HomeMy WebLinkAboutCC AG PKT 2014-09-08 #J SEA(eF
AGENDA STAFF REPORT J
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DATE: September 8, 2014
TO: Honorable Mayor and City Council
THRU: dill R. Ingram, City Manager
FROM: Sean P. Crumby P.E., Director of Public Works
SUBJECT: RATIFY AND EXTEND THE CITY MANAGER'S
PROCLAMATION OF A LOCAL EMERGENCY
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6503 ratifying a proclamation of a
local emergency signed by the City Manager on September 2, 2014.
BACKGROUND AND ANALYSIS:
August 25, 2014 Storm Event
On August 25, 2014, the City of Seal Beach experienced an unprecedented
summer storm event caused by Hurricane Marie. The storm caused sea water
to flow onto the public boardwalk and public streets. Emergency measures were
immediately undertaken during the event to mitigate the damage. Nevertheless,
the storm caused an estimated loss of between 10,000 and 20,000 cubic yards of
sand from City beaches. The sand is lost by the action of the waves pulling sand
out into the Ocean; mostly from the northern edge of Seal Beach and the mouth
of the San Gabriel River.
In response to the August 25th storm event, the City Manager issued a
proclamation declaring a local emergency. A copy of the proclamation is
included as an exhibit to this report. The declaration of a local emergency
empowers the City to take quick action to repair and avert further damage.
Unless ratified and extended by the City Council, that proclamation will expire on
September 9, 2014.
The agenda item before the City Council is to ratify and extend the City
Manager's proclamation so that City staff can expediently respond to the damage
caused by Hurricane Marie and prevent further damage to public property that
would otherwise occur in the near future.
Of particular concern for the near future are forecasts of a potential El Nino event
this year. El Nino winters vary in magnitude, but can increase both the quantity
Agenda Item i
and strength of storm events. Having adequate quantity of sand on the East
Beach is critical for protection of property from winter storm events.
Sand Management/Beach Management Program
Beach erosion is both an immediate and longstanding problem in Seal Beach.
Although it is an immediate concern due to Hurricane Marie, it has been a
concern in Seal Beach since the 1950's due to the construction of jetties for the
Seal Beach Naval Weapons Station. As a result of the wave action refracting off
of the jetties, the City's main beach suffers from beach erosion. In an attempt to
mitigate or stop the loss of sand, the City and the Army Corps of Engineers
constructed a sand retention groin wall under the pier. Nevertheless, the City
must still move sand every two years from West Beach to East Beach to
counteract erosion. Additionally, the City constructs a winter sand berm to
protect the public boardwalk and streets from flooding.
Even still, the City's beach loses 7,000 to 10,000 cubic yards of sand per year to
beach erosion. This necessitates replacement of the sand (called nourishment)
every seven to ten years depending upon the quantity and size of winter storms
received. The most recent nourishment project was performed in 2009 and
provided approximately 77,000 cubic yards of sand for a cost of approximately
$1.3 million. The City's Capital Improvement Program for FY 2015-2016 includes
$1,000,000 for beach nourishment, but no nourishment was scheduled or
budgeted for this year.
Emergency Nourishment
On August 28, 2014, staff identified an opportunity to obtain a source of sand that
can be used for the immediate nourishment of the City's beaches in response to
the emergency caused by Hurricane Marie, The County of Orange is in the
process of dredging the Santa Ana River and has agreed to filter the dredged
sand and deliver it to the City's beaches at no cost to the City. This presents a
unique opportunity for the City to provide sand to the City's beaches at minimal
cost just at the time when it is needed most due to the local emergency.
The sand would be screened and filtered by the County of Orange before being
delivered to the City of Seal Beach. Extensive testing has been performed on
the material for chemical composition and grain size. The results were assessed
and the sand is found to be beach compatible for Seal Beach. City staff also field
inspected the sand on the morning of September 3`d and found it suitable for the
City's beaches. The quality of the sand would also be monitored through the
duration of the nourishment to ensure that it continues to be beach quality
without impurities.
The sand would be delivered to the 10th Street Beach Parking Lot. It would be
placed on the beach and then moved into place. The nourishment would begin
on September 9th and continue through the early portion of November, which is
when he annual winter sand berm is typically constructed. Staff anticipates that
Page 2
the work would require trucks to operate in the City between 7:30 am through
3:30 p through Friday. Details regarding the route are being finalized.
Staff anticipates that the work of spreading the imported sand would be
performed by Post Earthworks Constructors (Post), which is the contractor that
currently performs the backpass and constructs the annual winter sand berm.
Post would perform the service and bill the City on an hourly basis. Post also
recently assisted the City's emergency response efforts (including construction of
an emergency berm in response to Hurricane Marie). The estimated cost for
Post's services is between $150,000 and $200,000. Staff would return to the
Council to ratify a contract with Post.
Permitting
Sand nourishment typically requires compliance with the California
Environmental Quality Act (CEQA) and the California Coastal Act. In 2009, a
Mitigated Negative Declaration was approved to comply with CEQA and a
Coastal Development Permit was acquired to comply with the Coastal Act. Staff
is proposing that the City submit applications for emergency permits with the
Coastal Commission, Army Corps of Engineers, and the Regional Water Quality
Control Board.
Staff is also proposing to retain the firm of Moffatt and Nichol to prepare and
submit the applications for emergency permits. The City currently contracts with
Moffatt and Nichol for Coastal Engineering Services. It is anticipated that the
cost for preparation of the permits and processing is $20,000.
Public Outreach
Due to the emergency nature of the nourishment, public outreach has not
occurred at the level customary for a project of this magnitude. A press release
was issued on September 4th. Notices were hand-delivered to the residents
impacted along Seal Way. A public meeting is scheduled for September gth to
inform Seal Way residents.
ENVIRONMENTAL IMPACT:
The County of Orange has prepared environmental analysis to comply with the
California Environmental Quality Act (CEQA) in regards to excavation and
transportation of sand. The City of Seal Beach will be submitting emergency
permits with regulatory agencies.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved it as to form.
Page 3
FINANCIAL IMPACT:
Funds have not been budgeted for nourishment of Seal Beach within the FY
2014-2015 Annual Budget. The Capital Improvement Program has identified
funding needs of $1,000,000 within FY 2015-2016. With the cost of the sand and
transportation being funded by the County of Orange, the total cost is anticipated
at $220,000. The project is recommended to proceed under an emergency
basis. A complete accounting of expenses will be presented to the City Council
upon completion of the emergency nourishment.
RECOMMENDATION:
That the City Council adopt Resolution No. 6503 ratifying a declaration of
emergency signed by the City Manager on September 2, 2014.
SUBMITTED BY: NOTED AND APPROVED:
Sean P. Crumby, P.E. Jill . Ingram, City Z Man4e2 r
Director of Public Works
Attachments:
A. Resolution No. 6503
B. Emergency Proclamation
Page 4
RESOLUTION NUMBER
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
RATIFYING AND EXTENDING THE CITY MANAGER'S
PROCLAMATION OF A LOCAL EMERGENCY
THE CITY COUNCIL HEREBY RESOLVES, F|ND8, AND DETERMINES AS
FOLLOWS:
1 Section 3.25.020 of the Seal Beach Municipal Code authorizes the
Director of Emergency Services b» proclaim the existence Vfolocal emergency
when the City is affected by public calamity and the City Council is not in
session,
2. Conditions of disaster orofextreme peril to the safety ofpersons
and property have arisen within the City, caused by flooding and ocean tides
commencing on or about August 26. 2014. which warrant and necessitate the
proclamation of the existence cf a local emergency.
3. On September 3, 2014, at which time the City Council was not in
session, the City K8anager, acting as the Director of Emergency Semiosn,
proclaimed and declared the existence of a local emergency throughout the City.
4. The City Council hereby ratifies and extends the City Manager's
proclamation ofelocal emergency. The local emergency shall be deemed h»
continue tm exist until its termination|s proclaimed by the City Council,
5� During the existence VY this local emergency the powers, functions,
and duties of the City Manager and the emergency organization of this City shall
be those prescribed by state |mw, by ordinances and resolutions of this Oty, and
any previously adopted City emergency plan.
PASSED. APPROVED and ADOPTED by the Seal Beach City Council at
regular meeting held on the 8th day of September ,2014 by the following vote,
AYES: Council Members:
NOES: Council Members,
ABSENT: Council Members:
ABSTAIN.- Council Members:
Mayor
ATTEST:
City Clerk
STATE K}FCALIFORNIA }
COUNTY QFORANGE SS
CITY{)F SEAL BEACH }
|. Linda Devine, City Clerk of the City of Seal Beaoh, do hereby certify that the
foregoing resolution is the original copy of Resolution Number_165J}3_on 0e in
the office of the City C|erk, paased, approved, and adopted by the Seal Beech
City Council ota regular meeting held on the_8th day . 2D14,
City Clerk
A RESOLUTION OF THE SEAL BEACH CITY MANAGER
PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY
THE CITY MANAGER HEREBY RESOLVES, FINDS, AND DETERMINES
AS FOLLOWS:
1, Section 3.25.020 of the Seal Beach Municipal Code authorizes the
Director of Emergency Services to proclaim the existence of a local emergency when the
City is affected by a public calamity and the City Council is not in session.
2. The City Council is not currently in session.
3. Conditions of disaster or of extreme peril to the safety of persons and
property have arisen within the City, caused by flooding and ocean tides commencing on
or about August 26, 2014, which warrant and necessitate the proclamation of the
existence of a local emergency.
4. The City Manager, acting as the Director of Emergency Services, hereby
proclaims and declares the existence of a local emergency throughout the City.
5. During the existence of this local emergency the powers, functions, and
duties of the City Manager and the emergency organization of this City shall be those
prescribed by state law, by ordinances and resolutions of this City, and any previously
adopted City emergency plan,
6. This local emergency shall continue to exist until seven days from the date
of this Resolution unless previously ratified and extended by the City Council.
PASSED, APPROVED AND ADOPTED this day of September 2, 2014.
BY:
*il Ingram
Ingrz
ityManagver
ATTEST:
L 4id atDevine
City Clerk