HomeMy WebLinkAboutCC AG PKT 2014-12-08 #E SEA4
AGENDA STAFF REPORT
DATE: December 8, 2014
TO: Honorable Mayor and City Council
FROM: Jill R. Ingram, City Manager
SUBJECT: OFFICE OF THE CITY CLERK
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6518:
1. Accepting the letter of resignation from Linda Devine, City Clerk;
2. Declaring the office of City Clerk vacant as of December 30, 2014; and
3. Upon the effective date of the vacancy, appointing Tina Knapp as Acting
City Clerk.
BACKGROUND AND ANALYSIS:
On November 4, 2014, the voters passed Measure EE, approving an amendment
to the City Charter to make the office of the City Clerk appointive rather than
elected. Pursuant to Section 36510 of the Government Code, if a majority of the
voters approve making the office of City Clerk an appointive position, the City
Council shall appoint a new clerk at the expiration of the term of the current clerk,
and on a vacancy in the office.
After 10 years of serving as the elected City Clerk, Linda Devine is resigning as
of December 30, 2014. Her letter of resignation is attached to this report. The
Council is therefore asked to accept her letter of resignation and declare the
office of City Clerk vacant upon its effective date.
The City Manager proposes to begin recruitment of the City Clerk position in
early 2015 and will seek direction from the City Council in the near future as to
the recruitment and appointment process. In order to ensure a smooth transition
in the meantime and to best serve the needs of the community, the City Manager
is requesting that the City Council appoint Tina Knapp, Executive Assistant, as
the Acting City Clerk until such time as an interim or permanent clerk is
appointed.
Ms. Knapp has over two years of experience with the City of Seal Beach and has
served as the Deputy City Clerk. Ms. Knapp has also previously served as a
Agenda Item E
Secretary to the Board of Directors at a local water agency. Ms. Knapp has
completed 50% of the training required to become a Certified Municipal Clerk
(CIVIC) and has completed ongoing education in the areas and responsibilities of
the City Clerk, including the Brown Act, the Public Records Act, and other
California statutes. She has also been working with the City Clerk over the past
few months on various City Clerk duties to ensure a smooth transition upon Ms.
Devine's retirement.
ENVIRONMENTAL IMPACT:
There is no Environmental Impact related to this item..
LEGAL ANALYSIS:
The City Attorney has reviewed the proposed resolution and approved it as to
form.
FINANCIAL IMPACT:
The costs associated with the position of City Clerk have been budgeted in the
FY 2014-15 Annual Budget.
RECOMMENDATION:
That the City Council adopt Resolution No. 6518:
1. Accepting the letter of resignation from Linda Devine, City Clerk; and
2. Declaring the office of City Clerk vacant as of 12/30/14; and
3. Upon the effective date of the vacancy appointing Tina Knapp as Acting
City Clerk.
SUBMITTED BY:
p I ngramity maina r
Attachments:
A. Letter of resignation
B. Resolution No. 6518
Page 2
l inda Devine
103 Ocean .Avenue
SeaCBeach, CA go74o
Seal Beach City Council
211 8t" Street
Seal Beach, CA 90740
Dear Members of the City Council,
Due to personal reasons, I am resigning as the Seal Beach City Clerk.
Please accept my letter of resignation — my last day with the City will be
December 30, 2014.
Sincerely,
hA 4*�
Li da Devine
/2/0 '//#
RESOLUTION NUMBER 6518
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
ACCEPTING THE RESIGNATION OF CITY CLERK, LINDA
DEVINE, DECLARING THE OFFICE OF CITY CLERK TO BE
VACANT AS OF THE EFFECTIVE DATE OF HER
RESIGNATION, AND APPOINTING TINA KNAPP TO BE THE
ACTING CITY CLERK AS OF THAT SAME DATE
THE SEAL BEACH CITY COUNCIL HEREBY RESOLVES AS FOLLOWS:
Section 1. The City Council hereby accepts the resignation of City Clerk, Linda
Devine, effective December 30, 2014, and declares the office of City Clerk to be
vacant as of that same date.
Section 2. The City Council hereby appoints Tina Knapp to be the Acting City
Clerk as of December 30, 2014.
PASSED, APPROVED, and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 8th day of December , 2014 by the following
vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
ATTEST: Mayor
City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE SS
CITY OF SEAL BEACH
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6518 on file in
the office of the City Clerk, passed, approved„ and adopted by the City Council at
a regular meeting held on the 8th day of December._, 2014.
City Clerk