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HomeMy WebLinkAboutCC Min 2015-06-08 Seal Beach, California June 8, 2015 Mayor Deaton called the special meeting of the Seal Beach City Council to order at 5:30 p.m. in the City Hall Conference Room. ROLL CALL Present: Mayor Deaton Council Members: Miller, Massa-Lavift, Varipapa Absent: Mayor Pro Tern Sloan City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Sean P. Crumby, Director of Public Works Tina Knapp, City Clerk ORAL COMMUNICATIONS There were no speakers. CLOSED SESSION The City Attorney announced that the City Council would meet to discuss the items identified on the closed session agenda. A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code §54957 Title: City Manager B. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Government Code §54956.9(d)(2) A point has been reached where, in the opinion of the Seal Beach City Council on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City(2 cases). C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS — Government Code §54956.8 Property: The following properties located in Seal Beach: (1) an approximately 11,000 +/- square foot property located southwesterly of First Street and Ocean Avenue upon which the First Street extension to the First Street Parking Lot is located and (2) the adjacent property, approximately 10,500 +/- square feet in size, easterly of the First Street extension City Negotiators: City Manager; City Attorney Negotiating Parties: Bay City Partners LLC Under Negotiation: Price and terms of payment ADJOURNMENT It was the order of the Mayor, with consent of the Council, to adjourn the meeting at 7:00 p.m. City Clerk City of Seal Beach Approved: M6yor T Attest: OL.A, l� K-f4-tn= City Clerk Seal Beach, California June 8, 2015 The City Council met in regular session at 7:10 p.m. in the City Council Chambers with Mayor Deaton calling the meeting to order and Council Member Varipapa leading the Salute to the Flag. ROLL CALL Present: Mayor Deaton Council Members: Miller, Massa-Lavitt, Varipapa Absent: Mayor Pro Tern Sloan City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Joe Stilinovich, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Sean P. Crumby, Director of Public Works Victoria L. Beatley, Director of Finance/City Treasurer Jim Basham, Director of Community Development/Community Services Tina Knapp, City Clerk With no objections, Mayor Deaton so ordered Mayor Pro Tern Sloan be excused from the meeting. APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS & ORDINANCES Council Member Miller requested that Items C and F be removed from the consent calendar for separate consideration and Mayor Deaton requested that Item J be moved from the consent calendar and included as part of the Presentations/Recognitions. Massa-Lavift moved, second by Miller, to approve the agenda, as amended. AYES: Deaton, Miller, Massa-Lavitt, Varipapa NOES: None ABSENT: Sloan Motion carried PRESENTATIONS/RECOGNITIONS ITEM J / NOTICE OF COMPLETION FOR EMERGENCY BEACH NOURISHMENT PROJECT NO. EM1502 / (Deaton) The Director of Public Works provided the staff report on this item and introduced Supervisor Michelle Steel in the audience, whose office was instrumental in accomplishing this project. Deaton moved, second by Miller, to 'adopt Resolution No. 6570 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL DECLARING WORK TO BE COMPLETED PER CONTRACT DOCUMENTS FOR THE EMERGENCY BEACH NOURISHMENT PROJECT NO. EM1502 AND APPROVING BUDGET AMENDMENT NO 15-12-01 TO TRANSFER $737,100 FROM THE GENERAL FUND TO THE TIDELANDS FUND". AYES: Deaton, Miller, Massa-Lavitt, Varipapa NOES: None ABSENT: Sloan Motion carried Recognition of Supervisor Michelle Steel Run Seal Beach Presentation Pape 2 —City Council 06/08115 Recognition of Seal Beach Lions Club — Club of the Year Recognition of Seal Beach Leo Club ORAL COMMUNICATIONS Mayor Deaton opened oral communications. Speakers: Laura Ellsworth reiterated that Centennial brick sales end on July Vt. Robert Goldberg spoke against staffs recommendation of decreasing the salary of a newly appointed City Clerk, and advocated continuing with the higher salary range, and about the recent purchase of a drone for the Lifeguard Department. Joyce Parque spoke about various issues. All speakers were Seal Beach residents. There being no other speakers, Mayor Deaton declared oral communications closed. CITY ATTORNEY REPORT Craig A. Steele, City Attorney The City Attorney reported that the City Council met in Closed Session prior to the regular meeting and discussed Items A and B identified on the agenda and there was no reportable action on either. The City Attorney noted that Mayor Pro Team Sloan was excused from the meeting and that Council Member Varipapa recused himself from discussion of one of the cases identified in Item B on the agenda due to his employer. CITY MANAGER REPORT Jill R. Ingram, City Manager The City Manager asked the Director of Finance to speak on a couple of topics. The Director of Finance reported that parking permits are on sale beginning today. The Director of Finance also provided an update on the Heron Pointe bond sales and indicated that the City had hoped that Heron Pointe home owners would save $2401year, but would actually realize a savings of$2761year. COUNCIL COMMENTS Miller expressed concern regarding the liability of a City drone and asked that staff come back with a policy in the near future. Massa-Lavitt reported that the Farmers' Market held inside Leisure World on Sunday was very successful and well-attended. Massa-Lavitt also reported that she is looking forward to the continued collaboration between the City and Leisure World. Varipapa reported that he attended the Seal Beach Police Department open house on May 30, 2015 and that it was a great event and well-attended. Miller commented that the open house provided a great tour of the police facilities. Mayor Deaton expressed appreciation for the Police Department open house and thanked everyone for their hard work on the event. Mayor Deaton also thanked Council Member Massa-Lavitt for all of her work in bringing the Farmers' Market to Leisure World. COUNCIL ITEMS No items at this time. CONSENT CALENDAR Varipapa moved, second by Miller, to approve the recommended actions on the consent calendar as amended. AYES: Deaton, Miller, Massa-Lavift, Varipapa NOES: None ABSENT: Sloan Motion carried A. Minutes of the Regular City Council meeting of May 26, 2015 — Approve by minute order. I B. Demands on City Treasury— Ratification. Warrants: 108360- 108590 $ 1,626,555.15 Year-to-Date: $28,328,542.04 Payroll: Direct Deposits&Checks $ 471,255.21 Year-to-Date: $11,983,491.10 Year-to-date are actual cash disbursements and do not reflect actual expenditures due to year-end accruals. Page 3 - City Council 06/08115 C. Item pulled for separate consideration. (Miller) C. Building Official Services Agreement with Traw Associates Consulting — Adopt Resolution No 6563 approving the restated Building Official Services agreement with Traw Associates Consulting. D. Agreement with CivicStone to Administer the Three Year (2015 — 2018) CDBG Leisure World Bathroom Accessibility Program — Adopt Resolution No. 6564 approving a professional services agreement with CivicStone, Inc. for the administration of the three year contract from 2015 — 2018 of the Community Development Block Grant (CDBG) Leisure World Bathroom Accessibility Program. E. Code Compliance and City Prosecutorial Services —Adopt Resolution No. 6565 approving a professional services agreement with Dapeer, Rosenblit and Litvak, LLP to provide code compliance and City prosecutorial services. F. Item pulled for separate consideration. (Miller) F. Designate Status of City Clerk from Elected Official to Executive Management and Eliminate Elected Official from the Classification Plan—Adopt Resolution No. 6566 approving the designation of the position of City Clerk as Executive Management. The Elected Official will be eliminated from the Elected Official/Mid-Management and Confidential Employees Terms and Conditions of Employment. G. Memorandum of Agreement Between the Seal Beach Police Department and the Naval Weapons Station Seal Beach —Adopt Resolution No. 6567 allowing the City of Seal Beach to enter into an agreement with the Naval Weapons Station Seal Beach outlining jurisdictional guidelines related to criminal investigations. H. Notice of Completion for Westminster Avenue Bicycle Lane and L Resurfacing Improvements Project CIP No. ST1409 — Adopt Resolution No. 6568 accepting the Westminster Avenue Bicycle Lane and Resurfacing Improvements Project CIP No. ST1409 by R.J. Noble Company in the amount of $1,376,265.70 and directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within ten (10) days following the date of acceptance, and Direct the Finance Director to release retention funds 35 days thereafter if no "stop notices" or other claims are received. 1. Approve Submittal of Measure M2 Eligibility Package and Its Components — Adopt Resolution No. 6569 Concerning the Status of the Circulation Element for the City of Seal Beach; adopt the 7-year Measure M2 Capital Improvement Program (CIP) for fiscal years 2015116 through 2021122; submit Maintenance of Effort Reporting Form and Supporting Documentation for the City of Seal Beach to Orange County Transportation Authority (OCTA); submit Congestion Mitigation Program (CMP) Monitoring checklists for the City of Seal Beach to the OCTA; submit Measure M2 Eligibility Checklist to OCTA; and direct the City Engineer to file the adopted CIP and the Measure M2 eligibility documents with the OCTA in compliance with the requirements of OCTA. J. Item pulled for separate consideration. (Deaton) J. Notice of Completion for Emergency Beach Nourishment Project No. EM1602 — Adopt Resolution No. 6570 closing of a local emergency as issued on September 2, 2014 and ratified by City Council on September 8, 2014; accepting the Emergency Beach Nourishment Project No, EM1602 by Post Earthworks Constructors in the total amount of $565,000; directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within ten (10) days from the date of acceptance and to release retention in 36 days; and approving Budget Amendment No. 15-12-01 transferring General Funds in the amount of$737,100 to the Tidelands Account. Page 4 — City Council 06/08/15 K. Replacement Storage Area Network Device and Warranty — Approve the purchase of a new storage area network (SAN) to support critical IT infrastructure. ITEMS REMOVED FROM THE CONSENT CALENDAR 6 ITEM C / RESOLUTION NO. 6563 / BUILDING OFFICIAL SERVICES AGREEMENT WITH TRAW ASSOCIATES CONSULTING (Miller) The Director of Community Development/Community Services provided the staff report on this item and responded in the affirmative to the Council that this expense is included in the budget. Miller moved, second by Massa-Lavitt, to adopt Resolution No. 6563 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL TO APPROVE THE RESTATED BUILDING OFFICIAL SERVICES AGREEMENT WITH TRAW ASSOCIATES CONSULTING". AYES: Deaton, Miller, Massa-Lavitt, Varipapa NOES: None ABSENT: Sloan Motion carried ITEM F / RESOLUTION NO. 6566 / DESIGNATE STATUS OF CITY CLERK FROM ELECTED OFFICIAL TO EXECUTIVE MANAGEMENT AND ELIMINATE ELECTED OFFICIAL FROM THE CLASSIFICATION PLAN (Miller) The Assistant City Manager provided the staff report on this item and responded to questions from the Council regarding how the proposed compensation of the City Clerk compares to others in Orange County and other cities closely similar to Seal Beach. Council Member Miller indicated he did not support staffs recommendation and supported increasing the City Clerk salary. Mayor Deaton indicated she supported staffs recommendation in that it increases the ability to retain the employee and provide salary increases commensurate with professional growth. Mayor Deaton further indicated that recruitment could be conducted with the lower salary and if a qualified candidate was not identified the topic could be brought to the Council for reconsideration. Council Member Varipapa indicated that staffs recommendation looks comparable to other cities and that the starting step could be higher, if warranted, as opposed to starting at step one. City Manager Ingram commented that in her professional opinion, as a former City Clerk, staff worked diligently to ensure that the recommended salary is competitive and if it is determined that a qualified candidate cannot be recruited at this salary staff would bring the item to Council for reconsideration. Deaton moved, second by Massa-Lavitt, to adopt Resolution No. 6566 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH APPROVING AN AMENDMENT TO THE CLASSIFICATION PLAN BY DESIGNATING THE POSITION OF CITY CLERK AS EXECUTIVE MANAGEMENT AND ELIMINATING THE ELECTED OFFICIAL POSITION". - AYES: Deaton, Massa-Lavitt, Varipapa NOES: Miller ABSENT: Sloan Motion carried PUBLIC HEARING No items at this time. UNFINISHED/CONTINUED BUSINESS No items at this time. NEW BUSINESS No items at this time. Page 5 - City Council 06/08/15 ADJOURNMENT It was the order of the Mayor, with consent of the Council, to adjourn the meeting at 8:20 p.m. BUDGET STUDY SESSION CAPITAL IMPROVEMENT PROGRAM The Budget Study Session — Capital Improvement Program was called to order at 8:25 p.m. in the City Council Chambers. With no objections, Mayor Deaton so ordered Mayor Pro Tern Sloan be excused from the meeting. With no objections, Mayor Deaton called for a recess at 8:26 p.m. and reconvened the study session at 8:40 p.m. The Director of Finance reviewed the budget study session of June 4, 2015. The Council discussed moving Eisenhower Park from the study phase to the design phase, in particular the condition of the playground equipment, ADA compliance requirements, undergrounding of the lights, and repaving the parking lot. Miller moved, second by Massa-Lavitt, to allocate $100,000 to address the needs of the playground equipment in Eisenhower Park, allocate $100,000 for ADA compliance requirements in Eisenhower Park, and use the budgeted amount of $70,000 for the design phase of Eisenhower Park. AYES: Deaton, Miller, Massa-Lavitt, Varipapa NOES: None ABSENT: Sloan Motion carried The City Manager thanked staff for the development of the Capital Improvement Program. The Director of Public Works conducted the CIP study session: • List of Accomplishments for FY 2014/15 totaling $7,043,000: • Emergency pier repairs • Emergency sand nourishment • Pier 5 year structural improvements • Ironwood property purchase • Environmental cleanup grant • West End Pump Station emergency electrical repairs • Annual slurry seal project (FY 13/14) • Annual local paving project (FY 13/14) • Annual concrete repair (FY 13/14) • Main Street lighting improvements • Westminster Avenue rehabilitation (Bolsa Chica to Seal Beach Blvd.) • Lampson & Seal Beach Blvd. landscape improvements • Annual slurry seal project (FY 14/15) • Annual concrete repair (FY 14/15) • Lampson Avenue backup power • Ocean Avenue alley rehab (18t to 5 th) • Marine emergency water main break • City Yard remodel • Annual tennis court resurfacing • Current Projects in Construction totaling $2.7 million: o Eisenhower Park improvement 0 8th Street sewer pump station rehabilitation • Funding Sources: Gas Tax, Various State Props, Enterprise Funds, Community Facility Districts, OCTA Turnback, Traffic Impact Fees, and General Fund. • The Director of Public Works reviewed the projects within each division of the Public Works Department. FY 2015/16 projects: • Beach & Pier—$1,760,000 • Building & Facilities —$6,647,200 • Parks —$217,100 Page 6 — City Council 06/08/15 o Storm Drain —$380,000 o Sewer System —$1,520,000 o Streets & Transportation —$2,338,000 o Water System— $4,065,000 o Total - $16,927,300 • Unfunded Project List—34 projects—Total $148,108,000 Massa-Lavitt inquired as to what would be needed to cover the channel on Westminster Avenue from Seal Beach Blvd. to the County line for the purpose of creating a bike/walking path. Staff responded that the process would include a hydrology study, design, and construction and the estimated cost for the hydrology study is approximately $70,000. Staff indicated that rehabilitation of the 7th Street alleys are included in the 2015/16 budget. Mayor Deaton asked if there were any members of the audience that would like to address the Council regarding the CIP. Speaker: Robert Goldberg, Seal Beach resident, spoke about the turf removal project at the Seal Beach Police Department, the unassigned fund balance, and the storm drain project on Marina Avenue. There was consensus of the Council to remove the turf removal project at the Seal Beach Police Department from the CIP this year. The Council asked staff to provide a cost for rehabilitating (painting) the City entry signs (four locations). There was consensus of the Council to include in the CIP a hydrology study for covering the channel on Westminster Avenue from Seal Beach Blvd. to the County line for the purpose of creating a bike/walking path. ADJOURNMENT With no objections, Mayor Deaton adjourned the meeting at 10:05 p.m. to Monday, June 22, 2015 at 5:30 p.m. to meet in Closed Session, if deemed necessary. City Clerk City of Seal Beach Approved: M4or Attested: . City Clerk