HomeMy WebLinkAboutCC AG PKT 2015-10-12 #H AGENDA STAFF REPORT
DATE: October 12, 2015
TO: Honorable Mayor and City Council
THRU Jill R. Ingram, City Manager
FROM. Jim Basham, Director of Community Development/Interim Director
of Public Works
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH
ANDERSON PENNA PARTNERS, INC. FOR THE
WESTMINSTER AVENUE STORM DRAIN STUDY
PROJECT CIP NO. ST1603
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6603 authorizing the City Manager to
execute a professional services agreement with Anderson Penna Partners, Inc.
in the amount of $38,480 for the Westminster Avenue Storm Drain Study Report
Project CIP No. ST1603.
BACKGROUND AND ANALYSIS:
The study area of the Westminster Avenue Channel (Channel) is an existing
concrete trapezoidal open channel that extends an estimated 3,350 feet from just
west of the southeast corner of Leisure World to the Federal Storm Channel
towards the end of the City's boundary. The Channel is located outside of the
northerly roadway of Westminster Avenue between Seal Beach Boulevard and
West City Limits. A large portion of Leisure World and surrounding development
drains to the Channel.
The Westminster Avenue Storm Drain Study Project CIP No. ST1603 (Project)
consists of a hydrology study and analysis of the Channel to determine the size
of an enclosed storm drain facility to allow the use of its property above the storm
drain as a Class I bike facility.
On August 19, 2015 a Request for Proposal was released and eight (8)
consultants were solicited. On September 22, 2015 one (1) proposal was
received from Anderson Penna Partners, Inc. (APP). Staff contacted the
Agenda Item H
remaining consultants to determine why proposals were not submitted. The
responses were as follows:
Consultant Response
1. Harris & Associates Not a rendering service of their professional
expertise.
2 Bucknam Not interested due to a heavy work load.
Infrastructure
3. Civil Source Not interested due to a heavy work load.
..............
4. GMU Decline proposal.
5. Anderson Penna Submitted a proposal.
Partners
6 Zimmerman W. 3. Not interested due to a heavy work load of ongoing
Engineering projects.
7. ARCADIS U.S. Not a rendering service of their professional
expertise.
8. MWH Global Decline proposal.
Staff recommends selecting APP to provide the services for the Project. APP is
familiar with the City's infrastructure and provides prices that are very competitive
for the market. The fee for APP to perform the services for the Project is $38,480.
ENVIRONMENTAL IMPACT:
No environmental review is required at this time because this item only entails
awarding a contract for a study report.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved as to form.
FINANCIAL IMPACT:
The FY 2015/16 Budget includes $70,000 to perform the services for the Project.
RECOMMENDATION:
That the City Council adopt Resolution No. 6603 authorizing the City Manager to
execute a professional services agreement with Anderson Penna Partners, Inc.
in the amount of $38,480 for the Westminster Avenue Storm Drain Study Report
Project CIP No. ST1603.
Page 2
S MITT ID BY: NOTED AND APPROVED:
Bash
am dill . Ingram n, City M ger
f1terim ctor of Community Development,
Director of Public Works
Prepared by: Cesar Rangel, Associate Engineer
Attachments:
A. Resolution No. 6603
B. Contract Agreement
Page 3
RESOLUTION NUMBER 6603
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
AWARDING THE PROFESSIONAL SERVICES AGREEMENT
FOR THE WESTMINSTER AVENUE STORM DRAIN STUDY
REPORT PROJECT CIP NO. ST1603
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
SECTION 1. The City Council hereby approves the professional services
agreement for the Westminster Avenue Storm Drain Study Report Project CIP
No. ST1603 (the"Project").
SECTION 2. The City Council hereby awards a professional services agreement
to Anderson Penna Partners, Inc.for the Project in the amount of$38,480.
SECTION 3. The City Council hereby authorizes and directs the City Manager to
execute the contract on behalf of the City.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 12th day of October, 2015 by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
ATTEST: Mayor
Acting City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Tina Knapp, Acting City Clerk of the City of Seal Beach, do hereby certify that
the foregoing resolution is the original copy of Resolution Number 6603 on file in
the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the'12th day of October„ 2015.
City Clerk
PROFESSIONAL SERVICES AGREEMENT
for
Westminster Avenue Storm Drain Study Report
Project CIP No. ST1603
Between
PO
�
UNTI
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
Anderson Penna Partners, Inc.
3737 Birch Street, Suite 250
Newport Beach, CA 92660
(949) 428-1500
This Professional Service Agreement ("the Agreement") is made as of October 12, 2015
(the "Effective Date"), by and between Anderson Penna Partners, Inc. ("Consultant"), a
Corporation, and the City of Seal Beach ("City"), a California charter city, (collectively,
"the Parties").
RECITALS
A. City desires certain professional services..
B. Consultant represents that it is qualified and able to provide City with such
services.
NOW THEREFORE, in consideration of the Parties' performance of the
promises, covenants, and conditions stated herein, the Parties hereto agree as
follows.
AGREEMENT
1.0 Scope of Services
1.1. Consultant shall provide those services ("Services") set forth in the
attached Exhibit A, which is hereby incorporated by this reference. To the extent
that there is any conflict between Exhibit A and this Agreement, this Agreement
shall control.
1.2. Consultant shall perform all Services under this Agreement in
accordance with the standard of care generally exercised by like professionals
under similar circumstances and in a manner reasonably satisfactory to City.
1.3. In performing this Agreement, Consultant shall comply with all
applicable provisions of federal, state, and local law.
1.4. Consultant will not be compensated for any work performed not
specified in the Scope of Services unless the City authorizes such work in
advance and in writing. The City Manger may authorize extra work to fund
unforeseen conditions up to the amount approved at the time of award by the
City Council. Payment for additional work in excess of this amount requires prior
City Council authorization.
2.0 Term
This term of this Agreement shall commence as of the Effective Date and shall
continue for a term of 1 year unless previously terminated as provided by this
Agreement.
3.0 Consultant's Compensation
City will pay Consultant in accordance with the hourly rates shown on the fee
schedule set forth in Exhibit A for Services but in no event will the City pay more
than $38,480. Any additional work authorized by the City pursuant to Section 1.4
will be compensated in accordance with the fee schedule set forth in Exhibit A
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4.0 Method of Payment
4.1. Consultant shall submit to City monthly invoices for all services
rendered pursuant to this Agreement. Such invoices shall be submitted within 15
days of the end of the month during which the services were rendered and shall
describe in detail the services rendered during the period, the days worked,
number of hours worked, the hourly rates charged, and the services performed
for each day in the period. City will pay Consultant within 30 days of receiving
Consultant's invoice. City will not withhold any applicable federal or state payroll
and other required taxes, or other authorized deductions from payments made to
Consultant.
4.2. Upon 24-hour notice from City, Consultant shall allow City or City's
agents or representatives to inspect at Consultant's offices during reasonable
business hours all records, invoices, time cards, cost control sheets and other
records maintained by Consultant in connection with this Agreement. City's
rights under this Section 4.2 shall survive for two years following the termination
of this Agreement.
5.0 Termination
5.1. This Agreement may be terminated by City, without cause, or by
Consultant based on reasonable cause, upon giving the other party written notice
thereof not less than 30 days prior to the date of termination.
5.2. This Agreement may be terminated by City upon 10 days' notice to
Consultant if Consultant fails to provide satisfactory evidence of renewal or
replacement of comprehensive general liability insurance as required by this
Agreement at least 20 days before the expiration date of the previous policy.
6.0 Party Representatives
6.1. The City Manager is the City's representative for purposes of this
Agreement.
6.2. David R. Anderson, P.E. is the Consultant's primary representative
for purposes of this Agreement.
7.0 Notices
7.1. All notices permitted or required under this Agreement shall be
deemed made when personally delivered or when mailed 48 hours after deposit
in the United States Mail, first class postage prepaid and addressed to the party
at the following addresses:
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To City: City of Seal Beach
211-8th Street
Seal Beach, California 90740
Attn: City Manager
To Consultant: Anderson Penna Partners, Inc.
3737 Birch Street, Suite 250
Newport Beach, CA 92660
Attn: David R. Anderson, P.E.
7.2. Actual notice shall be deemed adequate notice on the date actual
notice occurred, regardless of the method of service.
8.0 Independent Contractor
8.1. Consultant is an independent contractor and not an employee of
the City. All services provided pursuant to this Agreement shall be performed by
Consultant or under its supervision. Consultant will determine the means,
methods, and details of performing the services. Any additional personnel
performing services under this Agreement on behalf of Consultant shall also not
be employees of City and shall at all times be under Consultant's exclusive
direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of services
under this Agreement and as required by law. Consultant shall be responsible
for all reports and obligations respecting such additional personnel, including, but
not limited to: social security taxes, income tax withholding, unemployment
insurance, disability insurance, and workers' compensation insurance.
8.2. Consultant shall indemnify and hold harmless City and its elected
officials, officers, employees, servants, designated volunteers, and agents
serving as independent contractors in the role of City officials, from any and all
liability, damages, claims, costs and expenses of any nature to the extent arising
from Consultant's personnel practices. City shall have the right to offset against
the amount of any fees due to Consultant under this Agreement any amount due
to City from Consultant as a result of Consultant's failure to promptly pay to City
any reimbursement or indemnification arising under this Section.
9.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior written
approval of the City. Consultant is fully responsible to City for the performance of
any and all subcontractors.
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10.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by
assignment or novation, without the prior written consent of City. Any purported
assignment without such consent shall be void and without effect.
11.0 Insurance
11.1. Consultant shall not commence work under this Agreement until it
has provided evidence satisfactory to the City that Consultant has secured all
insurance required under this Section. Consultant shall furnish City with original
certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the City. The certificates and endorsements
for each insurance policy shall be signed by a person authorized by that insurer
to bind coverage on its behalf, and shall be on forms provided by the City if
requested. All certificates and endorsements shall be received and approved by
the City before work commences. The City reserves the right to require
complete, certified copies of all required insurance policies, at any time.
11.2. Consultant shall, at its expense, procure and maintain for the
duration of the Agreement, insurance against claims for injuries to persons or
damages to property that may arise from or in connection with the performance
of this Agreement. Insurance is to be placed with insurers with a current A.M.
Best's rating no less than A:VIII, licensed to do business in California, and
satisfactory to the City. Coverage shall be at least as broad as the latest version
of the following: (1) General Liability: Insurance Services Office Commercial
General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code
1 (any auto); and, if required by the City, (3) Professional Liability. Consultant
shall maintain limits no less than: (1) General Liability: $2,000,000 per
occurrence for bodily injury, personal injury and property damage and if
Commercial General Liability Insurance or other form with a general aggregate
limit is used, either the general aggregate limit shall apply separately to this
Agreement/location or the general aggregate limit shall be twice the required
occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury
and property damage; and (3) Professional Liability: $1,000,000 per
claim/aggregate.
11.3. The insurance policies shall contain the following provisions, or
Consultant shall provide endorsements on forms supplied or approved by the
City to state: (1) coverage shall not be suspended, voided, reduced or canceled
except after 30 days prior written notice by certified mail, return receipt
requested, has been given to the City; (2) any failure to comply with reporting or
other provisions of the policies, including breaches of warranties, shall not affect
coverage provided to the City, its directors, officials, officers, (3) coverage shall
be primary insurance as respects the City, its directors, officials, officers,
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employees, agents and volunteers, or if excess, shall stand in an unbroken chain
of coverage excess of the Consultant's scheduled underlying coverage and that
any insurance or self-insurance maintained by the City, its directors, officials,
officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it; (4) for general liability
insurance, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the services or
operations performed by or on behalf of the Consultant, including materials, parts
or equipment furnished in connection with such work; and (5) for automobile
liability, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership,
operation, maintenance, use, loading or unloading of any auto owned, leased,
hired or borrowed by the Consultant or for which the Consultant is responsible.
11.4. All insurance required by this Section shall contain standard
separation of insureds provisions and shall not contain any special limitations on
the scope of protection afforded to the City, its directors, officials, officers,
employees, agents, and volunteers.
11.5. Any deductibles or self-insured retentions shall be declared to and
approved by the City. Consultant guarantees that, at the option of the City,
either: (1) the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects the City, its directors, officials, officers, employees,
agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and
defense expenses.
12.0 Indemnification, Hold Harmless, and Duty to Defend
Consultant shall defend, indemnify, and hold the City, its officials, officers,
employees, volunteers and agents serving as independent contractors in the role
of city officials (collectively "Indemnitees") free and harmless from any and all
claims, demands, causes of action, costs, expenses, liability, loss, damage or
injury, in law or equity, to property or persons, including wrongful death, in any
manner arising out of or incident to any acts or omissions of Consultant, its
employees, or its agents in connection with the performance of this Agreement,
including without limitation the payment of all consequential damages and
attorneys' fees and other related costs and expenses, except for such loss or
damage arising from the sole negligence or willful misconduct of the City. With
respect to any and all such aforesaid suits, actions, or other legal proceedings of
every kind that may be brought or instituted against Indemnitees, Consultant
shall defend Indemnitees, at Consultant's own cost, expense, and risk, and shall
pay and satisfy any judgment, award, or decree that may be rendered against
Indemnitees. Consultant shall reimburse City and its directors, officials, officers,
employees, agents and/or volunteers, for any and all legal expenses and costs
incurred by each of them in connection therewith or in enforcing the indemnity
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herein provided. Consultant's obligation to indemnify shall not be restricted to
insurance proceeds, if any, received by Consultant, the City, its directors,
officials, officers, employees, agents or volunteers. All duties of Consultant
under this Section shall survive termination of this Agreement.
13.0 Equal Opportunity
Consultant affirmatively represents that it is an equal opportunity employer.
Consultant shall not discriminate against any subcontractor, employee, or
applicant for employment because of race, religion, color, national origin,
handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination
includes, but is not limited to, all activities related to initial employment,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or
termination.
14.0 Labor Certification
By its signature hereunder, Consultant certifies that it is aware of the provisions
of Section 3700 of the California Labor Code that require every employer to be
insured against liability for Workers' Compensation or to undertake self-insurance
in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
15.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the
subject matter hereof, and supersedes all prior negotiations, understandings, or
agreements. This Agreement may only be modified by a writing signed by both
parties.
16.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not
void or affect the validity of the other provisions of this Agreement.
17.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws
of the State of California.
18.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party
as a result of this Agreement.
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19.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach,
whether of the same or other covenant or condition. No waiver, benefit, privilege,
or service voluntarily given or performed by a party shall give the other party any
contractual rights by custom, estoppel, or otherwise.
20.0 Prohibited Interests; Conflict of Interest
20.1. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the Services, or
which would conflict in any manner with the performance of the Services.
Consultant further covenants that, in performance of this Agreement, no person
having any such interest shall be employed by it. Furthermore, Consultant shall
avoid the appearance of having any interest, which would conflict in any manner
with the performance of the Services. Consultant shall not accept any
employment or representation during the term of this Agreement which is or may
likely make Consultant "financially interested" (as provided in California
Government Code §§1090 and 87100) in any decision made by City on any
matter in connection with which Consultant has been retained.
20.2. Consultant further warrants and maintains that it has not employed
or retained any person or entity, other than a bona fide employee working
exclusively for Consultant, to solicit or obtain this Agreement. Nor has
Consultant paid or agreed to pay any person or entity, other than a bona fide
employee working exclusively for Consultant, any fee, commission, gift,
percentage, or any other consideration contingent upon the execution of this
Agreement. Upon any breach or violation of this warranty, City shall have the
right, at its sole and absolute discretion, to terminate this Agreement without
further liability, or to deduct from any sums payable to Consultant hereunder the
full amount or value of any such fee, commission, percentage or gift.
20.3. Consultant warrants and maintains that it has no knowledge that
any officer or employee of City has any interest, whether contractual, non-
contractual, financial, proprietary, or otherwise, in this transaction or in the
business of Consultant, and that if any such interest comes to the knowledge of
Consultant at any time during the term of this Agreement, Consultant shall
immediately make a complete, written disclosure of such interest to City, even if
such interest would not be deemed a prohibited "conflict of interest" under
applicable laws as described in this subsection.
21.0 Attorneys' Fees
If either party commences an action against the other party, either legal,
administrative or otherwise, arising out of or in connection with this Agreement,
the prevailing party in such litigation shall be entitled to have and recover from
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the losing party all of its attorneys' fees and other costs incurred in connection
therewith.
22.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the
Agreement as if set forth in full herein. In the event of any material discrepancy
between the terms of any exhibit so incorporated and the terms of this
Agreement, the terms of this Agreement shall control.
23.0 Corporate Authority
The person executing this Agreement on behalf of Consultant warrants that he or
she is duly authorized to execute this Agreement on behalf of said Party and that
by his or her execution, the Consultant is formally bound to the provisions of this
Agreement.
IN WITNESS WHEREOF, the Parties hereto, through their respective authorized
representatives have executed this Agreement as of the date and year first
above written.
CITY OF SEAL BEACH CONSULTANT
a
P
By: By:
Jill R. Ingram, City Manager
Name:
Attest: Its: -
B Y' B 'r .�. , � ✓
Y' � "
Tina Knapp, City Clerk Name:
Approved as to Form: Its:
By:
Craig Steele, City Attorney
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EXHIBIT A
Anderson Penna Partners, Inc. Proposal
10 of 10
StM
t
Proposal to Provide
Professional Engineering Services
IN
Westminster Avenue
Storm rra"In Study Report
from Seal Beach Boulevard to Federal Storm Channel C01 S06
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September 22,2015
Submitted by.
ANDERSONTENNA
PARTNERS IN PROJECT DELIVERY-
3737 BIRCH STREET, SUITE 250
NEWPORT BEACH, CA 92660
(949) 428- 1500
WWW.ANDPEN.COM
d+� ;'Tri[A� Iti PAf3ti1�Cfi OCL11��/!"►
September 22,2015
Mr.Cesar Rangel
Assistant Engineer,Department of Public Works
City of Seal Beach
211 Eighth Street
Seal Beach,CA 90740
Subject: Proposal for Professional Engineering Services for the Westminster Avenue Storm Drain Study
Report from Seal Beach Boulevard to Federal Storm Channel COI S06
Dear Mr.Rangel,
AndersonPenna Partners,Inc.(APP)appreciates this opportunity to present this proposal,which includes a highly qualified
team that has substantial experience analyzing and preparing storm drain improvement reports for Southern California public
agencies,including significant experience with the City of Seal Beach.As reflected in our proposal,the APP team has good
working relationships with City staff,has successfully completed a significant amount of work in Leisure World Seal Beach
(LWSB),includes the previous hands-on facilities manager for LWSB and understands the issues that will be important on this
storm drain improvement project.
We believe the APP team is well-suited to assist the City with this project for the following reasons:
The Team
• Project Manager,Matt Stepien,PE has more than 30 years of experience working on significant drainage studies,
including the preparation of Seal Beach's 1999 Master Plan of Drainage and the most recent update of the City of
Long Beach's Master Plan of Drainage.This experience working on storm drain studies and design projects will be
evident when you review our relevant project experience and the approach we have developed for this project.
• Quality Assurance/Quality Control Manager,Bob Merrell,PE brings more than 30 years of public works experience,
including analyzing and preparing reports for numerous storm drain improvement projects.
• Project Engineer,Joe Buckner,PE,PLS with more than 25 years of municipal infrastructure planning and design
experience throughout Southern California.
• Todd Garner,CPII,brings extensive knowledge of the LWSB storm drain system through his nine years of working in
the facilities department of LWSB.
The Company
• APP is a company run by principals with a stake in every project or assignment undertaken.We devote our services to
public agencies and do not work for private developers.Many of our staff members work regularly in City offices and
serve in-house roles as capital project delivery professionals.
3737 BIRCH STREET, SUITE 250 • NEWPORT BEACH, CA 92660 WWW.ANOPEN.COM
PHN 949 428 1 500 • FAX 949 258 5053 CERTIFIED DBE
City of Seal Beach
September 22,2015
Page 2
Relevant Experience
Significant drainage studies/design performed by APP staff include the following:
0 1999 Seal Beach Master Plan of Drainage,
0 2006 Long Beach Master Plan of Drainage Update,
2007-2011 Planning and Design of Regional Flood Control Channels for LACSD near Glamis,
0 2009-2012 Planning and Design of Local and Regional Flood Control Facilities for LACSD in the City of Industry,
0 2014 Planning and Design of Eight Flood Control Facilities for the City of Eastvale,
« 2015 Planning and Design to Remedy Flooding near 6th Street for the City of Long Beach,
• 2015-2016 Planning and Design of Drainage Facilities for OCTA at Eight Problem Areas in South Orange County.
Understanding of Issues
We believe that after reviewing our proposal,it will be evident to the City that we have a good understanding of the
project and the pertinent drainage issues.This understanding will help us deliver a quality product that proceeds
on a predictable schedule,is studied thoroughly and provides realistic construction cost estimates.
We look forward to serving the City of Seal Beach on this storm drain improvement project.Please feel free to contact Matt
Stepien at(949)370-3164 or at mstepien @andpen.com if you have any questions or need any additional information.We
look forward to hearing from you and hope you find our enclosed proposal comprehensive and responsive to your RFP.
Sincerely,
AndersonPenna Partners,Inc.
David R.Anderson,PE
Executive Vice President,Engineering Services
Enclosure
Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel C01 S06
Table of Contents
1.Firm Qualifications...............................................................................................................................................................1
AndersonPenna Partners,Inc.........................................................................................................................................1
TeamOrganization.........................................................................................................................................................2
Resumes........................................................................................................................................................................3
2.Proposed Approach..............................................................................................................................................................7
Approach,................ ..... .. ........ ......... 7
KeyIssues,..,. ....... ......... .............,. .,... ...,..., ............8
Scopeof Work................................................................................................................................................................9
Quality Assurance and Quality Control Process/Procedures...........................................................................................14
4.Services Not Included in the Proposal.................................................................................................................................15
5.Project Schedule................................................................................................................................................................15
6.Recent Similar Projects......................................................................................................................................................16
7.Fee Proposal(separately sealed envelope).........................................................................................................................16
Disclosure..............................................................................................................................................................................16
i I P a g e
ANDERSON TENNA
--.- 1. 1..".• 46......
Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel COI S06
1. Firm Qualifications
AndersonPenna Partners, Inc.
AndersonPenna Partners,Inc.(APP)specializes in project delivery for local and regional public agencies and special districts
throughout the western United States.With an emphasis on practical,experienced and cost effective solutions,APP
capabilities range from local agency public works improvements,to major transportation projects and public building
facilities projects,as well as managing multi-project capital improvement programs for public agencies. Our team of
professionals provides civil engineering planning and design,construction oversight and inspection,project and construction
management,and grant application and management.
Our clients range from various cities and counties to transportation
agencies and special districts.APP also provides staff augmentation
for public works and planning departments,federal compliance for
ARRA and other federally funded projects,railroad bridge inspection
and rating,and peer plan review/plan
check services.
done r1qht
APP is both experienced and technically current in the design,
construction,rehabilitation,maintenance and funding of roadways,
storm drains,and water and wastewater facilities and systems.In
addition,our staff is fully versed in technical studies for roadway and
utility projects,hydrology and hydraulic modeling studies,master
plans for sewer,drainage and roadways,capital improvement
program management,permitting and funding assistance,support
with project advertisement for bid and supporting construction and
coordination with utilities,neighboring agencies and regulatory agencies.
We are a California corporation that has been in business since 2005,and are a woman-owned DBE and Certified SBE.We are
headquartered in Newport Beach,CA with more than 70 employees operating out of Southern California.We recently opened
a South Bay office in Gardena,CA as well as support several satellite and/or project/client offices for several field operations
employees.The company's team of professionals provides engineering,project and construction management,construction
oversight and inspection and grant application and management.
A summary of APP professional services include:
• Civil engineering design services
• Project management and staff augmentation for public works/planning
• Construction management and inspection services
• Financial consulting,assessment district formation and grants administration
• Energy efficiency
11Page
ANDERSON.PENNA
Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel C01S06
Team Organization
Organization Chart
APP proposes to provide the City of Seal Beach with an experienced team committed to providing responsive service and is
staffed with highly qualified individuals with the expertise to prepare a quality storm drain study report.
Cesar Rangel
Assistant Engineer
. -
Manager
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Structures Global,Inc.
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2 Page
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ANDERSONTENNA
Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel C01S06
Resumes
Matt Stepien, PE Matt Stepien,PE,a Registered Civil Engineer,has 30 years of civil engineering
Project Manager experience with an emphasis on the design and management of municipal roadway
and drainage improvement projects.He has been responsible for the preliminary and
Education final design of numerous drainage and roadway projects.Since 2009,Matt has led
BS/1979/Civil Engineering/ major drainage studies for the Los Angeles County Flood Control District,San
California Polytechnic University, Bernardino County Flood Control District and for City-wide drainage studies for the
Pomona Cities of Laguna Beach,Long Beach and Seal Beach.
Registrations RELEVANT EXPERIENCE
1982/PE/CA#35500 1999 Citywide Storm Drain Master Plan,Seal Beach,CA.Project manager for the
Years of Experience preparation of a storm drain master plan that included hydrologic and hydraulic
Entered the profession in 1980 analysis,storm drain GIS development,drainage deficiency identification,drainage
relief facility prioritization and report preparation.
LOSSAN Slope Stabilization Project,Orange County Transportation Authority(OCTA),Orange County,CA.Project
manager for the analysis and design of 8 problem areas adjacent to the LOSSAN Corridor in Orange County.The projects will
include close coordination with the cities of Irvine,Lake Forest,Mission Viejo and San Juan Capistrano.The project includes
hydrologic/hydraulic analyses,sedimentation analysis,and recommending permanent drainage solutions to several miles of
closed conduits and open channel facilities that are eroding adjacent to the railroad tracks.
West State Street Channel,County of San Bernardino,CA.Project manager for the$20-million West State Street Channel
Project for the San Bernardino County Flood Control District.The project involved the preliminary and final design of over 2.5
miles of concrete rectangular channel.The design was complicated by severe horizontal and vertical constraints plus the fact
that 80 percent of the flow must be diverted to an adjacent detention basin,due to the complicated hydraulics to the project,a
physical model was required to refine the proposed flow splitting structure.
Puente Hills Intermodal Facility,City of Industry,CA.Project manager responsible for the preliminary and final design of
sewer and storm drain improvements in conjunction with this$100-million Sanitation Districts of Los Angeles County(LACSD)
project.The project included hydrology,hydraulics,storm drain design,box culvert design,pipejacking,and extensive
coordination and approval process with the Los Angeles County Department of Public Works.
Citywide Storm Drain Master Plan Update,City of Long Beach,CA.Project manager for a detailed storm drain master
plan update for the City of Long Beach.Study included video inspection,pump station evaluation,hydrologic and hydraulic
analyses and the identification and prioritization of future Capital Improvement Projects.
Project 9250,Unit 3B,Los Angeles County Department of Public Works,CA.Project Manager for the$10 million storm
drain project for the Los Angeles County Department of Public Works,including an extensive alternatives analysis.The project
included the design of over two miles of large double barrel box culvert and one mile of local storm drain system.
Citywide Master Plan of Drainage,Long Beach,CA.Project manager for the preparation of the drainage master plan
update for the City of Long Beach.The master plan included:hydrologic and hydraulic analysis;linking of the hydrologic and
hydraulic results with the City's GIS;development or drainage deficiencies;prioritization of recommended relief facilities;and
report preparation.
Bristol Street Storm Drain Project,Santa Ana,CA.Project manager for the Bristol Street Storm Drain Project for the City of
Santa Ana.The project included the final design of 1.5 miles of storm drain system,plus an alternatives analysis of the
downstream storm drain system. A hydrologic/hydraulic deficiency analysis was completed as a part of the project to define
adjacent deficiencies.Specifications and cost estimates were also prepared as a part of this project.
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ANDERSONTENNA
.x
Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel C01S06
Robert Merrell, PE Bob Merrell,PE has an extensive background in project design and construction
management developed over 30 years working in public works engineering.
Quality Assurance/ Specific areas of expertise include storm drain facilities,major arterial and collector
Quality Control street widenings.
Education RELEVANT EXPERIENCE
BS/1974/Civil Engineering/ Platinum Triangle Master Land Use Plan,Sewer and Drainage Studies,City
California State University,Long of Anaheim. Researched existing data regarding current sewer and storm drain
Beach master plans,facilities and requirements.Updated and modeled the sewer and
Registrations storm drain facilities for the area and completed mitigations for new development
1976/PE/CA#28100 based on deficiency findings.
Years of Experience Miraleste Plaza Storm Drain,City of Rancho Palos Verdes. Designed
Entered the profession in 1973 installation of new storm drain replacing an undersized and deteriorating system
previously constructed in the early 1950's. The work involved designing the system
within a confined right of way and through many interfering utilities.
Palos Verdes Drive East Storm Drain Improvements,City of Rancho Palos Verdes,CA.Project manager responsible
for the design and preparation of plans,specifications and estimates for the installation of drainage improvements along
Palos Verdes Drive East from Bronco to southeast of Headland Drive.Steep terrain was a constraint for the outlet into a
natural drainage course.Directed the preparation of construction documents and completed the construction administration
and inspection for the project.
Platinum Triangle Master Land Use Plan,Sewer and Drainage Studies,City of Anaheim,CA.Project manager
responsible for the plan preparation and sewer and drainage studies for the City of Anaheim.Prior to approving the Platinum
Triangle Master Land Use Plan(PTMLUP),the Department of Public Works needed to study the effects to major and local
sanitary sewer and storm drainage facilities.The project consisted of researching existing data regarding current sewer and
storm drain master plans,facilities and requirements.Updating and modeling the sewer and storm drain facilities for the
area were completed to determine the areas of local benefits for individual facilities.Finally,mitigations were developed for
future developments concerning identified sewer and storm drain deficiencies.
Miraleste Plaza Storm Drain,City of Rancho Palos Verdes,CA.Project manager responsible for the design and
installation of the Miraleste Plaza storm drain.The project included the installation of new storm drain replacing an
undersized and deteriorating system previously constructed in the early 1950's.The work involved designing the system
within a confined right of way and through many interfering utilities.
Various Drainage and Grading Improvements,Air Force Plant 42,City of Palmdale,CA.Project manager responsible
for various drainage and grading improvements to the City of Palmdale.In order to bring the airfield into compliance with
current lateral clearance requirements,several projects included re-grading the runway infields and undergrounding surface
drainage.In addition to the installation of underground facilities,a flow-by peak flow reduction element was designed and
constructed.The side-weir and storage basin construction increased the theoretical flood protection frequency to an
acceptable level when most of the existing infrastructure provided less than ten year recurrence capacity.
Stadium Area Master Plan of Drainage,City of Anaheim,CA.Project manager responsible for managing the analysis and
preparing the summary report.Project involved research and inventory of existing drainage facilities for District 27 for use in
updating the existing Master Plan of Drainage.This data was used to create computer models for both hydrologic and hydraulic
analysis to identify deficiencies and proposed improvements.
Master Plan of Drainage for District 2 and for the Southeast MPD,City of Anaheim. In each case,the areas were
evaluated with up to date hydrological analysis base on the County's new hydrology criteria.
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AN[.IRSONTENNA
Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel COIS06
Joe ucner, Joe Buckner,PE,PLS has more than 27 years of experience in planning and design of
water and storm drains,arterial streets,right-of-way engineering,grading and
PE, PLS sewer systems.Joe has prepared numerous Stormwater Pollution Prevention Plans
Project Engineer (SWPPPs)for a variety of projects and has been a certified QSD/QSP for the last four
years. Joe has substantial experience with engineering of public works
Education improvements,CAD drafting and preparing survey and right-of-way legal mapping.
BS/1986/Civil Engineering/ RELEVANT EXPERIENCE
California State University,Fullerton
Registrations LOSSAN Slope Stabilization Project,Orange County Transportation
1989/PE/CA#45531 Authority(OCTA),Orange County,CA.Project engineer for the analysis and
design of 8 problem areas adjacent to the LOSSAN Corridor in Orange County.The
1995/PLS/CA#7206 projects will include close coordination with the cities of Irvine,Lake Forest,Mission
Years of Experience Viejo and San Juan Capistrano.The project includes hydrologic/hydraulic analyses,
Entered the profession in 1986 sedimentation analysis,and recommending permanent drainage solutions to several
miles of closed conduits and open channel facilities that are eroding adjacent to the
railroad tracks.
6th Street Storm Drain,City of Long Beach,CA.Project engineer responsible for the planning and design design of a new
storm drain system to mitigate an existing drainage deficiency at the intersection of 6th Street and Maine. The work involved
survey,utility research and potholing in addition to designing the system around numerous existing utilities.
Various Street Storm Drain Facilities,City of Eastvale,CA. Project engineer responsible for the design of new storm
drain systems to alleviate ponding within Hall and Selby Avenues.The new storm drain systems intercepted drainage at
various low spots along the road segments and conveyed the discharge to Riverside County Flood Control facilities.The work
involved survey,utility research and potholing,preparation of plans,specifications and estimates as well as hydrology and
hydraulics analysis.
Miraleste Plaza Storm Drain,City of Rancho Palos Verdes,CA.Project engineer responsible for the design of a new
storm drain replacing an undersized and deteriorating system previously constructed in the early 1950's.The work involved
designing the system within a confined right-of-way and through many interfering utilities.
LaPalma Avenue Drainage and Rehabilitation,City of Anaheim.Served as project engineer for the street
reconstruction from Euclid Street to West Street and the design of new storm drain improvements. Responsible for the
hydrology/hydraulic study,preparation of street,storm drain,pavement delineation and traffic control plans.
Drainage and Grading Improvements,Air Force Plant 2,City of Palmdale.Design engineer for this drainage and
grading contract.In order to bring the existing airfields into compliance with current lateral clearance requirements,several
projects included re-grading the runway infields and undergrounding surface drainage.In addition to the installation of
underground facilities,a flow-by peak flow reduction element was designed and constructed.The side-weir and storage basin
construction increased the theoretical flood protection frequency to an acceptable level when most of the existing
infrastructure provided less than ten-year recurrence capacity.
Beach Boulevard/Orangethorpe Avenue Intersection Improvements,City of Buena Park.Responsible for the
preparation of construction documents for this project.The intersection improvements included the addition of a left turn
lane in all directions and designated right turn lanes in each direction on Beach Boulevard.Due to the intersection widening,
several existing drainage systems were impacted.Drainage calculations were performed and new systems designed to restore
drainage to the newly configured intersection.Plans included typical sections,plan and profiles,construction details,
drainage details,pavement delineation and cross sections.
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ANDERSON°PENNA
Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel C01S06
Todd Garner, Todd Garner is a project/construction manager and inspector with a general contracting
and owner's representative background.Todd has extensive experience managing the
C 11 II construction of public improvements as a general contractor,project/construction
LWSB Coordinator manager,inspector and owner's representative.
Certifications RELEVANT EXPERIENCE
APWA Certified Public Infrastructure Westminster Avenue Bicycle Lane Resurfacing Improvements Project,City of
Inspector(CPII) Seal Beach,CA.Inspection oversight for this$1.4-million,federally funded resurfacing
ICC Residential Building Inspector and class II bike path striping on Westminster Ave.between Seal Beach Blvd.and east
#8032064 City limits.The project involved storm water pollution prevention,cold milling,removal
ICC Commercial Building Inspector and replacement of A.C.pavement patching,crack sealing,Asphalt Rubber Hot Mix
#8032064 paving,P.C.C.ADA ramp construction,bus pads,traffic and bike lane striping,utility
adjustments,signing improvements,traffic signal loops,traffic control and other
General Building Contractor B miscellaneous improvements as required to complete the work.
#0067693
State of California Division of State Leisure World-Capital Improvement Projects,City of Seal Beach,C .Physical
Architect(DSA)Building Inspector property inspector and construction manager for 9 years responsible for overseeing all
of Record Class 3#944 capital and maintenance improvements throughout this guard-gated community
spanning one square mile and home to over 9,000 residents.The community represents
ICBO Deputy Reinforced Concrete nearly one-half of the households and one-third of the population of the City of Seal
Special Inspector#1032571-88 RC Beach.The Golden Rain Foundation(GRF),a non-profit corporation,was established as
ACI Concrete Field Testing the sponsoring body of Seal Beach Leisure World.
Technician#979083 During his nine years working in LWSB,Mr.Garner became familiar with all aspects of
Los Angeles City Deputy Concrete the community's infrastructure system,including locations of the various underground
Inspector#RC N98-3522 utility systems—water,sewer and storm drain.He developed a deep knowledge of
Los Angeles County Deputy where utilities were located,how the street drained and where any specific
Concrete Inspector#687885 maintenance problems were located.
Long Beach Deputy Concrete A few of the many projects he oversaw include the following:
Inspector#610 Leisure World-2013 Trust Street Paving Project,City of Seal Beach,CA.
Orange County Deputy Concrete Construction manager responsible for the$1.4-million overseeing of the initial project
Inspector#0863 scoping,design management,bidding,contract administration,inspection and quality
Manhattan Beach Deputy Concrete assurance.
Inspector#97-25 Leisure World-Perimeter Masonry Wall Replacement Sections N,P&Q,City of
Affiliate Member Community Seal Beach,CA.Construction manager responsible for overseeing the initial project
Associations Institute(CAI) scoping,design management,bidding,contract administration,inspection and quality
Affiliate Member California assurance,for this$431,850 masonry wall project.
Association of Community
Managers(CAC M) Leisure World-North Gate Community Access Construction Project,City of Seal
Beach,CA.Construction manager overseeing the initial project scoping,design
Years of Experience management,bidding,contract administration,inspection and quality assurance,for
Entered the profession in 1984 this$491,170 project.
6IPage
ANIDERSON°PENNA
d
Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel C01S06
2. Pro osed roach
APP accepts the Scope of Services included in the RFP.APP'S approach and additional detail to the Scope of Services is also
further detailed below.The APP team will be responsible for report preparation for this contract.The APP team will perform
as part of the City's team,in the City's best interest,as an extension of City staff.
Approach
Our project approach is framed by our understanding of the project from information acquired as a result of our review of the
Request for Proposal,record drawings,field review of the project site and our extensive previous experience on drainage
studies and reports.Based on this understanding,we are providing experienced staff who will take ownership of the
perspective project elements and who understand their roles and responsibilities.
Our project approach and proven work plan is based on a pro-active project management approach.We firmly believe in
"doing it right the first time".Consequently,we realize that when pursuing project success it is critical to thoroughly
define the project requirements before the work is started.The project requirement must be mutually agreed on between the
client and the design team.The requirement must also be clearly communicated and understood by all disciplines and at
all staff levels.
We do not assume that the City staff has the full range of knowledge and experience necessary to know all of the detailed
design requirements.Therefore,we will assume responsibility and take the initiative for extracting this required information
from the City.The use of a carefully prepared Project Management Plan will be our key to achieving quality expectations.
We find that projects are most successful when we manage the design/documentation process from the early stages of the
project,working closely with the City to collaboratively develop the design for the project.
We will meet with the City engineering staff as a first step to determine the technical parameters,any previous drainage
issues/problems/observations for the existing channel,and define project goals.We have already identified key project issues
as outlined below,that will be the basis for our outline of the project goals and our Project Management Plan.
Our observations related to this proposal are as follows:
• Based on the Channel record drawings,a portion of the existing
Westminster Avenue Channel(Channel)is outside of the northerly
roadway right-of-way for Westminster Avenue. w
• Based on the Channel record drawings,the existing Channel
longitudinal grade is 0.05%,which is extremely flat,and will
wow
potentially have a significant impact on the size of the proposed ' °` " N'1, N
closed storm drain.
• Without knowing if there are any vertical utility constraints beneath
the Channel,there is a vertical drop of approximately 6 feet at the
Channel junction with the Federal Storm Channel(COI S06). This
vertical differential should allow for the lowering of the invert of the
proposed closed conduit/box culvert,thereby allowing for more cover
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and a steeper longitudinal grade for the proposed storm drain.
• The existing open channel on the east side of Seal Beach Boulevard
flows underneath Westminster Avenue and continues southerly,
thereby not contributing any flow to the Channel.
• The existing development in the northwest corner of
Westminster/Seal Beach Boulevard includes several private storm
drains that preliminarily appear to drain into the Channel at the upstream end.
7 Page
ANDERSON•PENNA
Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel C01S06
• A large portion of Leisure World Seal Beach(LWSB)south of C01 S06 drains to the Channel via various storm drain
systems.
• The properties west of Apollo Drive on the south side of Westminster preliminarily appear to outlet to the longitudinal
storm drain in Apollo Court,which in turns drains directly to C01 S06.
• A significant amount of the Boeing parking lot preliminarily appears to drain to the south side of Westminster Avenue.
• There are 7 catch basins on the south side of Westminster which we have assumed outlet to the Channel.
• Westminster Avenue appears to have been constructed as a series of rolling sumps due to the flat longitudinal grades.
fey llssues
The following issues must be carefully considered during the course of the project.
Private Property Limits
-... ......_........................ .............. _._.-- _...
In reviewing the record plans for the project,a portion of the existing Channel is constructed on private property owned by
the Golden Rain Foundation.A determination will have to be made early in the study if this is true and if this is acceptable.
This determination will be critical in developing the alternative box culvert/pipe alignments. To that end,and to assist in
determining some other key constraints described below,we are recommending a small amount of ground survey and right-
of-way research to tie-down some of the unknowns,so that there are no surprises when the City moves forward with the
design and construction phases of the project.
Drainage Experience/Reasonable Alternatives
wawa
APP staff has established a reputation for identifying cost-saving solutions,and in general for identifying solutions that are
cost-effective.The recommendations provided by our staff are the result of significant drainage experience,including
personnel that are knowledgeable in street AND utility design,which allows for solutions that are not theoretical but practical
and account for the realities of existing constraints and what is and isn't practical for the adjacent roadway,including the
City's ultimate goal for the Channel area.Additionally,our Team is expert at developing creative solutions in fully-developed
areas.A few examples include creative use of a side-weir while designing an open channel for the SBCFCD that was retrofit
between an arterial highway and UPRR tracks and the use of a significant squash box as part of a box culvert design in the City
of Industry.
Attention to Details
Paying attention to the details—defining the public right of way
limits,identifying potential utility impacts,determining the
longitudinal gradient of the existing channel-is probably the
most critical part of the project.This attention to detail will
extend to providing the best record drawing,utility information
and right-of-way information available.The experience of the
APP Project Team,both in the industry as well as with LWSB
projects,combined with our proven QA/QC procedures,help to
assure the City that the alternatives developed are reasonable, °
thorough and are being closely scrutinized.
Utility Location
The location of existing utilities will have a critical role in determining the horizontal and vertical alignment of the proposed
alternatives.It is essential to conduct a thorough utility search to locate the existing utilities as accurately as possible.For this
reason,we recommend a detailed utility research effort as an optional task,even though the project is not at the design level.
8 1 P a g e
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ANDERSON°PENNA
Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel C01S06
Realistic Construction Costs
The APP team will pay special attention to the preparation of realistic
budgetary construction estimates and look for ways to minimize construction
costs.Our estimates will be based on contractor bids for similar recent
construction projects supplemented by direct discussion with APP's
construction management personnel and local contractors.For this project,we
propose to use a structural subconsultant to help refine the construction costs.
Tributary Area Boundaries
Accurately identifying the tributary area boundaries,especially within LWSB
and on the south side of Westminster Avenue,is essential to developing
accurate discharges,which will in turn determine the size of the storm drain
facilities required.APP staff has significant experience working with LWSB
staff,including the hiring several years ago of the previous facilities �-r
coordinator(Todd Garner)as an APP employee. His knowledge of the existing
storm drain facilities within LWSB will be extremely helpful.
Scope of Work
The following work scope items are included in our proposed fee to accomplish this project:
Task 1 —Kickoff Meeting and Administration
• Attend a pre-design(kick-off)meeting with City representatives to review the project in detail,and determine any
specific drainage observations or problems for the existing Channel and tributary area.
• Maintain communication with the City's Project Manager throughout the duration of the study.
• Prepare agendas of any special items of discussion and minutes serving as a communication record and listing any
required follow-up actions.
• Remain cognizant of the status of each task as it proceeds and make provisions to expeditiously resolve any issues
that may impede progress.
• Proactively initiate communication efforts with the City to address key issues in a timely fashion and bring any
potential complex issues to the attention of the Project Engineer as quickly as possible.
• Coordinate project and approvals with the City.
• Provide a QA/QC plan for the project to ensure quality control for the duration of the project. This task includes
maintaining organization and communication over the entire project team,cost and schedule monitoring and
performing a constructability review of the recommended alternative drainage system.
Task 2—Retrieve and Review Record Information
APP has considerable experience in researching plans and reports from different agencies,including the City,Orange County,
and other agencies. All pertinent information will be collected.
The specific data collected will include the following:
• City topographic maps
• Previous master plans and drainage studies
• Record drawings for existing storm drains from City and LWSB
• Right-of-way information which defines the northerly boundary of Westminster Avenue relative to the existing
Channel
9 1 P a g e
ANDERSON°PENNA
Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel C01S06
Pertinent information(HGL control,peak discharge,etc.)from OCFCD for the C01S06 Channel
As discussed earlier,the APP Team includes Todd Garner,CPII who was the primary hands-on facilities inspector
and maintenance person in LWSB for more than nine years.His experience working in LWSB will be helpful to identify
existing storm drain facilities within the community,in defining the tributary area boundaries,and in identifying the correct
personnel in LWSB regarding any right-of-way issues that need to be resolved.
Existing storm drain systems were noted in the commercial development in the northwest quadrant of the Seal
Beach/Westminster intersection and in the Hampton Inn/Charles Schwab commercial development just east of Boeing on the
south side of the street.Any information from the City on how these private storm drain systems drain will be helpful.
Additionally,APP will meet with City maintenance and engineering staff to develop a list of any specific drainage problems
that have occurred over the years.
Task 3—Field Review
In conjunction with the preparation of the hydrologic analysis,we generally use field reconnaissance to verify watershed and
drainage boundaries. Field reconnaissance will be performed in order to confirm the location of existing drainage facilities,to
review field conditions for problem areas,and to supplement data relating to watershed and drainage boundaries identified
as a part of the hydrologic analysis.Of particular importance will be verifying the tributary area on the south side of
Westminster.As described above,a portion of the Boeing parking lot east of Apollo drains to Westminster Avenue—it will be
important to define the area as accurately as possible so that the proposed drainage facility can be sized correctly.
Task 4—Hydrology Study
We are proposing to use the City's topographic mapping for our base map. The topographic mapping supplemented by our
field reviews will be the basis for defining the tributary boundaries for the proposed storm drain system. Our yur preliminary
review reflects a tributary area of over 80 acres,with most of the tributary area,as expected,being from LWSB(see Exhibit 1
—Hydrology Map,on the following page).We will use the ultimate land use data,provided by the City in order to calculate
the 10,25,and 100-year peak discharges. Hydrologic data will be developed for each subarea using the County's current
hydrology methodology. Calculations will be generated with the AES computer program RATOC.
Although quality control will be an on-going process throughout the project,a specific quality control review will be initiated
at this stage of the project to verify tributary area boundaries and that the magnitude of the runoff is reasonable for the
corresponding land use and subarea size. The subarea boundaries will also be submitted to the City for review.
Task 5—Orange County Flood Control District(OCFCD)Coordination
Coordination with OCFCD will be initiated early in the study process in order to
obtain pertinent information
f them informed City's
Since the County own the downstream facility that thePo proposed storm G
drain will outlet to,it will be important to coordinate with them throughout
the study.Two important discussion items will be the hydraulic grade line
control elevation and if there are any constraints on the vertical location where
the proposed storm drain can join the existing triple culverts,since there is
currently about a six foot vertical differential between the bottom of the triple
culverts and the bottom of the existing City concrete channel. By lowering the
outlet,the slope and cover of the proposed storm drain can be increased,
which in turn would reduce the size of the proposed storm drain.
101Page
ANDERSON°PENNA
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Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel C01S06
Task 6—Hydraulic Analysis
The proposed storm drains will be analyzed using the WSPG computer program. The analysis will focus on the mainline storm
drain systems and will not include connector pipes and catch basin analysis. (Assuming the tributary area is in the 80 acre
range,the 100-year discharge will be over 200 cfs,which is a significant amount of discharge).As identified above,
discussions will be held with OCFCD staff to arrive at the downstream water surface control elevation. The proposed facilities
will be assumed to be closed facilities,following essentially the same alignment as the existing open channel,if possible. The
proposed closed-conduit storm drain facilities will be shown on the base mapping provided by the City.
Alternative facilities will be identified and evaluated as discussed below,including the possibility of two parallel storm drains
due to vertical and potentially horizontal right-of-way constraints. The alternative storm drains will also be analyzed using
the WSPG computer program.
Another specific quality control review will be initiated at this stage of the project to verify the sizing of the various
alternatives.
Task 7—Develop and Evaluate Alternatives
APP shall develop and analyze up to three(3)possible
err ;
alternatives to convey the peak discharge within a closed conduit
system,anticipated to be box culverts that are wider than they
are high. As identified earlier,it may require multiple parallel
systems to convey the runoff. For each alternative APP shall
perform all necessary calculations,including hydrologic,
hydraulic,and cost estimates. Preliminary right-of-way and
utility impacts will also be identified,as well as the
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recommended solution to joining the downstream OCFCD facility. ��
Analysis of alternate plan and profile alignments will be carried ���'� � ' o
out to a point where the impacts can be assessed in terms of
functionality,level of protection,cost-effectiveness,construction
impacts and duration of construction.APP will also make a
recommendation for the preferred alternative.
The cost estimates for each alternative will include quantities,unit costs,and totals. Cost estimates will typically include
construction,engineering,inspection,and administration costs,as well as any anticipated right of way costs,and will be
broken down by typical bid items.
Ground Survey and R/W Refinement(optional task)
Given the vertical constraints imposed by the prevailing flat longitudinal gradients and the horizontal constraint imposed by
the record Channel drawings showing that only a portion of the Channel is within the Westminster Avenue right-of-way,we
recommend a limited ground survey effort to establish more realistic upstream and downstream elevations and to establish
the limits of the public right-of-way relative to the existing north edge of the roadway lanes.Our preliminary research
indicates that the 40'wide strip north of Westminster Avenue(that the Channel appears to encroach into)is currently owned
by the Golden Rain Foundation(LWSB).
Preliminary Structural Calculations(optional task)
131Page _
ANDERSUNTENNA
Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel CO1 S06
In order to provide construction cost estimates that are more realistic,considering that the structural cost estimates will be by
far the dominant part of the construction costs,we recommend completing some preliminary structural engineering to refine
the thicknesses and reinforcement for the various box culverts and the outlet structure.The additional effort will assist in
comparing the various alternatives and also in providing a construction cost estimate that is more realistic.
Task 8-Study Report
Three copies of the draft Study report will be prepared that will include an executive summary,detailed description of all
work,findings,conclusions,and recommendations for the study. Upon receipt of City review comments,the report will be
finalized. It is anticipated that the report will include the following:
• Hydrology Maps including subarea boundaries.
• Existing Facilities Map indicating the location of existing drainage facilities.
• Proposed Facilities Map showing the locations and sizes of the recommended drainage facilities.
• Letter Report containing a summary of the study.
Final deliverables shall consist of the following:
• Ten(10)copies of the Final Report
• Three(3)copies of the Appendices including the hydrologic and hydraulic computer analyses
• One(1)set of reproducible documents and maps
• One(1)digital copy of the final reports and data sets
Task 9-Project Management/Quality Assurance and Quality Control
The Project Management task is directed at the organization,planning and control of the project team.Activities include
scheduling and monitoring of the project team,cost control and an active quality control program.
Quality Control will be an ongoing task throughout the duration of the project.In addition to the Quality Control by the
Project Manager,a Quality Control engineer that is not involved in the project will review the plans.The QC engineer will do a
technical evaluation of the hydrology,hydraulics,alternative facility sizes and locations,and construction cost estimates.The
review comments are transmitted to the Project Manager during a subsequent meeting.
Quality Assurance and Quality Control Process/Procedures
QA/QC is a key component to any project,and a critical component for
this project that encompasses accurately locating right of way
boundaries and identifying feasible alternatives.Quality Control will "� µ . p ,,
be an ongoing task throughout the project.The initial effort will be in
the development of a project specific checklist that will establish
�a���j1
specific tasks that need to be accomplished,the estimated � ' JF�� °s
completion date and a signature block for the project manager to sign cluallity
that the task has been completed and reviewed.Bob Merrell,PE,is Management
responsible for overall QA/QC,and will ensure that all checklist items Pmeess
are addressed by the project manager.
Submittals:For each of the milestone submittals,the project
manager will be responsible to ensure that the submittal meets the SIN INIp
scope requirements.The project manager will evaluate progress and
review the results of the comparison with the Senior Design Engineer
and,to the extent possible,develop a plan to keep the project within budget and on time.
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Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel C01S06
Schedule:Our senior design engineer will prepare and maintain a Microsoft Project schedule that focuses on delivering the
project.The schedule,task lists and progress reports will be used to list each task in the project to enable our project manager
to hold members accountable for delivery.We will provide a summary report regularly that shows tasks completed,items
that have changed,and schedule updates.
Our Strategic Approach to a Quality Product:
• Understand the Project:Quality control starts at the beginning of the project through planning and controls.At
the forefront of the project,our project manager will discuss the proposed scope of work,projected schedule,and
estimated costs in detail with the City to ensure that the project scope and goals are fully understood from the
onset.
• The Right People for the Project:Our project team has extensive,relevant experience in completing roadway
projects in Los Angeles and Orange Counties and within the City.The team that has been formed will hit the ground
running,delivering on schedule and within budget.
• Communication:Our project manager has an excellent track record communicating with clients,subconsultants,
staff,and stakeholders.Frequent communication and tracking of project progress is integral to his approach to
every project.
• Schedule Control:We have project management tools that forecast staff requirements and labor allocations three
month in advance.
Services Not Included in the Proposal
The following services are not included in our proposal or are listed as an optional task:
• Determination of existing northerly right-of-way limit for Westminster Avenue(recommended as optional task)
• Establishment of key horizontal and vertical features—upstream channel elevations,downstream confluence,key
utility constraints,location of existing white edge stripe(recommended as optional task)
• Preliminary structural analysis of box culverts(recommended as optional task)
• Vertical location of existing utilities
5. Project Schedule
As requested in the RFP,we have included a schedule identifying key tasks,and milestones to complete the tasks. We have
assumed two weeks for each City review.This schedule has been developed based upon the start date of October 5,2015,
which is one week after the award of the contract.Significant project milestones are summarized as follows:
PHASE DATE
Notice to Proceed October 19,2015
Hydrology/Hydraulics Complete November 16,2015
Alternatives Analysis to City for Review December 7,2015
City Review Complete December 21,2015
Study Report to City for Review January 11,2016
City Review Complete January 25,2016
Final Submittal January 29,2016
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ANDERSONTENNA
Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel COIS06
6. Recent i iilar Projects
The following projects provide additional details and references on the projects listed in team member resumes,demonstrate
the experience of our proposed team members on similar projects and our capability to successfully complete this project for
the City of Seal Beach.Public agency references for our team experience are included in our similar project descriptions.
Second Street Storm Drain,City of Long Beach
APP is providing design services in conjunction with our on-call engineering contract with
the City of Long Beach. The project included the final design of a relief storm drain system to
alleviate an existing deficiency on an adjacent storm drain system.Due to the extent of
existing utilities within 6th Street,an extensive potholing program was required,which did
locate an unknown pipeline which was not identified by USA.A hydrologic/hydraulic
analysis was also completed as a part of the project.Specifications and cost estimates were
also prepared as a part of this project.
LOSSAN Corridor Drainage Analysis and Improvements,Orange County
Transportation Authority(OCTA),South Orange County
APP was recently selected for the analysis and design of seven areas adjacent to the LOSSAN
Corridor in Orange County.The projects will include close coordination with the cities of Irvine,Lake
Forest,Mission Viejo and San Juan Capistrano.The project includes hydrologic/hydraulic analyses,
sedimentation analysis,and recommending permanent drainage solutions to several miles of closed
conduits and open channel facilities that are eroding adjacent to the railroad tracks. OCTA
Workman Mill Road and Mesquite Storm Drain Systems,LA County Sanitation District,Los
Angeles,CA
APP team members provided preliminary and final design for over four miles of
open channel drainage improvements,and over 2.5 miles of closed conduit storm
N�AN1TNIMNm ic`"1"or 9AYsi1NC7mys COUNTY
drain in Los Angeles and Imperial Counties,including the design of a large double 1411111W
box culvert squash box.The project included the preparation of hydrology studies,
scour analysis,and complete construction documents.Through the evaluation and redesign of the originally proposed storm
drain system in Imperial County,we were able to reduce the cost of the drainage improvements by approximately 50 percent.
7. Lee Proposal (separately sealed envelo pe)
Disclosure
APP does not have any personal,professional or financial relationships with any officer or employee with the City of Seal
Beach.
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ANDERSON•PENNA
40
ANDERSONTENNA
PARTNERS IN PROJECT DELIVERY -
September 22,2015
Mr.Cesar Rangel
Assistant Engineer,Dept.of Public Works
City of Seal Beach
211 Eighth Street
Seal Beach,CA 90740
Subject: Fee Proposal for Professional Engineering Services for the Westminster Avenue Storm Drain Study
Report from Seal Beach Boulevard to Federal Storm Channel C01 S06
Dear Mr.Rangel,
Enclosed is APP's cost proposal to prepare the Westminster Avenue Storm Drain Study on the north-side of Westminster
Avenue from Seal Beach Boulevard to the Federal Storm Channel CO1S06.Our detailed breakdown of tasks and man hours is
based on the scope of work in our proposal and our understanding of the City's RFP. We have also included the cost for
several optional tasks that we identified in the scope of work.
We look forward to working closely with the City to finalize the fee to best suit the City's needs.
Sincerely,
AndersonPenna Partners,Inc.
David R.Anderson,PE
Executive Vice President,Engineering Services
3737 BIRCH STREET, SUITE 250 • NEWPORT BEACH, CA 92660 WWW.ANDPEN.COM
PHN 949 428 1 500 • FAX 949 258 5053 CERTIFIED DBE
Fee Proposal for Professional Engineering Services for the Westminster Avenue Storm Drain Study Report
from Seal Beach Boulevard to Federal Storm Channel C01S06
Estimated Cost
The estimated fee for the requested services is detailed below.
FEE SCHEDULE
MeetlnR Administration 18 6y 4 4 $100 $4,450 $4450
Retrieve/Review Record Info 4 1 8 4 8 $50 7
m�.,„ ,....._ n...... $2 770 $2 770
. .._. _ _.880 $1 880
Hvddroloav Studv g I 0 4 8 $50 $4 420 $4 420
Hydraulic Analvs ion 12 8 l 4 $3,200 $3.200
OCFGD Coordinat
na Is 1.U1_ 24 �_ _ . ......_...._ _ _.$. . ... ....
__...
$4,600 $4600
oo and Analyze Alternatives 16 1 40 12 $8 520 $8.520
��OReoort 8 20 12
. .., 12 $500 $6 080 $6 080
swdv ,
_._ $2,560 .. . ,. $2.5 60 ,
x
• .1 11 10, IN
CITY OF SEAL BEACH
WESTMINSTER AVENUE STORM DRAIN STUDY REPORT
Optional Scope of Services
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..
s •-a E ��
1 t :t r •�
G limin Ra Y .lYW O'�a �dlvuir�Nln .w._....., .4___ ..... .. ..,..,..,.��, ...,,..$2011 .. .....,.$1 940, ., $2548�.._ .. S4,7B8.......
lltlllty Ne
umea ands
ary Structural Calculations 4 4 ( r $1140 $7480 $8020
KelSurveys
s Atkins
1 Fee Proposal
ANDEMON-PENNA
PARTNERS IN PROJECT DELIVERY