HomeMy WebLinkAboutCC Res 5090 2002-12-09
RESOLUTION NUMBER rPOq"
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH APPROVING REVISIONS TO WAGES AND BENEFITS
FOR CERTAIN NON-REPRESENTED EMPLOYEES AND
REPEALING ON THE EFFECTIVE DATES SPECIFIED ALL
RESOLUTIONS IN CONFLICT THEREWITH
WHEREAS, It is the City's desire to provide reasonable compensation including benefits to the I
confidential, supervisory, professional and technical non-represented employees;
and
WHEREAS, meetings have been held for the discussIOn of wages and benefits and agreement
has been reached.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Seal Beach
hereby establishes wages and benefits between the City of Seal Beach and certain Non-
Represented employees for a one year term beginning July 1,2002 and ending June 30, 2003,
attached as Exhibit A to thIS resolution.
P ASJfrJ1., APPROVED A
~ dayof
AYES: Councilmemb
ABSENT:
D by the City Council of the City of Seal Beach on
2002 by the following vote:
NOES:
Jf)Ih) ~
Mayor
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STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
CITY OF SEAL BEACH )
I, Joanne M. Yeo, CIty Clerk of Seal Beach, Califomi!!oAo hereby certify that the foregoing
resolution is the original copy of Resolution Number,:)fJ9/1 on file in the office of the City
Clerk, passed, approved, and ado~'flJ the City Council ~ty oge~ach, at a regular
meeting thereof held on the ~ day of .I~J ,2002.
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ADOPTED BY RESOLUTION NO. ~ Oft)
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CONFIDENTIAL / SUPERVISORY /
PROFESSIONAL AND TECHNICAL
EMPLOYEES
TERMS AND CONDITIONS OF EMPLOYMENT
FY 2002/03
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CONFIDENTIAUSUPERVISORY/PROFESSIONAL
AND TECHNICAL EMPLOYEES
TERMS AND CONDITIONS OF EMPLOYMENT
Management Rights - Section I
Insurance Programs - Secllon 2
Health and Dental
Li fe Insurance
Income Continuation (Long-term Disability)
Retiree Health Plan - Section 3
Sick Leave - Section 4
Bereavement Leave - Secllon 5
Vacation - Section 6
Holidays - Secllon 7
Retirement System - Section 8
Overtime and Call-Out Pay - Section 9
ProVIsional Appointments - Section 10
Seniority Bonus - Section II
Automobiles and Mileage - Section 12
Administrative Leave - Section 13
Limitations - Section 14
Deferred Compensation - Section 15
Bilingual Compensation - Section 16
Work Schedule - Section 17
Salaries - Section 18
Salary Range Adjustments - Section 19
Pay for Performance - Section 20
Term - Section 21
Exhibit B - Salary Ranges by Position
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EXHIBIT A
TERMS / CONDITIONS OF EMPLOYMENT
FOR CONFIDENTIAUSUPERVISORY /PROFESSIONAU
AND TECHNICAL EMPLOYEES
WITH THE CITY OF SEAL BEACH
SECTION I. MANAGEMENT RIGHTS
The City reserves, retams and is vested, solely and exclusively, with all rights of Management
which have not been expressly abridged by specific provisions of this Resolution of
Compensation, as such rights existed prior to the execution of this Resolution.
SECTION 2. INSURANCE PROGRAMS
A. Health and Dental
I. The CIty shall prOVIde for full-time employees and eligible retired employees a group
hospital, medical and dental insurance plan.
2. Effective January I, 2003, the City shall contribute to the cost of each medical and
dental plan combined for each eligible employee and their dependents, up to the followmg
amounts:
For single employees
For employee and I dependent
For employee and 2 or more dependents
$333/month
$550/month
$720/month
Employees enrolled In the plan are required to pay any premIUm amounts In
excess of the above City contribution. Such amounts will be deducted from the
affected employee's payroll check on the first two pay periods for each month
3. Included in the contnbutions listed above, a maximum of$16 per employee per month
is paid by the CIty of Seal Beach to the Public Employees Retirement System Health Program
premium on behalfofthe employee. SB 1464 became effectJve January 1,2003 and
mcrementally increases the minimum employer contribution for agencies participating in the
Public Employees Medical and HospItal Care Act from $16 per month per employee/retiree to a
maximum of $97 per month by year 2008.
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4. Employees electing to waive enrollment in the City offered medical and dental
plans are eligible to receive $250 per month (after providing proof of medical insurance through
an alternative medical plan not offered by the City.
5. Part-time, seasonal, provisional and/or hourly employees shall not be ehgible for
participation in this program.
6. No person who IS ehgible to receive Worker's CompensatJon benefits is eligible to
receIve benefits from the City's group medical insurance.
7. Full-time employees ofthe CIty who have completed thirty (30) days of
uninterrupted service shall be enrolled in this insurance program on the first day of the next
succeeding month.
8. Employees who change classification from full-time to part-time provisional,
hourly or seasonal shall not be eligible for this benefit.
Resolution Number ~
9. City shall not pay prermums for any employee on leave of absence without pay,
who is absent from regular duties without authorization during the month andlor for any
employee who has terminated from City employment for any reason. City shall pay premiums
for employees receiving temporary payments from Worker's CompensatIon Insurance.
B. Life Insurance
All employees incumbent in position classifications listed in Section 18 shall receive a
$50,000 life insurance policy paid by the City. Said insurance shall become effective
after the employee has completed thirty (30) days of uninterrupted service with said
employee to be enrolled in the program on the first day of the next succeeding month.
C. Income Continuation
All employees incumbent in pOSition classifications listed in Section 18 shall receive an
income continuation policy to provide for income continuation of Sixty-Six and Two-
Thirds Percent (66.67%) of the employee's monthly salary, up to a maximum of Five
Thousand Dollars ($5,000) per month, whichever is lesser. Said insurance shall become
effective after the employee has completed thirty (30) days of uninterrupted service with
said employee to be enrolled in the program on the first day of the next succeeding
month. Said income continuation shall commence on the thirty-first (31st) day of
sickness or other bona fide absence or upon expiratIon of sick leave, whichevcr occurs
later, and continuing thereafter while the employee IS absent from work for a period of up
to age 65.
SECTION 3. RETIREE HEALTH PLAN
A. All full-time employees mcumbent in position classifications specified in Section 18.A of
this Resolution shall have the option upon retIrement, through the Public Employees
Retirement System Health Program (PERS), to continue participation m the City's health
insurance program at the employee's expense.
B. All full-time incumbents in Confidential, Supervisory, and ProfeSSional and Technical
position claSSifications with 20 or more combined years of employment with the City
shall, upon retirement, be provided With mdividual health insurance coverage through the
Public Employees Retirement System Health Program (PERS). Ifsaid employee has 30
or more combined years of employment with the City upon retirement, eligible dependent
health msurance coverage shall also be provided through the Public Employees
Retirement System Health Program. The City shall contribute to the cost of the selected
coverage consistent With the appropriate level as specified in Section 2-A.2. of this
Resolution. An employee with a service retirement as of July I, 1999 and With 30 or
more combmed years of employment with the City upon retirement may also receive an
increase to the health insurance cap in effect at the tIme of his/her retirement (not to
exceed $175 per month in additional contributions), until Medicare begins at age 65 With
lower supplemental insurance rates. This additional contribution to the cap is to
accommodate increases m health insurance plans over the term ofthe employee's
retirement.
C. In all cases, the City's contnbution for eligible dependent coverage for retirees
shall terminate with the death of the retiree.
D.
In the event an eligible retired employee resides in an area were the health plans proVided
by the City are not m effect, that retired employee shall be entitled to receive in cash each
month an amount equal to the monthly contribution the City would otherwise have
contributed to that retired employee toward health and dental insurance premIUms.
SECTION 4. SICK LEAVE
A. Effective the first payroll period of December, 1997, all full-time employees covered by
this resolution shall accrue sick leave at the rate of one (1) eight (8) hour day per month
of service. Sick leave may be accumulated up to and including 520 hours. Except as
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Resolution Number $ftJ
otherwise provided In this resolutIon, no employee shall receive further accruals once the
520 hour maximum is reached.
B. Employees who elected to retain sick leave balances pnor to conversion to leave time
provIsIOn in July 1, 1987:
(1) May utilize those balances for sick leave purposes.
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(2) Upon termination, shall be paid for the existing sick leave balance at one-quarter
(25%) of the employee's then applicable base rate of pay.
C.
Except as otherwIse provided, employees shall not be eligible for any payment for sick
leave balances upon tennination.
Employees who are on authorized leaves of absence, without pay, shall not accrue sick
leave hours during said leaves of absence.
D.
SECTION 5. BEREAVEMENT LEAVE
The City agrees to provide forty hours (40) bereavement leave with pay for death in the
immediate family. The bereavement leave shall not be chargeable to or accumulate as sick time
or leave time. "Immediate family" is defined as spouse, father, mother, son, daughter, brother,
sister, grandparent, grandchild, step-mother, step-father, step-children, mother-in-law, father-in-
law or dependent relative hVlng with the employee.
SECTION 6. VACATION
A. All full-time employees covered by this resolution, who shall have at least one year's
continuous service as a full-time employee immediately preceding, shall be granted a
vacation with pay of approximately 80 hours per year up to a maximum of approximately
I 160 hours per year.
B. All full-time employees, who shall have at least five years of continuous service, shall be
entitled to eight (8) additional hours of vacation per year of full-time continuous service
for each year of service in excess of five years up to a maximum of approximately 160
hours per year.
The vacation accrual schedule is effective the first payroll penod of December, 1997, as
follows:
Years VacatIon Hourly Accrual Maximum
Of Hours Rate Per Pay Period Vacation
Service Earned Earned
1 80 3.0769 80
2 80 3.0769 80
3 80 3.0769 80
4 80 3.0769 80
5 80 3.0769 80
6 88 3.3846 88
7 96 3.6923 96
I 8 104 4.0000 104
9 112 4.3076 112
10 120 4.6153 120
11 128 4.9230 128
12 136 5.2307 136
13 144 5.5384 144
14 152 5.8461 152
15 160 6.1538 160
C. Employees of the City conSidered as hourly, part-tIme and/or seasonal employees shall
not be eligible for paid vacations.
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D Employees who have authonzed leaves of absence without pay shall not accumulate
vacation credits or pay during said leave of absence.
E. All full-time employees shall only be allowed to accrue a maximum of240 hours of
vacation. Once this maximum is reached, all further accruals will cease. Vacation
accruals will recommence after the employee has taken vacation and the employee's
accrued hours drop below the maximum. The maximum can only be exceeded with the
approval of the City Manager in writing.
F.
Employees are encouraged to use at least the amount of vacation hours earned each fiscal
year. Those employees who have been credited with preexisting leave hours are expected
to use a portion of the excess as leave time, in addition to the new vacation hours, each
year until the maximum accrual is met The City recognizes that a number oflong-term
employees have accrued substantially more leave time than shorter-term employees, and
that it will likely take them significantly longer to achieve the this goal. It is the intent of
this section to balance the personal interests of the employee with the finanCial concerns
of the City; as such, significant progress toward reaching the maximum accrual amounts
may be deemed a success.
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Vacation leave time shall not be approved until such time as it has been earned, unless
prior, special arrangements have been made with the City Manager. The time at which
an employee shall take vacation leave shall be requested by the employee prior to the
start of the vacation leave period. Such vacation leave to be taken shall be subject to the
pnor approval of the Department Head, or designee, subsequent to conSideration of the
departmental workload and other staffing considerations, such as but not limited to, the
previously approved vacation schedule of other employees, Sick leave and position
vacancies.
G.
Not more than once in each fiscal year, an employee who has completed at least one (I)
year of continuous service shall, upon request, receive compensation for up to fifty (50)
hours of accrued vacation time or banked leave hours provided that the employee has
taken an equal amount of vacation time off within that (fiscal) year.
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H. Employees covered by this resolution shall cease accruing general leave effective the
first payroll period in December, 1997. PreViously earned time shall be used/
compensated for as follows: Upon separation of employment with the City, all leave
hours will be paid to the employee at the employee's current base rate of pay.
SECTION 7 . HOLIDAYS
I) All employees incumbent in position classifications listed in Section 18 shall be granted
the following holidays with pay:
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New Year's Day (January I)
Martm Luther Kmg Day (3rd Monday 10 January)
Waslungton's Birthday (Third Monday 10 February)
Memonal Day (Last Monday m May)
Independence Day (July 4)
Labor Day (First Monday m September)
Veteran's Day (November II)
Thanksgiving Day (4th Thursday in November)
Calendar Day Followmg Thanksglvmg Day
Chnstmas Eve (Decem bel 24)
Christmas Day (December 25)
I Floatmg Hohday
A total of 12 holidays annually.
Note. Floating holzdays must be taken during the fiscal year 1/1 whIch they are granted. I
Floating holzdays may not be carried beyond the item of the compensation resolution or into a
new fiscal year. Floating holidays must be approved by the applicable department head or
designate.
2 Special Holiday Closure. During the term of this agreement only, City Hall and the
Corporation Yard will be closed on the additional work days of December 23, 26, 27, and
December 30 and 31". Employees whose regular work days fall on all or some of these days will be
given the day off with pay.
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Resol~tion Number ~
Some Police Department employees as designated by the Department will not be subject to special
holiday closure. In lieu, they will receive a total of 40 hours vacation time to be taken off by fiscal
year ending June 30, 2003.
SECTION 8. RETIREMENT SYSTEM
A. The retirement program provIded by the City shall consist ofa depooled Public
Employee's Retirement System (PERS) plan which Includes the following provisions:
I. Section 20024.2
2. SectIon 20862.9
3. Section 20930.0
One Year Final CompensatIon
Credit of Unused Sick Leave
Military Service CredIt
B. The City shall pay that portIOn of the affected employee's retIrement contributIon that is
equal to seven percent (7%) of the affected employees' base salary.
C. All employees incumbent in Lifeguard position classifications listed in Section 18 shall
participate in the 2% at 50 formula plan for Local Safety Members.
D. The City shall provide PERS Section 21251.32 - 2% @ 55 for miscellaneous members.
SECTION 9. OVERTIME AND CALL OUT PAY
A. Only employees incumbent In position classifications lIsted in SectIon 18 as Confidential,
Supervisory, or ProfeSSional and Technical are eligible for overtime or call-out pay.
B. Call out and overtime pay shall be paId at the rate of time and one-half the hourly rate.
Minimum "call out" time (when returning to work) shall be two (2) hours.
C.
Overtime will be computed by dividing the employee's regular monthly salary by 173.3
to arrive at an hourly wage. Paid overtime for the pay period is to be submitted and
computed with the regular payroll.
D. Notwithstanding any provision of this Section, the employee shall be entitled to select
either compensated overtime or compensatory time otl" subject to budget limitations and
departmental rules and regulatIons.
SECTION 10. PROVISIONAL APPOINTMENTS
An employee, when authorized by the City Manager, may receive a provisional appointment to a
higher classification to fill a temporary vacancy. The employee, when so appointed, must
perform the duties and assume the responsibilities of the hIgher classification for 120
consecutive working hours and shall be paid according to the step in the assigned salary range of
the new position which is next higher than the salary received before the proVisional
appointment.
When necessary and in the best interest ofthe City, the City Manager may proVisionally assign
an employee to a higher level of duty and responsibility than provided for in the employee's
assigned classification winch is not otherwise a part of an adopted classi lication. In the case of
such an assignment, the employee must perform the higher level of duties for 80 consecutive
working hours, thereafter the employee shall receive additional compensatIon of 5% so long as
the assignment is authorized by the City Manager.
SECTION II. SENIORITY BONUS
Employees who have achIeved ten years of uninterrupted employment with the City shall receive
a five percent (5%) Increase in base salary effective on the 10th anniversary of their employment.
Sworn police personnel are exempt from thIS section.
Resolution Number ~
SECTION 12. AUTOMOBILES AND MILEAGE
A. Officers and employees of the City, utilizing theIr privately-owned automobiles for City
business on a non-regular basis, shall be entitled to reimbursement for costs mcurred at
the rate established by Internal Revenue SelVice (IRS).
B.
If the City does not provide a City vehicle, then the incumbents m the posil1on
classification of BUilding Inspector shall be reimbursed at the rale of Four Hundred
Dollars ($400) per month for the use of their privately-owned automobiles for the
execution of theIr Job duties on a regular basis. BUilding Inspectors who utilize private
vehicles for City business may utilize, to a maximum of once per week, the City-assigned
car wash for Ihe purpose of washing their vehicles used for City business.
SECTION 13. ADMINISTRATIVE LEAVE
A. All incumbents in ConfidentJal, Supervisory, and ProfeSSIOnal and Technical position
classifications shall be entitled to 2 (two) days of administrative leave during each fiscal
year.
B. Administrative leave days may not be carried forward to succeeding years nor may they
be turned in for cash value.
SECTION 14 LIMITATIONS
A. No employee who is eligible to receive workman's compensation is eligible to receive
overlapping benefits (except hfe insurance) stated in this resolution.
B.
City shall nol make any monthly payments for premiums for any insurance benefit listed
m thiS resolution, or unifbnn allowance, supplemental pay of any type anlVor type of
bonus on behalf of or to any employee who has been absent without authorization during
said month or for any employee who has tenninated for any reasons whatsoever or who is
on leave of absence Without pay of who is suspended from duties Without pay.
SECTION IS. DEFERRED COMPENSATION
The CIty shall contnbute the amount of $30.00 per payroll period into a deferred compensation
program for each incumbent in the Confidential, SupelVisory, or Professional and Technical
position c1asslficatJons.
SECTION 16. BILINGUAL COMPENSATION
A. Upon the recommendation of a department director, the CIty Manager may award a
bilingual compensation bonus of$52.50 per payroll period to those employees in
positions detennined to requIre bilingual skills.
B. The City Manager shall require the taking of competency tests to certifY the employee as
eligible for bilingual compensation based on the employee's proficiency in speaking the
language detennined to be required. Such certification shall be a condition precedent to
qualifYing for bilingual pay.
SECTION 17. WORK SCHEDULE
At the discretion of the City Manager, work schedules may be altered to include shifts offour
nine-hour days each week and one additional eight-hour day on alternate weeks (9/80 plan) or
four ten hour days (4/10 plan)
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SECTION 18. TUITION REIMBURSEMENT
The CIty agrees to analyze the long-term costs for a tuition reimbursement program and discuss
as a priority item for the period commencing July 1,2003.
SECTION 19. PAY FOR PERFORMANCE PLAN
Management WIll research a pay for performance merit plan with specifically defined criteria for
eligibihty under the plan for consideratton by employees for the next fiscal year contract.
SECTION 20. SALARIES
Salary ranges will become effecttve as specified in attached Exhibit B.
SECTION 21. TERM
The term of this Resolution shall commence on July I, 2002 and shall contmue through June 30,
2003, a one-year term.
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