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Home My WebLink AboutCC AG PKT 2014-11-10 #E OF SEAL AGENDA STAFF REPORT S J cgQFORN�P DATE: November 10, 2014 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Sean P. Crumby P.E., Director of Public Works SUBJECT: NOTICE OF COMPLETION FOR MAIN STREET LIGHTING PROJECT NO. ST1203 SUMMARY OF REQUEST: That the City Council adopt Resolution No. 6508: 1. Accepting the Main Street Lighting Project No. ST1203 by Flatiron Electrical Group, Inc. in the total amount of $494,677.39; and 2. Direct the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within ten (10) days from the date of acceptance and to release retention in 35 days. BACKGROUND AND ANALYSIS: On March 11, 2013, the City Council awarded a contract to Flatiron Electric Group, Inc. for the Main Street Lighting Project No. ST1203 in -the amount of $454,983. The Main Street Lighting Project No. ST1203 consisted of replacing the existing Edison street lights with new decorative ornamental lighting. The new lights now provide more consistent lighting for the entire Main Street. During construction, the City initiated additional change orders. One change order the City initiated was to replace the existing banner poles. Unrelated to the project, the banner poles on the 300 Block of Main Street were severely leaning due to high winds. The poles were deemed a hazard and an emergency replacement was performed. The second change order initiated by the City was to schedule the striping at multiple phases to minimize the impacts to the businesses and visitors, and to add additional pavement markings and striping. The project is now complete to the satisfaction of the Deputy Director of Public Works/City Engineer. The project was inspected and it meets all standards and Agenda Item E requirements within the project specifications. It is required to formally accept the project and file a notice of completion with the Orange County Clerk. ENVIRONMENTAL IMPACT: This project complied with all requirements of the California Environmental Quality Act (CEQA) and was found to be categorically exempt under Title 14 of the State CEQA guidelines section 15302(c), class 2, reconstruction. LEGAL ANALYSIS: The City Attorney has reviewed the proposed resolution and approved as to form. FINANCIAL IMPACT: This project was budgeted for approval in the FY 2012/13 Budget for $688,000. Below is a summary and breakdown of actual expenses for the project: Description Amount Design $ 78,164.02 Inspection $ 22,750.00 Edison — design of new electrical service $ 4,055.69 Sun News - advertising $ 141.75 Remaining Planter Area Construction $ 14,561.94 Total $ 119,673.40 Original Construction Contract(Flatiron) $ 454,983.00 Change Orders #1 Striping and Pavement Markers $ 11,754.36 #2 Banner Poles $ 14,987.37 #3 Replace Curb & Gutter $ 2,987.50 #4 Add wire hangers and additional conduit $ 9,965,16_ Change Order(Flatiron) Total $ 39,694.39 PROJECT TOTAL $ 614,350.79 Page 2 During construction, modifications to the project were initiated through the Council District 1 Discretionary Fund (FY 2013-14 001-010-40101). A complete listing of expenditures from that account for FY 2013-14 is as follows: Item Cost Christmas Decorations on Main Street $ 5,186.16 Hanging Flower Pots — Hardware $ 9,287.60 Hanging Flower Pots— Plants $ 880.00 Handwatering of flower pots -April through July $ 1,840.00 Replanting of Main Street Planters (after Car Show) $ 1,200.00 Total Expenditures $ 18,393.76 RECOMMENDATION: That the City Council adopt Resolution No. 6508: 1. Accepting the Main Street Lighting Project No. ST1203 by Flatiron Electrical Group, Inc. in the amount of $494,677.39; and 2. Direct the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within ten (10) days from the date of acceptance and to release retention in 35 days. SUBMITTED BY: NOTED AND APPROVED: Sean P. Crumby, P.E. Wingram, City an9gr Director of Public Works Prepared by: Michael Ho, P.E., Dep. Dir. PW/City Engineer Attachments: A. Resolution No. 6508 B. Notice of Completion Page 3 RESOLUTION NUMBER 6508 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL ACCEPTING COMPLETION OF THE MAIN STREET LIGHTING PROJECT NO. ST1203 AND DIRECTING THE FILING OF A NOTICE OF COMPLETION FOR THE PROJECT THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The City accepts the Main Street Lighting Project No. ST1203 (the "Project") as substantially completed by Flatiron Electrical Group, Inc. in accordance with the contract documents, dated March 11, 2013. Section 2. The City Clerk is hereby directed to file a"Notice of Completion"for the Project with the Office of the Orange County Recorder within 10 days of the date of this resolution. The retention shall be released in 35 days, PASSED, APPROVED and ADOPTED by the Sea[ Beach City Council at a regular meeting held on the 10th day of November ,2014 by the following vote: AYES: Council Members: NOES: Council Members.- ABSENT: Council Members: ABSTAIN: Council Members: Mayor ATTEST: City Clerk STATE OF CALIFORNIA COUNTY OF ORANGE SS CITY OF SEAL BEACH 1, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 6508 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 10th day of November , 2014. City Clerk RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF SEAL BEACH Attn: City Clerk 211 8th Street Seal Beach, [|ASO74O Space of above this line for Recorder's use. No Recording Fee Pursuant tm Government Code Section S1U3. 27388 °°°° ��7�� 0� COMPLETION v�� m m��*_ ��u Notice pursuant to Civil Code Section 3093. must be filed within 10 days after completion. Notice ia hereby given that: 1, The undersigned is owner or corporate officer ofthe owner of the interest or estate stated below in the property hereinafter described: 2, The full name of the owner is: City of Seal Beach. 3. The address of the owner is: 211 —8th Street, Seal Beach, CA 907407 4� The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach. 5 A work of improvement on the property hereinafter is described as substantially completed on May 23, 20y14. The work was 8 The name of the contraotor(s). if any, for such improvement was: Flatiron Electrical Group, Inc. The date of the Contract Award was March 11, 2011 7. The property on which said work of improvement was completed in the City of Seal Beach, County of Oronge. State of California, and is described as follows-, Main Street from PCH to Ocean, City of Seal Beach. Date: Director of Public Works, City of Seal Beach Signature of owner or corporate officer of owner named in paragraph 2oragent. VERIFICATION |, the undernigned, say: the Director of Public Works declarant of the foregoing notice of completion-, have read said notice of completion and know the contents thereof-, the eemo is true ofrnyown knowledge, | declare under penalty of perjury the foregoing is true and correct. Executed on . 2014. at Seal Beach. California, (Date of Signature) Director of Public Works, City of Seal Beach