HomeMy WebLinkAboutCC AG PKT 2015-08-10 #D AGENDA STAFF REPORT
DATE: August 10, 2015
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Joe Stilinovich, Chief of Police
SUBJECT: SELECTIVE TRAFFIC ENFORCEMENT PROGRAM
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6588 accepting the 2015/2016
California Office of Traffic Safety funding with the restrictions imposed by the
grantor, that the City Manager be authorized to execute all agreements and
necessary documents on behalf of the City, and that approval be given to the
Chief of Police to expend these funds as detailed in this report.
BACKGROUND AND ANALYSIS:
The City of Seal Beach is often described as a quaint seaside village. Although
the City enjoys a lower crime rate, the problem relating to traffic safety,
specifically driving under the influence (DUI) of drugs and/or alcohol, continues to
be a problem affecting all areas of the City. The issues of pedestrian and bicycle
safety continue to be a priority as well.
The Seal Beach Police Department applied to the California Office of Traffic
Safety for $140,000.00 of non-supplanting funds designed to conduct Sobriety
Checkpoints, Pedestrian and Bicycle Safety Operations, Traffic Safety Education
Programs, and various Directed Enforcement Operations in the City of Seal
Beach. The non-supplanting funds will also fund the purchase of traffic safety
equipment. The City of Seal Beach will be the project director of the grant,
funded by the California Office of Traffic Safety to serve as the grant
administrator.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
Agenda Item Q
LEGAL ANALYSIS:
The City Attorney has approved the agreement and proposed resolution as to
form.
FINANCIAL IMPACT:
The City will receive reimbursement of $140,000.00 for DUI Checkpoints,
Directed Enforcement Operations, Pedestrian and Bicycle Safety Operations,
Traffic Safety Education Presentations, as well as traffic safety equipment.
Budget Amendment No. 16-02-02 provides $140,000 for the project as follows:
Description Account Revised/Adopted Proposed Budget(difl)
Budget Budget Amendment
DUI 075-472-30975 $ - $ 140,000 $ 140,000
Equipment/Material 075-472-40700 $ $ 140,000 $ 140,000
RECOMMENDATION:
That the City Council adopt Resolution No. 6588 accepting the 2015/2016
California Office of Traffic Safety funding with the restrictions imposed by the
grantor, that the City Manager be authorized to execute all agreements and
necessary documents on behalf of the City, and that approval be given to the
Chief of Police to expend these funds as detailed in this report.
SUBMITTED BY: NOTED AND APPROVED:
Joe Stilinovich, Chief of Police ill . Ingram, City a agar
Prepared by: Stephen Bowles, Sergeant
Attachments:
A. Resolution No. 6588
B. Office of Traffic Safety Grant Agreement— PT16106
C. Certifications and Assurances Document
D. PT16106 Problem Statement
E. PT16106 Budget Estimate
F. PT16106 Budget Estimate Personnel
Page 2
RESOLUTION NUMBER 6588
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL ACCEPTING
CALIFORNIA OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM MONIES, AUTHORIZING THE CITY
MANAGER TO EXECUTE ALL NECESSARY AGREEMENTS AND
DOCUMENTS, AND APPROVING BUDGET AMENDMENT NO. 16-02-02
TO ALLOCATE $140,000 TO COMPLETE THE PROVISIONS OF THE
GRANT
WHEREAS, the City of Seal Beach desires to undertake a traffic enforcement
program to be funded in total from funds made available through the California
Office of Traffic Safety.
NOW, THEREFORE, BE IT RESOLVED the City Manager of the City of Seal
Beach is authorized, on the City's behalf, to submit the attached proposal to the
City of Anaheim and is authorized to execute on behalf of the City the attached
contract, including any extensions or amendments thereof and any subsequent
contract with the State in relation thereto.
The City Council hereby approves Budget Amendment No. 16-02-02 to allocate
$140,000 for the project as follows:
Description Account Revised/Adopted Proposed Budget(dift)
Budget Budget Amendment
DUI 075-472-30975 $ $ 140,000 $ 140,000
Equipment/Material 075-472-40700 $ $ 140,000 $ 140,000
IT IS AGREED that any liability arising out of the performance of this contract,
including civil court actions for damages, shall be the responsibility of the grant
recipient and the authorizing agency. The State of California disclaims
responsibility for any such liability.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be
used to supplant expenditures controlled by this body. IT IS ALSO AGREED that
this award is not subject to local hiring freezes.
PASSED, APPROVED, and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 10th day of August, 2015 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Tina Knapp, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6588 on file in the
office of the City Clerk, passed, approved, and adopted by the Seal Beach City
Council at a regular meeting held on the 10th day of August, 2015.
City Clerk
Attachment B
State of California—Office of Traffic Safety
GRANT NUMBER
GRANT AGREEMENT - Page 1
PT16106
OTS-38 (Rev.4/15)
1. GRANT TITLE
SELECTIVE TRAFFIC ENFORCEMENT PROGRAM(STEP)
2. NAME OF AGENCY
CITY OF SEAL BEACH 4. GRANT PERIOD
3. AGENCY UNIT TO ADMINISTER GRANT From: 1011115
SEAL BEACH POLICE DEPARTMENT To: 9/30/16
5. GRANT DESCRIPTION
To reduce the number of persons killed and injured in traffic crashes involving alcohol and other primary
collision factors, "best practice" strategies will be conducted. The funded strategies may include: DUI
checkpoints, DUI saturation patrols, warrant service operations, stakeout operations, a "HOT Sheet" program,
educational presentations, and court stings. The program may also concentrate on speed, distracted driving, seat
belt enforcement, operations at intersections with disproportionate numbers of traffic crashes, and special
enforcement operations encouraging motorcycle safety. These strategies are designed to earn media attention
thus enhancing the overall deterrent effect.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 140,000.0
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this
reference made a part of the Agreement:
• Schedule A(OTS-38b)—Problem Statement,Goals and • Exhibit A—Certifications and Assurances
Objectives and Method of Procedure . Exhibit B* -OTS Grant Program Manual
• Schedule B(OTS-38d)—Detailed Budget Estimate and
Sub-Budget Estimate(if applicable)
• Schedule B-I (OTS-38f)—Budget Narrative and Sub-
Budget Narrative(if applicable)
*Items shown with an asterisk(*),are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We,the officials named below,hereby swear under penalty of perjury under the laws of the State of California that we are duly
authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto.
8. APPROVAL SIGNATURES
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL OF AGENCY
NAME: Steve Bowles PHONE: 562-799-4100 NAME: Jill Ingram PHONE: 562-431-2527
TITLE: Police Sergeant FAx: 562-493-0634 TITLE: City Manager FAx: 562-493-9857
ADDRESS: 911 Seal Beach Boulevard ADDRESS: 2118 1h Street
Seal Beach,CA 90740 Seal Beach,CA 90740
E-MAIL: SBowles @sealbeachca.gov E-MAIL: JIngram @sealbeachca.gov
................................
(Signature) (Date) (Signature) (Date)
C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME: Camren Wight PHONE:562-799-4100 NAME: City of Seal Beach
TITLE: Accountant FAX:562-493-0634 ADDRESS: 911 Seal Beach Boulevard
ADDRESS: 911 Seal Beach Boulevard Seal Beach,CA 90740
Seal Beach,CA 90740
9. DUNS NL1MIIER
E-MAIL: CWight @sealbeachca.gov DUNS lk 060752607
RE61S°a EAIED 211. 811 Street
ADDRI Ss
(Signature) (Date) 1lI Seal Beach,CA 90740-6305
Attachment C
CERTIFICATIONS AND ASSURANCES
Page 1
Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency
officials to civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49
CFR §18.12.
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page,
that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State
rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding.
Applicable provisions include, but are not limited to, the following:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended
• 49 CFR Part 18—Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
• 23 CFR Part 1200—Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
The Grantee Agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-
352),which prohibits discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b)
Title IX of the Education Amendments of 1972, as amended(20 U.S.C. 1681-1683 and 1685-1686),which
prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended(29
U.S.C. 794), and the Americans with Disabilities Act of 1990 (Pub. L. 101-336), as amended(42 U.S.C. 12101,
et seq.),which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d)the Age
Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107),which prohibits discrimination on the basis of
age; (e)the Civil Rights Restoration Act of 1987 (Pub. L. 100-259), which requires Federal-aid recipients and
all sub-recipients to prevent discrimination and ensure nondiscrimination in all of their programs and activities;
(f)the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (g)the comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of 1970 (Pub. L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health
Service Act of 1912, as amended(42 U.S.C. 290dd-3 and 290ee-3), relating to confidentiality of alcohol and
drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968, as amended(42 U.S.C. 3601,et seq.),
relating to nondiscrimination in the sale, rental or financing of housing; 0) any other nondiscrimination
provisions in the specific statute(s)under which application for Federal assistance is being made; and (k)the
requirements of any other nondiscrimination statute(s)which may apply to the application.
Certifications and Assurances(Rev.6/15)
CERTIFICATIONS AND ASSURANCES
Page 2
BUY AMERICA ACT
The Grantee Agency will comply with the provisions of the Buy America Act(49 U.S.C. 53230)), which
contains the following requirements:
Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds
unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the
public interest,that such materials are not reasonably available and of a satisfactory quality, or that inclusion of
domestic materials will increase the cost of the overall project contract by more than 25 percent. Clear
justification for the purchase of non-domestic items must be in the form of a waiver request submitted to and
approved by the Secretary of Transportation.
POLITICAL ACTIVITY(HATCH ACT)
The Grantee Agency will comply with provisions of the Hatch Act(5 U.S.C. 1501-1508)which limits the
political activities of employees whose principal employment activities are funded in whole or in part with
Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies,to the best of his or her knowledge and belief,that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement,the undersigned shall complete and submit Standard Form-
LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for
all sub-award at all tiers (including subcontracts, sub-grants, and contracts under grant, loans, and
cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352,title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
Certifications and Assurances(Rev.6115)
CERTIFICATIONS AND ASSURANCES
Page 3
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
Instructions for Primary Certification
1. By signing and submitting this grant agreement,the Grantee Agency Official is providing the certification
set out below.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective participant shall submit an explanation of why it
cannot provide the certification set out below. The certification or explanation will be considered in
connection with the department or agency's determination whether to enter into this transaction. However,
failure of the Grantee Agency Official to furnish a certification or an explanation shall disqualify such
person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the Grantee
Agency Official knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency may terminate this transaction for cause or default.
4. The Grant Agency Official shall provide immediate written notice to the department or agency to which this
grant agreement is submitted if at any time the Grantee Agency Official learns its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,participant,
person,primary covered transaction,principal, grant agreement, and voluntarily excluded, as used in this
clause, have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may
contact the department or agency to which this grant agreement is being submitted for assistance in
obtaining a copy of those regulations.
6. The Grantee Agency Official agrees by submitting this grant agreement that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible,
or voluntarily excluded from participation in this covered transaction, unless authorized by the department
or agency entering into this transaction.
7. The Grantee Agency Official further agrees by submitting this grant agreement that it will include the clause
titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier
Covered Transaction,"provided by the department or agency entering into this covered transaction, without
modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower
tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the
certification is erroneous. A participant may decide the method and frequency by which it determines the
Certifications and Assurances(Rev.6/15)
CERTIFICATIONS AND ASSURANCES
Page 4
eligibility of its principals. Each participant may, but is not required to, check the list of Parties Excluded
from Federal Procurement and Non-procurement Programs.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for
debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal Government,the
department or agency may terminate this transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Covered
Transactions
(1)The Grantee Agency Official certifies to the best of its knowledge and belief,that its principals:
(a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
by any Federal department or agency;
(b)Have not within a three-year period preceding this grant agreement been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State or local)transaction or contract under a public
transaction; violation of Federal or State antitrust statutes or commission of embezzlement,theft, forgery,
bribery, falsification or destruction of record, making false statements, or receiving stolen property;
(c)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,
State or Local)with commission of any of the offenses enumerated in paragraph(1)(b) of this certification; and
(d)Have not within a three-year period preceding this application/grant agreement had one or more public
transactions (Federal, State, or local)terminated for cause or default.
(2) Where the Grantee Agency Official is unable to certify to any of the Statements in this certification, such
prospective participant shall attach an explanation to this grant agreement.
Instructions for Lower Tier Certification
1. By signing and submitting this grant agreement,the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government,the
Certifications and Assurances(Rev.6/15)
CERTIFICATIONS AND ASSURANCES
Page 5
department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
grant agreement is submitted if at any time the prospective lower tier participant learns that its certification
was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,participant,
person,primary covered transaction,principal, grant agreement, and voluntarily excluded, as used in this
clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may
contact the person to whom this grant agreement is submitted for assistance in obtaining a copy of those
regulations.
5. The prospective lower tier participant agrees by submitting this grant agreement that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with
a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared
ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the
department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this grant agreement that it will include
the clause titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—
Lower Tier Covered Transaction,"without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions. (See below)
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower
tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the
certification is erroneous. A participant may decide the method and frequency by which it determines the
eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded
from Federal Procurement and Non-procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for
debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal government,the
department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
Certifications and Assurances(Rev.6/15)
CERTIFICATIONS AND ASSURANCES
Page 6
Certification Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion—Lower Tier
Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this grant agreement,that neither it nor its
principals is presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this grant agreement.
Certifications and Assurances(Rev.6/15)
Attachment D
GRANTS MADE EASY-STEP
SCHEDULE A
GRANT DESCRIPTION
GRANT No. PT16106
PAGE 1
1. PROBLEM STATEMENT
In 2013, Seal Beach had 89 reported injury traffic collisions which resulted in 114 injuries. Excessive speed accounted
for 33% of all collisions. Sixty percent of the collisions occurring in Seal Beach are during the daytime hours.
Seal Beach is a small beach community along the Orange County coastline. The City's population is approximately
24,000 people,but daytime beach goers raise the population in the summer months to approximately 200,000.
Although the crime rate is relatively low,the issues of speeding, unlawful turns,cell phone violations, and impaired
drivers are the primary quality of life issues facing the safety of our community.
During the traditional school year, crime and collisions are reduced based on the amount of beach traffic. During the
major holiday periods,winter, spring, and summer the population raises dramatically causing an increase in impaired
driving and speeding that results in more collisions.
A. Traffic Data Summary:
Collision 2012 2013 2014
Tvve
Collisions Victims Collisions Victims Collisions Victims
Fatal 1 1 3 3 1 1
....... -.........
� ._.�.
Injury 99 117 86 110 80 87
....... ......
Fatal Injury Killed Injured 1 Fatal Injury Killed Injured Fatal Iniury Killed Iniured
Alcohol - 0 7 0 9 0 6 0 10 0 9 0 11
Involved
Hit& Run 0 3 0 3 0 0 0 0 0 2 0 2
Nighttime 0 9 0 10 0 14 0 20 0 70 0 77
(2100-0259 hours)
._J__.«««wawa_
Top 3 Primary Collision Factors Fatal Injury Killed Injured
#1 - Speed 0 30 0 37
#2 - Improper Turning 1 15 1 16
#3 - Stopping 0 80 0 12
2. PERFORMANCE MEASURES
A. Goals:
1) To reduce the number of persons killed in traffic collisions.
2) To reduce the number of persons injured in traffic collisions.
3) To reduce the number of persons killed in alcohol-involved collisions.
OTS-38b(Rev.4/15)
Attachment D
GRANTS MADE EASY-STEP
SCHEDULE A
GRANT DESCRIPTION
GRANT No. PT16106
PAGE 2
4) To reduce the number of persons injured in alcohol-involved collisions.
5) To reduce the number of persons killed in drug-involved collisions.
6) To reduce the number of persons injured in drug-involved collisions.
7) To reduce the number of persons killed in alcohol/drug combo-involved collisions.
8) To reduce the number of persons injured in alcohol/drug combo-involved collisions.
9) To reduce the number of motorcyclists killed in traffic collisions.
10)To reduce the number of motorcyclists injured in traffic collisions.
11)To reduce the number of motorcyclists killed in alcohol-involved collisions.
12)To reduce the number of motorcyclists injured in alcohol-involved collisions.
13)To reduce hit& run fatal collisions.
14)To reduce hit&run injury collisions.
15)To reduce nighttime (2100 - 0259 hours) fatal collisions.
16)To reduce nighttime (2100 - 0259 hours) injury collisions.
17)To reduce the number of bicyclists killed in traffic collisions.
18)To reduce the number of bicyclists injured in traffic collisions.
19)To reduce the number of pedestrians killed in traffic collisions.
20)To reduce the number of pedestrians injured in traffic collisions.
B. Objectives:
1) To develop (by December 31) and/or maintain a"HOT Sheet"program to notify patrol and traffic
officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license
as a result of DUI convictions. Updated HOT sheets should be distributed to patrol and traffic
officers monthly.
OTS-38b(Rev.4/15)
Attachment D
GRANTS MADE EASY-STEP
SCHEDULE A
GRANT DESCRIPTION
GRANT No. PT16106
PAGE 3
2) To send 2 law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST)
(minimum 16 hour) POST-certified training.
3) To send 2 law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving
Enforcement(ARIDE) 16 hour POST-certified training.
4) To send 2 law enforcement personnel to the IACP Drug Recognition Expert (DRE)training.
5) To send 2 law enforcement personnel to the IACP Drug Recognition Expert (DRE)Recertification
training.
6) To conduct 8 DUI/DL Checkpoints. Note:A minimum of I checkpoint should be conducted during
the NHTSA Winter Mobilization and 1 during the NHTSA Summer Mobilization.
7) To conduct 10 DUI Saturation Patrol operation(s).
8) To conduct 3 Warrant Service operation(s)targeting multiple DUI offenders who fail to appear in
court.
9) To conduct 5 Traffic Enforcement operation(s), including but not limited to, primary collision factor
violations.
10)To conduct 5 Distracted Driving enforcement operation(s)targeting drivers using hand held cell
phones and texting.
11)To conduct 5 Night-time (2100 - 0259 hours) Click It or Ticket enforcement operation(s).
12)To conduct 10 Traffic Safety educational presentations with an effort to reach 200 community
members. Note: Presentations may include topics such as distracted driving, DUI, speed, bicycle &
pedestrian safety, seatbelts and child passenger safety.
13)To conduct 5 highly publicized enforcement operation(s) in areas of or during events with a high
number of bicycle and/or pedestrian collisions resulting from violations made by bicyclists,
pedestrians, and drivers.
14)To participate in and collect and report DUI enforcement data for the NHTSA Winter and Summer
Mobilizations.
15)To participate in and collect and report data for the National Distracted Driving Awareness Month in
April.
OTS-38b(Rev.4/15)
Attachment D
GRANTS MADE EASY-STEP
SCHEDULE A
GRANT DESCRIPTION
GRANT No. PT16106
PAGE 4
16)To participate in and collect and report data for the NHTSA Click It or Ticket mobilization period in
May.
17)To participate in the National Bicycle Safety Month in May.
18)To collaborate with the county's Avoid Lead Agency by: participating in all planning/scheduling
meetings and MADD/Avoid DUI Seminars; providing your agency's schedule of operations that
occur during any Avoid campaign; and reporting your agency's DUI arrests & DUI fatality
information during any Avoid campaign.
NOTE: Nothing in this "agreement"shall be interpreted as a requirement,formal or informal, that a
particular police officer issue a specified or predetermined number of citations in pursuance of the
goals and objectives hereunder.
NOTE. To enhance the overall deterrent effect and promote high visibility, it is recommended the
grantee issue an advance press release for each checkpoint operation. For combination DUI/DL
checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL
checkpoint. Signs for DUI/DL checkpoint operations should read "DUI/Driver's License Checkpoint
Ahead. " OTS does not fund or support independent DL checkpoints. Only on an exception basis and
with OTS pre-approval will OTS fund checkpoint operations that begin prior to 1800 hours.
3. METHOD OF PROCEDURE
A. Phase I - Program Preparation,Training and Implementation,(1St Quarter of Grant Year)
• The police department will develop operational plans to implement the"best practice" strategies
outlined in the objectives section.
• All training needed to implement the program should be conducted this quarter.
• All grant related purchases needed to implement the program should be made this quarter.
• In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of
the worst"repeat DUI offenders with a suspended or revoked license as a result of DUI convictions.
The Hot Sheets may include the driver's name, last known address, DOB, description, current license
status, and the number of times suspended or revoked for DUI. Hot Sheets should be updated and
distributed to traffic and patrol officers at least monthly.
• Implementation of the STEP grant activities will be accomplished by deploying personnel at high
collision locations.
Media Requirements
OTS-38b(Rev.4/15)
Attachment D
GRANTS MADE EASY-STEP
SCHEDULE A
GRANT DESCRIPTION
GRANT No. PT16106
PAGE 5
• Issue a press release announcing the kick-off of the grant by November 15. The kick-off press
releases and media advisories, alerts, and materials must be emailed to the OTS Public Information
Officer at piogots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the
issuance date of the release.
B. Phase 2 - Program Operations (Throughout Grant Year)
• The police department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.
Media Requirements
• Send all grant-related activity press releases,media advisories, alerts and general public materials to
the OTS Public Information Officer(PIO) at pio@ots.ca.goy, with a copy to your OTS Coordinator.
a) If an OTS template-based press release is used,the OTS PIO and Coordinator should be copied
when the release is distributed to the press. If an OTS template is not used, or is substantially
changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead time
would be 10-20 days prior to the release date to ensure adequate turn-around time.
b) Press releases reporting the results of grant activities such as enforcement operations are exempt
from the recommended advance approval process, but still should be copied to the OTS PIO and
Coordinator when the release is distributed to the press.
c) Activities such as warrant service operations and court stings that could be compromised by
advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media
coverage and to report the results.
• Use the following standard language in all press, media, and printed materials: Funding for this
program was provided by a grant from the California Office of Traffic Safety,through the National
Highway Traffic Safety Administration.
• Email the OTS PIO at piogots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a
short description of any significant grant-related traffic safety event or program so OTS has sufficient
notice to arrange for attendance and/or participation in the event.
• Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork,
trailer graphics, etc.)to the OTS PIO at piogots.ca.gov and copy your OTS Coordinator for approval
14 days prior to the production or duplication.
OTS-38b(Rev.4/15)
Attachment D
GRANTS MADE EASY-STEP
SCHEDULE A
GRANT DESCRIPTION
GRANT No. PT16106
PAGE 6
• Include the OTS logo, space permitting, on grant funded print materials; consult your OTS
Coordinator for specifics.
C. Phase 3—Data Collection & Reporting(Throughout Grant Year)
• Agencies are required to collect and report quarterly, appropriate data that supports the progress of
goals and objectives.
• Statistical data relating to the grant goals and objectives will be collected, analyzed, and incorporated
in Quarterly Performance Reports (QPRs). QPRs for the quarter ending September 30 will include
year-to-date comparisons of goals and objectives. If required, a separate quarterly data reporting
form will be completed each quarter and submitted as part of the QPR.
• Reports will compare actual grant accomplishments with the planned accomplishments. They will
include inf o rm a tion concerning changes made by the Grant Director in planning a n d guiding in the
grant efforts.
• Reports shall be completed and submitted in accordance with OTS requirements as specified in the
Grant Program Manual.
4. METHOD OF EVALUATION
Using the data compiled during the grant,the Grant Director will complete the "Final Evaluation" section in
the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary
of the grant's accomplishments, challenges and significant activities. This narrative should also include
whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full support of the City of Seal Beach. Every effort will be made to continue the activities
after the grant conclusion.
OTS-38b(Rev.4/15)
ATTACHMENT E
DETAILED BUDGET ESTIMATE
GRANT NO. PT 16106
FUND NUMBER CATALOG FUND DESCRIPTION TOTAL
NUMBER(CFDA) AMOUNT
Minimum Penalties for Repeat Offenders for
164AL 20.608 Driving While Intoxicated $ 86,603.00
402PT 20.600 State and Community Highway Safety $ 53,397.00
COST CATEGORY FISCAL YEAR ESTIMATES TOTAL COST
1011115 thru 9/30/16 TO GRANT
A.PERSONNEL COSTS CFDA FY-1
Positions and Salaries
Overtime
DUI/Driver's License Checkpoints 20.608 $ 52,000.00 $ 52,000.00
DUI Saturation Patrols 20.608 $ 18,972.00 $ 18,972.00
Warrant Service Operations 20.608 $ 9,106.00 $ 9,106.00
Traffic Enforcement Operations 20.600 $ 18,972.00 $ 18,972.00
Distracted Driving Operations 20.600 $ 9,486.00 $ 9,486.00
Nighttime CIOT Operations 20.600 $ 9,486.00 $ 9,486.00
Bike/Pedestrian Safety Operations 20.600 $ 9,486.00 $ 9,486.00
Traffic Safety Education Presentations 20.600 $ 3,432.00 $ 3,432.00
Category Sub-Total $ 130,940.00 $ 130,940.00
B. TRAVEL EXPENSE
In-State 20.600 $ 2,535.00 $ 2,535.00
Out-of-State $ - $ -
Category Sub-Total $ 2,535.00 $ 2,535.00
C. CONTRACTUAL SERVICES
None $ - $
Category Sub-Total $ - $
D. EQUIPMENT
None $ $ -
Category Sub-Total $ - $ -
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 20.608 $ 6,525.00 $ 6,525.00
Category Sub-Total $ 6,525.00 $ 6,525.00
F. INDIRECT COSTS
None $ - $
Category Sub-Total $ - $ -
GRANT TOTAL $ 140,000.00 $ 140,000.00
OTS-38d(Rev. 4/15) Page 1 of 1
ATTACHMENT F
GRANT No. PT16106
BUDGET NARRATIVE Page 1
PERSONNEL COSTS
Overtime
Overtime for grant funded law enforcement operations may be conducted by personnel such as a
Lieutenant, Sergeant, Corporal, Deputy, Officer, Reserve Officer, Community Services Officer,
Dispatcher, etc., depending on the titles used by the agency and the grantees overtime policy. Personnel
will be deployed as needed to accomplish the grant goals and objectives.
Costs are estimated based on an overtime hourly rate range of$36.60 our to $146.19/hour.
Overtime reimbursement will reflect actual costs of the personnel conducting the appropriate operation
up to the maximum range specified.
No benefits will be paid in this grant.
TRAVEL EXPENSE
In State
Costs are included for appropriate staff to attend conferences and training events supporting the grant
goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included.
Anticipated travel may include Lifesavers. All conferences, seminars or training not specifically
identified in the Schedule B-1 (Budget Narrative) must be approved by OTS. All travel claimed must be
at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when
registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
None
EQUIPMENT
None
OTHER DIRECT COSTS
DUI Checkpoint Supplies - on-scene supplies needed to conduct sobriety checkpoints. Costs may include
28"traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of
10),traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic
flares, PAS device supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional
items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.
OTS-38f(Rev.4/15)
ATTACHMENT F
GRANT No. PT16106
BUDGET NARRATIVE Page 2
INDIRECT COSTS
None
PROGRAM INCOME
There will be no program income generated from this grant.
OTS-38f(Rev.4/15)