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Home My WebLink AboutCC Res 5003 2002-05-13 RESOLUTION NUMBER~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, AUTHORIZING A BUDGET AMENDMENT REVISING CITY'S PERSONNEL RULES THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE; I WHEREAS, the fiscal year budget requires budgetary amendments as outlined below: DEPT ACCOUNT AMENDED PROPOSED BUDGET (dift) BUDGET BUDGET AMENDMENT City Manager 001-0 I 1-44000 $33,500 $41,000 $7,500 PA~~~APPROVED AN ~ _ day of DOPTED by the City Council of the City of Seal Beach on 2002 by the following vote: AYES: NOES: ABSENT: /J;/IA/b^- I . : .- STATE OF. CALIFORNIA)... COUNTY OF .ORA)'~G& ' .) /SS CITY OF SEAt BEACH 0;) I, Joanne M. Yeo, City Clerk of Seal Beach, califo~ hereby certifY that the foregoing resolution is the original copy of Resolution Numbe (), on file in the office of the City Clerk, passed, approved, and adopted by,the City Council of the ~. ofSeaI Beach, at a regular meeting thereof held on the J~ ~ day of _ ,2002. I 1 I Cit lerk Resolution Number ~ m~~ RICHARDS I WATSON I GERSHON ~[f ATTORNEYS AT LAW -A PROFESSIONAL CORPORATION 355 South Grand Avenue. 401h Floor. Los Angeles. Cafftomia 90071-3101 Telephone 213.626.8484 Focsimile 213.626.0078 RoV A. CIaIce le@rwglaw.com 213.253.0238 March 12,2002 Ginger Bennington Administrative Assistant City of Seal Beach 211 8th Street Seal Beach, California 90740 Re: Revision of Personnel Rules Dear Ginger: Thank you for the opportunity to submit our proposal for revision of the City's Personnel Rules. As discussed more fully below, we propose a comprehensive review and revision at a cost not to exceed $7,500. Scope and Work Plan I We propose to review, update, supplement and redraft the City's Personnel Rules to provide a comprehensive, up-to-date set of rules that complement the other elements of the City personnel system. The requirements of the Personnel Rules will be coordinated with the City's employment policies, both to eliminate overlap and to fill any gaps that may exist. The revisions will also take into account changes in employment laws and personnel administration that have occurred since the City's Personnel Rules were last revised. Finally, the revisions will address problem areas identified by you and other City staff. Subject to your approval, we propose the following work plan: · Review existing personnel rules and policies to outline needed changes and topics to be addressed. Review Charter, MuniCipal Code and Memoranda of Understanding to coordinate changes with the City's other requirements and commitments. · Solicit changes and problem areas from you and other interested City personnel that you designate. Discuss our proposals with you and the designated City personnel. · Analyze the existing rules, based on our review and input from you and other City personnel. Compare to standards used in both publi~ and private personnel systems, with an emphasis on the experience of other public sector employers. Determine the details of the changes that will be made. I · Prepare draft rules for your review and comment. Review, explain and revise draft rules. · Revise draft rules. Prepare final draft of personnel rules and provide in electronic format (Microsoft Word). · Attend two (2) on-site meetings, if requested. We understand that you want to have this work completed this fiscal year. We are prepared to work with you and City staff to meet this deadline. Resolution Number ~OC~ Staffing . I will be the attorney primarily responsible for this project and I will perform most of the work. Quinn M. Barrow will supervise and also work on the project. We may call on other attorneys in our firm to assist if the need arises, but we do not anticipate this need at present. As you know, Quinn and I have worked extensively with the City and we anticipate that our contact and communications with City personnel for this project will be similar to our other work for the City. Rates and Price I We propose to use our standard billing rates for this work, subject to a riot-to- exceed limit of $7,500. We do not bill separately for secretarial, word processing or other support staff. Rates are reviewed and adjusted annually, but we do not anticipate any change before the project is complete. We bill for certain costs, including copying ($0.1 O/page), facsimile transmission ($lIpage, outgoing only), messenger and delivery services (actual charge). We bill for other charges, such as long distance telephone and preparation of transcripts, but do not anticipate that these other charges will apply to this project. All time and charges for this project will be billed to a separate billing number and invoiced separately to the City. Our current time estimate indicates that this project is likely to result in total charges of at least $7,500. However, in the event that it can be completed for less than this amount, the City will have the advantage of the savings generated by the use hourly rates. Obviously, if work within the scope of the project requires more hours, the City's cost will be capped at $7,500. Additional Services Prior to adoption, the City will need to notifY represented employees of changes to the Personnel Rules that are within the scope of bargaining. Ifrequested by the unions, the City may be required to meet and confer over certain changes. In addition, the City will probably want to consult with non-represented employees regarding the changes. We are aware that the City handles labor relations with the assistance of an outside negotiator and labor relations specialist. As a result, we have not included these services in our proposal. We can, of course, include such services in addition to the not-to-exceed amount or in another manner that is mutually agreeable. Our services for this project will be complete once the City accepts the Rules in final draft form. Future revisions or updates and help in applying the Rules can be; provided as part of our regular services for the City. I Conclusion We hope this letter answers your questions concerning the work we propose for revision of the Personnel Rules. Quinn and I are very interested in working with you and the other City staff on this project. If you have any questions or need additional information, please let me know. We are prepared to start work on this project upon receiving authorization. Sincerely, RICHARDS, WATSON & GERSHON I Roy A. Clarke