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HomeMy WebLinkAboutCC AG PKT 2014-10-13 #F SEA(' AGENDA STAFF REPORT DATE: October 13, 2014 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Joe Stilinovich, Chief of Police SUBJECT: CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) - SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT SUMMARY OF REQUEST: That the City Council adopt Resolution No. 6505 accepting the 2014/2015 California Office of Traffic Safety funding with the restrictions imposed by the grantor; approval be given to the Chief of Police to expend these funds; and approving Budget Amendment No. 15-04-01 BACKGROUND AND ANALYSIS: The City of Seal Beach is often described as a quaint seaside village. Although the City enjoys a lower crime rate, the problem relating to traffic safety, specifically driving under the influence (DUI) of drugs and/or alcohol, continues to be a problem affecting all areas of the City. The issues of pedestrian and bicycle safety continue to be a priority as well. In 2014, the City of Seal Beach applied for and received a grant from the California Office of Traffic Safety. The grant funds totaling $132,616.00 have been allocated to the City of Seal Beach to conduct numerous traffic safety enforcement operations and educational programs by September 30, 2015 and purchase approved traffic safety equipment. The non-supplanting funds will also fund the purchase of a changeable message sign trailer. The City of Seal Beach will be the project director of the grant. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: The City Attorney has reviewed and approved as to form. Agenda Item F FINANCIAL IMPACT: There is no financial impact to the general fund. The City will receive reimbursement of $132,616.00 for DUI Checkpoints, Warrant Service Operations, Pedestrian and Bicycle Safety Operations, Traffic Safety Education Presentations, as well as a changeable message sign trailer. Budget Amendment 15-04-01 would allocate $132,600 as follows: Description Account Revised/Adopted Proposed Budget(dif) Budget Budget Amendment OTS Step Grant 075-470-30975 $ - $ 132,600 $ 132,600 Equipment and materials 075-470-40700 $ - $ 132,600 $ 132,600 RECOMMENDATION: That the City Council adopt Resolution No. 6505 accepting the 2014/2015 California Office of Traffic Safety funding with the restrictions imposed by the grantor; approval be given to the Chief of Police to expend these funds; and approving Budget Amendment No. 15-04-01 SUBMITTED BY: NOTED AND APPROVED: Stilinovich, Chief of Police ill . Ingram, Cit Mana er Prepared by: Stephen Bowles, Sergeant Attachments: A. Resolution No. 6505 B. Office of Traffic Safety Grant Agreement— PT15118 Page 2 RESOLUTION NUMBER 6505 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING A GRANT AGREEMENT WITH THE CALIFORNIA OFFICE OF TRAFFIC SAFETY FOR SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT NO. PT15118 THE SEAL BEACH CITY COUNCIL HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council hereby approves the Grant Agreement ("Agreement") with the California Office of Traffic Safety for Selective Traffic Enforcement Program Grant No. PT1 5118("Grant"). Section 2. The City Manager, or her designee, is authorized to execute the Agreement on behalf of the City. Section 3. The City Council hereby approves Budget Amendment 15-04-01 to accommodate the Grant by allocating $132,600 as follows: Description Account Revised/Adopted Proposed Budget(dift) Budget Budget Amendment OTS Step Grant 075-470-30975 $ $ 132,600 $ 132,600 Equipment and materials 075-470-40700 $ $ 132,600 $ 132,600 PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 13th day of October, 2014 by the following vote.. AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Mayor ATTEST: City Clerk STATE OF CALIFORNIA COUNTY OF ORANGE SS CITY OF SEAL BEACH 1, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 6505 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 13th day of October , 2014. City Clerk State of California—Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT - Page 1 PT1511$ OTS-38 (Rev.4/14) 1. GRANT TITLE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM(STEP) 2. NAME.OF APPLICANT AGENCY 4. GRANT PERIOD CITY OF SEAT.BEACH 3. AGENCY UNIT TO HANDLE GRANT From: 10/1/14 SEAT.BEACH POLICE DEPARTMENT To: 9/30/15 5. GRANT DESCRIPTION To reduce the number of persons killed and injured in crashes involving alcohol and other primary collision factors. "best practice" strategies will be conducted. The funded strategies may include: DUI checkpoints, DUI saturation patrols, warrant service operations, stakeouts operations, a "HOT Sheet" program, educational presentations, and court stings. The program may also concentrate on speed, distracted driving, seat belt enforcement, operations at intersections with disproportionate numbers of traffic crashes, and special enforcement operations encouraging motorcycle safety. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 132,616.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A(OTS-38b)—Problem Statement, Goals and • Schedule C(OTS-38g)—Quarterly Evaluation Data form Objectives and Method of Procedure (if applicable) • Schedule B (OTS-38d)—Detailed Budget Estimate and • Exhibit A—Certifications and Assurances Sub-Budget Estimate(if applicable) • Exhibit B* -OTS Grant Program Manual • Schedule B-1 (OTS-38f)—Budget Narrative and Sub- Budget Narrative(if applicable) *Items shown with an asterisk(*),are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.Rov. We,the officials named below,hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto. 8. APPROVAL SIGNATURES A. GRAN bIRECTQI A. NL O , CENCv NAME: PHONE: NAME: PHONE: TITLE: TITLE: FAX: FAX: ADDRESS: ADDRESS: E-MAIL, E-MAIL: (Signature) (Date) (Signature) Date C T+`T3CAL,©i ACO1TI1VCr Oki icy iii D. OFFICE ATBOtxizr p,TO Iii cI �E]PAY�r> vs NAME: PHONE: NAME: Enter Name of Office,Not a Person TITLE: FAX: ADDRESS: ADDRESS: 9. DUNS"NuM' it :B6 E-MAIL: DUNS#: REGISTERED ADDRESS& (Signature) (Date) I zip: GRANTS MADE EASY-STEP SCHEDULE A GRANT DESCRIPTION GRANT NO. PT15118 PAGE 1 1. PROBLEM STATEMENT In 2013, Sea] Beach had 89 reported injury traffic collisions which resulted in 114 injuries. Excessive speed accounted for 33% of all collisions. Sixty percent of the collisions that occur in Seal Beach are during the daytime hours. Seal Beach is a small beach community along the Orange County coastline. With a population of approximately 24,000 people, daytime beach-going population in the summer months can skyrocket to 200,000 people. Although the crime rate is relatively low, the issues of speeding, unlawful turning, cell phone violations, and impaired drivers are the primary quality of life issues facing the safety of our community. During the traditional school year,crime and collisions are reduced based on the amount of"beach traffic." During the critical holiday periods and optimal tourism months,the population raises dramatically causing an increase in impaired driving and other traffic violations. A. Traffic Data Summary: Collision 2011 2012. Z013 Type Collisions :Victims Conisiolns Victims Co llisiom Victims ]Fatal 0 0 1 1 3 3 Injury 113 151 99 117 86 110 Fatal ..:: ;Injury ';Killed Injured )Fatal Injury Killed Injured : :Fafal Injury ;Killed. Injured Alcohol - 0 13 0 17 0 7 0 9 0 6 0 10 Involved Hit & Run 0 5 0 7 0 3 0 3 0 0 0 0 Nighttime 0 7 0 8 0 9 0 10 0 14 0 20 (2100-0259 hours) Top 3 Primary Collision Factors Fatal injury Killed Injured #1 - 22350 VC 0 30 0 37 92 - 22107 VC 1 15 1 16 93 - 21453 VC 0 80 1 0 12 2. PERFORMANCE MEASURES A. Goals: 1) To reduce the number of persons killed in traffic collisions. 2) To reduce the number of persons injured in traffic collisions. 3) To reduce the number of persons killed in alcohol-involved collisions. 4) To reduce the number of persons injured in alcohol-involved collisions. OTS-38b(Rev. 5/14) GRANTS MADE EASY-STEP SCHEDULE A GRANT DESCRIPTION GRANT No. PT15118 PAGE 2 5) To reduce the number of persons killed in drug-involved collisions. 6) To reduce the number of persons injured in drug-involved collisions. 7) To reduce hit&run fatal collisions. 8) To reduce hit &run injury collisions. 9) To reduce nighttime (2100 - 0259 hours) fatal collisions. 10)To reduce nighttime (2100 - 0259 hours) injury collisions. 11)To reduce the number of bicyclists killed in traffic collisions. 12)To reduce the number of bicyclists injured in traffic collisions. 13)To reduce the number of pedestrians killed in traffic collisions. 14)To reduce the number of pedestrians injured in traffic collisions. B. Objectives: 1) To develop (by December 31) and/or maintain a"HOT Sheet" program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated HOT sheets should be distributed to patrol and traffic officers monthly. 2) To send 2 law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 3) To send 2 law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16-hour POST-certified training. 4) To send 3 law enforcement personnel to the IACP Drug Recognition Expert (DRE) training. 5) To conduct 10 DUI/DL Checkpoints. Note: A minimum of I checkpoint should be conducted during the NHTSA Winter Mobilization and I during the NHTSA Summer Mobilization. 6) To conduct 10 DUI Saturation Patrol operations. 7) To conduct 2 Warrant Service operations targeting DUI offenders who fail to appear in court. 0TS-38b(Rev. 5114) GRANTS MADE EASY-STEP SCHEDULE A GRANT DESCRIPTION GRANT No. PT15118 PAGE 3 8) To conduct 4 Traffic Enforcement operations, including but not limited to, primary collision factor violations. 9) To conduct 5 Distracted Driving enforcement operations targeting drivers using hand held cell phones and texting. 10)To conduct 5 night-time (2100 - 0259 hours) Click It or Ticket enforcement operations. 11)To conduct 10 Traffic Safety educational presentations impacting 300 community members. Note: Presentations may include topics such as distracted driving, DUI, speed, bicycle &pedestrian safety, seatbelts and child passenger safety. 12)To conduct 2 bicycle and pedestrian enforcement operations in identified areas of high bicycle and pedestrian traffic. 13)To participate in the National Distracted Driving Awareness Month in April. 14)To participate in the NHTSA Click It or Ticket mobilization period in May. 15)To collaborate with the county's Avoid Lead Agency by: participating in planning/scheduling meetings and MADD/Avoid DUI Seminars; providing your agency's schedule of operations that occur during any Avoid campaign; and reporting your agency's DUI arrests & DUI fatality information during any Avoid campaign. 16)To collect and report DUI enforcement data for the NHTSA Winter and Summer Mobilizations. NOTE. Nothing in this "agreement" shall be interpreted as a requirement,formal or informal, that a particular police officer issue a specified orpredetermined number of citations in pursuance of the goals and objectives hereunder. NOTE: To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release for each checkpoint operation. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoint operations should read "DUI/Driver's License Checkpoint Ahead. " OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTSpre-approval will OTSfund checkpoint operations that begin prior to 1800 hours. OTS-38b(Rev. 5/14) GRANTS MADE EASY_STEP SCHEDULE A, GRANT DESCRIPTION GRANT No. PT15118 PAGF- 4 3. METHOD OF PROCEDURE A. Phase I. - Program Preparation, Training and Implementation, (0 Quarter of Grant Year) • The police department will develop operational plans to implement the "best practice" strategies outlined in the objectives section. • All training needed to implement the program should be conducted this quarter. • All grant-related purchases needed to implement the program should be made this quarter. • In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst-of- the-worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot Sheets may include the driver's name, last known address, DOB.. description, current license status, and the number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision locations. Media Requirements • Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio a,ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. B. Phase 2 - Program Operations (Throughout Grant Year • The police department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Media Requirements • Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (PTO) at viogots.ca.gov, with a copy to your OTS Coordinator. a) If an OTS template-based press release is used, the OTS PIO and Coordinator should be copied when the release is distributed to the press. If an OTS template is not used, or is substantially changed, a draft press release should first be sent to the OTS PIO for approval. Optimum lead time would be 10-20 days prior to the release date to ensure adequate turn-around time. OTS-38b(Rev. 5114) GRANTS MADE EASY-STEP SCHEDULE A GRANT DESCRIPTION GRANT No. PT15118 PAGE 5 b) Press releases reporting the results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS PIO and Coordinator when the release is distributed to the press. c) Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results. • Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Email the OTS PTO at piogots.ca.ggv and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event. • Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS PTO at pioCcpr),ots.ca.gov and copy your.OTS Coordinator for approval 14 days prior to the production or duplication. • Include the OTS logo, space permitting, on grant-funded print materials; consult your OTS Coordinator for specifics. C. Phase 3—Data Collection & Re ortin (Throughout Grant Year) • Agencies are required to collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Statistical data relating to the grant goals and objectives will be collected, analyzed, and incorporated in Quarterly Performance Reports (QPRs). QPRs for the quarter ending September 30 will include year-to-date comparisons of goals and objectives. If required, a separate quarterly data reporting form will be completed each quarter and submitted as part of the QPR. • Reports will compare actual grant accomplishments with the planned accomplishments. They will include information concerning changes made by the Grant Director in planning and guiding the grant efforts. • Reports shall be completed and submitted in accordance with OTS requirements as specified in the Grant Program Manual. OTS-38b(Rev. 5/14) GRANTS MADE EASY-STEP SCHEDULE A GRANT DESCRIPTION GRANT No. PT15118 PAGF- 6 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation why objectives were not completed. S. ADMINISTRATIVE SUPPORT This program has full support of the City of Seal Beach. Every effort will be made to continue the activities after the grant conclusion. OTS-3$b (Rev. 5114) SCHEDULE B-1 GRANT No. PT15118 BUDGET NARRATIVE Page 1 PERSONNEL COSTS Overtime Overtime for grant funded law enforcement operations may be conducted by personnel such as a Lieutenant, Sergeant, Corporal, Deputy, Officer, Community Services Officer, Dispatcher, etc., depending on the titles used by the agency and the grantees overtime policy. Personnel will be deployed as needed to accomplish the grant goals and objectives. Costs are estimated based on an overtime hourly rate range of$ /hour to $ /hour. Overtime reimbursement will reflect actual costs of the personnel conducting the appropriate operation up to the maximum range specified. No benefits will be paid in this grant. TRAVEL EXPENSE In State Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the Drug Impaired Driving Seminar for Law Enforcement & Prosecution Professionals. All conferences, seminars or training not specifically identified in the Schedule B-1 (Budget Narrative) must be approved by OTS All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES None EQUIPMENT 1 Changeable Message Sign Trailer - fully equipped changeable message sign trailer(s) that is portable and fully programmable with a digital display to post traffic safety messages and information during OTS funded operations. OTHER DIRECT COSTS None INDIRECT COSTS None PROGRAM INCOME There will be no program income generated from this grant. OTS-38f(Rev. 6114) SCHEDULE B DETAILED BUDGET ESTIMATE GRANT NO. PT 15118 CATALOG TOTAL FUND NUMBER NUMBER(CFDA) FUND DESCRIPTION AMOUNT Minimum Penalties for Repeat Offenders for 164AL 20.608 Driving While Intoxicated S 87,403.00 402PT 20.600 State and Community Highway Safety $ 45,213.00 FISCAL YEAR ESTIMATES TOTAL COST COST CATEGORY TO GRANT FY-1 CFDA 1011114 thru A. PERSONNEL COSTS 9130115 Positions and Salaries Overtime DUI/Driver's License Checkpoints 20.608 $ 65,000.00 $ 65,000.00 DUI Saturation Patrols 20.608 S 16,972.00 $ 16,972.00 Warrant Service Operations 20.608 $ 5,431.00 S 5,431.00 Traffic Enforcement Operations 20.600 $ 5,431.00 S 5,431.00 Distracted Driving Operations 20.600 $ 8,486.00 $ 8,486.00 CIOT Nighttime Enforcement Operations 20.600 S 8,486.00 $ 8,486.00 Bike/Ped Safety Enforcement Operations 20.600 $ 3,394.00 $ 3,394.00 Traffic Safety Education Presentations 20.600 $ 2,088.00 $ 2,088.00 Category Sub-Total $ 115,288.00 $ 115,288.00 B. TRAVEL EXPENSE In-State 20.600 S 3,000.00 $ 3,000.00 Out-of-State $ _ $ - Category Sub-Total $ 3,000.00 $ 3,000.00 C. CONTRACTUAL SERVICES None Category Sub-Total $ - S - D. EQUIPMENT Changeable Message Sign Trailer 20.600 $ 14,328.00 S 14,328.00 Category Sub-Total $ 14,328.00 S 14,328.00 E. OTHER DIRECT COSTS None Category Sub-Total $ - S _ F. INDIRECT COSTS None Category Sub-Total Is GRANT TOTAL I IS 132,616.00 1 S 132,616.00 OTS-38d(Rev. 6114) Page 1 of 1