HomeMy WebLinkAboutCC Res 5266 2004-08-09
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RESOLUTION NUMBER :5 dv to /P
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEAL BEACH APPROVING REVISIONS TO WAGES AND
BENEFITS FOR MANAGEMENT AND MID-MANAGEMENT
EMPLOYEES AND REPEALING ALL RESOLUTIONS IN
CONFLICT THEREWITH
WHEREAS, it is the City's desire to provide reasonable compensation including
benefits to its management and mid-management employees.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Seal Beach
to approve compensation and benefits for management and mid-management employees
attached as an Exhibit to the Resolution, for a two-year term beginning July 1, 2004 and
ending June 30, 2006.
P ASSED-lhAPPROVED ANR ADOPTED by the City Council of the City of Seal Beach
on f1 day of ~, ,. , 2004 by th~ following vote:
AYES: Councilmembers -a}I~ L~~A.1Ci/ Ji)t:tJ/en 1I/h;I
) ( ~ J (J '(f-
NOES: Councilmembers 1<}w.-w '
ABSENT: Councilmembers 1~ /
Mayor 51--
ATTEST:
STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
CITY OF SEAL BEACH )
I, Linda Devine, City Clerk of Seal Beach, California, do hereby certify that the
foregoing resolution is the original copy of Resolution Number .'5;;).Ul, on file in the
office of the City Clerk, passed, approved, and adopted by the City Council of the City of
Seal ach, at a regular meeting thereof held on the CJ c.J1..-j day of
,2004.
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CI C erk
Resolution Number 6().&&
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Adopted by Resolution No. 5266
Adopted 8/9/04
MANAGEMENT/MID-MANAGEMENT,
BENEFITS
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July 1, 2004 - June 30, 2006
EXHIBIT
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\\",,:-.. ,jHl1ERMS / CONDITIONS OF
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EMPLOYMENT
FOR MANAGEMENT AND MID-
MANAGEMENT EMPLOYEES
WITH THE CITY OF SEAL BEACH
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Resolution Number 5J.&h
TERMS 1 CONDITIONS OF EMPLOYMENT
FOR MANAGEMENT AND MID-MANAGEMENT EMPLOYEES
WITH THE CITY OF SEAL BEACH
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SECTION 1. MANAGEMENT RIGHTS
The City reserves, retains and is vested, solely and exclusively, with all rights of
Management which have not been expressly abridged by specific provisions of this
Resolution of Compensation, as such rights existed prior to the execution of this
Resolution.
SECTION 2, INSURANCE PROGRAMS
A. Health and Dental
1. The City shall provide for full-time employees and eligible retired
employees a groutyhospital, medical and dental insurance plan.
2. The City shall contribute to the cost of each medical/dental plan for each
eligible employee and their dependents, up to the following amounts:
Effective January 1,2005:
For single employees:
For employee and I dependent
For employee and 2 or more dependents
$515/month
$ 790/month
$1000/month
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Effective January 1, 2006, the City shall increase the contribution amounts
above by the average increase of the CaIPERS health insurance premiums
for the Orange County region effective January 1, 2006.
Employees enrolled in the plan are required to pay any premium amounts
in excess of the above City contribution. Such amounts will be deducted
from the affected employee's payroll check on the first two pay periods for
each month. '
3. To be effective January, 1994, and included in the contributions listed
above, a maximum of$16 per employee per month is paid by the City of
Seal Beach to the Public Employees Retirement System Health Program
premium on behalf of the employee. SB 1464 became effective January 1,
2003 and incrementally increases the minimum employer contribution for
agencies participating in the Public Employees Medical and Hospital Care
Act from $16 per month per employeelretiree to a maxiumm of $97 per
month by year 2008.
4. Employees that elect to waive enrollment in the medical and dental plans,
and show proof of medical coverage under a non-City medical insurance
plan, are eligible to receive $250 per month. Election forms available in
Personnel Office.
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5.
Part-time, seasonal, provisional and/or hourly employees shall not be
eligible for participation in !this program.
6. No person who is eligible to receive Worker's Compensation benefits is
eligible to receive benefits from the City's group medical insurance.
Resolu,tionNumber r5di~~
7. Full-time employees of the City who have completed thirty (30) days of
uninterrupted service shall be enrolled in this insurance program on the
first day of the next succeeding month.
8. Employees who change classification from full-time to part-time
provisional, hourly or seasonal shall not be eligible for this benefit.
9.
City shall not pay premiums for any employee on leave of absence without
pay, who is absent from regular duties without authorization during the
month and/or for any employee who has terminated from City
employment for any reason. City shall pay premiums for employees
, receiving temporary payments from Worker'scCompensation Insurance.
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B. Life Insurance
. All employees incumbent in position classifications listed in' Section 18 shall
receive a $50,000 life insurance policy paid by the City. Said insurance shall
become effective after the employee has completed thirty (30) days of
uninterrupted service with said employee to be enrolled in the program on the first
day of the next succeeding month.
C.
Income Continuation
All employees incumbent in position classifications listed in Section 18 shall
receive an income continuation policy to provide for income continuation of
Sixty-Six and Two-Thirds Percent (66.67%) of the employee's monthly salary, up
to a maximum of Five Thousand Dollars ($5,000) per month, whichever is lesser.
Said insurance shall become effective after the employee has completed thirty
(30) days of uninterrupted service with said employee to he enrolled in the
program on the fIrst day of the next succeeding month. Said income continuation
shall commence on the thirty-first (3lst) day of sickness or other bona fide
absence or upon expiration of sick leave, whichever occurs later, and continuing
thereafter while the employee is absent from work for a period of up to age 65.
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SECTION 3. RETIREE HEALTH PLAN
A. All full-time employees incumbent in position classifications specified in Section
18. of this Resolution shall have the option upon retirement, through the Public
Employees Retirement System Health Program (PERS), to continue participation
in the City's health insurance program at the employee's expense.
B. All full-time incumbents in Executive Management position classifications with
20 or more years of combined employment with the City shall upon retirement be
provided with individual and eligible dependent health insurance coverage
through the Public Employees Retirement System Health Program. The City shall
contribute to the cost of the selected coverage consistent with the appropriate
level as specified in Section 2.A.2 of this Resolution.
c.
All full-time incumbents in Mid-Management classifications with 20 or more
combined years of employment with the City shall, upon retirement, be provided
with individual health insurance coverage through the Public Employees
Retirement System Health Program (PERS). If said employee has 30 or more
combined years of employment with the City upon retirement, eligible dependent
health insurance coverage shall also be provided through the Public Employees
Retirement System Health Program. The City shall contribute to the cost ofthe
selected coverage consistent with the appropriate level as specified in Section 2-
A.2. of this Resolution. .
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Resolution Number 5:J.(~1/
D.
An employee with a service retirement and who is eligible to receive retiree
health insurance per Section 3, B & C of this exhibit, may also receive an increase
to the health insurance cap in effect at the time of hislher retirement (not to
exceed $175 per month in additional contributions), until Medicare begins at age
65 with lower supplemental insurance rates. This additional contribution to the
cap will accommodate increases in health insurance plans over the term of the
employee's retirement.
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E.
Sworn police personnel identified in Section 18 shall be subject to the retiree
health plan contained in the Memorandum of Understanding with the Seal Beach
Police Officer's Association.
F. In all cases, the City's contribution for eligible dependent coverage for retirees
shall terminate with the death of the retiree.
G. In the event an eligible retired employee resides in an area where the health plans
provided by the City are nGt in effect, that retired employee shall be entitled to
receive in cash each month an amount equal to the monthly contribution the City
would otherwise have contributed to that retired employee toward health and
dental insurance premiums.
SECTION 4. SICK LEAVE
A. Effective July 1, 1997, all full-time employees covered by this resolution shall
accrue sick leave at the rate of one day per month (8 hours). Effective July 1,
1999, maximum accrual of sick leave hours shall be 520 hours.
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B.
Existing sick leave balances, which have remained intact and have not been
converted to leave time, may be utilized by the employee for sick leave purposes
only.
C. Upon termination of employment with the City, all leave hours will be paid to the
employee at the employee's base rate of pay. Existing sick leave balances, which
have remained intact and have not been converted to leave time, will be paid to
the employee upon termination at one-quarter (25%) ofthe employee's base rate
of pay.
D. Employees who are on authorized leaves of absence, without pay, shall not accrue
sick leave hours during said leaves of absence.
SECTION 5, BEREAVEMENT LEAVE
The City agrees to provide forty hours (40) bereavement leave with pay for a death to a
member in the employee's immediate family. The bereavement leave shall not be
chargeable to or accumulate as sick time or leave time. "Immediate family" is defined as
spouse, father, mother, son, daughter, brother, sister, grandparent, grandchild, step-
mother, step-father, step-children, mother-in-law, father-in-law or dependent relative
living with the employee.
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SECTION 6, VACATION
A. All mid-management employees who shall have at least one year's continuous
service as a full-time employee immediately preceding shall be given a vacation
of approximately 80 hours with pay each year.
B. Executive Management employees who shall have at least one year's continuous
service as a full time employee immediately preceding shall be given a vacation
Resolution Number 5d-(~~
of approximately 120 hours with pay each year. Executive Management
employees shall be entitled to eight (8) additional hours of vacation for each year
of full-time continuous service each year thereafter.
C. All mid-management employees, who shall have at least five years of continuous
service shall be entitled to eight (8) additional hours of vacation for each year of
full-time continuous service in excess of five years. I
The vacation accrual schedule for mid-management employees is as follows:
Years Vacation Hourly Accrual Annual Maximum
Service Hours Rate Per Pay Vacation Vacation
Earned Period Bi-Weekly Hours Accrual
1 80 3.0769 80 160
2 80 3.0769 80 160
3 80 " 3.0769 80 160
4 80 3.0769 80 160
5 80 3.0769 80 160
6 88 3.3846 88 200
7 96 3.6923 96 200
8 104 4.0000 104 200
9 112 4.3076 112 200
10 120 4.6153 120 200
11 128 4.9230 128 240
12 136 5.2307 136 240
13 144 5.5384 144 240
14 152 5.8461 152 240 1
15 160 6.1538 160 240
D. Employees of the City considered as hourly, part-time and/or seasonal employees
shall not be eligible for paid vacations.
E. Employees who have authorized leaves of absence without pay shall not
accumulate vacation credits or pay during said leave of absence.
F. All full-time employees shall only be allowed to accrue a maximum of320 hours
of vacation. This maximum can only be exceeded with approval ofthe City
Manager.
G.
Employees are encouraged to use at least the amount of vacation hours earned
each fiscal year. Those employees who have been credited in excess of the
maximum vacation accrual allowed are expected to use a portion of the excess as
leave time, in addition to other vacation time, each year until the maximum
accrual is met. The City recognizes that a number of long-term employees have
accrued substantially more leave time than shorter-term employees, and that it
will likely take them significantly longer to achieve the maximum accrual level.
It is the intent of this section to balance the personal interests ofthe employee
with the financial concerns ofthe City; as such, significant progress toward
reaching the maximum accrual amounts may be deemed a success.
Vacation leave time shall not be approved until such time as it has been earned,
unless prior, special arrangements have been'IDade with the City Manager. The
time at which an employee shall take vacation leave shall be requested by the
employee prior to the start of the vacation leave period. Such vacation leave to be
taken shall be subject to the prior approval ofthe Department Head, or designee, ,
subsequent to consideration of the departmental workload and other staffing
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Resolution Number ~~~
considerations, such as but not limited to, the previously approved vacation
schedule of other employees, sick ~eave and position vacancies.
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H. Not more than once in each fiscal year, an employee who has completed at least
one (1) year of continuous service shall, upon request, receive compensation for
up to fifty (50) hOllrs of accrued vacation time provided that the employee has
taken an equal amount of vacation time off within that fiscal year.
SECTION 7. HOLIDAYS
All employees incumbent in position classifications listed in Section 18 shall be granted
the following holidays with pay:
New Year's Day (January 1)
Martin Luther King Day (3rd Monday in January)
Washington's Birthday (Third Monday in February)
Memorial Day (Last Monday in May)
Independence Day (July 4)
Labor Day (First Monday in September)
Veteran's Day (November 11)
Thanksgiving Day (Fourth Thursday in November)
The Calendar Day following Thanksgiving Day
Christmas Eve (December 24)
Christmas Day (December 25)
Floating Holiday
A total of 12 holidays annuallv;
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SECTION 8, RETIREMENT SYSTEM
A. The retirement program provided by the City shall consist of a depooled Public
Employee's Retirement System (PERS) plan, which includes the following
prOVISIOns:
1. Section 20024.2
2. Section 20862.9
3. Section 20930.0
One Year Final Compensation
Credit of Unused Sick Leave
Military Service Credit
B. The City shall pay that portion of the affected employee's retirement contribution
that is equal to seven percent (7%) of the affected employees'base salary.
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C. All employees incumbent in Police and Lifeguard position classifications listed in
Section 18 shall participate in the 3% at 50 formula plan for Local Safety
Members.
D. Effective November 1, 1995, the City shall include PERS Section 21251.32 - 2%
@ 55 for miscellaneous members.
I SECTION 9. PROVISIONAL APPOINTMENTS
An employee, when authorized by the City Manager~ may receive a provisional
appointment to a higher classification to fill a temporary vacancy. The employee, when
so appointed, must perform the duties and assume the responsibilities of the higher
classification for 120 consecutive working hours and shall be paid according to the step
Resolution Number 5J..lPt,
in the assigned salary range of the new position which is next higher than the salary
received before the provisiona:l appointment.
When necessary and in the best interest of the City, the City Manager may provisionally
assign an employee to a higher level of duty and responsibility than provided for in the
employee's assigned classification which is not otherwise a part of an adopted
classification. In the case of such an assignment, the employee must perform the higher
level of duties for 80 consecutive working hours, thereafter the employee shall receive
additional compensation of 5% so long as the assignment is authorized by the City
Manager.
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SECTION 10, SENIORITY BONUS
Employees who have achieved ten years of uninterrupted employment with the City shall
receive a five percent (5%) increase in base salary effective on the 10th anniversary of
their employment. Sworn police personnel are exempt from this section.
SECTION 11, AUTOMOBILES AND MILEAGE
A. Officers and employees of the City, utilizing their privately-owned automobiles
for City business on a non-regular basis, shall be entitled to reimbursement for
costs incurred at the rate established by Internal Revenue Service (IRS).
B.
Incumbents in the following positions will receive a monthly automobile
allowance of $150 in lieu of the above-stated mileage reimbursement: Assistant
City Manager, Director of Public Works/City Engineer, Director of
Administrative Services, City Clerk, Director of Parks, Recreation, & Community
Services and Director of Development Services. The Maintenance Services
Manager, Lifeguard Captain and Chief of Police position will receive a monthly
automobile allowance of $150 or the use of a City vehicle, as approved by the
City Manager.
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SECTION 12, CELLULAR PHONE ALLOWANCE
Incumbents in the following positions will receive a monthly cellular phone allowance of
$75 per month: Assistant City Manager, Director of Public WorkslCity Engineer,
Director of Administrative Services, City Clerk, Director of Parks, Recreation, &
Community Services, Director of Development Services and Chief of Police.
SECTION 13. ADMINISTRATIVE LEAVE
A. All incumbents in Executive Management and Management position
classifications, unless otherwise specified, shall be entitled to three (3) days of
administrative leave each fiscal year.
B.
Administrative leave days may not be carried forward to succeeding years nor
may they be turned in for cash value.
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SECTION 14. LIMITATIONS
A. No employee who is eligible to receive workman's compensation is eligible to
receive overlapping benefits (except life insurance) stated in this resolution.
Resolution Number ,5J.&t,P
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B. City shall not make any monthly payments for premiums for any insurance
benefit listed in this resolution, or uniform allowance, supplemental pay of any
type and/or type of bonus on behalf of or to any employee who has been absent
without authorization during said month or for any employee who has terminated
for any reasons whatsoever or who is on leave of absence without pay of who is
suspended from duties without pay.
SECTION 15, DEFERRED COMPENSATION
A. The City shall contribute the equivalent to 3.5% of base salary per payroll period
into a deferred compensation program for each incumbent in the Executive
Management and Mid-Management position classifications.
SECTION 16, BILINGUAL COMPENSATION
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A. Upon the recommendation of a department director, the City Manager may award
a bilingual compensation bonus of $52.50 per payroll period to those employees
in positions determined to require bilingual skills.
B. The City Manager shall require the taking of competency tests to certify the
employee as eligible for bilingual compensation based on the employee's
proficiency in speaking the language determined to be required. Such
certification shall be a condition precedent to qualifying for bilingual pay.
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SECTION 17. WORK SCHEDULE
At the discretion of the City Manager, work schedules may be altered to include shifts of
four nine-hour days each week and one additional eight-hour day on alternate weeks
(9/80 plan) or four ten hour days (4/10 plan).
SECTION 18, SALARIES
Salary ranges will become effective as specified in attached Exhibit B &C.
SECTION 19, TERM
The term of this Resolution shall commence on July 1,2004 and shall continue through
June 30, 2006.
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Resolution Number !5~(,
EXHIBIT B
1)) Effective the first payroll period in July, 2004, an 8% inequity adjustment for the
Chief of Police and a 3 % cost of living adjustment across the board was approved
as follows:
Executive Manae:ement
Chief of Police 8852 9294 9759 10247 10759 I
Director of Public W orkslCity Engineer 70C 7590 7970 8369 8787 9227
Director of Development Services 67D 7084 7438 7810 8201 8611
Director of Administrative Services 66D 6911 7257 ~620 8001 8401
Assistant City Manager 64B 6512 6838 7180 7539 7916
Director of Parks, Rec. & Comm. Services 63E 6450 6772 7111 7467 7840
City Clerk 54C 5113 5369 5637 5919 6215
Mid-Manae:ement
Assistant City Engineer " 62C 6231 6543 6870 7213 7573
Accounting Manager 58A 5590 '5869 6162 6470 6793
Maintenance Services Manager 56E 5426 5697 5982 628l 6595
Lifeguard Captain* 56B 5345 5612 5893 6188 6497
Associate Engineer** 56B 5345 5612 5893 6188 6497
Senior Planner*** 54C 5113 5369 5637 5919 6215
Administrative Assistant 50A 4587 4816 5057 5310 5575
Human Resource Analyst 49D 4543 4770 5008 5258 5521
Associate Planner 39B 3514 3690 3874 4068 4271
*Lifeguard Captain formerly classified as Lifeguard Chief. 1
** Associate Engineer positions approved 10/13/03.
***Senior Planner position approved 4126/04.
EXHIBIT C
1)) Effective the first payroll period in July, 2005, a 3% ,cost ofliving adjustment
across the board was approved as follows:
Executive Manae:ement
Chief of Police 9117 9573 10052 10554 11082
Director of Public Works/CitYEngineer 71D 7819 8210 8621 9052 9504
Director of Development Services 68E 7298 7663 8046 8448 8870
Director of Administrative Services 67E 7120 7476 7850 8242 8654
Assistant City Manager' 65C 6710 7045 7397 7767 8155
Director of Parks, Rec. & Comm. Services 65A 6643 6975 7324 7690 8074
City Clerk 55D 5267 5530 5807 6097 6402
Mid-Manae:ement 1
Assistant City Engineer 63D 6417 6738 7075 7429 7801
Accounting Manager 59B ~758 6046 6348 6665 6998
Maintenance Services Manager 58A 5590 5869 6162 6470 6793
Lifeguard Captain 57C 5507 5782 6071 6375 6693
Associate Engineer 57C 5507 5782 6071 6375 6693
Senior Planner 55D 5267 5530 5807 6097 6402
Administrative Assistant SIB ,4725 4961 5209 5469 5743
Human Resource Analyst 50E 4679 4913 5159 5417 5687
AssQciate Planner 40C 3619 3800 3990 4190 4400