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HomeMy WebLinkAboutCC AG PKT 2015-09-14 #B AGENDA STAFF REPORT DATE: September 14, 2015 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Tina Knapp, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUE STS That the City Council approve the minutes of the Regular City Council Meeting held on August 10, 2015. BACKGROUND AND ANALYSIS: This section does not apply to this item. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. RECOMMENDATION: That the City Council approve the minutes of the Regular City Council Meeting held on August 10, 2015. SUBMITTED BY: NOTED AND APPROVED: . � Tina Knapp, City Clerk ill I-n garfi, ClifV ager Agenda Item B Seal Beach, California August 10, 2015 Mayor Deaton called the special meeting of the Seal Beach City Council to order at 5:30 p.m. in the City Hall Conference Room. ROLL CALL Present: Mayor Deaton Council Members: Sloan, Miller, Massa-Lavitt Absent: Council Member Varipapa City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos,Assistant City Manager Sean P. Crumby, Director of Public Works Jim Basham, Director of Community Development/Community Services Tina Knapp, City Clerk ORAL COMMUNICATIONS There were no speakers. CLOSED SESSION The City Attorney noted that Council Member Varipapa recused himself from discussion of the item identified on the agenda due to his employer. The City Attorney announced that the City Council would meet to discuss the item identified on the closed session agenda. A. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Government Code§54956.9(a) Litigation,to which the local agency is a party, has been initiated formally: 1. CITY OF SEAL BEACH v. STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION;ORANGE COUNTY TRANSPORTATION AUTHORITY Orange County Superior Court Case No.30-2015-00799223-CU-WM-CXC The City Attorney reported that the City Council met in Closed Session and discussed the item identified on the agenda, gave direction to staff, and there was no reportable action. ADJOURNMENT It was the order of the Mayor, with consent of the Council, to adjourn the meeting at 6:30 p.m. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk Seal Beach, California August 10, 2015 The City Council met in regular session at 7:00 p.m. in the City Council Chambers with Mayor Deaton calling the meeting to order and Council Member Miller leading the Salute to the Flag. ROLL CALL Present: Mayor Deaton Council Members: Sloan, Miller, Massa-Lavitt,Varipapa City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Joe Stilinovich, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Sean P. Crumby, Director of Public Works Victoria L. Beatley, Director of Finance/City Treasurer Jim Basham, Director of Community Development/Community Services/Public Works Michael Ho, City Engineer/Deputy Director of Public Works Tina Knapp, City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS &ORDINANCES City Manager Ingram requested that two presentations be added to the agenda, one from Chief Joe Bailey and one from Michael Levitt, the City's representative to the Orange County Mosquito &Vector Control District. Council Member Miller requested that Item E be removed from the consent calendar for separate consideration. Massa-Lavitt moved, second by Sloan, to approve the agenda, as amended.. AYES: Deaton, Sloan, Miller, Massa-Lavitt,Varipapa NOES: None Motion carried PRESENTATIONS/RECOGNITIONS Marine Safety Chief Joe Bailey reported on the highlights of this year's Junior Lifeguard program. Chief Bailey also presented certificates of recognition from Assemblyman Travis Allen's office to the Seal Beach winners of the Junior Lifeguard Regionals run relay event. Michael Levitt reported on the recent activities of the Orange County Mosquito & Vector Control District and the new direction being taken regarding abatement of rats. Mr. Levitt also provided tips for preventing against mosquito bites. ORAL COMMUNICATIONS Mayor Deaton opened oral communications. Speakers: Charles Antos spoke regarding the lease agreement between the City and the Seal Beach Historical Society for the red car museum and the location of the historical beach cottage. Jacob Reichio, Old Town resident, expressed concerns regarding the City's new parking passes and the grace period previously afforded between the prior year's passes and the new and resulting citations. Michael Neimeyer asked that the City take action regarding the chairs and tables on the beach in the area of Seal Way. Matt Walker requested attention to the deterioration of the beach area south of the pier on/around Seal Way including littering and barbecuing on the beach. Jennifer Walker requested attention to the beach in the area of Seal Way to eliminate the trash on the beach so that it can properly be cleaned. She also requested enforcement of parking issues on Seal Way. Scott Newman, College Page 2—City Council 08/10/15 Park East, spoke about the Municipal Code prohibiting dogs in all parks in College Park East and asked that the City Council address this matter and achieve a compromise allowing dogs in some parks, if not all. Ronde Winkler, President of the Golden Rain Foundation, thanked the City for a variety of recent activities, including presentations on asbestos and solar energy and water conservation testing that was recently conducted, and expressed appreciation for the interaction between the City and Leisure World. Joyce Parque, Old Town, thanked Michael Ho and Will Chen for recent clean-up of the bicycle trail and Chief Bailey for the Junior Lifeguard program. Ms. Parque spoke about the utilities users tax being part of the general fund, 501(c)3 designation, and response to a recent public records request. Seth Eaker, Old Town, reported that nominations for the Americana Awards are now being accepted, offered support of agenda Items C, D, E, and G and reported on various Centennial activities. There being no other speakers, Mayor Deaton declared oral communications closed. CITY ATTORNEY REPORT Craig A. Steele, City Attorney The City Attorney responded to the comments made regarding the lease agreement between the City and the Seal Beach Historical Society indicating the agreement has been in place since 1981 and provides for the property on which the red car is located is leased for $1 per year. Amendments to the lease are being explored by the City Attorney's office including changing the landlord from the Seal Beach Redevelopment Agency as it no longer exists and exploring changing the lot line for possibly relocating the historical beach cottage. These amendments are being explored through a letter from the City Attorney's office to the Seal Beach Historical Society. The City Attorney also commented that the Director of Community Development was in contact with the Coastal Commission throughout the process of relocating the historical cottage, which was done with the full knowledge of the Coastal Commission. The Coastal Commission had issued a permit to demolish the cottage to the private property owners. The City Attorney also responded to the nature of the utilities users tax question that was raised during Oral Communications and indicated that Municipal Code Section 4.50.005 indicates that general taxes (the utilities users tax is a general tax) may be expended through the general fund. CITY MANAGER REPORT Jill R. Ingram, City Manager The City Manager indicated that staff has been working with the Coastal Commission on the issue of items (benches, tables) on the beach south of the Pier and indicated that the City Council asked that staff prepare a recommended solution, which will presented to the City Council for policy decisions in September. The City Manager also indicated that the Gas Company and Time Warner Cable were working near the area of the water main break on Lampson Avenue and some ancillary issues arose resulting in phone issues at City Hall. Deputy Director of Public Works Michael Ho indicated that a Time Warner fiber optic line was struck, which resulted in phone issues throughout the City. The issues should be resolved within the next 24 hours. City Manager Ingram also indicated that any reportable gifts/dinners received by staff are accurately reported on the annual conflict of interest statements. COUNCIL COMMENTS Council Member Varipapa thanked staff for a great National Night Out event and expressed appreciation for the Junior Lifeguard program. Council Member Miller thanked staff for the National Night Out event and Junior Lifeguard program. It was determined that Miller would work with staff to draft a letter from the City to the California Public Utilities Commission regarding the facilities and proposed Verizon-Frontier asset transfer. He would also like the letter to address the issue of Verizon's promise of installing Verizon FiOS through the entire City. Council Member Massa-Lavitt thanked Ronde Winkler for her diligent attendance at City Council meetings and expressed appreciation for Leisure World. Mayor Pro Tern Page 3-City Council 08/10/15 Sloan reported on an inspirational lunch he recently had with three WWII veterans. Mayor Deaton addressed some of the concerns raised in Oral Communications and confirmed with staff that the issue of benches on the beach would be addressed at the second City Council meeting in September. Mayor Deaton indicated that noise levels around Seal Way are being addressed and reported that the historical cottage could not be left on the previous site as a new home was being built on that site. Mayor Deaton further reported that the City's historical fire engine was not purchased; it was one of the City's fire engines. Mayor Deaton also reported that there may be amendments made to AB 1217 so that it could re-addressed and that City Council and staff remain diligent in following this legislation. COUNCIL ITEMS No items at this time. CONSENT CALENDAR Sloan moved, second by Miller, to approve the recommended actions on the consent calendar, as amended. AYES: Deaton, Sloan, Miller, Massa-Lavitt,Varipapa NOES: None Motion carried A. Minutes of the Regular City Council Meeting of July 27, 2015 — Approve by minute order. B, Demands on City Treasury—Ratification. C. FEMA Pre-Disaster Mitigation Grant Preparation Assistance Agreement— Adopt Resolution No. 6587 authorizing the agreement with Michael Baker International in the amount of $5,680 and the additional requirement for $25,000 matching funds, that the City Manager be authorized to execute all agreements and necessary documents on behalf of the City, and that approval be given to the Chief of Police to expend these funds as detailed in the report. D, Selective Traffic Enforcement Program — Adopt Resolution No. 6588 accepting the 2015/2016 California Office of Traffic Safety funding with the restrictions imposed by the grantor,that the City Manager be authorized to execute all agreements and necessary documents on behalf of the City, and that approval be given to the Chief of Police to expend these funds as detailed in the report. E, Removed for separate consideration. (Miller) E. Approval of Centennial Bricks Installation and Donation Agreement with the Seal Beach Lions Foundation —Approve Resolution No. 6589 awarding a Purchase Order to Golden State Constructors for $34,825 to improve areas at the four locations of the Centennial bricks and authorizing the City Manager to execute an agreement with the Seal Beach Lions Foundation for the donation of a clock. F. Approve Emergency Water Main Repairs on Lampson Avenue Without Advertising for Bids — Adopt Resolution No. 6590 declaring that the emergency repair of the Lampson Avenue Water Main break is of urgent necessity for the immediate preservation of life, health, and property; authorizing staff to contract for the emergency repair without advertising for bids; and approving Budget Amendment No. 16-02-01 to allocate $100,000 to repair the water main break at the intersection of Lampson Avenue and Seal Beach Boulevard, Project#WT1608. G. City Historic Preservation Committee — Rescind Resolution No. 6584 and adopt the amended resolution, Resolution No. 6591, establishing a City Historic Preservation Committee for the purpose of preserving resources that represent the history and culture of Seal Beach. Page 4—City Council 08/10/15 ITEMS REMOVED FROM THE CONSENT CALENDAR ITEM E / APPROVAL OF CENTENNIAL BRICKS INSTALLATION AND DONATION AGREEMENT WITH THE SEAL BEACH LIONS FOUNDATION Miller Deputy Director of Public Works Ho presented the staff report on this item. Mr. Ho indicated that Leisure World has been separated from this project and staff will work with Leisure World for this District. Miller commented that the site shown for District 4 is not necessarily the final site and consideration is being made for installing of benches, in addition to the bricks. Mayor Deaton thanked the Seal Beach Lions Foundation for the generous clock donation. Miller moved, second by Massa-Lavitt, to approve Resolution No. 6589 entitled, "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING A PURCHASE ORDER TO GOLDEN STATE CONSTRUCTORS FOR AUTHORIZING THE CITY MANAGER TO EXECUTE THE DONATION AGREEMENT WITH THE SEAL BEACH LIONS FOUNDATION." AYES: Deaton, Sloan, Miller, Massa-Lavitt, Varipapa NOES: None Motion carried PUBLIC HEARING No items at this time. UNFINISHED/CONTINUED BUSINESS ITEM H/QUARTERLY PARKING PROJECT UPDATE Director of Finance Vikki Beatley provided the staff report for this item and indicated that the consultant, Janis Rhodes, was in attendance. The Director of Finance reported that parking permit sales have slowed and that more permits were sold this year than in the past, perhaps due to advertising in the "Sun" newspaper and the adherence to contractor parking. Janis Rhodes indicated that stickers were not sold this year as when a sticker is adhered to the bumper and removed, due to the composition of current vehicle bumpers, paint is removed when the sticker is removed. Ms. Rhodes reported that materials have been ordered to provide a solution for adhering permits to open air vehicles to help eliminate the possibility of theft. In the interim, permit holders with open air vehicles have been contacted and have been issued an alternative sticker. Staff indicated that the challenge for beach parking placards is due to placards being tied to specific license plates. Issuance of placards for all types of parking is planned for the future. The citation process will be transferred to Data Ticket in mid-September and will include Internet access to citation information. On or about October 1St, community outreach is planned for the new citation access/process. Ms. Rhodes also indicated that the first samples of equipment for issuing citations did not have as large a range as desired for picking up the RFID information from the parking permits. The new samples are being tested this week and the hope is to present the purchase of the equipment to City Council in early September. The next steps in the project are to review parking signage in Old Town and providing power and communication lines to the beach lots for payment of parking in these lots(waiting for off-peak season). Chief Stilinovich indicated that a one-week grace period was allowed between the old permits and the new. Staff confirmed that there is a manual appeal process currently in place and the new process will include an online appeal Page 5-City Council 08/10/15 process component. Chief Stilinovich indicated that permits must be visible in vehicles. Mayor Deaton indicated that she has received complaints about the hanging placards, which must be taken off when driving. Staff indicated that options to the hanging placards are being explored. Mayor Deaton inquired as to putting placards in the rear driver's side window and Chief Stilinovich responded that uniformity is needed for enforcement and, often, the rear windows have tinting that would make it difficult to see the placards. Ms. Rhodes reviewed the appeals process. Staff indicated that a large quantity of appeals of citations have been received since the new placards have been issued. Chief Stilinovich indicated that uniformity of placement of the placards is ideal, Director Beatley reported that approximately 2,300 placards have been sold. NEW BUSINESS No items at this time. ADJOURNMENT With no objections, Mayor Deaton adjourned the meeting at 8:40 p.m. to Monday, September 14, 2015 at 5:30 p.m. to meet in closed session, if deemed necessary. Due to a lack of business items in need of City Council action, the August 24, 2015 meeting is hereby cancelled. City Clerk City of Seal Beach Approved: Mayor Attested: City Clerk NP_TJQ& This docunreat has not been apryrovad for accuracy and Inay be correcled.modified„or amended before fatal approval.W As rl is being nzrWa available p6m to firm)aclibn, U hQuId not be considered a Irma record of life meehng it is nol tlw offirrad' minutes of the City Council and cannot be reMed on't;used as are offarrai rem of the,pm000dings AfthoughthoOlyofSeat Beach makes every effort to see that proper notes are taken at a meeting,and although draft minutes are generally approved as submitted changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty,expressed or lmpltad,as to the contents of this document. Once official minutes have been approved,a copy can be obtained from the City Clerk.