Loading...
HomeMy WebLinkAboutAGMT - California Office of Traffic Safety (Selective Traffic Enforcement Program [STEP]) State of California—Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT - Page 1 PT16106 OTS-38 (Rev.4/15) 1. GRANT TITLE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM(STEP) 2. NAME OF AGENCY CITY OF SEAL BEACH 4. GRANT PERIOD 3. AGENCY UNIT TO ADMINISTER GRANT From: 10/1/15 SEAL BEACH POLICE DEPARTMENT To: 9/3,0/16 5. GRANT DESCRIPTION To reduce the number of persons killed and injured in traffic crashes involving alcohol and other primary collision factors, "best practice" strategies will be conducted. The funded strategies may include: DUI checkpoints, DUI saturation patrols, warrant service operations, stakeout operations, a "HOT Sheet" program, educational presentations, and court stings. The program may also concentrate on speed, distracted driving, seat belt enforcement, operations at intersections with disproportionate numbers of traffic crashes, and special enforcement operations encouraging motorcycle safety. These strategies are designed to earn'media attention thus enhancing the overall deterrent effect. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 140,00600 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following whit are by this reference made a part of the Agreement: • Schedule A(OTS-38b)—Problem Statement,Goals and • Exhibit A—Certifications and Assurances Objectives and Method of Procedure • Exhibit B* -OTS Grant Program Manual • Schedule B(OTS-38d)—Detailed Budget Estimate and Sub-Budget Estimate(if applicable) • Schedule B-1 (OTS-38f)—Budget Narrative and Sub- Budget Narrative(if applicable) *Items shown with an asterisk(*),are hereby incorporated by reference and made a part of this agreement as if at hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We,the officials named below,hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto. 8. APPROVAL SIGNATURES A. GRANT DIRECTOR ' B. AUTHORIZING OFFICIAL OF AGENCY _ NAME: Steve Bowles PHONE: 562-799-4100 NAME: Jill Ingram PHONE: 562-431-2527 TITLE: Police Sergeant TITLE: City Manager FAX: 562-493-0634 FAX: 562-493-9857 ADDRESS: 911 Seal Beach Boulevard i ADDRESS: 21181h Street Seal Beach,CA 90740 Seal Beach, CA 90740 E-MAIL: SBowles @sealbeachca.gov ( E-MAIL: JIn m@sealbeachca.gov 1 i Is (Signature) (Date) (Signature) ___ _ (Dat C. FISCAL OR ACCOUNTING OFFICIAL j D. OFFICE AUTHORIZED TO RECEIVE PAYME�TS NAME: Camren Wight PHONE:562-799-4100 NAME: City of Seal Beach TITLE: Accountant FAx:562-493-0634 ADDRESS: 911 Seal Beach Boulevard ADDRESS: 911 Seal Beach Boulevard Seal Beach,CA 90740 Seal Beach,CA 90740 9. DUNS NUMBER E-MAIL: CWight@sealbeachca.gov DUNS#: 060752607 REGISTERED 2118 1h Street ADDRE SS Seal Beach, CA 90740-6305 (Signature) (Date) � RESOLUTION NUMBER A RESOLUTION OF THE SEAL BEACH CITY COUNCIL ACCEPTING CALIFORNIA OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC ENFORCEMENT PROGRAM MONIES, AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY AGREEMENTS AND DOCUMENTS, AND APPROVING BUDGET AMENDMENT NO. 16-02-02 TO ALLOCATE $140,000 TO COMPLETE THE PROVISIONS OF THE GRANT WHEREAS, the City of Seal Beach desires to undertake a traffic enforcement program to be funded in total from finds made available through the California Office of Traffic Safety. NOW, THEREFORE, BE IT RESOLVED the City Manager of the City,of Seal Beach is authorized, on the Citys behalf, to submit the attached proposal to the City of Anaheim and is authorized to execute on behalf of the City the attached contract, including any extensions or amendments thereof and any subsequent contract with the State in relation thereto. The City Council hereby approves Budget Amendment No. 16-02-02 to allocate $140,000 for the project as follows: Desepticn A=unt Revised/Adopted Proposed Budget(diff) Budget Budget Amendment Dul 075-472-30975 $ 140,000 $ 140000 EquipmentlMaterial 075-472-40700 -S 140,000 $ 140:000 IT IS AGREED that any liability arising out of the performance of this contract, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California disclaims responsibility for any such liability. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body. IT IS ALSO AGREED that this award is not subject to local hiring freezes, PASSED, APPROVED, and ADOPTED by the Seal Beach City Council at a regular meeting held on the I 0th day of August 2015 by the following vote- AYES: Council Members Deaton, Sloan, Miller, Massa-Lavitt. Varipapa NOES: Council Members ABSENT: Council Members ABSTAIN:., Council Members F%*AL BRA ayor ATTEST: TVVLII/� L-".� City Clerk If STATE OF CALIFORNIA COUNTY OF ORANGE SS CITY OF SEAL BEACH 1, Tina Knapp, City Clark of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 6588 on file in the I office of the City Clerk, passed, approved, and adopted by the Seal Beach City I th Council at a regular meeting held on the 10 day of August,2015. City Clerk CERTIFICATIONS AND ASSURANCES Page I Failure to comply with applicable Federal statutes,regulations, and directives may subject Grantee Agency officials to civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49 CFR§18.12. The officials named on the grant agreement, certify by way of signature on the grant agreement I signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules,guidelines,policies and laws in effect with respect to the periods for which it receives gralpt funding. Applicable provisions include, but are not limited to,the following: 23 U.S.C. Chapter 4—Highway Safety Act of 1966,as amended • 49 CFR Part 18—Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments • 23 CFR Part 1200—Uniform Procedures for State Highway Safety Grant Programs NONDISCRIMINATION The Grantee Agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination.These include but are not limited to: (a) Title VI of the Civil Rights Act of I'P64 (Pub.L. 88- 352),which prohibits discrimination on the basis of race, color or national origin(and 49 CFR Part 21); (b) Title IX of the Education Amendments of 1972, as amended(20 U.S.C. 1681-1683 and 1685-1686),which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973,as amended (29 U.S.C. 794),and the Americans with Disabilities Act of 1990 (Pub. L. 101-336), as amended (4� U.S.C. 12101, et seq.),which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d)they Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107),which prohibits discrimination on the basis of age; (e)the Civil Rights Restoration Act of 1987 (Pub. L. 100-259),which requires Federal-aid!recipients and all sub-recipients to prevent discrimination and ensure nondiscrimination in all of their program:; and activities; (f)the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (g)the comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970 (Pub.L. 91-616), as amended., relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health Service Act of 1912,as amended(42 U.S.C. 290dd-3 and 290ee-3), relating to confidentiality of alcohol and drug abuse patient records; (i) Title V111 of the Civil Rights Act of 1968, as amended (42 U.S.C''.I 3 60 1,et seq.), relating to nondiscrimination in the sale,rental or financing of housing; 0)any other nondiscrimination provisions in the specific statute(s)under which application for Federal assistance is being made; and (k)the requirements of any other nondiscrimination statute(s)which may apply to the application. Certifications and Assurances(Rev.6/15) CERTIFICATIONS AND ASSURANCES 7 Page 2 BUY AMERICA ACT I The Grantee Agency will comply with the provisions of the Buy America Act(49 U.S.C. 53230)),which contains the following requirements: Only steel,iron and manufactured products produced in the United States may be purchased with Federal funds unless the Secretary of Transportation determines that such domestic purchases would be ncoistent with the public interest, that such materials are not reasonably available and of a satisfactory quality,or.hat inclusion of domestic materials will increase the cost of the overall project contract by more than 25 perceni. Clear justification for the purchase of non-domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation. POLITICAL ACTIVITY(HATCH ACT) The Grantee Agency will comply with provisions of the Hatch Act(5 U.S.C. 1501-1508) which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING Certification for Contracts, Grants, Loans,and Cooperative Agreements The undersigned certifies,to the best of his or her knowledge and belief,that: I No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in ction with the awarding of any Federal contract,the making of any Federal grant,the making of any F=loan,the entering into of any cooperative agreement,and the extension, continuation,renewal, amen i�mcnt,or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of ongress, an officer or employee of Congress,or an employee of a Member of Congress in connection ith this Federal I contract, grant, loan,or cooperative agreement,the undersigned shall complete and submit tandard Form- LLL, "Disclosure Form to Report Lobbying,"in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award I I documents for all sub-award at all tiers(including subcontracts, sub-grants,and contracts under grant, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering: into this transaction imposed by section 1352,title 31,U.S. Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$ 00,000 for each such failure. Certifications and Assurances(Rev.6115) CERTIFICATIONS AND ASSURANCES Page 3 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION Instructions for Primary Certification 1. By signing and submitting this grant agreement,the Grantee Agency Official is providing t certification set out below. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be consi I dered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the Grantee Agency Official to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was laced when the e' department or agency determined to enter into this transaction. If it is later determined thatl�hec Grantee Agency Official knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause!or default. 4. The Grant Agency Official shall provide immediate written notice to the department or agency to which this grant agreement is submitted if at any time the Grantee Agency Official learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 1 5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,participant, person,primary covered transaction,principal, grant agreement, and voluntarily excluded,i as used in this clause, have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may contact the department or agency to which this grant agreement is being submitted for assistance in obtaining a copy of those regulations. 6. The Grantee Agency Official agrees by submitting this grant agreement that, should the pro:posed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended,declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by ithe department or agency entering into this transaction. 7. The Grantee Agency Official further agrees by submitting this grant agreement that it will include the clause I titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier I Covered Transaction,"provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower I tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, i suspended,ineligible,or voluntarily excluded from the covered transaction, unless it knows that the I certification is erroneous. A participant may decide the method and frequency by which it determines the Certifications and Assurances(Rev.6115) CERTIFICATIONS AND ASSURANCES Page 4 eligibility of its principals. Each participant may, but is not required to, check the list of Patties Excluded from Federal Procurement and Non-procurement Programs. 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information ibrmation of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10.Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended,debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government,the department or agency may terminate this transaction for cause or default. Certification Regarding Debarment,Suspension, and Other Responsibility Matters-Primary Covered Transactions (1)The Grantee Agency Official certifies to the best of its knowledge and belief,that its principals: i (a)Are not presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (b)Have not within a three-year period preceding this grant agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local)transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of record, making false statements, or receiving stolen prop In erty; (c)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, I State or Local)with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d)Have not within a three-year period preceding this application/grant agreement had one or more public transactions(Federal, State,or local)terminated for cause or default. (2)Where the Grantee Agency Official is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this grant agreement. Instructions for Lower Tier Certification 1. By signing and submitting this -rant agreement,the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participa;nt knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government,the Certifications and Assurances(Rev.6/15) CERTIFICATIONS AND ASSURANCES Page 5 department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this grant agreement is submitted if at any time the prospective lower tier participant learns that I its certification was erroneous when submitted or has become erroneous by reason of changed circumstanc S. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,participant, person,primary covered transaction,principal, grant agreement, and voluntarily excluded as used in this clause,have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this grant agreement is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this grant agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered'transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this grant agreement that it will include I the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion— Lower Tier Covered Transaction,"without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart ).4,debarred, suspended, ineligible,or voluntarily excluded from the covered transaction, unless it know,,,;that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals.Each participant may,but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause.The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in n the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered i transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4,suspended,debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal gove,Pment,the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certifications and Assurances(Rev.6115) CERTIFICATIONS AND ASSURANCES Page 6 Certification Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion—Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this grant agreement,that neither it nor its principals is presently debarred,suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this grant agreement. Certifications and Assurances(Rev.6115) GRANTS MADE EASY-STEP SCHEDULE A GRANT DESCRIPTION GRANT No. PT16106 PAGE 1 1. PROBLEM STATEMENT In 2013, Seal Beach had 89 reported injury traffic collisions which resulted in 114 injuries. Excess.ive speed accounted for 33%of all collisions. Sixty percent of the collisions occurring in Seal Beach are during the da ime hours. Seal Beach is a small beach community along the Orange County coastline. The City's population is approximately 24,000 people,but daytime beach goers raise the population in the summer months to approximately 200,000. Although the crime rate is relatively low,the issues of speeding,unlawful turns,cell phone violati ins, and impaired drivers are the primary quality of life issues facing the safety of our community. During the traditional school year,crime and collisions are reduced based on the amount of beach traffic. During the major holiday periods,winter, spring, and summer the population raises dramatically causing an increase in impaired driving and speeding that results in more collisions. A. Traffic Data Summary: Collision 2012 2013 2014 Type` Collisions Victims Collisions : Victims 1 Collisions _ Victims Fatal 1 1 3 3 1 1 Injury 99 117 86 110 80 87 Fatal -Injury Killed I Injured Fatal Injury Killed Injured Fatal Injury Killed I Injured Alcohol - 0 7 0 9 0 6 0 10 0 9 0 11 Involved Hit& Run 0 3 0 3 0 0 0 0 0 2 0 2 Nighttime 0 9 0 10 0 14 0 20 0 70 0 77 (2100-0259 hours) Top 3 Prima Collision Factors Fatal Injury Killed Injured #1 - Seed 0 30 0 37 #2 - Improper Turning 1 15 1 16 #3 - Stopping 0 80 0 12 2. PERFORMANCE MEASURES A. Goals: 1) To reduce the number of persons killed in traffic collisions. 2) To reduce the number of persons injured in traffic collisions. 3) To reduce the number of persons killed in alcohol-involved collisions. OTS-38b(Rev.4/15) i GRANTS MADE EASY-STEP SCHEDULE A GRANT DESCRIPTION GRANT No. PT16106 PAGE 2 4) To reduce the number of persons injured in alcohol-involved collisions. 5) To reduce the number of persons killed in drug-involved collisions. 6) To reduce the number of persons injured in drug-involved collisions. 7) To reduce the number of persons killed in alcohol/drug combo-involved collisio . 8) To reduce the number of persons injured in alcohol/drug combo-involved collisio 9) To reduce the number of motorcyclists killed in traffic collisions. 10)To reduce the number of motorcyclists injured in traffic collisions. 11)To reduce the number of motorcyclists killed in alcohol-involved collisions. 12)To reduce the number of motorcyclists injured in alcohol-involved collisions. 13)To reduce hit&run fatal collisions. 14)To reduce hit&run injury collisions. 15)To reduce nighttime(2100 - 0259 hours)fatal collisions. 16)To reduce nighttime(2100 - 0259 hours)injury collisions. 17)To reduce the number of bicyclists killed in traffic collisions. 18)To reduce the number of bicyclists injured in traffic collisions. 19)To reduce the number of pedestrians killed in traffic collisions. 20)To reduce the number of pedestrians injured in traffic collisions. B. Objectives: 1) To-develop (by December 31)and/or maintain a"HOT Sheet"program to notify atrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated HOT sheets should be distributed to patro and traffic officers monthly. OTS-38b(Rev.4/15) ` GRANTS MADF,EASY-STEP SCHEDULE A GRANT DESCRIPTION GRANT No. PT16106 2) To send 2 law enforcement personnel to the NHTSA Standardized Field Sobriety resting(SFST) (minimum 16 hour)POST-certified training. 3) To send 2 law enforcement personnel to the NHTSA Advanced Roadside Impaire Driving Enforcement(ARIDE) 16 hour POST-certified training. 4) To send 2 law enforcement personnel to the IACP Drug Recognition Expert (DRE)training. 5) To send 2 law enforcement personnel to the IACP Drug Recognition Expert (DRE) Recertification 6) To conduct 8 DUl/DL Checkpoints. Note: A minimum of I checkpoint should be conducted during the NHTSA Winter Mobilization and I during the NhTS,4 Summer Mobilization. 7) To conduct 10 DUI Saturation Patrol operation(s). 8) To conduct 3 Warrant Service operation(s)targeting multiple DUI offenders who fail to appear in 9) To conduct 5 Traffic Enforcement operation(s), including but not limited to,primary collision factor 10)To conduct 5 Distracted Driving enforcement operation(s)targeting drivers using hand held cell phones and texting. 11)To conduct 5 Night-time(2100 - 0259 hours)Click It or Ticket enforcement oper�tion(s). 12)To conduct 10 Traffic Safety educational presentations with an effort to reach 200� community members. Note: Presentations may include topics such as distracted driving, Dq, speed, bicycle & pedestrian safety, seatbelts and childpassenger safety. 13)To conduct 5 highly publicized enforcement operation(s)in areas of or during eve nts with a high number of bicycle and/or pedestrian collisions resulting from violations made by bicyclists, pedestrians,and drivers. 14)To participate in and collect and report DUI enforcement data for the NHTSA Winter and Summer 15)To participate in and collect and report data for the National Distracted Driving A,Leness Month in GPUNTS MADE EASY-STEP SCHEDULE A GP-A,NT DESCRIPTION GRANT No. PT16106 PAGE 4 16)To participate in and collect and report data for the NHTSA Click It or Ticket mobilization period in May. 17)To participate in the National Bicycle Safety Month in May. 18)To collaborate with the county's Avoid Lead Agency by: participating in all plann'ing/scheduling meetings and MADD/Avoid DUI Seminars;providing your agency's schedule of o , perations that occur during any Avoid campaign; and reporting your agency's DUI arrests &DVI fatality information during any Avoid campaign. NOTE: Nothing in this "agreement"shall be interpreted as a requirement,formal or informal, that a particular police officer issue a specified or predetermined number of citations in pursuance ofthe goals and objectives hereunder. NOTE. To enhance the overall deterrent effect andpromote high visibility, it is recommended the grantee issue an advance press releasefor each checkpoint operation. For combination DUIIDL checkpoints, departments should issue press releases that mention DL's will be checked at the DUIIDL checkpoint. Signsfor DUIIDL checkpoint operations should read "DUIlDriver's License Checkpoint Ahead." OTS does notfund or support independent DL checkpoints. Only on an exception basis and with OTSpre-approval will OTSJund checkpoint operations that begin prior to 1800 hours. 3. METHOD OF PROCEDURE A. Phase 1 -Program Preiparation,Training and Implementation (Vt Quarter of GrAnt Year) • The police department will develop operational plans to implement the"best practi I ce" strategies outlined in the objectives section. • All training needed to implement the program should be conducted this quarter. • All grant related purchases needed to implement the program should be made this q: uarter. • In order to develop/maintain the"Hot Sheets,"research will be conducted to identify the "worst of the worst"repeat DUI offenders with a suspended or revoked license as a result ofIDUI convictions. The Hot Sheets may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision locations. Media Requirements OTS-38b(Rev.4/15) GRANTS MADE EASY-STEP SCUEDuLE A GRANT DESCRIPTION GRANT No. PT16106 PAGE 5 Issue a press release announcing the kick-off of the grant by November 15. The ki�k_off press i releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at 12io&ots.ca.gov, and copied to your OTS Coordinator,for approval 14 days prior to the issuance date of the release. B. Phase 2 - Program Operations (Throughout Grant Year) The police department will work to create media opportunities throughout the granL period to call attention to the innovative program strategies and outcomes. Media Reguirements • Send all grant-related activity press releases,media advisories, alerts and general public materials to the OTS Public Information Officer(PIO) at piogots.ca.gov, with a copy to your OTS Coordinator. i a) If an OTS template-based press release is used,the OTS PIO and Coordinator�hould be copied when the release is distributed to the press. If an OTS template is not used, or j s substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optintu would be 10-20 days prior to the release date to ensure adequate tum-around .i, e. lead time ti b) Press releases reporting the results of grant activities such as enforcement oper,tions are exempt from the recommended advance approval process, but still should be copied to OTS P10 and Coordinator when the release is distributed to the press. c) Activities such as warrant service operations and court stings that could be corripromised by advanced publicity are exempt from pre-publicity,but are encouraged to offer e bargoed media coverage and to report the results. • Ilse the followina standard language in all press,media,and printed materials: F I ding for this program was provided by a grant from the California Office of Traffic Safety,through the National Highway Traffic Safety Administration. • Email the OTS PIO at piogots.ca.gov and copy your OTS Coordinator at least 30 days in advance,a short description of any significant grant-related traffic safety event or program so::OTS has sufficient notice to arrange for attendance and/or participation in the event. • Submit a draft or rough-cut of all printed or recorded material (brochures,posters, �cripts, artwork, trailer graphics, etc.)to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval 14 days prior to the production or duplication. OTS-38b(Rev.4/15) GRANTS MADE EASY-STEP SCHEDULE A GRANT DESCRIPTION GRANT No. PT16106 PAGE 6 • Include the OTS logo, space permitting,on grant-funded print materials; consult your OTS Coordinator for specifics. C. Phase 3—Data Collection & Reporting(Throughout Grant Year) • Agencies are required to collect and report quarterly, appropriate data that suppo s the progress of goals and objectives. Statistical data relating to the grant goals and objectives will be collected, analyze J,and incorporated in Quarterly Performance Reports (APRs). QPRs for the quarter ending September 30 will include yedr-to-date comparisons of goals and objectives. If required, a separate quarterly data reporting form will be completed each quarter and submitted as part of the QPR. • Reports will compare actual grant accomplishments with the planned accomplishments. They will include information concerning changes made by the Grant Director in planning d guiding the grant efforts. • Reports shall be completed and submitted in accordance with OTS requirements as specified in the Grant Program Manual. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Eva uation" section in the fourth/final Quarterly Performance Report(QPR). The Final Evaluation should 11 a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include i whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has fiAl support of the City of Seal Beach, Every effort will be made to continue the activities after the grant conclusion. OTS-38b(Rev.4115) DETAILED BUDGET ESTIMATE GRANT NO, PT 16106 CATALOG I'TOTAL FUNDNUMBER. , FUND-DESCRIPTION NUMBER(CFDA) AMOUNT' - Minimum Penalties for Repeat Offenders for 164AL 20.608 Driving While Intoxicated $ 86,603.00 402PT 20.600 State and Community Highway Safety $ 53,397.00 COST CATEGORY FISCAL YEAR ESTIMATES TOTAL COST 1011115 thru 9/30/16 O GRANT A.PERSONNEL COSTS CFDA FY-1 Positions and Salaries Overtime DUI/Driver's License Checkpoints 20.608 $ 52,000.00 $ 52,000.00 DUI Saturation Patrols 20.608 $ 18,972.00 $ 18,972.00 Warrant Service Operations 20.608 $ 9,106.00 $ 9,106.00 Traffic Enforcement Operations 20.600 $ 18,972.00 $ ! 18,972.00 Distracted Driving Operations 20.600 $ 9,486.00 $ 9,486.00 Nighttime CIOT Operations 20.600 $ 9,486.00 $ 9,486.00 Bike/Pedestrian Safety Operations 20.600 $ 9,486.00 $ 9,486.00 Traffic Safety Education Presentations 20.600 $ 3,432.00 $ 3,432.00-H Category Sub-Total $ 130,940.00 $ j 130,940.00 B. TRAVEL EXPENSE In-State 20.600 $ 2,535.00 $ 2,535.00 Out-of-State $ - $ - Category Sub-Total- $ 2,535.00 $ i 2;535.00 C. CONTRACTUAL SERVICES None $ _ Category Sub-Total $ - $ D. EQUIPMENT None $ - $ - Category Sub-Total $ - $ E. OTHER DIRECT COSTS DUI Checkpoint Supplies 20.608 $ 6,525.00 $ 6,525.00 Category Sub-Total $ 6,525.00 $ 6,525.00 F. INDIRECT COSTS None $ - $ - Category Sub-Total $ - $ - GRANT TOTAL I $ 140 000.00 1 1 T$ j 140,000.00 I OTS-38d(Rev. 4/15) Page 1 of 1 GRANT No. PT16106 BUDGET NARRATIVE Page 1 PERSONNEL COSTS Overtime Overtime for grant funded law enforcement operations may be conducted by personn I such as a Lieutenant, Sergeant, Corporal,Deputy,Officer, Reserve Officer, Community Servic s Officer, Dispatcher,etc.,depending on the titles used by the agency and the grantees overtime policy. Personnel will be deployed as needed to accomplish the grant goals and objectives. Costs are estimated based on an overtime hourly rate range of 5;9��MMWMhour. Overtime reimbursement will reflect actual costs of the personnel conducting the appropriate operation up to the maximum range specified. No benefits will be paid in this grant. TRAVEL EXPENSE In State Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Lifesavers. All conferences, seminars or training not�pecfically identified in the Schedule B-1 (Budget Narrative)must be approved by OTS All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at cot/erences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES None EQUIPMENT None OTHER DIRECT COSTS DUI Checkpoint Supplies - on-scene supplies needed to conduct sobriety checkpoints. Costs may include 28"traffic cones,MUTCD compliant traffic signs, NWTCD compliant high visibility vests(maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS device supplies,heater,propane for heaters, fan, anti-fatigue mats,and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed OTS-38f(Rev.4/15) GRANT No. PT16106 BUDGET NA RATWE Rage INDIRECT COSTS None PROGRAM INCOME There will be no program income generated from this grant. OTS-38f(Rev.4115)