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Home My WebLink AboutCentennial Committee Minutes 09-11-14 MINUTES OF A REGULAR MEETING OF THE SEAL BEACH 2015 CENTENNIAL COMMITTEE WORKGROUP CHAIR COMMITTEE HELD SEPTEMBER 11, 2014 I. CALL TO ORDER The regular meeting of the Seal Beach 2015 Centennial Committee Workgroup Chair Committee was called to order at 4:30 p.m. by Assistant City Manager Patrick Gallegos in the City Council Chambers, 211 8th Street, Seal Beach. II. ROLL CALL Present: Marc Loopesko, Celebrations Workgroup Scott Weir, Fundraising Workgroup Nancey Kredell, Merchandise Workgroup Carla Watson, Merchandise Workgroup Deb Machen, Marketing Workgroup Michael Dobkins, History Workgroup Also present: Patrick Gallegos, Assistant City Manager Tina Knapp, Executive Assistant Tim Kelsey, Recreation Manager III. ORAL COMMUNICATIONS Oral Communications was opened. There were two speakers, one requesting a master calendar of events during the Centennial year and one inquiring about a Centennial book and event program. There being no additional speakers, Oral Communications was closed. IV. APPROVAL OF MINUTES History Workgroup Chair Michael Dobkins moved, Marketing Workgroup Co-Chair Deb Machen seconded, and the motion carried unanimously, that the Committee approve the Meeting Minutes of August 21, 2014. V. ITEMS FOR DISCUSSION A. Group discussion Chair Dobkins reported that he has connected with the CSPAN channels regarding coverage of the Centennial events for the channel's "Local Cities Tour" and the effort is one step closer to fruition. Merchandise Workgroup Co-Chair Nancey Kredell reported that the Merchandise Workgroup has purchased Centennial clings and stickers, which have arrived and are for sale. These items were purchased using Founders' Day funds, so money from the sale of these items will return to the Founders' Day funds. It was suggested that the Merchandise Workgroup Co-Chairs meet with the City's Director of Finance to clarify various accounting needs. Co-Chair Kredell introduced the Taste of Seal Beach program, which will be a contest amongst local restaurants to offer the best brunch deals, with the 20 best deals being offered on the program card. Individuals may purchase the card for an amount to be determined and are able to redeem each of the deals offered on the card. The Merchandise Workgroup will start soliciting for this program after January 1, 2015 and plans to have it ready to go by May. All Seal Beach restaurants will be approached to participate in the contest to offer the best brunch deal. Fundraising Workgroup Chair Scott Weir indicated that this is not a Fundraising Workgroup effort. Co-Chair Kredell also showed a sample commemorative bag, t-shirts, and hats. Co- Chair Machen inquired as to why the Centennial logo was not on some of the hat samples. The Merchandise Co-Chairs indicated that the hats would be offered in two different styles. Chair Weir moved, Co-Chair Kredell seconded, and the motion carried unanimously that the Merchandise Workgroup be allowed to produce and sell one style of hat that does not include the Centennial logo. Chair Dobkins made the suggestion to check the local stores that sell Seal Beach merchandise to determine price points for Centennial merchandise. Co-Chair Machen indicated that progress is being made with website development, that she would like to meet with History Workgroup Chair Dobkins to coordinate efforts, and that she would appreciate input to her email regarding desired website elements from each Chair by September 18t . Chair Weir provided a wish list of location sites for the brick fundraising project to Assistant City Manager Patrick Gallegos. Assistant City Manager Gallegos will review the list with Public Works and the City Council. The Committee reviewed the Sponsorship Opportunities packet prepared for use by the Fundraising Workgroup and staff provided feedback on items in the packet (attached). Celebrations Workgroup Chair Marc Loopesko inquired as to how the Founders' Day contribution of over $35,000 was being considered in the sponsorship framework. Chair Loopesko offered the idea of a different level of sponsorship for this donation amount. Chairs Loopesko and Machen will meet with Public Works staff regarding reserving dates for banners to be displayed in the city. Assistant City Manager Gallegos reported that staff is researching various point of sale options in order to make online sales work within the City's finance structure. Assistant City Manager Gallegos also advised the group that the Centennial Executive Committee would be meeting on September 24th at 2:30 p.m. and asked that any purchasing requests for consideration by the Committee be presented to staff before then. B. Determine next meeting date & time The Committee scheduled the next meeting for Thursday, October 23, 2014 at 4:00 p.m. in the City Council Chambers. VI. ADJOURNMENT The meeting was adjourned at 5:25 p.m. 0 �-C 14 T FUN I-A L--� Sed Be" gn Sponsorship Opportunities :. Sed Beack Coi&.n� Cddyudton, Platinum Sponsorship � ENT � NNIA �� 000 available) Sponsor business name or logo prominently displayed in advertisements including: • Name on Seal Beach Centennial banner across Main Street, October 2015 • Five largelfoot by 2foot bricks, one in each Seal Beach Centennial brick location • Name on Seal Beach Centennial commemorative fabric bag • Top billing on the Seal Beach Centennial golf tournament shirt • One foursome and one hole sponsorship for the Seal Beach Centennial golf tournament • Logo on the cover of the Seal Beach Centennial Program and a full page inside cover ad • Main stage signage for in main Seal Beach Centennial event • Six VIP reserved seats and parking for the main Seal Beach Centennial event • One reserved table for eight guests at the Seal Beach Centennial dinner-dance • Stage signage for Seal Beach Centennial tennis tournament • Eight VIP section seats for Seal Beach Centennial fireworks show Are you interested in being a sponsor? Need more information contact Scott Weir, chairman at(562)773-8099 or scottweir@roadrunner.com Craig Powell at(909)730-6243 or crpowe11223 @gmail.com ♦4 f Sed Beadi, C&i6er� UWAa� r Gold Sponsorship CEKTiEKN.1 AL � 000 , Sponsor business name or logo prominently displayed in advertisements including: • Name on Seal Beach Centennial banner across Main Street, October 2015 • Five Large lfoot by lfoot bricks one in each Seal Beach Centennial brick location • Name on Seal Beach Centennial commemorative fabric bag • Name featured on Seal Beach Centennial golf tournament shirt • One foursome and one hole sponsorship for the Seal Beach Centennial golf tournament • Logo on the cover of the Seal Beach Centennial Program and one full page ad • Main stage signage for main Seal Beach Centennial event • Four VIP reserved seats and parking for main Seal Beach Centennial event • Four tickets for Seal Beach Centennial dinner- dance • Stage signage for Seal Beach Centennial tennis tournament • Four VIP section seats for Seal Beach Centennial fireworks show Are you interested in being a sponsor? Need more information contact Scott Weir, chairman at(562)773-8099 or scottweir@roadrunner.com Craig Powell at(909)730-6243 or crpowe11223@gmail.com S � .T Sed Bawk C&i&� Silver Sponsorship CENTEKN-"- � M. 000 (10 available) - Sponsor business name or logo prominently displayed in advertisements including: • Name on Seal Beach Centennial banner across Main Street, October 2015 • Five large 6 inch by 6 inch bricks one in each Seal Beach Centennial brick location • Name on Seal Beach Centennial commemorative fabric bag • Name featured on Centennial golf tournament shirt • One hole sponsorship at the Seal Beach Centennial golf tournament • Logo on the cover of Seal Beach Centennial Event Program and one half page ad • Main stage signage for main Seal Beach Centennial event • Two tickets for Seal Beach Centennial dinner-dance • Stage signage for Seal Beach Centennial tennis tournament • Two VIP section seats at Seal Beach Centennial fireworks show Are you interested in being a sponsor? Need more information contact Scott Weir, chairman at(562)773-8099 or scottweir@roadrunner.com Craig Powell at(909)730-6243 or crpowe11223@gmail.com