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HomeMy WebLinkAboutCC AG PKT 2015-02-09 #B AGENDA STAFF REPORT DATE: February 9, 2015 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Tina Knapp, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: That the City Council approve the minutes for the adjourned meeting of the City Council held on January 20, 2015 and the regular meeting of the City Council held on January 26, 2015. BACKGROUND AND ANALYSIS: This section does not apply to this item. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact. RECOMMENDATION: That the City Council approve the minutes for the adjourned meeting of the City Council held on January 20, 2015 and the regular meeting of the City Council held on January 26, 2015. SUBMITTED BY: NOTED AND APPROVED: &YOM", Tina Knapp, City Clerk 11 alngramT Ci y ger M Agenda Item B Seal Beach, California January 20, 2015 Mayor Deaton called the adjourned meeting of the Seal Beach City Council to order at 10:05 a.m. at Old Ranch Country Club located at 3901 Lampson Avenue, Seal Beach. Mayor Deaton led the Salute to the Flag. ROLL CALL Present: Mayor Deaton Council Members: Massa-Lavitt, Miller, Sloan (arrived at 10:10 am), Varipapa City Staff: Steven L. Flower, City Attorney Jill R. Ingram, City Manager Patrick Gallegos,Assistant City Manager Captain Tim Olson, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Sean P. Crumby, Director of Public Works Victoria L. Beatley, Director of Finance/City Treasurer Jim Basham, Director of Community Development/Community Services Commander Bob Mullins, Seal Beach Police Department Lieutenant Chris Pierce, Marine Safety/Lifeguard Luis Estevez, Deputy Director of Public Works Michael Ho, Deputy Director of Public Works Crystal Landavazo, Senior Planner Alayna Hoang, Finance Manager Tina Knapp, City Clerk Art Hidalgo-Lopez, Orange County Fire Authority PRESENTATIONS/RECOGNITIONS None at this time. ORAL COMMUNICATIONS Mayor Deaton opened oral communications. There being no speakers, Mayor Deaton declared oral communications closed. COUNCIL COMMENTS None at this time. COUNCIL ITEMS ITEM A J CITY COUNCIL EXECUTIVE TEAM GOAL SETTING VyORSf IOF The City Manager introduced Cathy Standiford, consultant from Management Partners, who facilitated the process and skated that the outcome of the Workshop should be a consensus on major goals. The accomplishments of the past year were acknowledged and it was noted that significant progress has been made on the goals established a year ago, In fact, many activities have been completed. The City has made great progress towards achieving financial stability, in part by increasing the ability to generate revenues. In particular, City staff is doing an outstanding job finding and recapturing lost revenues, improving internal controls, and taking other steps to ensure financial discipline and accountability. RECESS The City Council and staff are taking a systematic approach to address City issues as a whole. Focus remains on the City's most important priorities, including the new community pool, the pier, the DWP property, and the management of coyotes. Some new activities were identified) and given priority, Page 2—City Council 01/20/15 including several brought forward by new Council members. The partnership between the Seal Beach City Council and staff in setting and executing priorities for the betterment of the community we serve was reaffirmed. PUBLIC HEARING None at this time. UNFINISHED/CONTINUED BUSINESS No items at this time. NEW BUSINESS No items at this time. ADJOURNMENT, With no objections, Mayor Deaton adjourned the meeting at 2:00 p.m. to Monday, January 26, 2015 at 6:00 p.m. to meet in closed session, if deemed necessary. City Clerk City of Seal Beach Approved: Mayor Attested: City Clerk approval.Because oit is being document g made available prior topfinal action,it should not be considered a true record of the meeting.It is not the official Unutes of the City Council and been of be tolled on ov, offrcif#raeord gal fire 1,roreadiag&Allhmgh the City accuracy and may be corrected,modified Y ai aesad �an of Seat&each makes every effort to see thal pI'l+fyer notas aoe takan at a nmab✓y,, aml aithoogh,draft Aftules are garierahy a, arrrved as subonitted,changes and a;ofrecflons are sometimes ina doi before a firw version is approved. f"he City therelb o Makes no avarranly,expressed or kmpliecl,as to the conlerils of this dorufanent.Once Official minutes have been approved,a copy can be obtained/room the City clork, Seal Beach, California January 26, 2015 The City Council met in regular session at 7:00 p.m. in the City Council Chambers with Mayor Deaton calling the meeting to order and Council Member Massa-Lavitt leading the Salute to the Flag. ROLL CALL Present: Mayor Deaton Council Members: Miller, Massa-Lavitt, Sloan, Varipapa City Staff: Steven L. Flower, City Attorney Jill R. Ingram, City Manager Patrick Gallegos,Assistant City Manager Chief Joe Stilinovich, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Sean P. Crumby, Director of Public Works Victoria L. Beatley, Director of Finance/City Treasurer Jim Basham, Director of Community Development/Community Services Tina Knapp, City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS &ORDINANCES The City Manager indicated that Item F was revised due to an incorrect account number in the budget amendment and a copy of the revised materials is on the dais. With no objections, Mayor Deaton so ordered the approval of the agenda as corrected. PRESENTATIONS/RECOGNITIONS Dominic Sarabia, Senior Community Services Officer, Property Officer of the Year—California Association of Property&Evidence ORAL COMMUNICATIONS Mayor Deaton; opened) oral communications. Speakers: Gina Phillips spoke about the possibility of community gardens in College Park East. Chuck Feenstra and Paul Cabral spoke about the timing of the light at 12th & PCH for pedestrian crossing, the synchronization of lights at 12th & PCH, Main & PCH, and Seal Beach Boulevard & PCH; the Beverly Manor Reservoir; and the road condition of Westminster Avenue. Jeff and Jane Davis spoke in support of the possibility of community gardens in College Park East. Joanne Lazlow expressed concerns regarding parking issues that would arise depending on where community gardens were in College Park East; however, in general is in support of such a project. Scott Weir and Laura Ellsworth showed the bricks that are on sale in support of Centennial Fundraising and indicated bricks will be placed in a location in each District. Patty Campbell expressed concerns about various locations for possible community gardens in College Park East. An individual spoke indicating the City should purchase the Bay Theater. Robert Goldberg expressed concerns regarding recent City Manager executed consulting contracts. Brian Kyle expressed support of the City Manager and City staff and the work that is done, Other speakers inquired about the issue raised by Mr. Goldberg. Joyce Parque requested an audit of water rates. There being no other speakers; Mayor Deaton declared oral communications closed, CITY ATTORNEY REPORT Steven L. Flower, Esq., City Attorney The City Attorney reported that he conducted a complete review of Mr. Goldberg's allegations and stated that the City Manager's actions regarding this matter were in compliance with state law and the City's Municipal Code. Further, he stated that there was no conflict of interest or legal impropriety based upon the facts(presented.. Page 2—City Council 01/26/15 Director of Finance/City Treasurer Victoria L. Beatley added that each agreement contained specific and distinct goals, objectives„ and deliverables. Ms. Beatl y stated that over two fiscal years, the City has invested $76,000 for these consultant contracts, which has led to the immediate recovery of over $200,000 in FY 2013-14, and will provide future revenues in excess of$1 million over the next 20 years. CITY MANAGER REPORT Jill R. Ingram, City Manager The City Manager recognized how the optics may appear to some and stated that there was nothing improper, inappropriate, immoral, illegal, or unethical about this matter. COUNCIL COMMENTS Mayor Deaton commented that the assertions have been reviewed and there is no impropriety. Mayor Deaton further commented on the importance of avoiding the appearance of impropriety for all public officials/staff. Council Member Miller spoke about a community gardens project in College Park East and presented pictures of existing community gardens. Council Member Miller indicated that options exist for the location of community gardens in College Park East and he will continue to work on this effort. Council Member Massa-Lavitt provided a brief report on her attendance at the recent League of California Cities New Mayors and Council Members Academy and indicated it was worthwhile and beneficial. Mayor Deaton concurred with Council Member Massa-Lavitt's comments. Mayor Pro Tern Sloan made comments in support of the City Manager. Council Member Varipapa reported that the allegations of Mr. Goldberg were taken very seriously and researched thoroughly. Director of Public Works Sean Crurniby was asked to comment regarding the timing of the light at 121h and PCH for pedestrian crossing, the Beverly Manor Reservoir, and the road condition of Westminster Avenue. Mr. Crumby reported) that the timing of light at 12"1 & P H for pedestrian crossing was corrected by CalTrans, which is responsible for the intersection, and City staff will ensure the timing was changed and will address further concerns about this intersection with CalTrans. Mr. Crumby indicated that repair of the Beverly Manor Reservoir continues to proceed at a good pace, especially given the significant nature of the damage done in April 2014. Mr. Crumby indicated that resurfacing work on Westminster Avenue will begin over the next several weeks. COUNCIL ITEMS No items at this time, CONSENT CALENDAR Sloan moved, second by Miller, to approve the recommended actions on the consent calendar. AYES: Deaton, Sloan, Miller, Massa-Lavitt, Varipapa NOES: None Motion carried A. Minutes of the Regular City Council meeting of January 12, 2015 — Approve by minute order. B. Demands on City Treasury—Ratification. Warrants: 106531-106796 $1,021,827.54 Year-to-Date: $18,753,664.26 Payroll: Direct Deposits&Checks $ 536,977.10 Year-to-Date: $7,124,403.03 Year-to-date are actual cash disbursements and do not reflect actual expenditures due to year-end accruals. Page 3-City Council 01/26/15 C. Monthly Investment Report—December 2014—Receive and file. D. Notice of Completion for Pier Structural Assessment Implementation Project No. BP'1103 -- Adopt Resolution No, 6532 accepting the Pier Structural Assessment Implementation Project No. BP1103 by John S. Meer Company, Inc, in the total amount of$56,547.60 and directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk- Recorder within ten (10) days from the date of acceptance and to release retention in 35 days. E. Pier Structural Safety Assessment Inspection Report CIP No. BP1501 — Approval of Professional Services Agreement — Adopt Resolution No. 6533 approving a professional services agreement with Ben C. Gerwick, Inc. (dba COWI North America, Inc.) for $93,425 for the Pier Structural Safety Assessment Inspection Report, CIP No. BP1501. F. Budget Amendment for Emergency Storm Damage Repair Work — EM1501 —Adopt Resolution No. 6534 approving Budget Amendment 15- 07-02 to allocate $118,300 to repair both the Seal Beach Pier and Beach after damage caused by Hurricane Marie. ITEMS REMOVED„FROM THE CONSENT CALENDAR No items pulled from Consent Calendar. PUBLIC HEARING No items at this time. UNFINISHED/CONTINUED BUSINESS No items at this time. NEW BUSINESS ITEM G/RESOLUTION NO. 6535/SAND NOURISHMENT Director of Public Works Sean Crumby presented a brief staff report and presentation on this item and outlined the City's history of sand nourishment. Mr. Crumby answered questions from the City Council and indicated that staff continues to work with federal and state legislators to find lower cost alternatives to sand nourishment efforts. Sloan moved, second by Miller, to adopt Resolution No. 6535 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AWARDING A CONSTRUCTION CONTRACT TO POST BROTHERS CONSTRUCTION IN THE AMOUNT NOT TO EXCEED $402,100 AND AUTHORIZING THE CITY MANAGER TO APPROVE CONTRACT CHANGES NOT TO EXCEED $20,000; AWARDING A PROFESSIONAL SERVICES AGREEMENT TO MOFFATT & NICHOL IN THE AMOUNT OF $60,000 FOR AGENCY TESTING AND PERMITTING; APPROVING BUDGET AMENDMENT NO. 15-07-01 ALLOCATING GENERAL FUNDS IN THE AMOUNT OF $737,100 FOR SAND NOURISHMENT OT PROJECT NO. EM1502 AND ALLOCATING ADDITIONAL GENERAL FUNDS IN THE AMOUNT OF $30,000 TO THE TIDELANDS ACCOUNT FOR ADDITIONAL BERM REMOVAL COSTS". AYES: Deaton, Sloan, Miller, Massa-Lavitt, Varipapa NOES: None Motion carried Page 4—City Council 01/26/15 ADJOURNMENT With no objections, Mayor Deaton adjourned the meeting at 8:58 p.m. to Monday, February 9, 2015 at 6:00 p.m. to meet in closed session, if deemed necessary. City Clerk City of Seal Beach Approved: Mayor Attested: City Clerk NOTICE: The following document has not been approved for accuracy and may be corrected,modified or e PP Y Y mended before final approval.Because it is being made available prior to final action,it should not be considered a true record of the meeting.It is not tine official Minutes of IN City Coanaril and orrnnt he rehdd on or used as on oft.dal raoprd of the lvouaedihgs,Althaygir the Coy of Seal Beach makes every effort to.see Ural prrrpefr motes are takmr rr,t a rrreeling, and elftugh draft Minutes rare gene!rafly apmraved as subrnitta rg char es and corrections are somolit"s arcade before a that vaaisrou is approvarl. lho City therefore makes no wvarraraty,erapressad'or°imiAled,as to the coirterrts of this document.Once Official Minutes have been approved,a copy can be obtained from the City Clerk.