HomeMy WebLinkAboutCC AG PKT 2014-12-08 #B AGENDA STAFF REPORT
DATE: December 8, 2014
TO: Honorable Mayor and City Council
THRU; Jill R. Ingram, City Manager
FROM: Linda Devine, City Clerk
SUBJECT: APPROVAL OF CITY COUNCIL MINUTES
SUMMARY OF REQUEST:
Approve the minutes for the adjourned and regular meeting of the City Council
held on November 10, 2014.
BACKGROUND AND ANALYSIS:
This section does not apply to this item.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
There is no financial impact.
RECOMMENDATION:
Approve the minutes for the adjourned and regular meeting of the City Council
held on November 10, 2014.
SUBMITTED BY: NOTED AND APPROVED
(Ata Vy, d
Linda Devine, City Clerk J 'l Ingram, City ana r
Agenda Item B
Seal Beach California
November 10, 2014
Mayor Deaton called the adjourned meeting of the Seal Beach City Council to
order at 5:00 p.m. in the City Hall Conference Room.
ROLL CALL
Present: Mayor Deaton; Council Members: Levitt, Miller
Absent: Council Members: Shanks, Sloan
City Staff: Steven L Flower, City Attorney
Jill R. Ingram, City Manager
Linda Devine, City Clerk
With no objections, Mayor Deaton so ordered Mayor Pro Tern Sloan and
Councilman Shanks be excused from the meeting.
ORAL COMMUNICATIONS
There were no speakers.
CLOSED SESSION
The City Attorney announced that the City Council would meet to discuss the
items identified on the closed session agenda: Item "A" — GC §54956.9(d)(2)
Conference with Legal Counsel—Anticipated Litigation—1 case.
The City Attorney reported that the City Council discussed the item identified on
the agenda; gave direction to the City Attorney and no other action was taken.
Mayor Deaton recessed the adjourned meeting at 5:14 p,m.
STUDY SESSION
Mayor Deaton reconvened the adjourned meeting at 5:25 p,m. for the study
session to regarding the Downtown Comprehensive Parking Study.
The City Manager gave the background for this project and stated that at this
tirne staff would like to get direction from the City Council. The Director of
Finance said the Parking Study Team has made progress in working with the
consultants, Janis Rhodes and Megan Delaney, from JR Parking Consultants,
provided a presentation outlining the status of the project in completing the study:
Developed a Vision Statement (goals), a Mission Statement (defines purpose),
and a Parking Plan Strategic Framework (guides the program);., provided a brief
report on the current parking issues—on/off street parking, parking permits, and
parking enforcement; and presented, the proposed action plans, Mayor Deaton
asked those rnembers of the public present if they would like to rnake any
comments: Robert Goldberg, Clipper Way„ inquired about the current contract
with ABM (parking meter services); and Bill Ayers, Central Avenue, read his
statement of concerns regarding parking issues in the Old Town Area.
With no objections, Mayor Deaton stated that the Parking Study Team and
consultants should continue with the immediate action plan as recommended.
ADJOURNMENT
It was the order of the Mayor, with consent of the Council to adjourn the meeting
at 6:13 p.m.
City Clerk
City of Seal Beach
Approved,
Mayor
Attest:
City Clerk
Seal Beach California
November 10, 2014
The City Council met in regular session at 7:00 p.m. with Mayor Deaton calling
the meeting to order in the City Council Chambers and Councilman Shanks led
the Salute to the Flag.
ROLL CALL
Present: Mayor Deaton; Council Members: Levitt, Miller, Shanks
Absent: Council Members: Sloan
City Staff: Steven L. Flower, City Attorney
Jill R. Ingram, City Manager
Chief Joe Stilinovich, Seal Beach Police Department
Chief Joe Bailey, Marine Safety/Lifeguard
Sean P. Crumby, Director of Public Works
Victoria L. Beatley, Director of Finance/City Treasurer
Jim Basham, Director of Community Development/Community Services
Linda Devine, City Clerk
With no objections, Mayor Deaton so ordered that Mayor Pro Tern Sloan be
excused from the meeting.
APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS
&ORDINANCES
The City Manager indicated that the resolution for item "D"was revised to change
the amounts to the steps and copies have been provided to the City Council.
Councilman Miller requested that items "F", "G", and "K" be removed from the
consent calendar for separate consideration. With no objections, Mayor Deaton
so ordered the approval of the agenda as amended.
PRESENTATIONS/RECOGNITIONS
Mayor Deaton stated that a reception was held earlier to recognize both
Councilman Shanks and Councilman Levitt for their tenure on the City Council.
• Orange County Supervisor John Moorlach-recognition
• District 3 Councilman Gordon A. Shanks&District 5 Councilman Michael P. Levitt
—recognition
• Pancreatic Cancer Awareness Month—November 2014
ORAL COMMUNICATIONS
Mayor Deaton opened oral communications. Speakers: There were 6 members
of the public speaking against the trapping of coyotes in the City and one
resident spoke in favor; Stephanie Sweeney, Spinnaker Way, expressed her
concerns and requested that the Rapid Transit bus be re-routed; Esther Kenyon,
Seal Beach Community Arts Association, thanked Council members Shanks and
Levitt for their service on the City Council and informed the public of upcoming
activities; Robert Goldberg, Clipper Way, provided the City Council with a
handout regarding item "I" and spoke on item "J"; Deb Machen, Seal Beach
Chamber of Commerce, thanked the City Council candidates for participating in
their forum and congratulated the winners — thanked Council members Shanks
and Levitt for their support—announced the community Thanksgiving dinner and
the Christmas Tree lighting events. There being no other speakers; Mayor
Deaton declared oral communications closed.
CITY ATTORNEY REPORT Steven L. Flower, Esq., City Attorney
No report at this time.
CITY MANAGER REPORT Jill R. Ingram, City Manager
No report at this time.
Page 2—City Council 11/1OM4
COUNCIL COMMENTS
Councilman Levitt stated that residents need to be aware that there is o new
mosquito inthe area and indicated that Leisure World residents have a high voter
turn-out CmuucQmnam Miller expressed his appreciation, to both Councilman
Shanks and Councilman Levitt for their support and thanked the City Clerk for the
work |n the department tmprovXdetrenspananoytothe public; and Mayor Oeatom
recognized Council mennbema Shanks and Levitt for their work on the City
{%munc0,
COUNCIL ITEMS
No items a'this� �'e'
CONSENT CALENDAR
Shanks moved, second by Levitt, ho approve the recommended actions nnthe
consent calendar as presented except for items ^F^. ^G^. and ^K^ pulled for
separate consideration.
AYES: Deohon, Levitt, Miller, Shanks
NOES: None
ABSENT: Sloan Motion carried
°A. Approved the Minutes of the Adjourned and Regular City Council meeting
of October 13. 2O14.
°B' Ratified the Demands on City Treasury:
VVanama: 105292405841 $2,537,256.42 Year-to-Date: $13.475.088.08
Payroll: Direct Deposits uChecks $1.403.907.90 Year-to-Date: $ 4.877.108.11
mar-w-dam are actual cash disbursements and do not reflect actual expenditures due m year-end accruals.
°C. Received and filed the Monthly Investment Report—September 2U14,
°D. Adopted revised Resolution No. G507entitled "A RESOLUTION OF THE
SEAL BEACH CITY COUNCIL OF THE APPROVING ANAMENDMENT
TO THE CLASSIFICATION PLAN BY ADDING THE CLASSIFICATION
OF POLICE COK8MANOER, AND ELIMINATING THE
CLASSIFICATIONS OF POLICE CAPTAIN AND POLICE L|EUTENANT^
(Grade 44'$1O.895.05'$13.052.37)
°E. Adopted Resolution No. 0508 entitled "A RESOLUTION OF THE SEAL
BEACH CITY COUNCIL ACCEPTING COMPLETION OF THE MAIN
STREET LIGHTING PROJECT NO. GT1203 AND DIRECTING THE
FILING OF NOTICE OF COMPLETION FOR THE PROJECT". (Flatiron
Electrical Group, Inc. in the total amount nf$4QG.077.3A)
°F. Item pulled for separate consideration. (Miller)
°r. Seal Beach 81WILampson, Ave Landscaping
No ST1410 — Adopt Resolution No. 6509 formailly accepting
completion of the project;file the Notice of Completion with the County of
Orange� release Hie retention; and approve Budget Arnendment No, 15-
05-03 (Jeff Tracy, Inc. dba Land Forms Construction in the total amount
~G. Item pulled for separate consideration. (Miller)
*G. City Municipal Yard Remodel and Roof Replacement Project No.
BG1403—Adopt Resolution No.6510 formally acceptfng completion of
the project; file the Notice of Completion wfth the County of Orange;
release retention; approving Budget Amendment No, 15-05-02;
approving plans and specificafions for the roof replacement; authorizing
hazardous materiMs abatement and monitoring (Castlerock
Environment, Inc,and Globaf Environmental Training&Consulting, Inc.).
Page 3-City Council 11/10/14
*H. Adopted Resolution No. 6511 entitled "A RESOLUTION OF THE SEAL
BEACH CITY COUNCIL APPROVING BUDGET AMENDMENT NO. 15-
05-04 TO ALLOCATE $146,100 TO REPAIR A WATER MAIN BREAK AT
THE INTERSECTION OF MARINA AVENUE AND 6TH STREET".
*I. Adopted Resolution No. 6512 entitled "A RESOLUTION OF THE SEAL
BEACH CITY COUNCIL DEEMING CERTAIN WORK TO BE OF
URGENT NECESSITY PURSUANT TO THE CITY CHARTER AND
RATIFYING THE CITY MANAGER'S DECISION TO APPROVE
CONSTRUCTION OF HANDICAPPED ACCESSIBILITY RAMPS ON
MAIN STREET FOR THE COST OF $62,145.52". (Flatiron Electrical
Group, Inc.)
*J. Adopted Resolution No. 6513 entitled "A RESOLUTION OF THE SEAL
BEACH CITY COUNCIL APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH JOHN L. HUNTER & ASSOCIATES, INC. FOR
NPDES MS4 PERMIT COMPLIANCE AND WATER CONSERVATION
SERVICES" (3 years in the amount not to exceed $508,400) and
approved Budget Amendment No. 15-05-05.
*K. Item pulled for separate consideration. (Miller)
*K. Citywide Street Sweeping & Main Street Sidewalk Maintenance —
Adopt Resolution No. 6514 awarding a contract with RF Dickson Co.,
Inc. for street sweeping and Main Street sidewalk maintenance in the
amount of$360,658.80(3 years);and approving Budget Amendment No.
15-05-01.
*L. Adopted Resolution No. 6515 entitled "A RESOLUTION OF THE SEAL
BEACH CITY COUNCIL AUTHORIZING AN APPLICATION FOR FUNDS
FOR THE ARTERIAL PAVEMENT MANAGEMENT PROGRAM FUNDED
WITH REGIONAL SURFACE TRANSPORTATION PROGRAM FUNDING
UNDER THE MOVING AHEAD FOR PROGRESS IN THE 21ST
CENTURY FEDERAL TRANSPORTATION ACT FOR WESTMINSTER
AVENUE PAVING REHABILITATION PROJECT". (50% local match)
*M. Adopted Resolution No. 6516 entitled "A RESOLUTION OF THE SEAL
BEACH CITY COUNCIL APPROVING THE PURCHASE OF
REPLACEMENT VEHICLES AND EQUIPMENT FOR THE CITY'S FLEET
AND THE SURPLUSING OF EXISTING VEHICLES AND EQUIPMENT
FOR FISCAL YEAR 2014-15", (2012 Fleet Management Plan)
ITEMS REMOVED FROM THE CONSENT CALENDAR
ITEM "F" / RESOLUTION NO. 6509 / SEAL. BEACH BLVD/LAMP SON AVE
LANDSCAPE IMPROVEMENT EMENT / PROJECT NO. S�11410 / BUDGET
AMENDMENT NO. 15-05-03 (Miller)
The Director of Public Works summarized the staff report. Councilman Miller
pointed out that one of the main focuses of this project was the improvement of
the eucalyptus groves and this is not complete and still needs work,
Miller moved, second by Levitt, to adopt Resolution No. 6509 entitled "A
RESOLUTION OF THE SEAL BEACH CITY COUNCIL ACCEPTING
COMPLETION OF THE SEAL BEACH BOULEVARD AND LAMPSON AVENUE
LANDSCAPE IMPROVEMENTS PROJECT NO. ST1410 AND DIRECTING THE
FILING OF A NOTICE OF COMPLETION FOR THE PROJECT" and approving
Budget Amendment 15-05-03. (Jeff Tracy, Inc. dba Land Forms Construction in
the total amount of$512,799.57).
AYES: Deaton, Levitt, Miller, Shanks
NOES: None
ABSENT: Sloan Motion carried
Page 4—City Council 11/10/14
ITEM "G" / RESOLUTION NO. 6510 / CITY MUNICIPAL YARD REMODEL &
ROOF REPLACEMENT/PROJECT NO. BG1403/BUDGET AMENDMENT NQ.
15-05-02 (Miller)
The Director of Public Works provided a brief staff report. Councilman Miller
stated his concern about the costs for this project coming from the water and
sewer funds and that it would be appropriate to have some of the costs come out
of the general fund. After Council deliberation the Director of Finance
recommended that the budget amendment reflect the costs be divided by the
same percentage as is in the "position allocation plan" — there was no Council
objection.
Miller moved, second by Levitt to adopt Resolution No. 6510 entitled "A
RESOLUTION OF THE SEAL BEACH CITY COUNCIL ACCEPTING
COMPLETION OF THE CITY YARD REMODEL AND AWARDING A
CONTRACT FOR CITY YARD ROOF" (IBN Construction, Inc. in the amount of
$360,058.88) and approved revised Budget Amendment 15-05-02; approved
plans and specifications for the roof replacement; awarded contract to Tecta
America for $73,000; authorized inspection services (Casulas Construction
Services); authorized hazardous materials abatement and monitoring (Castlerock
Environment, Inc, and Global Environmental Training &Consulting, Inc.).
AYES: Deaton, Levitt, Miller, Shanks
NOES: None
ABSENT: Sloan Motion carried
ITEM "K" / RESOLUTION NO. 6514 / CITYWIDE STREET SWEEPING
SERVICES/BQDGET AMENDMENT NO 15.05-01 (Miller)
The Director of Public Works indicated that this agreement is with the existing
provider but because they indicated that they would no longer be able to sweep
the City's streets at the current curb mile rate staff publicly advertised for bid for a
new contract— RF Dickson carne in as the lowest bid. Councilman Miller pulled
this item and stated that the schedule in the scope of work is not the same
schedule that was approved in 2011. The Director said that the schedule can be
changed and will provide the Council with a revised schedule.
Levitt moved, second by Shanks, to adopt Resolution No. 6514 entitled "A
RESOLUTION OF THE SEAL BEACH CITY COUNCIL AWARDING A
CONTRACT FOR STREET SWEEPING SERVICES AND AMENDING THE
BUDGET BY APPROVING BUDGET AMENDMENT NO. 15-05-01,
ALLOCATING AN ADDITIONAL_$80,000 FOR THESE SERVICES". (RF Dickson
Co., Inc. in the amount of$360,658.80-3 years)
AYES: Deaton, Levitt, Miller, Shanks
NOES: None
ABSENT: Sloan Motion carried
PUBLIC HEARING
No items at this time.
UNFINISHED/CONTINUED BUSINESS
No items at this time.
NEW BUSINESS
No items at this time.
ADJOURNMENT
With no objections, Mayor Deaton adjourned the meeting at 7:48 p.m. to
Monday, December 8, 2014 at 4:00 p.m. to meet for AB1234 Ethics Training and
to meet in closed session, if deemed necessary.
Page 5-City Council 11/10/14
City Clerk
City of Seal Beach
Approved:
Mayor
Attested
City Clerk
City of Seal Beach
November 24, 2014
By action of the City Council at their January 13, 2014 meeting, did cancel the
regular City Council meeting scheduled for this date.
City Clerk
City of Seal Beach
NOTICE: The following ocument has not been approved for accuracy and may be corrected,mode
g pp _...... Ified or emended before final
approval.Because it is being made available prior to final action,it should not be considered a true record of the meeting.It is not
the efNlcWaW Mtnules of the City Cuancil and cannot be ralmd on or used as an official record of the proceedings.Although the City
of S&M Beach makes every effort to see that proper motes are taken at a meeting, and although draft Minutes are generally
approved as subnrtttad,changes and corrections are sometimes made before a final version Is approved. The City therefore
makes no warranty,expressed or implied,as to the contents of this document.Once Official Minutes have been approved,a copy
can be obtained from the City Clerk.