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Home My WebLink AboutCC AG PKT 2015-03-23 #B AGENDA STAFF REPORT DATE: March 23, 2015 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Tina Knapp, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: That the City Council approve the minutes for the regular meeting of the City Council held on March 9, 2015. BACKGROUND AND ANALYSIS: This section does not apply to this item. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item, FINANCIAL IMPACT: There is no financial impact for this item, RECOMMENDATION: That the City Council approve the minutes for the regular meeting of the City Council held on March 9, 2015. SUBMITTED BY: NOTED AND APPROVED: Tina Knapp, City Clerk Ji I Ingram, City �nab r Agenda Item B Seal Beach, California March 9, 2015 Mayor Deaton called the adjourned meeting of the Seal Beach City Council to order at 6:00 p.m. in the City Hall Conference Room. ROLL CALL Present: Mayor Deaton Council Members: Sloan, Miller, Massa-Lavitt,Varipapa City Staff: Steven L. Flower, City Attorney Jill R. Ingram, City Manager Patrick Gallegos,Assistant City Manager Sean P. Crumby, Director of Public Works Jim Basham, Director of Community Development Chief Joe Stilinovich, Seal Beach Police Department Sergeant Ron La Velle, Seal Beach Police Department Tina Knapp, City Clerk ORAL COMMUNICATIONS There were no speakers. CLOSED SESSION The City Attorney announced that the City Council would meet to discuss the items identified on the closed session agenda: A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS—Government Code§54956.8 Property: 900-A Ocean Avenue City Negotiators: City Manager;City Attorney Negotiating Parties: Off The Hook Under Negotiation: Price and terms of payment B. THREAT TO PUBLIC SERVICES OR FACILITIES — Government Code §54957 Consultation with Chief of Police&Sergeant, Seal Beach Police Department ADJOURNMENT It was the order of the Mayor, with consent of the Council, to adjourn the meeting at 6:58 p.m. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk Seal Beach, California March 9, 2015 The City Council met in regular session at 7:00 p.m. in the City Council Chambers with Mayor Deaton calling the meeting to order and Council Member Varipapa leading the Salute to the Flag. ROLL CALL Present: Mayor Deaton Council Members: Sloan, Miller, Massa-Lavitt, Varipapa City Staff: Steven L. Flower, City Attorney Jill R. Ingram, City Manager Patrick Gallegos,Assistant City Manager Chief Joe Stilinovich, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Sean P. Crumby, Director of Public Works Victoria L. Beatley, Director of Finance/City Treasurer Jim Basham, Director of Community Development/Community Services Tina Knapp, City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS &ORDINANCES Council Member Miller requested that Item E be removed from the consent calendar for separate consideration. Sloan moved, second by Miller, to approve the agenda, as amended. AYES: Deaton, Sloan, Miller, Massa-Lavitt, Varipapa NOES: None Motion carried PRESENTATIONS/RECOGNITIONS s Mothers Against Drunk Driving (MADD) Deuce Award Recognition Corporal Dave Barr&Officer Nick Nicholas ORAL COMMUNICATIONS Mayor Deaton opened oral communications. Speakers: Laura Ellsworth spoke about the success of the Seal Beach Foundation comedy show fundraiser, offered her support of the memorial project in Eisenhower Park, and spoke about Centennial bricks. Nine individuals expressed concern for safety in light of the presence of coyotes throughout the City. One individual expressed concern regarding the killing of coyotes. An individual expressed appreciation for the memorial bench at the base of the pier honoring fallen local military Marine Captain Matthew Manoukian. Joyce Parque spoke about transparency in government. An individual spoke about landscaping in Gum Grove Park. There being no other speakers; Mayor Deaton declared oral communications closed. CITY ATTORNEY REPORT Steven L. Flower, City Attorney The City Attorney reported that the City Council met in Closed Session prior to the regular meeting and discussed the items identified on the agenda, gave direction to the City Manager and City Attorney on Item A, gave direction to the City Manager and Chief of Police on Item B, and no other action was taken. CITY MANAGER REPORT Jill R. Ingram, City Manager The Director of Finance reported the recent rating review provided to the City by Standard & Poor's and the City Manager thanked the Public Works Department for the work done on the memorial bench for Marine Captain Matthew Manoukian. Page 2—City Council 03/09/15 COUNCIL COMMENTS Mayor Pro Tern Sloan reported on the town hall meeting at Leisure World that he and Massa-Lavitt hosted on Monday, March 2 nd COUNCIL ITEMS No items at this time, CONSENT CALENDAR Massa-Lavitt moved, second by Sloan, to approve the recommended actions on the consent calendar, as amended. AYES: Deaton, Sloan, Miller, Massa-Lavitt, Varipapa NOES: None Motion carried A. Minutes of the Regular City Council meeting of February 23, 2015 — Approve by minute order. B. Demands on City Treasury—Ratification. Warrants: 107015-107297 $1,142,554.19 Year-to-Date: $21,223,031.05 Payroll: Direct Deposits&Checks $ 470,328.27 Year-to-Date: $8,611,792.73 Year-to-date are actual cash disbursements and do not reflect actual expenditures due to year-end accruals. C. Community Aquatics Center Feasibility Study Update—Receive and file. D. Award Construction for Eisenhower Park Improvement Project No. PR1502 — Adopt Resolution No. 6538 approving the plans and specifications for the Eisenhower Park Improvement Project CIP No. PR1502; awarding a construction contract to J.D.C. Incorporated for $130,852.50 for the Eisenhower Park Improvement Project CIP No. PR1502; authorizing the City Manager to execute the contract on behalf of the City and to approve contract changes in a cumulative amount not to exceed $13,500; authorizing expenditure of $10,000 for inspection; and approving Budget Amendment No. BA 15-09-01 for $ 65,100 in General Fund Surplus to cover the total project cost, E. Removed for separate consideration. (Miller) E. Main Street Sidewalk Maintenance Services Award of Contract — Adopt Resolution No. 6539 awarding a three-year contract for Main Street Sidewalk Maintenance Services to GOTM Enterprises, DBA Property Care Services in the amount of$114,000. F. 2015 Annual Slurry Seal Project CIP No. ST1501 —Adopt Resolution No. 6540 approving the plans and specifications for the 2015 Annual Slurry Seal Project No. ST1501; awarding a construction contract to Doug Martin Contracting Co., Inc. in the amount of $62,709; authorizing the City Manager to approve contract changes not to exceed $6,500„ and authorizing $6,500 for inspection and material testing. G. 2015 Annual Concrete Repair Program Project No. ST104 — Adopt Resolution No. 6541 approving plans and specifications for the 2015 Annual Concrete Repair Program Project No. ST1504; awarding a construction contract to Golden State Constructors, Inc. in the amount of $50,199; authorizing the City Manager to execute the contract on behalf of the City; authorizing $5,000 for inspection and material testing; and approving Budget Amendment No. BA15-09-02 allocation additional Gas Tax Funds in the amount of $10,200 to 2015 Annual Concrete Repair Program Project No. ST1504. H. City Municipal Year Roof Replacement Project No. BG1403 Notice of Completion — Adopt Resolution No. 6542 accepting the City Yard Roof Replacement Project No. BG1403 by Tecta America Southern California, Inc, in the amount of$65,875 and directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within ten (10) Page 3-City Council 03/09/15 days from the date of acceptance and to release retention in the amount of$3,293.75 in 35 days. ITEMS REMOVED FROM THE CONSENT CALENDAR ITEM E / MAIN STREET SIDEWALK MAINTENANCE SERVICES AWARD OF CONTRACT/ 'Miller The Director of Public Works provided the staff report on this item. Council Member Miller expressed an interest in the City Council reviewing Requests for Proposals before bids were invited. Comments were also made regarding creating a downtown business improvement district. Massa-Lavitt moved, second by Deaton, to adopt Resolution No. 6539 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AWARDING A MAIN STREET SIDEWALK MAINTENANCE SERVICES CONTRACT TO GOTM ENTERPRISES, DBA PROPERTY CARE SERVICES". AYES: Deaton, Sloan, Massa-Lavitt,Varipapa NOES: Miller Motion carried The City Council requested that the topic of City Council reviewing Requests for Proposals before bids were invited be agendized for a future meeting. PUBLIC HEARING No items at this time. UNFINISHED/CONTINUED BUSINESS ITEM I / CITY OF SEAL_ BEACH COYOTE MANAGEMENT PLAN RESOLUTION NO. 6543 The Assistant City Manager provided the staff report for this item. Staff was asked to research the idea of a phone application that would allow live reporting of coyote locations. The City Manager indicated that Long Beach Animal Care Services provides a 24/7 phone number for assistance with coyotes and other animals. Varipapa inquired about footnoting the studies cited in the plan. Miller moved, second by Massa-Lavitt, to adopt Resolution No. 6543 "A RESOLUTION APPROVING THE CITY OF SEAL BEACH COYOTE MANAGEMENT PLAN". AYES: Deaton, Sloan, Miller, Massa-Lavitt, Varipapa NOES: None Motion carried NEW BUSINESS No items at this time. ADJOURNMENT With no objections, Mayor Deaton adjourned the meeting at 8:36 p.m. to Monday, March 23, 2015 at 6:00 p.m. to meet in closed session, if deemed necessary. City Clerk City of Seal Beach Approved: Mayor Attested: City Clerk As it C being document available prior � P g Although d bet before NOTICE., This document has not been approved for accuracy and maybe corrected,modified,or amended before finale royal. to final action,it should not be considered a true record of the meeting. It is not the official minutes of the City Council and cannot be relied on or used as an official record of the proceedings, the City of Seal Beach makes every effort to see that proper notes are taken at a meeting,and although draft minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty,expressed or implied,as to the contents of this document. Once official minutes have been approved,a copy can be obtained from the City Clerk,