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Home My WebLink AboutCC AG PKT 2015-01-12 #I AGENDA STAFF REPORT DATE: January 12, 2015 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Jim Basham, Director of Community Development SUBJECT: CITY OF SEAL BEACH PARTICIPATION IN THE HOUSING AND COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR YEAR 2015-2016 GRANT APPLICATION SUMMARY OF REQUEST: That the City Council adopt Resolution No. 6529 of the City of Seal Beach approving the on-going participation in the County of Orange Housing and Community Development Program for 2015-2016 and for up to two (2) additional years if funded by the County, to fund the Leisure World bathroom upgrade handicap accessibility program. BACKGROUND AND ANALYSIS: The City of Seal Beach receives Community Development Housing Grant (CDBG) funds through a contractual agreement with the County of Orange. The County's Housing and Community Development Department (HCD) applies to United States Department of Housing and Urban Development (HUD) for CDBG funding, then divides the funding amongst its sub-recipients such as the City of City of Seal Beach. In 2005, the City applied for and received its first CDBG funding for the Leisure World Bathroom Accessibility Program. Qualified residents of Leisure World are below 80% of the area median income. The CDBG funds are considered a grant to the resident(s) and used to modify the tub/shower and make it accessible. Specifically, the side wall of the tub is cut-down to just 4" and the shower is refinished; including skid-resistance flooring, grab bars, and a new glass shower enclosure. If needed, the standard toilets are replaced with high-boy toilets as well. The applicant's doctor verifies that the work is needed to improve the resident's accessibility and/or reduce pain. A large demand still exists for this work within Leisure World. Approximately 80% of the estimated 6,600 housing units have tub/showers that require the elderly and physically impaired residents to step up and over a tub wall. The Agenda Item CDBG funding for this program improves safety, improves access to hygiene needs, and reduces pain of the residents within Leisure World. Since 2005, the City's Bathroom Accessibility Program has completed improvements for 820 residents of Leisure World. A waiting list exists of residents hoping that future funding will allow them to complete their bathroom upgrades. The program is designed to improve accessibility to showers for seniors within their residential unit because of mobility problems, pain of movement, loss of balance or other disabilities diagnosed by a physician. The estimated average cost per bathroom accessibility upgrade is $2,570. ._. ......, Total County Completed CDBG Grant Projects Funding Contract No. 1: FY 2005-2006 71 $146,056 Contract No. 2: FY 2006-2007 96 $207,155 Contract No. 3: FY 2007-2008 98 $200,000 m Contract No. 4: FY 2008-2009 80 $200,000 Contract No. 5: FY 2009-2010 90 $200,000 ....... . Contract No. 6: FY 2010-2011 83 $196,599 Contract No. 7: FY 2011-2012 71 $166,540 www Contract No. 8: FY 2012-2013 91 $180,000 Contract No. 9: FY 2013-2014 94 $180,000 Contract No. 10: FY 2014-2015 in progress 46+ $180,000 __..... . Contract No. 11: FY 2015-2016 .,proposed a plication GRAND TOTAL SUMMARY 8201 $1,856,350 In order to comply with federal regulations, the County of Orange and HUD require the City's application process be approved and adopted by a resolution authorizing the submission of the current application, as well as future applications. Attached is a proposed resolution approving the City's participation in the Housing and Community Development Program of the County of Orange, Program Year 2015-2016 and also two additional years 2016-2017 and 2017- 2018 if awarded funding by the County. FINANCIAL IMPACT: If the Resolution is approved by the City Council, the application will then be submitted and considered by the County of Orange for Fiscal Year 2015-2016 CDBG funding. Although the County's application process approves a three year cycle of funding, future years' funding is contingent upon continued funding from the federal CDBG program and actual amounts allocated to the County. Page 2 Applications which encompass additional funding sources stand a better chance of being approved. Accordingly, the project application includes a funding match of $60,000 from the City's General Fund for program and contract administration each year, an amount consistent with each of the previous year's program activities for the Leisure World Bathroom Accessibility program. The City's affordable housing consultant, CivicStone, has administered the City's Program since 2005. CivicStone's duties include the following: 1. Complete and coordinate County funding application. 2. Design the resident application material. 3. Develop marketing materials and ensure that the Program is promoted in all possible media outlets applicable to Leisure World. 4. Attend Leisure World Board meetings to explain and promote the program. 5. Hold meetings at Leisure World to explain the program and provide application assistance to individual residents. 6. Prepare and coordinate a Request for Proposal for three contracts per County requirements. 7. Answer program inquiries, mail applications, qualify all applications for HUD/County audit, prepare contracts, and coordinate with the approved contractor the work to be performed, manage the entire process to the end with the homeowner, and meet with the homeowner for post construction photos and notices of completion. 8. Prepare files and reimbursement reports to the County. 9. Provide program status reports to the City. 10. Prepare monitoring and compliance reports for the County of Orange. RECOMMENDATION: Adopt Resolution No. 6529, a Resolution of the City Council of the City of Seal Beach approving the City's Participation in the Housing and Community Development Program of the County of Orange, Program Year 2015-2016 with the extension of two (2) additional years if funded by the County of Orange. Authorize the City Manager to execute all necessary application materials, and to take all appropriate actions to comply with the application submittal and review process. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: The City Attorney has approved the proposed resolution as to form. Page 3 BMITT D BY: NOTED AND APPROVED: IIm Basharm, J I Ingram, City Ma6jger Director of Community Development Attachment 1. Resolution No. 6529 Page 4 RESOLUTION NUMBER 6529 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE CITY'S PARTICIPATION IN THE HOUSING AND COMMUNITY DEVELOPMENT PROGRAM OF THE COUNTY OF ORANGE, PROGRAM YEAR 2015-2016 WITH AN ADDITIONAL TWO YEARS 2016-2017 AND 2017-2018 IF FUNDED BY THE COUNTY OF ORANGE THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE AS FOLLOWS: 1. The Housing and Community Development Act of 1974 authorizes cities under 50,000 in population to enter into cooperative agreements with the county in which they are located for the purpose of undertaking essential community development activities. The Federal government requires participating cities to provide certifications that the funds will be obtained and utilized pursuant to Federal law and policy. 2. It is the intent of the City of Seal Beach to participate with the County of Orange for a grant authorized under the Housing and Community Development Act of 1974. 3. The City Council hereby approves the inclusion of the following project in the City's grant proposal: Leisure World Bathroom Accessibility ADA Housing Rehabilitation Program: $200,000 Census Tracts 995.09 and 995.10 encompass Leisure World and as a private community the City does not provide any major services or assistance programs within Leisure World. The Leisure World tracts were approved for inclusion in a proposed bathroom accessibility assistance program with CDBG for fiscal years 2015-2016 through 2017-2018 in the amount of $200,000 per year. The requested funding level of $200,000 is consistent with the previously approved funding level by the County of Orange and is in accordance with the County guidelines. 4. The City Council hereby approves the City's participation in and certifications for the Housing and Community Development Block Grant Program for funding cycle 2015-2016, and 2016-2017 and 2017-2018 if the additional programs years are funded by the County of Orange. 5. The City Manager or her designee is hereby authorized to execute all application materials necessary and take such other appropriate actions to participate in the program. PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on January 12, 2015 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Mayor Resolution Number 6529 ATTEST; City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Tina Knapp, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 6529 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 12th day of Janua , 2015. City Clerk