HomeMy WebLinkAboutCC Res 5091 2002-12-09
RESOLUTION NUMBER~
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH APPROVING REVISIONS TO WAGES AND BENEFITS FOR
MANAGEMENT AND MID-MANAGEMENT EMPLOYEES AND
REPEALING ON THE EFFECTIVE DATES SPECIFIED ALL
RESOLUTIONS IN CONFLICT THEREWITH
WHEREAS, it is the City's desire to provide reasonable compensation including
benefits to Its management and mid-management employees.
I
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Seal Beach
to approve compensation and benefits for management and mid-management employees
attached as an Exhibit to the Resolution, for a one-year term beginmng July I, 2002 and
ending June 30, 2003.
PASSED, APPROVED AND ADOPTE~'iJhe City Council O~~h at a
meeting thereof held on the ~ day of 2002 by
the following vote:
AYES:
Councilmembe
NOES:
Councilmembers
ABSENT:
~~"'
Mayor
I
STATE OF CALIFORNIA)
COUNTY OF ORANGE )
CITY OF SEAL BEACH )
I, Joanne M. Yeo, City Clerk of Seal Beach, californi~iebY certifY that the foregoing
resolution is the original copy of Resolution Number on file in the office of the CIty
Clerk, passed, approved, and adopt ~'J Jhe City Council ~City o~Ch, at a re/:,'Ular
etI thereof eld on the tl6 day of JUL) 2002.
I
Adopted by Resolution No. 5091
MANAGEMENT/MID-MANAGEMENT
BENEFITS
I
July 1, 2002 - June 30, 2003
EXHIBIT A
I
TERMS / CONDITIONS OF EMPLOYMENT
FOR MANAGEMENT AND MID-
MANAGEMENT EMPLOYEES
WITH THE CITY OF SEAL BEACH
TERMS I CONDITIONS OF EMPLOYMENT
FOR MANAGEMENT AND MID-MANAGEMENT EMPLOYEES
WITH THE CITY OF SEAL BEACH
I
Resolution Number
~ql
SECTION 1. MANAGEMENT RIGHTS
The City reserves, retains and IS vested, solely and exclusively, with all rights of Management
which have not been expressly abridged by specific provisions ofthis Resolution of
Compensation, as such rights existed pnor to the execution ofthis Resolution.
SECTION 2. INSURANCE PROGRAMS
A. Health and Dental
I. The Clly shall provide for full-time employees and eligible retired employees a
group hospital, medical and dental insurance plan.
I
2. The City shall contribute to the cost of each medical/dental plan for each eligible
employee and their dependents, up to the following amounts:
Effective January 1,2003:
For smgle employees:
For employee and I dependent
For employee and 2 or more dependents
$345/month
$575/month
$750/month
Employees enrolIed in the plan are requITed to pay any premium amounts in
excess of the above City contribution. Such amounts will be deducted from the affected
employee's payroll check on the first two pay periods for each month.
3. To be effecl1ve January, 1994, and included in the contnbutions listed
above, a maximum of$16 per employee per month is paid by tbe City of Seal Beach to the
Public Employees Retirement System Health Program premium on behalf of the employee. SB
1464 became effective January 1,2003 and incrementally increases the mimmum employer
contribution for agencies participating in the Public Employees Medical and Hospital Care Act
from $16 per month per employee/retiree to a maximum of $97 per month by year 2008.
I
4. Employees that elect to waive enrollment in the medical and dental plans,
and sbow proof of medical coverage under a non-City medical insurance plan, are elIgible to
receive $250 per month. Election forms available in Personnel Office.
5. Part-time, seasonal, provisIOnal and/or hourly employees shall not be elIgible for
participation in this program.
6. No person who is eligible to receive Worker's Compensal1on benefits is elIgible to
receive benefits from the City's group medical insurance.
7. Ful1-time employees of the City who have completed thirty (30) days of
uninterrupted service shall be enrolled in this insurance program on the first day orthe next
succeeding month.
8. Employees who change classification from ful1-tlme to part-time provisional,
hourly or seasonal shall not be eligible for this benefit.
9. City shall not pay premiums for any employee on leave of absence without pay,
who IS absent from regular duties without authorization during the month and/or for any
employee who has terminated from City employment for any reason. City shall pay premIUms I
for employees recelvmg temporary payments from Worker's Compensation Insurance.
B. Life Insurance
All employees incumbent in position classifications listed in Section 18 shall receive a
$50,000 life insurance policy paid by the City. Said insurance shall become effective after the
employee has completed thirty (30) days of uninterrupted service with said employee to be
enrolled m the program on the first day of the next succeeding month.
I
I
I
Reso'lution NUmber ~tf/
C. Income ContInuation
All employees incumbent in position classifications listed In Section 18 shall receive an
income continuation policy to provide for income contInuation of Sixty-Six and Two-Thirds
Percent (66.67%) ofthe employee's monthly salary, up to a maxImum of Five Thousand Dollars
($5,000) per month, whichever is lesser. Said insurance shall become effective after the
employee has completed thirty (30) days of uninterrupted servIce with said employee to be
enrolled in the program on the first day of the next succeeding month. Said Income continuatIOn
shall commence on the thirty-first (31st) day of sickness or other bona fide absence or upon
expiration of sick leave, whichever occurs later, and continuing thereafter while the employee is
absent from work for a period of up to age 65.
SECTION 3. RETIREE HEALTH PLAN
A. All full-time employees incumbent in position classifications specified in Section 18. of
this Resolution shall have the option upon retirement, through the Public Employees Retirement
System Health Program (PERS), to continue participation in the City's health insurance program
at the employee's expense.
B. All full-lime incumbents in Executive Management position classifications WIth 20 or
more years of combined employment with the City, shall upon retirement be provided with
individual and eligible dependent health insurance coverage through the Public Employees
Retirement System Health Program. The CIty shall contribute to the cost of the selected
coverage consistent with the appropriate level as specified in Secllon 2.A 2 of this Resolution.
C. All full-time incumbents in Mid-Management claSSIfications with 20 or more combined
years of employment with the City shall, upon retirement, be provided with individual health
insurance coverage through the Publtc Employees Retirement System Health Program (PERS).
If said employee has 30 or more combined years of employment with the City upon retirement,
eligible dependent health insurance coverage shall also be provided through the Public
Employees Retirement System Health Program. The City shall contribute to the cost of the
selected coverage consistent with the appropriate level as specified in Section 2-A.2. ofthls
Resolution.
D. An employee with a service retiremeni and who is eligible to receive retiree health
insurance per Secllon 3, B & C of this exhibit, may also receive an increase to the health
insurance cap in effect at the time ofhislher retirement (not to exceed $ I 75 per month in
additional contributions), until Medicare begins at age 65 with lower supplemental insurance
rates. This additional contribution to the cap will accommodate increases in health Insurance
plans over the term of the employee's retirement.
E. Sworn pobce personnel Identified in Section 18 shall be subject to the rellree health plan
contained in the Memorandum of Understanding with the Seal Beach Pobce Officer's
Association.
F. In all cases, the City's contribution for eligible dependent coverage for retirees shall
tenninate with the death ofthe retiree.
G. In the event an eligible retIred employee resides in an area where the health plans
provided by the City are not In effect, that retued employee shall be entitled to receIve In cash
each month an amount equal to the monthly contnbution the City would otherwise have
contributed to that retired employee toward health and dental insurance premiums.
SECTION 4. SICK LEAVE
1. Effective July I, 1997, all full-time employees covered by this resolution shall accrue
SIck leave at the rate of one day per month (8 hours). Effective July I, 1999, maximum accrual
of SIck leave hours shall be 520 hours.
Resolution Number ~
2. Existing sick leave balances which have remamed intact and have not been converted to
leave time, may be utilized by the employee for sick leave purposes only.
3. Upon termination of employment with the City, all leave hours will be paid to the
employee at the employee's base rate of pay. EXisting sick leave balances, which have remained
intact and have not been converted to leave time, will be paid to the employee upon termination
at one-quarter (25%) of the employee's base rate of pay.
4. Employees who are on authorized leaves of absence, without pay, shall not accrue sick I
leave hours during said leaves of absence.
SECTION 5. BEREAVEMENT LEAVE
The City agrees to provide forty hours (40) bereavement leave with pay for a death to a member
in the employee's immediate family. The bereavement leave shall not be chargeable to or
accumulate as sick tIme or leave time. "Immediate family" is defined as spouse, father, mother,
son, daughter, brother, sister, grandparent, grandchild, step-mother, step-father, step-children,
mother-m-law, father-in-law or dependent relative living With the employee.
SECTION 6. VACATION
A. All mid-management employees who shall have at least one year's continuous service as
a full-time employee Immediately preceding shall be given a vacation of approximately 80 hours
with pay each year.
B. Executive Management employees who shall have at least one year's continuous servi.:e as
a full time employee immediately precedmg shall be given a vacation of approximately 120
hours With pay each year. Executive Management employees shall be entitled to eight (8)
additional hours of vacation for each year of full-time contmuous service each year thereafter.
I
C. All mid-management employees, who shall have at least five years of continuous service
shall be entitled to eight (8) additional hours of vacation for each year of full-time continuous
service in excess of five years.
The vacation accrual schedule for mid-management employees is as follows:
Years
Service
I
2
3
4
5
6
7
8
9
10
II
12
13
14
15
Vacation
Hours
Earned
80
80
80
80
80
88
96
104
112
120
128
136
144
152
160
Hourly Accrual
Rate Per Pay
Period Bi-Weekly
3.0769
3.0769
3.0769
3.0769
3 0769
3 3846
3.6923
4.0000
4.3076
4.6153
4.9230
5.2307
5.5384
5.8461
6.1538
Annual
Vacation
Hours
80
80
80
80
80
88
96
104
112
120
128
136
144
152
160
Maximum
Vacation
Accrual
160
160
160
160
160
200
200
200
200
200
240
240
240
240
240
I
C. Employees ofthe City considered as hourly, part-time andlor seasonal employees shall
not be eligible for paid vacatIons.
D. Employees who have authorized leaves of absence without pay shall not accumulate
vacatIon credits or pay during said leave of absence.
I
I
I
Resolution Number ~
E. All full-time employees shall only be allowed to accrue a maximum of 240 hours of
vacation This maximum can only be exceeded with approval of the City Manager
F. Employees are encouraged to use at least the amount of vacation hours earned each fiscal
year. Those employees who have been credited in excess of the maximum vacation accrual
allowed are expected to use a portion of the excess as leave lime, in addition to other vacation
time, each year until the maximum accrual is met. The City recognizes that a number ofJong-
tenn employees have accrued substantially more leave time than shorter-tenn employees, and
that it wil\ likely take them significantly longer to achieve the maximum accrualleveJ. It is the
Intent of this secllon to balance the personal interests of the employee with the financial concerns
of the City; as such, sigmficant progress toward reaching the maximum accrual amounts may be
deemed a success.
Vacation leave time shall not be approved until such lime as it has been earned, unless
prior, special arrangements have been made with the City Manager. The time at which an
employee shall take vacation leave shall be requested by the employee pnor to the start of the
vacatIOn leave period. Such vacation leave to be taken shall be subject to the prior approval of
the Department Head, or designee, subsequent to consideration of the departmental workload and
other staffing considerations, such as but not limited to, the previously approved vacation
schedule of other employees, sick leave and position vacancies.
G. Not more than once in each fiscal year, an employee who has completed at least one (I)
year of continuous service shall, upon request, receive compensation for up to fifty (50) hours of
accrued vacation time provided that the employee has taken an equal amount of vacation time off
within that calendar year.
SECTION 7. HOLIDAYS
A. All employees incumbent in position classifications listed in Section 18 shall be granted
the following holidays with pay:
New Year's Day (January I)
Martin Luther King Day (3rd Monday in January)
Washington's Birthday (Third Monday in February)
Memorial Day (Last Monday In May)
Independence Day (July 4)
Labor Day (First Monday in September)
Veteran's Day (November II)
Thanksgiving Day (Fourth Thursday in November)
The Calendar Day following Thanksgiving Day
Chnstmas Eve (December 24)
Chnstmas Day (December 25)
Floating Holiday
A total of 12 holidays annually.
B. Special Holiday Closure. During the tenn of this agreement only, City Hall and the
Corpomtion Yard will be closed on the additional work days of December 23, 26, 27, and
December 30 and 31". Employees whose regular work days fall on all or some of these days will
be given the day offwith pay.
SECTION 8. RETIREMENT SYSTEM
A. The retirement program provided by the City shall consist of a depooled Public
Employee's Retirement System (PERS) plan which includes the follOWing provisions:
1. Section 20024.2
2. Section 20862.9
3. Secllon 20930.0
One Year Final Compensation
Credit of Unused Sick Leave
MIlItary Service Credit
Resolution Number
~91
B The City shall pay that portion of the affected employee's retirement contribution that is
equal to seven percent (7%) of the affected employees' base salary.
C All employees incumbent In Police and Lifeguard position classifications listed in
Section 18 shall participate in the 2% at 50 formula plan for Local Safety Members.
D. Effective November 1,1995, the City shall include PERS Section 2125132 - 2%@55
for miscellaneous members.
I
SECTION 9. PROVISIONAL APPOINTMENTS
An employee, when authorized by the CIty Manager, may receive a proVisional appointment to a
higher classification to fill a tempomry vacancy. The employee, when so appointed, must
perform the dutIes and assume the responsibilitIes of the higher classificatlOn for 120
consecutive workIng hours and shall be paid according to the step in the assigned salary range of
the new position which is next higher than the salary received before the provisional
appoIntment.
When necessary and in the best interest of the City, the City Manager may proVisionally assign
an employee to a higher level of duty and responsibilIty than provided for in the employee's
assigned classificatIon which is not otherwise a part of an adopted classificatIon. In the case of
such an assignment, the employee must perform the higher level of duties for 80 consecutive
working hours, thereafter the employee shall receive additional compensation of 5% so long as
the assignment IS authoTlzed by the City Manager.
SECTION 10. SENIORITY BONUS
Employees who have achieved ten years of uninterrupted employment with the City shall receive
a five percent (5%) increase in base salary effective on the 10th anniversary oElhelr employment. I
Sworn police personnel are exempt from this section.
SECTION II. AUTOMOBILES AND MILEAGE
A. Officers and employees ofthe City, utilizing their privately-owned automobiles for City
business on a non-regular basis, shall be entitled to reimbursement for costs Incurred at the rate
establIshed by Internal Revenue Service (IRS)
B. Incumbents In the following positIons will receive a monthly automobile allowance of
$150 in lieu of the above-stated mileage reimburscment: Assistant to City Manager, Director of
Public Works/City Engineer, Director of Administrative Services, City Clerk, Director of Parks,
Recreation, & Community Services, Director of Development Services and Lifeguard Chief:
The Maintenance Services Manager position will receive a monthly automobile allowance of
$150 or the use of a City vehicle, as approved by the Department Head.
SECTION 13. ADMINISTRATIVE LEAVE
A. All incumbcnts in Executive Management and Management position classificatlOns,
unless otherwise specified, shall be entItled to three (3) days of admimstmtive leave during the
twelve month period from July I, 2002 through June 30, 2003
B. Administrative leave days may not be carried forward to succeedIng years nor may they I
be turned in for cash value.
SECTION 14. LIMITATIONS
A. No employee who IS eligible to receive workman's compensation is eligible to receive
overlapping benefits (except lIfe insurance) stated in this resolution.
Resolution Number
~?/
B. City shall not make any monthly payments for premiums for any insurance benefit listed
in this resoluhon, or uniform allowance, supplemental pay of any type and/or type of bonus on
behalf of or to any employee who has been absent without authorization during said month or for
any employee who has termmated for any reasons whatsoever or who is on leave of absence
without pay of who is suspended from duties without pay.
SECTION 15. DEFERRED COMPENSATION
I
A. The City shall contribute the equivalent to 3.5% of base salary per payroll period into a
deferred compensation program for each mcwnbent in the Executive Management and Mld-
Management position classifications
SECTION 16. BILINGUAL COMPENSATION
.
A. Upon the recommendation of a department director, the City Manager may award a
bilingual compensation bonus of $52.50 per payroll period to those employees in positions
determmed to require bilingual skills.
B. The City Manager shall require the taking of competency tests to certifY the employee as
eligible for bilingual compensation based on the employee's proficiency in speaking the language
determined to be required. Such certification shall bc a condition precedent to qualifYing for
bilingual pay.
SECTION 17. WORK SCHEDULE
At the discretion of the City Manager, work schedules may be altered to include shifts off our
nine-hour days each week and one additional eight-hour day on alternate weeks (9/80 plan) or
four ten hour days (4/10 plan).
I SECTION 18. SALARIES
Salary ranges will become effechve as specified in attached Exhibit B.
SECTION 19. TERM
The tenn of this Resolution shall commence on July 1,2002 and shall continue through June 30,
2003
I
Resolution Number ~I
EXHIBIT B
I) ) Effective the first payroll period in January, 2002, a 2% cost ofliving adjustment was
approved as follows:
Chief of Police 72C 7974 8373 8792 9232 9693
Director of Public Works/City Engineer 698 7369 7737 8124 8530 8957
Director of Development Services 66C 6877 7221 7582 7961 8359 I
Director of Administrative Services 65C 6710 7045 7397 7767 8155
AssIstant City Manager 63A 6322 6638 6970 7319 7685
Director of Parks, Rec. & Com Serv 62D 6262 6575 6904 7249 7611
Lifeguard ChIef 55A 5190 5449 5721 6007 6307
Assistant City Engineer 618 6049 6351 6669 7002 7352
Maintenance Services Manager 55D 5267 5530 5807 6097 6402
Administrative Assistant 48E 4453 4676 4910 5155 5413
..Executive Management package includes an additional I % equivalent to be placed in the Pay
for Performance fund. EligIble employees may receIve performance pay of I %-7%, payable over
a 3-month period, as recognitIon for outstanding achIevement In the area of efficiency,
Innovation, cost saving ideas or other performance criteria. Any portion of the performance fund
not awarded may be carried over to the next fiscal year for the same purpose.
I
I