
1464 became effective January 1,2003 and incrementally increases the minimum employer
contribution for agencies participating in the Public Employees Medical and Hospital Care Act
from $16 per month per employee/retiree to a maximum of $97 per month by year 2008.
4. Employees that elect to waive enrollment in the medical and dental plans,
and show proof of medical coverage under a non-City medical insurance plan, are eligible to
receive $250 per month. Election forms available in Personnel Office.
5. Part-time, seasonal, provisional and/or hourly employees shall not be eligible for
participation in this program.
6. No person who is eligible to receive Worker's Compensation benefits is eligible to
receive benefits from the City's group medical insurance.
7. Full-time employees of the City who have completed thirty (30) days of
uninterrupted service shall be enrolled in this insurance program on the first day of the next
suceeeding month.
8 Employees who change classification from full-time to part-time provisional,
hourly or seasonal shall not be eligible for this benefit.
9. City shall not pay premiums for any employee on leave of absence without pay,
who is absent from regular duties without authorization during the month and/or for any
employee who has terminated from City employment for any reason. City shall pay premiums
for employees receiving temporary payments from Worker's Compensation Insurance.
Resolution Number ~
B. Life Insurance
All employees incumbent in position classifications listed in Section 18 shall receive a
$50,000 life insurance policy paid by thc City. Said insurance shall become effective after the
employee has completed thirty (30) days of uninterrupted service with said employee to be
enrolled in the program on the first day of the next succeeding month.
C. Income Continuation
All employees incnmbent in position classifieations listed in Section 18 shall receive an
income continuation policy to provide for income continuation of Sixty-Six and Two-Thirds I
Percent (66.67%) of the employee's monthly salary, up to a maximnm of Five Thousand Dollars
($5,000) per month, whichever is lesser. Said insurance shall become effective after the
employee has completed thirty (30) days of uninterrupted service with said employee to be
enrolled in the program on the first day of the next succeeding month. Said income continuation
shall commence on the thirty-first (31st) day of sickness or other bona fide absence or upon
expiration of sick leave, whichever occurs later, and continuing thereafter while the employee is
absent from work for a period of up to age 65.
SECTION 3. RETIREE HEALTH PLAN
A, All full-time employees incumbent in position classifications specified in Section 18. of
this Resolution shall have the option upon retirement, through the Public Employees Retirement
System Health Program (PERS), to continue participation in the City's health insurance program
at the employee's expense.
B. All full-time incumbents in Executive Management position classifications with 20 or
more years of combined employment with the City, shall upon retirement be provided with
individual and eligible dependent health insurance coverage through the Public Employees
Retirement System Health Program. The City shall contribute to the cost of the selected
coverage consistent with the appropriate level as specified in Section 2.A,2 of this Resolution.
C. All full-time incnmbents in Mid-Management classifications with 20 or more combined
years of employment with the City shall, upon retirement, be provided with individual health
insunmce coverage through the Public Employees Retirement System Health Program (PERS).
If said employee has 30 or more combined years of employment with the City upon retirement,
eligible dependent health insurance coverage shall also be provided through the Public
Employees Retirement System Health Program. The City shall contribute to the cost of the
selected coverage consistent with the appropriate level as specified in Section 2-A,2. of this
Resolution.
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D. An employee with a service retirement and who is eligible to receive retiree health
insuranee per Section 3, B & C of this exhibit, may also receive an increase to the health
insuranee cap in effeet at the time ofhislher retirement (not to exceed $175 per month in
additional contributions), until Medicare begins at age 65 with lower supplemental insurance
rates. This additional contribution to the cap will accommodate increases in hcalth insurance
plans over the term of the employee's retirement.
E. Sworn police personnel identified in Section 18 shall be subject to the retiree health plan
contained in the Memorandum of Understanding with the Seal Beach Police Ofticer's
Association.
F. In all cases, the City's contribution for eligible dependcnt coverage for retirees shall
tenninate with the death of the retiree.
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G. In the event an eligible retired employee resides in an area where the health plans
provided by the City are not in effect, that retired employee shall be entitled to receive in cash
each month an amount equal to the monthly contribution the City would otherwise have
contributed to that retired employee toward health and dental insurance premiums.
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SECTION 4. SICK LEAVE
ResolutiOn Number ~~
1. Effective July I, 1997, aU fuU-time employees covered by this resolution shaU accrue
sick leave at the rate of one day per month (8 hours). Effective July I, 1999, maximum accrual
of sick leave hours shall be 520 hours.
2. Existing sick leave balances which have remained intact and have not been converted to
leave time, may be utilized by the employee for sick leave purposes only.
3. Upon termination of employment with the City, all leave hours wiU be paid to the
employee at the employee's base rate of pay. Existing siek leave balances, which have remained
intact and have not been converted to leave time, will be paid to the employee upon tennination
at one-quarter (25%) of the employee's base rate of pay.
4. Employees who are on authorized leaves of absenee, without pay, shall not aecrue sick
leave hours during said leaves of absence.
SECTIONS. BEREAVEMENT LEAVE
The City agrees to provide forty hours (40) bereavement leave with pay for a death to a member
in the employee's immediate family. The bereavement leave shall not be chargeable to or
accumulate as sick time or leave time. "Immediate family" is defined as spouse, father, mother,
son, daughter, brother, sister, grandparent, grandchild, step-mother, step-father, stcp-children,
mother-in-law, father-in-law or dependent relative living with the employee.
SECTION 6. VACATION
A. AU mid-management employees who shaU have at least one year's continuous service as
a full-time employee immediately preceding shaU be given a vacation of approximately 80 hours
with pay each year.
B. Executive Management employees who shall have at least one year's continuous service as
a full time employee immediately preceding shall be given a vacation of approximately 120
hours with pay each year. Executive Management employees shall be entitled to eight (8)
additional hours of vacation for eaeh year of full-time continuous service each year thereafter.
C. All mid-management employees, who shall have at least five years of continuous service
shall be entitled to eight (8) additional hours of vacation for each year of full-time continuous
service in excess of five years.
The vacation accrual schedule for mid-management employees is as foUows:
Years
Service
Vacation
Hours
Earned
80
80
80
80
80
88
96
104
112
120
128
136
144
152
160
Hourly Accrual
Rate Per Pay
Period Bi-Weekly
3.0769
3.0769
3.0769
3.0769
3.0769
3.3846
3.6923
4.0000
4.3076
4.6153
4.9230
5.2307
5.5384
5.8461
6.1538
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2
3
4
5
6
7
8
9
10
II
12
13
14
15
Annual
Vacation
Hours
80
80
80
80
80
88
96
104
112
120
128
136
144
152
160
Maximum
Vacation
Accrual
160
160
160
160
160
200
200
200
200
200
240
240
240
240
240
Resolution Number ~~~
C. Employees of the City considered as hourly, part-time and/or seasonal employees shall
not be eligible for paid vacations.
D. Employees who have authorized leaves of absence without pay shall not accumulate
vacation credits or pay during said leave of absence.
E. All full-time employees shall only be allowed to accrue a maximum of 240 hours of
vacation. This maximum can only be exceeded with approval of the City Manager.
F. Employees are encouraged to use at least the amount of vacation honrs earned each fiscal
year. Those employees who have been credited in excess of the maximum vacation accrual
allowed are expeeted to use a portion of the excess as leave time, in addition to other vacation
time, each year until the maximum accrual is met. The City recognizes that a number of long-
term employees have accrued substantially more leave time than shorter-tenn employees, and
that it wilIlikely take them significantly longer to aehieve the maximum accrualleveI. It is the
intent of this section to balance the personal interests of the employee with the financial concerns
of the City; as such, significant progress toward reaching the maximum accrual amounts may be
deemed a success.
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Vacation leave time shall not be approved until such time as it has been earned, unless
prior, special arrangements have been made with the City Manager. The time at which an
employee shall take vacation leave shall be requested by the employee prior to the start of the
vacation leave period. Such vacation leave to be taken shall be subject to the prior approvaJ of
the Department Head, or designee, subsequent to consideration of the deparl1nental workload and
other staffing considerations, such as but not limited to, the previously approved vacation
schedule of other employees, sick leave and position vacancies.
G. Not more than once in each fiscal year, an employee who has completed at least one (1)
year of continuous service shall, upon request, receive compensation for up to fifty (50) hours of
accrued vacation time provided that the employee has taken an equal aIUount of vacation time off I
within that calendar year.
SECTION 7. HOLIDAYS
A. All employees incumbent in position classifications listed in Section 18 shall be granted
the following holidays with pay:
New Year's Day (January I)
Martin Luther King Day (3rd Monday in January)
Washington's Birthday (Third Monday in February)
Memorial Day (Last Monday in May)
Independence Day (July 4)
Labor Day (First Monday in September)
Veteran's Day (November 11)
Thanksgiving Day (Fourth Thursday in November)
The Calendar Day following Thanksgiving Day
Christmas Eve (December 24)
Christlnas Day (December 25)
Floating Holiday
A total of 12 holidays annuallv.
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SECTION 8. RETIREMENT SYSTEM
A. The retirement progrant provided by the City shall consist of a depooled Public
Employee's Retirement System (PERS) plan which includes the following provisions:
I. Section 20024.2
2. Section 20862.9
One Year Final Compensation
Credit of Unused Sick Leave
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Resolution Nwnber~~d
3. Seetion 20930.0
Military Service Credit
B. The City shall pay that portion of the affected employee's retirement contribution that is
equal to seven percent (7%) of the affected employees' base salary.
C. All employees incumbent in Police and Lifeguard position classifications listed in
Section 18 shall participate in the 2% at 50 formula plan for Local Safety Members.
D. Effective November I, 1995, the City shall include PERS Section 21251.32 - 2%@55
for miscellaneous membcrs.
SECTION 9. PROVISIONAL APPOINTMENTS
An employee, when authorized by the City Manager, may receive a provisional appointment to a
higher classification to fill a temporary vacancy. The employee, when so appointed, must
perform the duties and assume the responsibilities of the higher classificatIOn for 120
consecutive working hours and shall be paid according to the step in the assigned salary range of
the new position which is next higher than the salary received before the provisional
appointment.
When necessary and in the best interest of the City, the City Manager may provisionally assign
an employee to a higher level of duty and responsibility than provided for in the employee's
assigned classification which is not otherwise a part of an adopted classification. In the case of
such an assigmnent, the employee must perform the higher level of duties for 80 consecutive
working hours, thereafter the employee shall receive additional compensation of 5% so long as
the assignment IS authorized by the City Manager.
SECTION 10. SENIORITY BONUS
Employees who have achieved ten years of uninterrupted employment with the City shall receive
a five percent (5%) mcrease in base salary effective on the 10th anniversary of their employment.
Sworn police persol111el are exempt from this section.
SECTION 11. AUTOMOBILES AND MILEAGE
A. Officers and employees of the City, utilizing their privatcly-owned automobiles for City
business on a non-regular basis, shall be entitlcd to reimbursement for costs incurred at the rate
established by Internal Revenue Serviee (IRS).
B. Incumbents in the following positions will rcceive a monthly automobile allowance of
$150 in heu of the above-stated mileage reimbursement: Assistant to City Manager, Director of
Public Works/City Engineer, Director of Administrative Services, City Clerk, Director of Parks,
Recreation, & Community Services, Director of Development Services and Lifeguard Chief.
The Maintenance Services Manager position will receive a monthly automobile allowance of
$150 or the use of a City vehicle, as approvcd by the Department Head.
SECTION 13. ADMINISTRATIVE LEAVE
A. All incumbents in Executive Management and Management position classifications,
unless otherwise specified, shall be entitled to three (3) days of admmistrattve leave dnring the
twelve month period from July I, 2003 through June 30, 2004
B. Administrative leave days may not be carried forward to suceeeding years nor may they
be turned in for cash value.
Resolution Number ~~~
SECTION 14. LIMITATIONS
A. No employee who is eligible to receive workman's compensation is eligible to receive
overlapping benefits (except life insurance) stated in this resolution.
B. City shall not make any monthly payments for preminms for any insurance benefit listed
in this resolution, or uniform allowance, supplemental pay of any type and/or type of bonus on
behalf of or to any employee who has been absent without authorization during said month or for
any employee who has terminated for any reasons whatsoever or who is on leave of absence I
without pay of who is suspended from duties without pay.
SECTION 15. DEFERRED COMPENSATION
A. The City shall contribute the equivalent to 3.5% of base salary per payroll period into a
deferred compensation program for each incnmbent in the Executive Management and Mid-
Management position classifications.
SECTION 16. BILINGUAL COMPENSATION
A. Upon the recommendation ofa department director, the City Manager may award a
bilingual compensation bonus of $52.50 per payroll period to those employees h1 positions
detennined to require bilingual skills.
B. The City Manager shall require the taking of competency tests to certify the employee as
eligible for bilingual compensation based on the employee's proficiency in speaking the language
determined to be required. Such certification shall be a condition precedent to qualifying for
bilingual pay.
SECTION 17. WORK SCHEDULE
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At the discretion of the City Manager, work schedules may be altered to include shifts of four
nine-hour days each week and one additional eight-hour day on alternate weeks (9/80 plan) or
four ten hour days (4/1 0 plan).
SECTION 18. SALARIES
Salary ranges will become effective as specified in attached Exhibit B.
SECTION ]9. TERM
The term of this Resolution shall commence on July 1,2003 and shall continue through June 30,
2004.
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Resolution Number ~~~
EXHIBIT B
I) ) Effective the first payroIl period in January, 2002, a 2% cost ofIiving adjustment was
approved as foIlows:
Chief of Police 72C 7974 8373 8792 9232 9693
Director of Public Works/City Engineer 69B 7369 7737 8124 8530 8957
I Director of Development Services 66C 6877 7221 7582 7961 8359
Director of Administrative Services 65C 6710 7045 7397 7767 8155
Assistant City Manager 63A 6322 6638 6970 7319 7685
Director of Parks, Rec. & Com Serv 62D 6262 6575 6904 7249 7611
Lifeguard Chief 55A 5190 5449 5721 6007 6307
Assistant City Engineer 618 6049 6351 6669 7002 7352
"'Accounting Manager 56E 5426 5697 5982 6281 6595
Maintenance Services Manager 55D 5267 5530 5807 6097 6402
Administrative Assistant 48E 4453 4676 4910 5155 5413
"'Human Resouree Analyst 48C 4410 4630 4861 5104 5359
· Accounting Manager and HR Analyst positions approved April 28,2003
· .Executive Management package includes an additional I % equivalent to be placed in the Pay
for Perfonnance fund. Eligible employees may receive performance pay of I %-7%, payable over
a 3-month period, as recognition for outstanding achievement in the area of efficiency,
il111ovation, cost saving ideas or other perfonnance criteria. Any portion of the performance fund
not awarded may be carried over to the next fiscal year for the same purpose.
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