HomeMy WebLinkAboutCC AG PKT 2015-01-26 #E AGENDA STAFF REPORT
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DATE: January 26, 2015
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby P.E., Director of Public Works
SUBJECT: PIER STRUCTURAL SAFETY ASSESSMENT
INSPECTION REPORT CIP NO. BP1501 - APPROVAL
OF PROFESSIONAL SERVICES AGREEMENT
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6533 approving a professional
services agreement with Ben C. Gerwick, Inc. (dba COWI North America, Inc.)
for $93,425 for the Pier Structural Safety Assessment Inspection Report, CIP No.
BP1501.
BACKGROUND AND ANALYSIS:
The Seal Beach Municipal Pier is approximately 1,800-feet long consisting
mostly of poly-wrapped timber piles, timber support members and a timber deck.
The Pier was severely damaged by the winter storms in 1982/1983 and it was
partially rebuilt after the damage. In April 2008, the Pier suffered damage to the
boat launch due to high surf, which was later repaired.
Lifeguard and Public Works crews have regularly inspected and monitored
various components of the Pier. Typically, the City has performed detailed
structural assessment of the Pier every 5 years. In 2003, Han-Padron
Associates inspected and evaluated the Pier and provided the City with a
detailed assessment of the Pier's condition. In 2008, Moffatt & Nichol inspected
the pier and provided the City with a detailed assessment of the Pier's condition.
On both occasions, the Pier was in fair condition. However, on both occasions,
components needing repair and preventative measures were identified. After
each report, the City immediately fixed and/or repaired critical, high priority items
and then budgeted and contracted with marine contractors to fix and/or repair
less critical components within the following five (5) years.
It is recommended to again reevaluate the Pier's condition through a safety
structural assessment report. The report will include a visual and tactile
examination of all accessible components of the structure, above and below the
Agenda Item E
waterline. The report follows standards set by the American Society of Civil
Engineers (ASCE) Standard Practice Manual on Underwater Investigations.
Staff prepared a Request for Proposal (RFP) and received two (2) proposals.
After review and discussions by City staff, staff is recommending Ben C.
Gerwick, Inc.
Staff verified the references and they met the qualifications for the requested
work. Ben C. Gerwick, Inc. has done previous work in coastal communities and
on timber structures.
ENVIRONMENTAL IMPACT:
The Pier Structural Safety Assessment is not a project within the California
Environmental Quality Act ("CEQA").
LEGAL ANALYSIS:
The City Attorney has approved the professional services agreement and
proposed resolution as to form.
FINANCIAL IMPACT:
In the FY 14/15 Budget, $100,000 is appropriated for Project No. BP1501 for this
project. This is adequate to cover estimated project costs of$93,425.
RECOMMENDATION:
That the City Council adopt Resolution No. 6533 approving a professional
services agreement with Ben C. Gerwick, Inc. (dba COWI North America, Inc.)
for $93,425 for the Pier Structural Safety Assessment Inspection Report, CIP No.
BP1501.
SUBMITTED BY: - NOTED AND APPROVED:
r �'&JQQ�2m
A L R,0 1-1 1-\
Sean P. Crum yfi`, ..it[ . Ingram, City Mort Eger
Director of Public Works
Prepared by: David Spitz P.E., Associate Engineer
Attachments:
A. Resolution No. 6533
B. Professional Services Agreement
Page 2
RESOLUTION NUMBER 6533
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
BEN C. GERWICK, INC. FOR THE PIER STRUCTURAL SAFETY
ASSESSMENT INSPECTION,CIP NO. BP1501
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. The City Council hereby approves the Professional Services
Agreement ("Agreement") dated January 26, 2014 between the City of Seal
Beach and Ben C. Gerwick, Inc. for the Pier Structural Safety Assessment
Inspection Report, CIP No. BP1501.
Section 2. The Council hereby authorizes and directs the City Manager to
execute the Agreement.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held on the 26th day of January, 2015 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Tina Knapp, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6533 on file in the
office of the City Clerk, passed, approved, and adopted by the City Council at a
regular meeting held on the "'t day of Ja_ nUary, 2015.
City Clerk
PROFESSIONAL SERVICES AGREEMENT
FOR
2015 Structural Safety Assessment Inspection of the Seal
Beach Municipal Pier, CIP No. BP1501
between
SEAIQ
Or
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
COWI North America, Inc.
3780 Kilroy Airport Way, Suite 200
Long Beach, CA 90806
(562) 598-9888 - Phone
(562) 256-7001 - Fax
This Design Professional Services Agreement ("the Agreement") is made as of January
26, 2015 (the "Effective Date"), by and between COWI North America, Inc.
("Consultant"), a Corporation and the City of Seal Beach ("City"), a California charter
city, (collectively, "the Parties").
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RECITALS
A. City desires certain professional services.
B. Pursuant to the authority provided by its City Charter and Government
Code § 37103, if applicable, City desires to engage Consultant to provide Professional
Engineering services in the manner set forth herein and more fully described in Section
1.
C. Consultant represents that the principal members of its firm are qualified
professional Engineers and are fully qualified to perform the services contemplated by
this Agreement in a good and professional manner; and it desires to perform such
services as provided herein.
NOW THEREFORE, in consideration of the Parties' performance of the
promises, covenants, and conditions stated herein, the Parties hereto agree as follows.
AGREEMENT
1.0 Scope of Services
1.1. Consultant shall provide those services ("Services") set forth in the
attached Exhibit A. To the extent that there is any conflict between Exhibit A and this
Agreement, this Agreement shall control.
1.2. Consultant shall perform all services under this Agreement on a timely,
regular basis and in a manner reasonably satisfactory to the City.
1.3. In performing this Agreement, Consultant shall comply with all applicable
provisions of federal, State, and local law.
1.4. As a material inducement to City to enter into this Agreement, Consultant
hereby represents that it has the experience necessary to undertake the services to be
provided. In light of such status and experience, Consultant hereby covenants that it
shall follow the customary professional standards in performing all services.
1.5. By executing this Agreement, Consultant represents that, to the extent
required by the standard of practice, Consultant (a) has investigated and considered the
scope of services to be performed, (b) has carefully considered how the services should
be performed, and (c) understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement.
2.0 Term
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The term of this Agreement shall commence as of the Effective Date and shall
continue for 50 working days unless previously terminated as provided by this
Agreement.
3.0 Consultant's Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit B
for Services but in no event will the City pay more than $93,425. Consultant will not be
compensated for any work performed not specified in the Scope of Services unless the
City authorizes such work in advance and in writing.
4.0 Method of Payment
4.1. Consultant shall submit to City monthly invoices for all services rendered
pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end
of the month during which the services were rendered and shall describe in detail the
services rendered during the period, the days worked, number of hours worked, the
hourly rates charged, and the services performed for each day in the period. City will
pay Consultant within 30 days of receiving Consultant's invoice. City will not withhold
any applicable federal or state payroll and other required taxes, or other authorized
deductions from payments made to Consultant.
4.2. Upon receipt of 24 hours' notice from City, Consultant shall allow City or
City's agents or representatives to inspect at Consultant's offices during reasonable
business hours all records, invoices, time cards, cost control sheets and other records
maintained by Consultant in connection with this Agreement. City's rights under this
Section 4.2 shall survive for two years following the termination of this Agreement.
5.0 Termination
5.1. This Agreement may be terminated by City, without cause, or by
Consultant based on reasonable cause, upon giving the other party written notice
thereof not less than thirty 30 days prior to the date of termination.
5.2. This Agreement may be terminated by City upon 10 days' notice to
Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement
of comprehensive general liability insurance as required by this Agreement at least 20
days before the expiration date of the previous policy.
6.0 Party Representatives
6.1. The City Manager is the City's representative for purposes of this
Agreement.
6.2. Warren Stewart, PE SE is the Consultant's representative for purposes of
this Agreement. It is expressly understood that the experience, knowledge, capability,
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and reputation of Warren Stewart PE SE were a substantial inducement for City to enter
into this Agreement. Therefore, Warren Stewart PE SE shall be responsible during the
term of this Agreement for directing all activities of Consultant and devoting sufficient
time to personally supervise the services hereunder. Consultant may not change its
representative without the prior written approval of City, which approval shall not be
unreasonably withheld.
7.0 Notices
7.1. All notices permitted or required under this Agreement shall be deemed
made when personally delivered or when mailed 48 hours after deposit in the United
States Mail, first class postage prepaid and addressed to the party at the following
addresses:
To City: City of Seal Beach
211 - 8th Street
Seal Beach, California 90740
Attn: City Manager
To Consultant: COWI North America, Inc
1300 Clay Street, Suite 700
Oakland, CA 94612
Attn: Winston Stewart, Managing Director
7.2. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
8.0 Independent Contractor
8.1. Consultant is an independent contractor and not an employee of the City.
All services provided pursuant to this Agreement shall be performed by Consultant or
under its supervision, and all personnel shall possess the qualifications, permits, and
licenses required by State and local law to perform such Services, including, without
limitation, a City of Seal Beach business license as required by the Seal Beach
Municipal Code. Consultant will determine the means, methods, and details of
performing the services. Consultant shall be solely responsible for the satisfactory work
performance of all personnel engaged in performing the services and compliance with
the customary professional standards.
8.2. Any additional personnel performing services under this Agreement on
behalf of Consultant shall also not be employees of City and shall at all times be under
Consultant's exclusive direction and control. Consultant shall pay all wages, salaries,
and other amounts due such personnel in connection with their performance of services
under this Agreement and as required by law. Consultant shall be responsible for all
reports and obligations respecting such additional personnel, including, but not limited
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to: Social Security taxes, income tax withholding, unemployment insurance, disability
insurance, and workers' compensation insurance.
8.3. Consultant shall indemnify and hold harmless City and its elected officials,
officers and employees, servants, designated volunteers, and agents serving as
independent contractors in the role of City officials, from any and all liability, damages,
claims, costs and expenses of any nature to the extent arising from Consultant's
personnel practices. City shall have the right to offset against the amount of any fees
due to Consultant under this Agreement any amount due to City from Consultant as a
result of Consultant's failure to promptly pay to City any reimbursement or
indemnification arising under this Section 8.
9.0 Confidentiality
Consultant covenants that all data, documents, discussion, or other information
developed or received by Consultant or provided for performance of this Agreement are
deemed confidential and shall not be disclosed by Consultant without prior written
authorization by City. City shall grant such authorization if applicable law requires
disclosure. All City data shall be returned to City upon the termination of this
Agreement. Consultant's covenant under this Section shall survive the termination of
this Agreement.
10.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior written
approval of City. Consultant is fully responsible to City for the performance of any and
all subcontractors.
11.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by
assignment or novation, without the prior written consent of City. Any purported
assignment without such consent shall be void and without effect.
12.0 Insurance
12.1. Liability Insurance. Consultant shall procure and maintain in full force and
effect for the duration of this Agreement insurance against claims for injuries to persons
or damages to property and professional negligence which may arise from or in
connection with the performance of the services hereunder by Consultant, and its
agents, representatives, employees and subcontractors.
12.2. Minimum Scope of Insurance. Unless otherwise approved by City,
coverage shall be at least as broad as:
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Insurance Services Office Commercial General Liability coverage
(occurrence form CG 0001).
Insurance Services Office form number CA 0001 (Ed. 1/87) covering
Automobile Liability, code 1 (any auto).
Workers' Compensation insurance as required by the State of California
and Employer's Liability Insurance.
Professional Liability insurance. Consultant shall provide to City the
standard form issued by the carrier.
12.3. Minimum Limits of Insurance. Consultant shall maintain limits no less
than:
General Liability: $2,000,000 per occurrence and in the aggregate for
bodily injury, personal injury and property damage. Commercial General
Liability Insurance or other form with a general aggregate limit shall apply
separately to this Agreement or the general limit shall be twice the
required occurrence limit.
Automobile Liability- $1,000,000 per accident for bodily injury and
property damage.
Employer's Liability: $1,000,000 per accident and in the aggregate for
bodily injury or disease and Workers' Compensation Insurance in the
amount required by law.
Professional Liability: $1,000,000 per claim/aggregate.
12.4. Deductibles and Self-Insured Retentions. Consultant shall inform City of
any deductibles or self-insured retentions except with respect to professional liability
insurance.
12.5. Other Insurance Provisions. The general liability and automobile liability
policies are to contain, or be endorsed to contain, the following provisions:
12.5.1. City, its officers, officials, employees, designated volunteers
and agents serving as independent contractors in the role of City officials, are to be
covered as additional insureds as respects: liability arising out of activities performed
by or on behalf of Consultant, products and completed operations of Consultant;
premises owned, occupied or used by Consultant; or automobiles owned, leased, hired
or borrowed by Consultant. The coverage shall contain no limitations on the scope of
protection afforded to City, its officers, officials, employees, designated volunteers or
agents serving as independent contractors in the role of City officials which are not also
limitations applicable to the named insured.
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12.5.2. For any claims related to this Agreement, Consultant's
insurance coverage shall be primary insurance as respects City, its officers, officials,
employees, designated volunteers and agents serving as independent contractors in the
role of City officials. Any insurance or self-insurance maintained by City, its officers,
officials, employees, designated volunteers or agents serving as independent
contractors in the role of City officials shall be excess of Consultant's insurance and
shall not contribute with it.
12.5.3. Consultant's insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits
of the insurer's liability.
12.5.4. Each insurance policy required by this clause shall be
endorsed to state that coverage shall not be canceled or materially modified except
after 30 days' prior written notice by first class mail has been given to City, or 10 days'
prior written notice by express overnight mail if cancellation is due to nonpayment of
premiums.
12.5.5 Each insurance policy, except for the professional liability policy,
required by this clause shall expressly waive the insurer's right of subrogation against
City and its elected officials, officers, employees, servants, attorneys, designated
volunteers, and agents serving as independent contractors in the role of City officials.
12.6. Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.M. Best's rating of no less than A:VIII unless waived in writing by City's Risk
Manager.
12.7. Verification of Coverage. All insurance coverages shall be confirmed by
execution of endorsements on forms approved by City. The endorsements are to be
signed by a person authorized by that insurer to bind coverage on its behalf. All
endorsements are to be received and approved by City before services commence. As
an alternative to City forms, Consultant's insurer may provide complete, certified copies
of all required insurance policies, including endorsements effecting the coverage
required by these specifications.
13.0 Indemnification, Hold Harmless, and Duty to Defend
13.1 Indemnity for Design Professional Services. In connection with its design
professional services, Consultant shall hold harmless and indemnify City, and its
elected officials, officers, employees, servants, designated volunteers, and those City
agents serving as independent contractors in the role of City officials (collectively,
"Indemnitees"), with respect to any and all claims, demands, damages, liabilities,
losses, costs or expenses, including reimbursement of attorneys' fees and costs of
defense (collectively, "Claims" hereinafter), including but not limited to Claims relating to
death or injury to any person and injury to any property, which arise out of, pertain to, or
relate to in whole or in part to the negligence, recklessness, or willful misconduct of
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Consultant or any of its officers, employees, subcontractors, or agents in the
performance of its design professional services under this Agreement.
13.2 Other Indemnitees. In connection with any and all claims, demands,
damages, liabilities, losses, costs or expenses, including attorneys' fees and costs of
defense (collectively, "Damages" hereinafter) not covered by Subsection 13.1,
Consultant shall defend, hold harmless and indemnify the Indemnitees with respect to
any and all Damages, including but not limited to, Damages relating to death or injury to
any person and injury to any property, which arise out of, pertain to, or relate to the acts
or omissions of Consultant or any of its officers, employees, subcontractors, or agents
in the performance of this Agreement, except for such loss or damage arising from the
sole negligence or willful misconduct of the City, as determined by final arbitration or
court decision or by the agreement of the parties. Consultant shall defend Indemnitees
in any action or actions filed in connection with any such Damages with counsel of
City's choice, and shall pay all costs and expenses, including all attorneys' fees and
experts' costs actually incurred in connection with such defense. Consultant's duty to
defend pursuant to this Subsection 13.2 shall apply independent of any prior, concurrent
or subsequent misconduct, negligent acts, errors or omissions of Indemnitees.
14.0 Conflict of Interest
14.1. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the Services, or which
would conflict in any manner with the performance of the Services. Consultant further
covenants that, in performance of this Agreement, no person having any such interest
shall be employed by it. Furthermore, Consultant shall avoid the appearance of having
any interest, which would conflict in any manner with the performance of the Services.
Consultant shall not accept any employment or representation during the term of this
Agreement which is or may likely make Consultant "financially interested" (as provided
in California Government Code §§ 1090 and 87100) in any decision made by City on
any matter in connection with which Consultant has been retained.
14.2. Consultant further warrants and maintains that it has not employed or
retained any person or entity, other than a bona fide employee working exclusively for
Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to
pay any person or entity, other than a bona fide employee working exclusively for
Consultant, any fee, commission, gift, percentage, or any other consideration contingent
upon the execution of this Agreement. Upon any breach or violation of this warranty,
City shall have the right, at its sole and absolute discretion, to terminate this Agreement
without further liability, or to deduct from any sums payable to Consultant hereunder the
full amount or value of any such fee, commission, percentage or gift.
14.3. Consultant warrants and maintains that it has no knowledge that any
officer or employee of City has any interest, whether contractual, noncontractual,
financial, proprietary, or otherwise, in this transaction or in the business of Consultant,
and that if any such interest comes to the knowledge of Consultant at any time during
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the term of this Agreement, Consultant shall immediately make a complete, written
disclosure of such interest to City, even if such interest would not be deemed a
prohibited "conflict of interest" under applicable laws as described in this Subsection.
15.0 Equal Opportunity
Consultant affirmatively represents that it is an equal opportunity employer.
Consultant shall not discriminate against any subcontractor, employee, or applicant for
employment because of race, religion, color, national origin, handicap, ancestry, sex,
sexual orientation, or age. Such non-discrimination includes, but is not limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff, or termination.
16.0 Labor Certification
By its signature hereunder, Consultant certifies that it is aware of the provisions
of Section 3700 of the California Labor Code that require every employer to be insured
against liability for Workers' Compensation or to undertake self-insurance in accordance
with the provisions of that Code, and agrees to comply with such provisions before
commencing the performance of the Services.
17.0 Entire Agreement
This Agreement contains the entire Agreement of the Parties with respect to the
subject matter hereof, and supersedes all prior negotiations, understandings, or
agreements. This Agreement may only be modified by a writing signed by both Parties.
18.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not
void or affect the validity of the other provisions of this Agreement.
19.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws
of the State of California.
20.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either Party
as a result of this Agreement.
21.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach,
whether of the same or other covenant or condition. In no event shall the making by
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City of any payment to Consultant constitute or be construed as a waiver by City of any
breach of covenant, or any default which may then exist on the part of Consultant, and
the making of any such payment by City shall in no way impair or prejudice any right or
remedy available to City with regard to such breach or default. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party
any contractual rights by custom, estoppel, or otherwise.
22.0 Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any
company or person, other than a bona fide employee working solely for Consultant, to
solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor
has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, City has the right to rescind this Agreement
without liability. For the term of this Agreement, no member, officer or employee of City,
during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
23.0 Attorneys' Fees
If a Party commences any legal, administrative or other action against the other
Party arising out of or in connection with this Agreement, the prevailing Party in such
action shall be entitled to have and recover from the losing Party all of its attorneys' fees
and other costs incurred in connection therewith.
24.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the
Agreement as if set forth in full herein. In the event of any material discrepancy
between the terms of any exhibit so incorporated and the terms of this Agreement, the
terms of this Agreement shall control.
25.0 Corporate Authority
The persons executing this Agreement on behalf of the Parties warrant that they
are duly authorized to execute this Agreement on behalf of said Parties and that by their
execution, the Parties are formally bound to the provision of this Agreement.
(Intentionally Left Blank)
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I
L
IN WITNESS WHEREOF, the Parties hereto, through their respective authorized
representatives have executed this Agreement as of the date and year first above
written.
CITY OF SEAL BEACH CONSULTANT
By: B .
v�
Jill R. Ingram, City Manager
Name: Winston Stewart
Its: Managing Director
Attest:
By: By: ---.W
Linda Devine, City Clerk
Name: Warren Stewart
Its: Project Manager
Approved as to Form:
By:
Steven L. Flower, City Attorney
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PROFESSIONAL SERVICES AGREEMENT FOR
2015 Structural Safety Assessment Inspection of the Seal Beach Municipal Pier, CIP No. BP1501
EXHIBIT A-SERVICES
Based on our previous experience and the work described in the RFP,we have divided the project into
the primary tasks,Task 1 - Evaluation of Existing Conditions,Task 2-Structural Condition Assessment,
Task 3 - Recommendations for Repair and Maintenance.
A discussion of our approach, key challenges, and strategies for overcoming these challenges is provided
in this detailed narrative of approach.A general work plan is presented here. Once selected, Gerwick
will develop and present a detailed work plan for each project Phase to ensure it's in line with the City's
objectives.
All work will be performed in compliance with ASCE's soon to be published, MOP 130- Waterfront
Facilities Inspection and Assessment and ASCE Underwater Investigations, Standard Practice Manual No.
101.
TASK 1—EVALUATION OF EXISTING CONDITIONS
SITE VISIT
In this task, our project manager and field engineer will perform a site visit to familiarize themselves
with the current conditions and any access constraints for the inspection teams as well as for the future
repair contractor. We will coordinate with City staff on site access, safety, and security requirements,
emergency and on-site coordination contacts, and any other concerns that may arise.
DATA GATHERING AND REVIEW
We will review in detail the existing drawings and the previous inspection reports and completed repair
drawings provided.To assist in optimizing the final needs of the survey and assessment,we will identify
any missing information that could be helpful for surveys and analyses.Typical items might include
missing drawings and previous surveys (inspection reports, geotechnical reports, hydrographic, and
topographic) if references to such are found.
The drawings and reports will be used to develop a set of electronic database files for survey and
documentation of findings. During the underwater inspection, the note takers will record observations
from the divers directly into an inspection database pre-populated with the results of the previous
inspection findings.This will assist the divers with locating existing defects quickly and allow them to
rapidly determine if the damage has increased in magnitude or extent.
In addition to gathering data on the structure, Gerwick will work with the City to determine the design
criteria for the repairs.This will include determining the desired repair design life,goal for remaining
service life of the facility, and anticipated budget for repair.
ENGINEERING INSPECTION PLANNING
Engineer-divers from Gerwick will perform the underwater portion of the inspection under the
supervision of a California registered professional engineer-diver. Our proposed method for the
underwater inspection of piles would then consist of the following:
1. Perform a Level I inspection on 100%of the piles:This level of effort includes a visual and tactile
evaluation to detect gross defects or breakage. Observed defects will be noted and assigned an
anticipated repair type.
Exhibit A-1
PROFESSIONAL SERVICES AGREEMENT FOR
2015 Structural Safety Assessment Inspection of the Seal Beach Municipal Pier, CIP No. BP1501
2. Complete a Level II inspection on approximately 10%of the piles:This level of effort will include
cleaning of marine growth in order to detect surface defects that may otherwise be obscured by
the marine growth. The cleaning will be performed at three elevations; mudline, mid-level, and
top of growth. A visual inspection of the exposed portions of the pile will be completed. All
observed defects will be recorded and an anticipated repair type will be assigned to the pile.
3. Perform Level III inspections on selected piles:A certain number of piles may also be selected
for testing, depending upon results of the Level I and Level II inspections.This is considered
optional work, and would be priced and authorized separately at time of need.
In order to identify all underwater defects requiring repair, it would be necessary to remove essentially
all of the marine growth to observe cracks, erosion, etc. Since the full cleaning and inspection of all
elements would be costly to complete, a sampling is used to estimate the total expected number of
defects to be repaired. By performing the proposed inspection on a sample, Gerwick can reasonably
determine final repair quantities in a short inspection time and at significantly reduced costs. Cleaning
all the elements will not reduce the future construction cost, as the piles will need to be cleaned again
prior to repair. If a significant percentage of piles are found to contain damage requiring action
following the level II inspection,we will meet with the City to determine a course of action. Additional
level II inspection may be recommended, or additional repair materials orders may be recommended
based on the statistical findings, locations for their application to be determined when the repair
contractor is on site.
The above water inspection comprises the under-deck (including utilities) and above-deck portions. If
the snooper is not authorized,the under-deck will be inspected from a small boat. Engineers will note all
visible defects and record same along with a proposed method of repair. As tactile observations can only
be performed from a snooper or staging, some damage may be hidden and go unnoticed if the
inspection is performed solely from the boat.
Prior to the field activities,the team will have an internal meeting to review the findings of the previous
condition assessment reports (if any) and the typical repair details that may be utilized for the repair. By
reviewing these repair details in advance,the field inspection engineers will be able to assign most of
the repair types while in the field. We will utilize the Waterfront Facilities Inspection &Assessment,
Standard Practice Manual as a guide for methods of repair.
SAFETY PLANNING
While coordinating our activities with the City, Gerwick will develop and submit work plans for the City's
review and approval prior to the commencement of any field investigations. Steps included in the work
plan are typically:
• A pre inspection/pre-dive kickoff meeting to be scheduled with the City and personnel with a
discussion of known hazards at the site.
• Vessel schedule review and an order of operations will be proposed for review and approval,
• Notifications to the Coast Guard, life guards, police, and others as necessary that diving
operations will be conducted at the facility.
• Dive Safety Plans in conformance with the US Navy Diving Manual limits.
• Emergency procedures, numbers, and routes to medical facilities.
• A review of any unusual marine activity expected in the area.
• Additional items as necessary as planning proceeds.
Exhibit A-2
PROFESSIONAL SERVICES AGREEMENT FOR
2015 Structural Safety Assessment Inspection of the Seal Beach Municipal Pier, CIP No. BP1501
PERFORM REPAIR DESIGN INSPECTION
Gerwick will perform a Repair Design Inspection of the Pier as described above. This type of inspection
collects specific information regarding quantities and types of repairs needed. It is more detailed than a
Baseline or Routine Inspection as it anticipates that a repair project is imminent and that the
information collected can be effectively incorporated into the repair contract documents. It has the
added advantage that a cost estimate for the project can be more accurately prepared.This is useful in
evaluating options for repair.The professional dive team will be led by engineer-divers licensed in the
State of California. Our engineers and engineer-divers will record the following information:
• Type of defect(e.g. crack, erosion, or section loss)
• Location of defect (e.g. side of pile & elevation; deck soffit or bent sides, located X &Y)
• Position of the defect on the structural component(e.g. vertical or horizontal)
• Size of the defect(e.g. length, width, and depth)
• Photographs and video of the defects. Where visibility is limited,we will utilize a clearwater box
with underwater DSLR camera to record typical defects.
The team leader for the overall field inspection activities will be Mr. Warren Stewart, PE, SE (CA). The
above water inspection will be led by Mr.Jim Kearney, P.E. (CA).The underwater inspection leader will
be engineer-diver, Mr. Matthew Kehoe, P.E. (CA), and will coordinate daily with Mr. Kearney.The above
water and underwater teams will be onsite at the same time. Both teams have performed numerous
pile-supported timber waterfront structure inspections, have worked together on previous projects, and
are very familiar with the common deterioration mechanisms and repairs for marine timber structures.
For the above water inspections, we will perform a complete and tactile inspection of all accessible
elements. Interested City personnel are welcome to join our inspection team as we conclude the above
water inspection for a tour of the structure above and below the deck in our inspection boat to gain
personal knowledge of the extent and severity of the typical defects we identify.
SNOOPER FOR INSPECTION OF UNDERDECK STRUCTURE AND UTILITIES
In order to provide a tactile inspection of the soffitt of the deck,framing,tops of piles, and utilities over
water snooper equipment is required which reaches over the side railing, down, and under the deck.
The equipment will take up about 13 ft (including safety barrier) of the 20-ft wide deck.The equipment
then moves along the pier until the next bent is reached. At that point the underdeck platform swings
90 degrees and the trailer is moved to the next bent where the platform swings back under the deck.
This particular snooper weighs about 17,000 Ibs,which is within the Pier's H10 load limit.The wheeled
outrigger probably induces a load on the decking that is greater than allowed, so that a steel channel
may be needed to redistribute the load to a greater number of deck planks. A full analysis of the pier
deck structure and piling to accept the weight of the snooper will be undertaken to determine the
induced stresses on the members and to include any road plates or other temporary load distribution
needed.
REPAIR QUANTITY DETERMINATION
Gerwick engineers and engineer-divers are also skilled at preparing repair design documents for
rehabilitation. We have experience in specifying details for repair of timber decks, beams, piles,wrap
repair and connections. In addition to evaluating the defect sizes and locations,we will field estimate
the likely repair locations, extents, and quantities.
Exhibit A-3
PROFESSIONAL SERVICES AGREEMENT FOR
2015 Structural Safety Assessment Inspection of the Seal Beach Municipal Pier, CIP No. BP1501
PREPARE A DATA REPORT OF ALL DEFECTS
Gerwick will submit a report of findings which will identify the type, size, location, and position of the
defects observed, provide photographs of typical conditions, and summarize the total quantities.The
report will be issued to City as a draft for review, questions, comment, and discussion prior to our
completion of the Repair Recommendation Report.As previously noted, all the defect information will
be included in an electronic database.The data can then be sorted and queried according to a number
of parameters. For example, detailed repair lists can be prepared depending upon the priority of the
defects.
TASK 2—STRUCTURAL CONDITION ASSESSMENT
PREPARATION OF DESIGN CRITERIA
It is assumed that the City will not change the use of this pier to something that is substantially different
than originally designed.The design criteria will address live loads and dead loads, storm waves, wind
and seismic, docking of the crew boat, and expected service life. Criteria for utilities, lighting, and power
will not be included.
ANALYSIS OF EXISTING CONDITIONS
Concurrent with the repair recommendations of Task 3, Gerwick will analyze the existing structure (in
the repaired condition) for compliance with current codes, good engineering practice, and ASCE 7-10
according to the desired usage. Given the age of the pier, it may not meet current codes.Thus,while
the Pier may be repaired to original condition, it still could be non-compliant according to the desired
usage.
Static structural modeling(2D) of the capacities of individual members is anticipated to determine
structural adequacy. More sophisticated methods such as using the SAP 2000 computer program for the
non-linear push-over modeling required for performance-based design will not be used.
The weight of the existing building is part of the structure and included in the analysis, as is the
overturning moments from the walls of the building from wind and seismic forces. However, a detailed
analysis of the building could be provided if desired, including its elements, connections, etc., is not
included in this proposal.
TASK 3—RECOMMENDATIONS FOR REPAIR AND MAINTENANCE
PRIORITIZE NEEDED REPAIRS AND MAINTENANCE
Upon completion of the Repair Design Inspection, Gerwick will prioritize the recommended repairs
based on damage. During the inspection, each defect will be assigned a repair type and given a priory
code. Because all of the defects are included in a modern database, reports can be run to identify and
group defects according to their severity code. From this list, a repair project can be created to address
those that are most severe and then include lower priority repairs according to City budget.
PROVIDE A REPAIR RECOMMENDATION REPORT
Upon completion of Prioritize Needed Repairs and Maintenance, Gerwick will submit a Repair
Recommendations Report which will identify the defects noted in the inspections, the proposed
method, quantity, and estimated cost for the repairs, and priority for repair. Previous experience and
Exhibit A-4
PROFESSIONAL SERVICES AGREEMENT FOR
2015 Structural Safety Assessment Inspection of the Seal Beach Municipal Pier, CIP No. BP1501
ASCE's Waterfront Facilities Inspection &Assessment, Standard Practice Manual will be consulted as a
guide for methods of repair.This report will also provide CAD sketches for the proposed repair types.
Preparation of contract documents for the repair project(s) are not included in this proposal, but would
be priced separately at time of need.
* It is known that the City is considering the construction of a new 2-story restaurant to replace the
existing abandoned one-story.The evaluation of the pier to support the new or existing building is
beyond the scope of work but is listed as optional work,to be priced when needed.
OPTIONAL LEVEL III TESTING—5 CORES
At the City's options and with separate written notice to proceed, up to five (5) core borings will be
taken at selected piling. Piling that have their wraps torn, missing, or otherwise compromised will be
chosen so that the integrity of good wraps won't be violated.Wraps will not be repaired.
Once the cores have been taken,the holes will be filled with a hardwood plug cut to fit and epoxied in
place. Cores will be sent to a lab for evaluation. A brief description of the results of the tests will be
included in the report.
If this option is selected, must be authorized so that the coring can be completed during the
inspection diving operations. Otherwise,an additional mobilization (not included in the price)will be
required.
Exhibit A-5
PROFESSIONAL SERVICES AGREEMENT FOR
2015 Structural Safety Assessment Inspection of the Seal Beach Municipal Pier, CIP No. BP1501
EXHIBIT B—CONSULTANT COMPENSATION
1. For the services described in Exhibit A,the following lump compensation shall be paid to the
consultant:
Task 1 - Evaluation of Existing Conditions $ 47,685
Task 1.6-Snooper Truck Below Deck Inspection 18,460
TOTAL TASK 1 $ 66,145
Task 2-Structural Condition Assessment 8,420
Task 3 - Recommendations for Repair and Maintenance 18.860
TOTAL BASIC SERVICES $ 93,425
OPTIONAL'—Level III Testing, up to 5 cores w/lab testing $ 8,850
' If this option is selected, must be authorized so that the coring can be completed during the inspection diving
operations. Otherwise,an additional mobilization (not included in the price)will be required.
2. For any additional services required by the City, a proposal will be prepared at the time of need
using the rates in the following schedule:
..._...........................................__________......................... ......._.. .....
Labor Category Rate
_.... ...........
Vice President/Chief Engineer $215.00
Sr Project Manager/Sr Specialist $200.00
Engineer III/Lead Engineer $195.00
__......................-.............................................._..................................
Cost Estimator III $190.00
_Eng.'.ne.e.r..1.............................................. ..............._..........._................ $160.0 ...........
Project Controls Manager -$150.00mmmmmmmmm mm
Engineer 1 $130.00
CADD Operator III $125 00
CADD Operator II $105.00
CADD Operator 1 $95.00
Project Administrator $80.00
Project..Cost...Administrator...._....................._..w............_...u........._..._...._.....�.
$80.00
Dive Team (3 +equip/expenses) $5,850/day
Exhibit B- 1