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HomeMy WebLinkAboutCC AG PKT 2014-11-10 #D AGENDA STAFF REPORT DATE: November 10, 2014 TO: Honorable Mayor and City Council FROM: Jill R. Ingram, City Manager tp SUBJECT: ESTABLISH CLASSIFICATION OF POLICE COMMANDER, ELIMINATE THE POSITIONS OF POLICE CAPTAIN AND POLICE LIEUTENANT SUMMARY OF REQUEST: That the City Council adopt Resolution No. 6507 amending the classification plan to add the classification of Police Commander, and eliminating the classifications of Police Captain and Police Lieutenant. BACKGROUND AND ANALYSIS: The goal of the proposed reorganization is to improve efficiency and accountability by streamlining the chain of command of the Police Executive Management Team. Examples of police departments that have adopted the Chief-Commander structure in lieu of multi-layered management ranks (Chief- Captain-Lieutenant) include the Cypress, Folsom, and Newark Police Departments. Seal Beach Police Executive Team members have conferred with these departments that are similar in size to Seal Beach and the input received about the impact that the proposed structure had on their respective departments are positive. The recommended action is to eliminate the classification of Police Lieutenant and Police Captain and establish the classification of Police Commander. The incumbent in the current Captain classification proposed to be eliminated will not be reclassified into the new classification until retirement (the current incumbent has an estimated retirement date of July 2015). The incumbent in the current Lieutenant classification proposed to be eliminated will be reclassified into the new Commander classification. The Commander position's pay and benefits for the current Lieutenant and future Commanders will mirror that of the current Lieutenant position, including special assignment incentive pay, which will be incorporated in the base pay. The Commander position will remain in the Police Management Association. The incumbent Captain's pay and benefits will remain as described in the Memorandum of Understanding between the City of Seal Beach and the Police Management Association for the duration of the contract or his retirement, whichever comes first. Agenda Item Q Currently, the incumbents are responsible for a core service program of the Police Department and are equally responsible. These program areas include: Administration, Operations, Investigations, and Support Services Divisions. The reclassification creates parity among the Command staff while strearnlining the organizational structure. The proposed Police Commanders will report directly to the Chief of Police. Should the City Council adopt the proposed reclassification the new classification will take effect immediately. The job description for Police Commander is attached. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: The City Attorney has reviewed and approved as to form. FINANCIAL IMPACT: There is no cost associated with this reorganization. Upon the Captain's retirement, the City will save on annual salaries, RECOMMENDATION: That the City Council adopt Resolution No. 6507 amending the classification plan to add the classification of Police Commander, and eliminating the classifications of Police Captain (upon retirement) and Police Lieutenant. Attachments: A. Resolution No. 6507 B. Classification Specification: Police Commander Page 2 RESOLUTION NUMBER 6507 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL OF THE APPROVING AN AMENDMENT TO THE CLASSIFICATION PLAN BY ADDING THE CLASSIFICATION OF POLICE COMMANDER, AND ELIMINATING THE CLASSIFICATIONS OF POLICE CAPTAIN AND POLICE LIEUTENANT WHEREAS, amending the classification plan to add the classification of Police Commander, and eliminating the classifications of Police Captain and Police Lieutenant is warranted to improve efficiency and accountability by streamlining the chain of command of the Police Executive Management Team. WHEREAS, there is no cost associated with this reorganization. Upon the Captain's retirement, the City will save on annual salaries. THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The classifications of Police Captain and Police Lieutenant are hereby eliminated from the classification plan. Section 2. The classification of Police Commander is hereby added to the classification plan. Title Grade Step 1 Step 2 Step 3 Step 4 Step 5 Police Commander 44 $10,655.95 $11,188.75 $11,748.18 $12,335.59 $12,952.37 Section 3. The Seal Beach Police Management Association is hereby amended to eliminate Police Captain and Police Lieutenant. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 10th day of November, 2014 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Mayor ATTEST: City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } 1, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 6507 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 10th day of November ,2014. City Clerk SEAi PO Police Commander ITN Department/Division: Police/Support Services, Operations, Administration and/or Investigations Reports To: Chief of Police Supervisors, sworn, technical, and Provides Direction To: administrative support staff depending upon assignment FLSA Exemption Status: Exempt Date Prepared: June 9, 2014 Date Adopted by City Council: GENERAL PURPOSE Under administrative direction of the Chief of Police, commands and directs a major division of the Police Department involving Support Services, Operations, Administration and/or Investigations. At the discretion of the Chief of Police, Police Commanders are rotated between divisions and assume a high level of responsibility and visibility while directing police activities. Incumbents are responsible for exercising direct supervision over assigned supervisory, sworn, technical, and administrative support staff for a major division of the Police Department. ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class. 1. Coordinates, supervises, directs, plans, and organizes the activities of law enforcement and support personnel- manages and participates in the selection, training, development, counseling and evaluation of staff; establishes goals, objectives, and employee development plans; establishes divisional work standards and procedures. 2. Determines staffing allocations and budgetary requirements. 3. Supervises the enforcement of laws, ordinances, departmental rules and regulations; directs major field investigations; responds whether on or off duty as needed and directed; prepares or directs preparation of plans for special events and disasters. 4. Resolves major problems or complaints related to employee conduct, divisional practices or sensitive community issues; identifies personnel and administrative problems-, develops recommendations to improve the quality of police services and employee morale; recognizes and addresses risk management issues; directs Internal Affairs investigations. 5. Interfaces with citizen groups to discuss proactive strategies and department programs. 6. Reviews police reports, court records, and inspects work in progress for compliance with departmental standards 7. Ensures the efficient compilation of statistical data, prepares comprehensive reports and recommendations on courses of action; prepares reports as required; conducts staff assignments on special projects, including legal research. 8. Assists in developing the department budget. 9. Apprehends and arrests law violators; issues citations as needed and when appropriate. 10.Ensures that all criminal, traffic laws, and other regulatory provisions of the various Municipal, county, and State codes are properly understood and enforced by all personnel assigned to the Division. 11.Participates in conferences and meetings with other law enforcement agencies. 12.Conducts crime and trend analyses to ensure a proactive Department response. 13.Participates as a member of the Police Department Management Team. 14.Confers with and makes recommendations to the Chief of Police and serves as Acting Chief of Police on a relief basis. 15.Performs other related duties as assigned. QUALIFICATION GUIDELINES Knowledge of: Contemporary principles, practices, and techniques of modern police administration, organizational management and development, budgeting and personnel administration; principles of community policing; proper and effective methods of deploying officers in accordance with actual and anticipated emergencies-, criminal law with particular emphasis on the laws of arrest, search and seizure; criminal investigation, communications, police records management, and related services; laws and rules 2 governing criminal evidence, search and seizure, arrest, Penal Code regulations and criminal procedures; police records management and related services; City, State and Federal codes, laws, regulations, official procedures, local pertinent rules, ordinances, and operations; general administrative and management principles, and the ability to apply these principles to daily police situations. Ability to: Establish goals and manage the functions, programs, and personnel of a major division of the Police Department; analyze complex police problems and adopt reasonable courses of action and strategies to effectively resolve them; operate computer applications proficiently; manage budge and technical resources; utilize technology and innovative ways to accomplish department goals and objectives; develop and maintain divisional policies and performance standards; prepare and present accurate and concise management reports; establish and maintain effective relationships with other divisions, City departments, law enforcement agencies, citizen groups, community associations, and the general public; use critical thinking and analytical skills to understand and resolve complicated issues, communicate effectively, oral and in writing to express ideas clearly and concisely; make effective presentations; manage employee selection, development, supervision and evaluation; commend, counsel and recommend and/or administer discipline of employees; coach, mentor and support subordinates; lead by example and maintain a commitment to excellence and the highest standard of law enforcement; stay abreast of the latest and best practices in law enforcement; recommend and administer divisional personnel, operating and capital expenditures; establish divisional priorities, staffing levels and work structure; develop and evaluate alternatives to complex management problems and exercise leadership in adopting an effective course of action; properly use firearms, police equipment, motor vehicles, escalation of force and command system for high efficiency and successful outcome; obtain information through interview and interrogation; and meet the physical requirements established by the Department. Education/Training/Experience: At the time of appointment, a minimum of two years of work experience at the rank of Police Sergeant or above. Bachelor's degree in Criminal Justice, Communications, Business Management, Public Administration or related field from an accredited college or university, or the ability to attain such a degree within two years of appointment. A degree in Criminal Justice, Communications, Business Management, Public Administration or related field from an accredited college, and completion of P.O.S.T. Supervisory Leadership Institute is highly desirable. Must conform to the guidelines established by the California Commission on Peace Officers Standards and Training, including possession of a P.O.S.T. Supervisory Certificate; possession of a Management P.O.S.T. Certificate is desirable. Licenses, Certificates; Special Requirements: Valid Class C California driver's license, acceptable driving record, and evidence of insurance. Ability to work extended hours in order to meet shift needs, complete reports, attend meetings, or conduct police business. Vision: No more than 201100 uncorrected and 20130 corrected and freedom from uncorrectable color blindness. Specific vision abilities required by this job include close vision, peripheral vision, color vision, and the ability to adjust focus. Age: Must be 21 years of age or older at time of appointment. Citizenship: Must be a citizen of the United States OR permanent resident alien who is eligible for and has already applied for citizenship. Psychological: Applicants may undergo a psychological assessment by a qualified professional to determine their suitability for the position. Polygraph Examination: Applicants will be administered an Integrity test, and a polygraph examination. Background Investigation: Applicants will undergo a complete, comprehensive, P.O.S.T. approved, Background Investigation. Character: Applicants must be of good character and reputation. Applicants will be fingerprinted and records checked in both state and federal Bureaus. Applicants must not have a record of conviction of a serious offense, or numerous convictions of minor offenses. Credit rating, if established, must be satisfactory. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is frequently required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms above and below shoulder level. The employee is expected to climb or scale walls, ladders, or steps, carry police safety gear; stoop, bend, kneel, crouch, squat or crawl, as well as walk, sit, and run. Sensory demands include talking, hearing, and using smell. These positions must be able to pull and carry persons in emergency 4 situations, administer first aid, and fight in self-defense. Employees are expected to grasp and carry power and hand tools, and lift, carry, and move persons, equipment, and push, pull or drag objects weighing up to 100 pounds or more. Mental Demands: While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; remain calm and use effective judgment in dangerous situations; and interact with citizens, business representatives, City staff, other organizations, police safety personnel, school representatives, and the public, and other interfaces depending upon the position assignment. WORK ENVIRONMENT The employee occasionally works in outside weather conditions, and in a patrol unit and may operate specialized equipment when assigned to patrol. The work involves exposure to extreme heat, smoke, dust, fumes, and inclement weather, as well as loud noises such as, but not limited to, sirens, alarms, and diesel engines. These positions require the use of safety helmets, armored vest, earplugs, utility belts, batons, handcuffs, A.E.D., taser, intoximeter, and other specialized equipment as well as certification in protective and life-saving equipment. These positions are subject to the threat of injury and life threatening hazards as part of police safety operations.