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HomeMy WebLinkAboutCC AG PKT 2015-06-08 #A AGENDA STAFF REPORT DATE: June 8, 2015 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Tina Knapp, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: That the City Council approve the minutes for the regular meeting of the City Council held on May 26, 2015. BACKGROUND AND ANALYSIS: This section does not apply to this item. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. RECOMMENDATION: That the City Council approve the minutes for the regular meeting of the City Council held on May 26, 2015. SUBMITTED BY: NOTED AND APPROVED: Tina Knapp, City Clerk d Ingram, pity M n ger Agenda Item A Seal Beach, California May 26, 2015 Mayor Deaton called the special meeting of the Seal Beach City Council to order at 5:30 p.m. in the City Hall Conference Room, ROLL CALL Present: _ Mayor Deaton Council Members: Sloan, Miller, Massa-Lavitt, Varipapa City Staff: Quinn M. Barrow, Senior Attorney Jill R. Ingram, City Manager Patrick Gallegos,Assistant City Manager Sean P. Crumby, Director of Public Works Tina Knapp, City Clerk ORAL COMMUNICATIONS There were no speakers. CLOSED SESSION The Senior Attorney announced that the City Council would meet to discuss the items identified on the closed session agenda. The Senior Attorney announced that Council Member Varipapa would be recusing himself from discussion of one of the cases identified in Item A on the agenda due to his employer. Council Member Varipapa joined the Closed Session discussion at 5:15 p.m. A. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Government Code§54956.9(d)(2) A point has been reached where, in the opinion of the Seal Beach City Council on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City(2 cases). ADJOURNMENT It was the order of the Mayor, with consent of the Council, to adjourn the meeting at 6:00 p.m. STUDY SESSION, The Council Chambers ADA and Security Improvements Study Session was called to order at 6:00 p.m. in the City Council Chambers. Director of Public Works Sean Crumby made a presentation on the options for the plans and details of the proposed modifications to the Council Chambers. The proposed modifications presented are in response to ADA compliance requirements, security upgrades, audio-visual needs, HVAC needs, conference room and storage space needs, and upgrade of the SBTV-3 control room. ORAL COMMUNICATIONS Mayor Deaton opened oral communications. Speakers: Bill Ayres, Old Town, suggested the use of Old City Hall for conference room and storage space needs. Joanie Livingston, Old Town, indicated that she feels that her property would be negatively impacted by the proposed changes. Gail Ayres, Old Town, asked that the timing of the construction be taken into consideration for residents' holiday plans and suggested using Old City Hall for conference room and storage space needs. Another speaker indicated that locating the podium towards the side of the Council Chambers might be of interest. There being no other speakers; Mayor Deaton declared oral communications closed. Deaton moved, second by Miller, to move forward with Concept 3, which is a variation of Concept 1 without the conference room. AYES: Deaton, Sloan, Miller, Massa-Lavitt, Varipapa NOES: None Motion carried Page 2—City Council 05/26/15 ADJOURNMENT It was the order of the Mayor, with consent of the Council, to adjourn the meeting at 6:50 p.m. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk Seal Beach, California May 26, 2015 The City Council met in regular session at 7:05 p.m. in the City Council Chambers with Mayor Deaton calling the meeting to order and Council Member Varipapa leading the Salute to the Flag. ROLL CALL Present: Mayor Deaton Council Members: Sloan, Miller, Massa-Lavitt, Varipapa City Staff: Quinn M. Barrow, Senior Attorney Jill R. Ingram, City Manager Patrick Gallegos,Assistant City Manager Chief Joe Stilinovich, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Sean P. Crumby, Director of Public Works Victoria L. Beatley, Director of Finance/City Treasurer Jim Basham, Director of Community Development/Community Services Tina Knapp, City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS &ORDINANCES Sloan moved, second by Miller,to approve the agenda, as presented. AYES: Deaton, Sloan, Miller, Massa-Lavitt,Varipapa NOES: None Motion carried Mayor Deaton indicated that due to State Building Code changes, applicants have been able to design plans and construct three story residences under the 25' height limit, which has primarily affected Old Town. Staff is currently working on an Ordinance that would limit construction to two stories. Staff is also drafting a separate Ordinance to ensure that other residential areas in the City have similar restrictions. PRESENTATIONS/RECOGNITIONS Honoring Reserve Police Officer Dury Cords National Beach Safety & Rip Current Awareness Week / June 7 — 14, 2015 Mayor Deaton expressed the importance of heeding the advice of lifeguards and other public safety professionals. ORAL COMMUNICATIONS Mayor Deaton opened oral communications. Speakers: Bill Ayres, Old Town, expressed appreciation for consideration by the Council of the 25' residential height limit. Deb Machen, Seal Beach resident, announced upcoming Centennial events and reiterated that brick sales are ongoing and end on July 1st. There being no other speakers; Mayor Deaton declared oral communications closed. SENIOR ATTORNEY REPORT Quinn M. Barrow, Senior Attorney No action to report at this time. CITY MANAGER REPORT Jill R. Ingram, City Manager The City Manager reported that a community meeting was being held on May 30th at the McGaugh Pool for the purpose of allowing an opportunity for input on the community pool project. On June 4th the Council will hold a budget workshop on the General Fund budget at 5:30 p.m. in the Council Chambers. The CIP budget workshop will be held on June 8th following the regular Council meeting. Page 2—City Council 05/26/15 On June 6th another community meeting on the community pool will be held in Leisure World,. COUNCIL COMMENTS Sloan was honored to attend the Memorial Day service on May 25th; it was a great event. Sloan also reported that the disaster preparation drill he attended at the Police Department was very well done and Corporal Henderson did an outstanding job of preparing for the drill. Varipapa expressed appreciation for the Memorial Day event and reported that it was a great event. Mayor Deaton reported that the City received the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association of the United States and Canada for its Comprehensive Annual Financial Report; congratulations to the Finance Department. Mayor Deaton spoke about AB1217 (Daly), which would remove Seal Beach's seat on the Orange County Fire Authority Board of Directors and indicated that the City Council is actively lobbying against this legislation. Mayor Deaton also expressed her appreciation for the privilege of representing the City at the Memorial Day event held at the Naval Weapons Station submarine memorial. COUNCIL ITEMS No items at this time. CONSENT CALENDAR Sloan moved, second by Massa-Lavitt, to approve the recommended actions on the consent calendar as presented. AYES: Deaton, Sloan, Miller, Massa-Lavitt, Varipapa NOES: None Motion carried A. Minutes of the Regular City Council meeting of May 11, 2015 —Approve by minute order. B. Demands on City Treasury—Ratification. Warrants: 108191 - 108359 $ 592,511.91 Year-to-Date: $26,701,986.89 Payroll: Direct Deposits&Checks $ 477,678.98 Year-to-Date: $11,512,235.89 Year-to-date are actual cash disbursements and do not reflect actual expenditures due to year-end accruals. C. Monthly Investment Report—April 2015—Receive and file, D. Notice of Completion for 2015 Annual Slurry Seal Project No. ST1501 — Adopt Resolution No. 6556 accepting the 2015 Annual Slurry Seal Project No. ST1501 by Doug Martin Contracting Co., Inc. in the amount of $56,542.96 and directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within ten (10) days from the date of acceptance and to release retention in 35 days. E. Notice of Completion for 2015 Annual Concrete Repair Program Project No. ST1504 — Adopt Resolution No. 6557 accepting the 2015 Annual Concrete Repair Program Project No. ST1504 by Golden State Constructors, Inc. in the amount of $46,828.90 and directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk- Recorder within ten (10) days from the date of acceptance and to release retention in 35 days. F, Adoption of a Resolution Supporting Senate Constitutional Amendment 2 to Prohibit Banning the U.S. Flag on State-Funded College Campuses in California — Adopt Resolution No. 6558 supporting Senate Constitutional Amendment 2, introduced by State Senator Janet Nguyen, to prohibit banning the U.S. flag on state-funded college campuses in California. G, Street Lighting Assessment District — Adopt the attached resolutions 1) initiating the annual levy of the street lighting assessment, 2) setting the Page 3-City Council 05/26/15 date for the public hearing for June 22, 2015, and 3) approving the Engineer's Report. ITEMS REMOVED FROM THE CONSENT CALENDAR No items at this time. PUBLIC HEARING No items at this time. UNFINISHED/CONTINUED BUSINESS No items at this time. NEW BUSINESS ITEM H / APPROVAL OF ISSUANCE OF 2015 SPECIAL TAX REFUNDING BONDS FOR CITY OF SEAL BEACH COMMUNITY FACILITIES DISTRICT NO. 2002-01 (HERON POINTE) Director of Finance Vikki Beatley provided the staff report for this item. Ms. Beatley introduced the financial advisor and the bond and disclosure attorney. The opportunity in pre-paying these bonds is similar to lowering the mortgage rate on your home and the reduction will be seen on Heron Pointe homeowners' property tax bills in November. The term will remain unchanged and the savings will be received by the homeowners annually until 2035. Varipapa moved, second by Miller, to adopt Resolution No. 6562 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AUTHORIZING THE ISSUANCE OF COMMUNITY FACILITIES DISTRICT NO. 2002-01 (HERON POINTE) 2015 SPECIAL TAX REFUNDING BONDS, AND APPROVING RELATED DOCUMENTS AND ACTIONS." AYES: Deaton, Sloan, Miller, Massa-Lavitt, Varipapa NOES: None Motion carried ADJOURNMENT With no objections, Mayor Deaton adjourned the meeting at 7:40 p.m. to Thursday, June 4, 2015 at 5:30 p.m. to meet for a Budget Study Session in the Council Chambers. City Clerk City of Seal Beach Approved: Mayor Attested: City Clerk NOTICE: This document has not been approved for accuracy and may be corrected,modified,or amended before final approval. As it is.being made available prior to final action,It should not be considered a true record of the meeting. It is not the official minutes,of the City Council and cannot be relied on or used as an official record of the proceedings. Although the City of Seal Beady makes every effort to see that proper notes are taken at a meeting,and although draft minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty,expressed or implied,as to the contents of this document. Once official minutes have been approved,a copy can be obtained from the City Clerk.