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HomeMy WebLinkAboutAGMT - Bucknam Infrastructure Group, Inc. (2016 Pavement Management Report)r PROFESSIONAL SERVICES AGREEMENT For 2016 PAVEMENT MANAGEMENT REPORT Between City of Seal Beach 211 - 8th Street Seal Beach, CA 90740 Bucknam Infrastructure Group, Inc. 3548 Seagate Way, Suite 230 Oceanside, CA 902056 (760) 216 -6529 -. Phone (760) 216 -6549- Fax This Professional Service Agreement ( "the Agreement') is made as- of 9/24/15 (the "Effective Date "), by and betweeri Bucknam Infrastructure Group Inc. ( "Consultant'), a Corporation, and the City of Seal Beach ( "City "), a California charter city, (collectively, "the Parties "). E RECITALS A. City desires certain professional services. is B. Consultant represents that it is qualified and able to provide City with such services. NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows. AGREEMENT 1.0 Scope of Services 1.1. Consultant shall provide those services ( "Services ") set forth in the attached Exhibit A, which is hereby incorporated by this reference. To the extent that there is any conflict between Exhibit A and this Agreement, this Agreement shall control. 1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City. 1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local law. 1.4. Consultant will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in writing. The City Manger may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council. Payment for additional work in excess of this amount requires prior City Council authorization. 2.0 Term This term of this Agreement shall commence as of the Effective Date and shall continue for a term of 50 Working Days unless previously terminated as provided by this Agreement. 3.0 Consultant's Compensation City will pay Consultant in accordance with the hourly rates shown on the fee schedule set forth in Exhibit B for Services but in no event will the City pay more than $20,659. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B. P1 .7& 0 0 4.0 Method of Payment 4.1. Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period. City will pay Consultant within 30 days of receiving Consultant's invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Consultant. 4.2. Upon 24 -hour notice from City, Consultant shall allow City or City's agents or representatives to inspect at Consultant's offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City's rights under this Section 4.2 shall survive for two years following the termination of this Agreement. 5.0 Termination 5.1. This Agreement may be terminated by City, without cause, or by Consultant based on reasonable cause, upon giving the other party written notice thereof not less than 30 days prior to the date of termination. 5.2. This Agreement may be terminated by City upon 10 days' notice to Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy. 6.0 Party Representatives 6.1. The City Manager is the City's representative for purposes of this Agreement. 6.2. Peter Bucknam is the Consultant's primary representative for purposes of this Agreement. 7.0 Notices 7.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses: 191no &] C: 0 To City: City of Seal Beach 211 -8th Street Seal Beach, California 90740 Attn: City Manager To Consultant: Bucknam Infrastructure Group, Inc. 3548 Seagate Way, Suite 230 Oceanside, CA 992666 qa oS(D Attn: Peter Bucknam 7.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 8.0 Independent Contractor 8.1. Consultant is an independent contractor and not an employee of the City. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 8.2. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant's personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section. 9.0 Subcontractors No portion of this Agreement shall be subcontracted without the prior written approval of the City. Consultant is fully responsible to City for the performance of any and all subcontractors. 4 of 9 0 10.0 Assignment 0 Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City. Any purported assignment without such consent shall be void and without effect. 11.0 Insurance 11.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements shall be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 11.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and, if required by the City, (3) Professional Liability. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Professional Liability: $1,000,000 per claim/aggregate- 11.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to state: (1) coverage shall not be suspended, voided, reduced or canceled except after 30 days prior written notice by certified mail, return receipt requested, has been given to the City; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, (3) coverage shall be primary insurance as respects the City, its directors, officials, officers, 5 of 9 0 0 employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage and that any insurance or self- insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it; (4) for general liability insurance, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work, and (5) for automobile liability, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible. 11.4. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers. 11.5. Any deductibles or self- insured retentions shall be declared to and approved by the City. Consultant guarantees that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the City, its directors, officials, officers, employees, agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 12.0 Indemnification, Hold Harmless, and Duty to Defend Consultant shall defend, indemnify, and hold the City, its officials, officers, employees, volunteers and agents serving as independent contractors in the role of city officials (collectively "Indemnitees ") free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any acts or omissions of Consultant, its employees, or its agents in connection with the performance of this Agreement, including without limitation the payment of all consequential damages and attorneys' fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of the City. With respect to any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant's own cost, expense, and risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees. Consultant shall reimburse City and its directors, officials, officers, employees, agents and /or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity 6 of 9 0 0 herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its directors, officials, officers, employees, agents or volunteers. All duties of Consultant under this Section shall survive termination of this Agreement. 13.0 Equal Opportunity Consultant affirmatively represents that it is an equal opportunity employer. Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non - discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination. 14.0 Labor Certification By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers' Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 15.0 Entire Agreement This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties. 16.0 Severability The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement. 17.0 Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California. 18.0 No Third Party Rights No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement- 7 of 9 E 19.0 Waiver 0 No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise. 20.0 Prohibited Interests; Conflict of Interest 20.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided in California Government Code § §1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. 20.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. 20.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, non - contractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest' under applicable laws as described in this subsection. 21.0 Attorneys' Fees If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from :noIM 0 i the losing party all of its attorneys' fees and other costs incurred in connection therewith. 22.0 Exhibits All exhibits referenced in this Agreement are hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control. 23.0 Corporate Authority The person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of said Party and that by his or her execution, the Consultant is formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the date and year first above written. CITY OF By: J.Q D LIM, 04 T ' �p' C'ity Clerk �bin� Approved as M _ FY: A. Steele, City Attorney CONSULTANT By Nama Gt7�a g�CKtia pnFsioeA---r By: Name: t7e i F�*L 6 vGK-Aj<t lh1 Its: r 'A I 9 of 9 EXHIBIT A 0 • • Table of Contents Section Cover Letter ;, Page X -1 0 Qualifications of Firm ....... ............................... 1 -1 Delineation of Bucknam Infrastructure Strengths ..........:......:.:..... 1 -2 �.._. I Project Understanding (Scope of Work) ........... 2 -1 Project Management & Administration ........................ ................ 2 -1 ProjectSchedule ............................................... ............................2 -3 Scopeof Work ................... ......... --- ................ :,.. ....................... 2 -4 ElProject Team .................... ............................... 3 -1 Key Project Team Members ........... .... ... ............. ........ ............. ......3 -1 Organization Chart .......:. ............ :..:.. 3 -3 Team Resumes ...........:......:....:..........:.:........ ::..:::.......:.:...:..r....,.3 4 Relevant Project Experience ............................ 4 -1 Relevant Project Manager Experience .............. ............................4 -1 Relevant Project Experience ............................. ............................4 -1 I S I Fee Proposal (Separate sealed envelope) ....... :.......... 5 -1 1 11 Proposed Fee _ ......... ....................................... .. ................ ..... ....... 5 -2 Hourly Rate Schedule . ............ ..................... ..... . ......... ... ....... ... ... ..5 -3 July 28", 2015 5 Mr. David Spitz, P.E. Associate Engineer City of Seal Beach, Department of Public Works 211 Eighth Street Seal Beach, CA 90740 Subject: Proposal to Update the City's Pavement Management Program Dear Mr. Spitz: It is our pleasure to submit our proposal to the City of Seal Beach for the continuing, proactive management of your Pavement Management Program (PMP). With the City seeking to continue the strong development and implementation of infrastructure management methodologies through advanced inspections, Capital Improvement reporting (CIP), DICTA compliance reporting and GIS development, 8ucknom Infrastructure Group, Inc. has identified a proactive and cost efficient method to assist the City in continued development of your pavement management program. Our team will focus our high -end pavement and right -of -way management knowledge, extensive Orange County experience and GIS /GPS technologies to optimize the City's capital and maintenance dollars by implementing manageable and reliable infrastructure methodologies. Our staff is currently working with 40% of Orange County's local agency pavement management programs, which gives our firm the unique and applicable ability to immediately provide } proactive PMP services. We will provide quality services such as: Relevant and accurate PMP services based on our ongoing work with the Orange County Transportation Authority (OCTA), Measure M2 compliance (Bucknam has assisted fifteen 1151 OC agencies comply with Renewed Measure M in the past year) e OCTA Renewed Measure M compliant MicroPAVER /StreetSaver surveying, reporting and pavement analysis; in March of 2014, Bucknam staff was certified by OCTA as having "qualified inspectors and firm" to prepare Pavement Management Plans compliant with the OCTA Countywide Pavement Management Guidelines. Local- Orange County knowledge and experience gained through our management of 70 local agency PMP's within Southern California; Mr. Peter Bucknam is currently serving as Project Manager for numerous Orange County PMP projects (i.e. San Juan Capistrano, Costa Mesa, Laguna Niguel, Brea, Fountain Valley, Huntington Beach, Irvine, Tustin, RSM, Laguna Beach, Laguna Hills, Newport Beach, Santa Ana, and Westminster, Aliso Viejoj and he has personally managed over 200 PMP projects over the past sixteen years BUCKNAM INFRASTRUCTURE GROUP, INC. J 35485m ale Way, Suite 230 area n side, U 92056 1. 760116.6529 F. 760116.6549 wwwbuctnam.incmm 0 0 Project /engineering experience that brings the understanding that MicroPAVER /StreetSaver results are not set in stone; we proactively use the available data to enhance budget forecasting, project planning and maintenance zone development r Cost effective management methodologies, from the project kickoff through final reporting, gained through our Project Manager's experience and use of GIS tablet -based / digital roadway imaging surveys / ArcGIS Online dynamic PMP -GIS link Alternative Pavement CIP funding scenario generation and presentation (Bucknam has delivered numerous alternative PMP CIP budget recommendations to the City to identify the greatest ROI for the City. Professional Engineering experience through our Principal /Project Engineer, Mr. Steve Bucknam, P.E. who brings 40+ years of public /private local agency experience. Mr. Bucknam has served as City Engineer, Deputy City Manager, Design Engineer and Utilities Director for numerous public agencies As Project Manager, my goal is not just to meet the requirements of this project but establish a living document (Arterial & Local pavement CIP / Renewed Measure M submittal) that will be used throughout the term of the CIP as well as implement achievable long -term infrastructure management goals in coordination with City schedules. Our deliverables will be used to strategize and improve upon the City's Pavement CIP for Arterial and Locals.. By selecting Bucknam Infrastructure Group, Inc., the City of Seal Beach will continue to receive a strong, knowledgeable, innovative, and communicative team with the experience to implement a cost - effective pavement management program. Our handpicked pavement management professionals are committed to delivering quality services to the City. Mr. Peter Bucknam will represent our firm for this project and can be contacted at 760 - 216 -6529 (work) 714 -501 -1024 (cell) or email at peter @bucknam - inc.com. Bucknam agrees with the contract terms and conditions set forth in the City's RFP; our proposal shall remain valid for ninety (90) days. Bucknam do not have any personal, professional or financial relationships with any officer or employee of the City. Respectfully submitted, Bucknam Infrastructure Group, Inc. W !A Peter J. Bucknam Project Manager/ President �i } 0 Qualifications of Firm Firm Profile and Qualifications 0 With more than seventeen years of managing change, eucknom Infrastructure Group, Inc. (S- Corp) is committed to building stronger relationships with government organizations through frequent communication and team building. We build long -term partnerships with agencies that expect and require accuracy, efficiency, and integrity in all aspects of community services. Our experienced staff is committed to ensuring that immediate and long -term goals are met and are a top priority in the development of pavement management, infrastructure management, capital programs, geographic information systems (GIS), and facility management projects. Our full- service Infrastructure Management - GIS Division provides comprehensive engineering and infrastructure management services, as well as database management, pavement / ROW field inspection services, and GIS automation and management. Our staff consists of registered civil engineers; former Director of Public Works -City Engineers and maintenance specialists who can help implement solutions based upon your specific facility /infrastructure needs and will provide assistance through each step of your project. Our extensive professional experience includes: Regarding Pavement Management Programs, our firm is currently assisting 25+ local agencies comply with County pavement reporting requirements. In addition to the extensive knowledge Pavement -CIP Pavement Pavement Condition Survey ADA Self- Evaluation/Transiti_on Pla GASB 34 Compliance /Reportin Intranet GIS implementation Traffic Control Device / Sien Inventor GIS and experience of our infrastructure management professionals, Bucknam provides a broad scope of administrative, inspection, construction management, civil engineering, and GIS services to public agencies. The extensive experience of Bucknam's staff, coupled with its service to more than 100 cities and other public agencies, assures our clients that the firm is a broad based resource with an understanding of today's infrastructure issues and knows how to provide the necessary solutions to public agencies in today's complex governmental environment. We bring a wealth of experience to the City through our successful track record, pavement management knowledge through application, and relationship building through trust and adherence to schedule. We look forward to working with you on your project. 1 -1 M I Qualifications of Firm Delineation of Bucknam Infrastructure Group's Strengths As Bucknam approaches seventeen (17) years of pavement management experience, our firm is distinct and unique in the fact that we have continued to improve upon our long -term local agency client based throughout Orange County. Building and establishing long -term client relationships through PMP management is a clear delineation of our professional services. Bucknam's experience and qualifications directly related to this project and other key delineation strengths include: • Working with 1S of the 34 Orange County local agencies in the past two Bucknam PMP OC Clients (15 of 34) 1 -2 • s Project Understanding (Scope of Work) Project Understanding / Approach We have defined a detailed scope of work in accordance to the City's RFP / goals; 1. Project Implementation; 2. Client Satisfaction; 3. Project Schedule; 4. Scope of Work; S. Optional Services . .......... .... 1) Project Management & Administration TASK 1.1: Project Kickoff The first step in implementing a successful pavement management program truly resides in frequent communication and timely scheduled data updates. For the City of Seal Beach (SB) it will be essential to establish, up front, the Public Works pavement management priorities for FY 2015 -16 and beyond. Our team will set a Project Kickoff meeting to further discuss and review in detail the expectations of the project, technical approach, zone maintenance (i.e. Old Town, Bridgeport, Marina Hill, etc.), Orange County Transportation Authority (OCTA) / Local Match Reduction requirements /compliance, finalization of the scope of work and the review of the budget /schedule. This effort will continue to build upon the consensus between the Public Works (Engineering and Maintenance divisions) as well as build stronger ARTERIAL and RESIDENTIAL maintenance programs /schedules. The first key topics to be discussed will include the review and assessment of the existing MicroPAVER plan /data, OCTA compliance, survey areas (based on recent maintenance work and schedules), new construction, data quality and condition, current pavement procedures, historical expenditure levels, and desired service levels. After the meeting the City's official Notice -to- Proceed will be given. TASK 1.2: Project Status Meetings - Quality Control Program Status Meetings and Progress Reports 1) Minimum of three meetings during the project (kickoff, field, and status meetings); 2) Field review meetings; 3) Monthly progress status reports will be delivered to City project manager Quality Control (QC) We will use a statistical sampling approach for measuring the quality of our field technician's work. In this manner, 10 percent of the original surveys will be re- surveyed by an independent survey crew (4.1 miles), supervised by a lead supervisor, and the results will be compared to the original surveys. Our QC process involves checking the field crews' work in a "blind study' fashion. Quality control checks will be performed at the end of each survey week. This will ensure that all field personnel are properly collecting distresses and pavement quantities for all street segments. Since we are collecting distress information on our J field Tablets with the SB MicroPAVER database live, our staff will perform several 2 -1 3 0 0 Project Understanding (Scope of Work) quality control tests within the pavement management software using a sample set of the City of SB's street distress data. This will ensure that all system and analysis settings as well as City recommendations and standards are being followed. All general draft and final reporting will follow the OCTA "Countywide Pavement Management Program, Guidelines Manual. Over the past year, Bucknam has submitted fifteen (15) OCTA Measure M2 compliant reports for OC municipalities, they include: Brea Irvine Laguna Beach Santa Ana Our surveys follow the accepted OCTA walking requirements. A copy of the QA /QC plan utilized by our staff during the project will be submitted along with the PMP certification documents. Our staff has already attended the OCTA PMP Distress Training Classes held in November, 2011, 2012, 2013. In March, 2014 our staff was acknowledged as "qualified inspectors and firm" to prepare Pavement Management Plans compliant with the OCTA Countywide Pavement Management Guidelines. Registered Engineer/ Lead Engineer Mr. Steve Bucknam, P.E. will supervise all operations, review all completed data and prepare and sign a final report incorporating the results of our pavement evaluation and conditions. We will provide engineered recommendations for pavement rehabilitation and replacement based upon field data and analysis. 2) Client Satisfaction TASK 2.1: Project Deliverables Shown throughout our Scope of Work, each Task is summarized with project deliverables. Client satisfaction will derive from frequent communication with the Project Manager and key staff members from the Public Services / Engineering department. Project success is created by delivering on three main factors; 1) Adherence to scope tasks and deliverables 2) Performing to the standard set by the Project Schedule, and 3) Controlling costs. Our Project Manager will follow each of these factors throughout the duration of the project 2 -2 0 0 Project Understanding (Scope of Work) fi.3 N 3) Project Schedule TASK 3.1: Work Flow/ Project Schedule Our project schedule shows each major task identified in our scope of work, as well as quality control milestones and meetings. Bucknam currently has ample staff to apply to this project in order to meet an aggressive schedule (two /three field technicians will drive the proactive schedule). Taai name !4 'lly snn V.z]rt Alkl x41M3 x.Nw t.xw ]tNw zixw 30Nar ].M t6firr GNfiCOROi WORK ! i E -- - t W).x Mj+ii n Mt Yqf -QUiik fanrol a"'Y '1 Ian �I ,1 4A f SIXin adri I �j R ]_ % tlnrenstwr , q:.w:arwaa ] Yix V�3.11eM'i •F 113Rr.[In'i1R3 �' <' i ! �__ 1,[d {Cl Repc,ry I _I 1 AM )� 655% ,M .t. '1 .- ._-.1 •�— 0- -SKI Rt�CNaQ 1 1 Y f 1 1 M1. - -, -_J 0lftlM lyi tJMtlalefa tf@ I T­1 1 1 !: -_— Ct'lPrnca 1. —_- -Li AGJea Sv tm Mettl6P i �P? =Tt3 'rry33rFaRias(Ilp ^uvr3Vi1 Jm1 1 1' See key milestone dates from the project schedule below: • Project Kickoff — September 21, 2015 • Survey Completion — November 9, 2015 • Delivery of draft PMP — November 16, 2015 • City comments returned to Consultant— November 19, 2015 • Delivery of City CIP Final Report— November 20, 2015 o All necessary OCTA data, reporting and revenue projections will be submitted prior to December, 2015 o Seal Beach CIP data /Final Report, reporting and revenue projections will be submitted by November 20, 2015 • Implementation of PMP database — Any time after acceptance of Final PMP o All pavement and GIS data pertinent to the project deliverables will be submitted with the Final PMP report, December, 2015 2 -3 0 0 Project Understanding (Scope of Work)_' u V 4) Scope of Work TASK 4.1: Update Maintenance and Rehabilitation H' to V 1� The City will provide Bucknam a complete listing of all major work ( er`lay, slurry, etc: in order to update specific section work histories and PCI ratings. Currently the City utilizes eroPAVER PMP software to manage its network; City staff will export the icroPAVER data se and files from the City's server and provide it to Bucknam. Our staff will a ter the nece' ry work history updates as mentioned above (i.e. data entry of maintenance reha ' ion activities) into MicroPAVER. Once the project is completed, our staff will install the updated Micro PAVER database at the City. Additionally, MicroPAVER 7.0 is now available, if the City wishes to (// I/t fo upgrade to the new version, Bucknam will assist in the software update and data migration. V-11� It is the City desire to allow the selected consultant to utilize either MicroPAVER or StreetSaver to perform the necessary PMP functions for this project. No software will be installed at the City for this project. Deliverable: Update MicroPAVER data, Work History report TASK 4.1: Pavement Condition Survey MPAH and Local Street Survey First and foremost, the assessment of the City's pavement segmentation is the one of the key priorities for this project. With two plus years since the City performed inspections it will be essential to verify that all Local / MPAH segmentation is up -to -date and that section SF quantities are accurate and reliable. Once the pavement segmentation has been assessed and verified, the necessary inspections will be performed. The City is on two (2) year MPAH survey cycle and a six (6) year cycle residential survey cycle (OCTA guideline). Our survey methodology will include the following approach based on the ASTM D6433 -11 and OCTA reporting guidelines: 1. Walking /Windshield - All sections are surveyed through walking methodologies. Distress types will be collected based upon actual surface conditions and physical characteristics of the segment. Surveying methods will be conducted by remaining consistent with MicroPAVER & the Army Corp of Engineers sampling guidelines while being flexible to current City requirements. All sample locations are observed through walking surveys; additional street factors such as unique distress areas found outside our sample areas will be recorded. According to the OCTA guidelines, SB Local and MPAH pavement sections are to be surveyed for the upcoming 2015 PMP update: • The inspection of approximately 41.3 miles of MPAH & Local segments will be performed (12.6 miles - MPAH; 28.7 miles — Local) 2 -4 Project Understanding (Scope of Work) � I � • Recent slurry seal and overlay maintenance will reduce total mileage of survey - TBD 2. Automated Digital Roadway Imaging (see Optional Task..5.11 survey; Bucknam has recently performed this service for the cities of Bellflower, Culver City, Fountain Valley, Cypress, RSM, Santa Ana, La Habra Heights, National City and Palm Desert for PMP and ROW inspections. Our staff will establish all inspection sample locations for survey based on ASTM /OCTA PMP guidelines; this effort replaces the walking / windshield field operations; all pavement inspections are completed in -house through our automated proce rvSY'_ quay co t o ith field operations. For all surveys, th se of our MicroPAVER- Tablet Ounits al our staff to collect pavement data with the Ci of SB's MicroPAVER database live i he field. At the end of the day all 1, electronic data is transferred to our office for quality trol and management. VI Our Tablet metho o sets us a t e competition since we are using a paper -less inventory process to enter data; this in turn generates cost savings to enhance the project schedule and other portions of the project such as CIP reporting, MicroPAVER training, and on -call services_ Roadway Verification Survey - A listing of the field attribute data that is updated /verified during the survey for the pavement management database is listed below: l 1. Field Attribute Data (updated and /or verified) From /to, indicating the assigned limits of the section, sample test areas, street name, Street ranking indicating local, alley, arterial, collector, # of lanes, surface type Historical PCI tracking from previous inspections and 2015 PCI inspections Segment quantities, indicating the length, width, and total true area of the section :• ADT volumes (if available from previous reports or current City documents) 2. Conditional data will be evaluated for all street segments and will include: • MicroPAVER 20 AC & 19 PCC distresses by type, severity and sample area PCI ratings (0 -100), taking into account the surface condition, level of distress Other known or found environmental issues (standing water, site condition, etc.) We welcome staff from the City to join our surveys. All pavement data will be entered into the City's most current licensed software (version 7). All items listed above will be maintained by our staff for the duration of this project. Data management will be performed in -house at our Oceanside office. At the completion of the project, the MicroPAVER database will be placed within your information services network. Additionally, all distress data will be submitted in paper form to the City. 3. Section Distress and PCI Reporting Once inspections are completed, we will generate a draft Pavement Condition Index (PCI) Report for City staff to review. The City and our staff will review these reports to ensure that all 1 inventory data is correct and the project is running smoothly. PCI reports will include 2 -S 11 Project Understanding (Scope of Work) 0 identification of all street segments in a continuous manner (i.e., W to E, S to N) as well as PCI values for each segment sorted by rank, name and PCI. Deliverable: Citywide PCI reports, compliant OCTA PCI reports, updated MicroPAVER database TASK 4.3: Budgetary Analysis/ Maintenance CIP We will assist the City in developing the most cost - effective preventative maintenance, repair and rehabilitation strategies possible. This will be accomplished by meeting with the City to discuss and strategiee maintenance activities that are currently being used by the City. We will conduct an historical and prospective analysis on the conditional and financial impact these practices have on the pavement network. Based on our fiscal and deterioration analysis, we will present our results and recommendations to City staff. This analysis will become an essential building block for the biennial (even -year) OCTA submittals and Public Works CIP programs. Our staff will review the SB database deterioration curves that have been developed based on historical pavement condition inspections, surface type, work histories and road classification. The curves will be updated based on 2015 pavement conditions. Maintenance strategies that are typically reviewed are rehabilitation and reconstruction (R &R), localized maintenance, grinding, slurry seals, AC on PCC patching and overlays, the expected improvement in pavement condition, the life -cycle extension that would result and the unit costs for maintenance. All maintenance practices /unit costs will be integrated into software and will be derived from the most recent construction bids for pavement rehabilitation. We will account for inflation rates when long -term revenues projections are made. Our staff will also review and recommend an update to the existing Area /Zone residential cycle; this will allow us to proactively schedule localized maintenance efforts throughout the CIP. Our Project Manager and Principal will work closely with City in defining repair and rehabilitation strategies during each fiscal year (i.e. 2015- 2022). Once the repair /rehabilitation strategies have been defined, the identification of a seven year Forecasted Maintenance schedule will be generated. The recommended budget scenarios will be identified on the basis of several criteria: • Assessment and review of the City's Pavement CIP • Present pavement conditions; Desired levels of service and available resources • Cost benefit of individual strategies (e.g. maintain PCI of 83 in 7- years, etc.) • Scheduling with the City's major CIP projects (water, sewer, etc.) • Budgetary recommendations that satisfy OCTA Local Match Reduction guidelines • Future routine maintenance needs based on projected deterioration rates • Renewed Measure M and AHRP objectives and improving citywide weighted PCI The primary emphasis of this task is to maximize the scheduling of street maintenance using the most cost - effective strategies available and taking into account a life -cycle cost analysis. A 2 -6 0 Project Understanding (Scope of Work) - working "draft" Final Report will be generated for City staff to review. The report will include an executive summary, the PCI Report as well as draft budgetary findings and recommendations. TASK 4.4: ✓anal CIP Report /OCTA Measure M Compliance Reports We will deliver the Final Report to the City which will be essential for staff use / /reference and beneficial for elected officials /upper management. The report will be prepared in a format that uses the information delivered by MicroPAVER in conjunction with the information and analysis performed by our team. The report will provide the City with information on: Current inventory and pavement conditions indices (PCI) for all road classes Projected annual rehabilitation programs for street maintenance for a seven -year period (ARTERIAL and RESIDENTIAL Forecast Maintenance Reports) that show the largest return on investment and acceptable levels of service Modeling and comparison of budget scenarios typically include: • Maintenance required to complete all streets within 7 -years • Current / Actual budget projection (citywide approach) Strategies and recommendations for the City's Measure M2, Local revenues, Gas Tax and maintenance programs and procedures, including a preventative maintenance schedule Supporting documentation required by OCTA Renewed Measure M (December, 2012, or latest version); Chapter 3 items from Countywide PMP Guidelines Manual (OCTA) Pavement Management Plan Certification :• A detailed breakdown of deferred maintenance (backlog) The PMP will be presented to the SIB City Council and /or upper management, and we will support SB staff in the development of the PMP presentation Deliverable: Ten (10) bound, one (1) unbound copy of the Final Pavement PMP Report, in binder and digital/ electronic form (.pdf), will be sent to the City. TASK 4.5: Mapping & GIS (Database Verification) As an enhancement and proactive approach to this project, our Staff will update and /or create a dynamic Pavement -GIS link between the PMP software and the City's GIS system (ESRI ArcMap 10, and /or ArcGIS Online). As a first option, the City's existing PMP -GIS layer will be used as base file for importing the new PMP data to the existing ArcMap 10 GIS layer (shapefile). As a second option, Bucknam can provide the City access to its PMP data through ESRI's ArcGIS Online software and capabilities. This option is discussed below. Prior to the establishment of pavement surveys, we will update the necessary PMP software -GIS linkages. By using the unique section ID's within the PMP and the City's GIS street section ID's, we will create a one -to -one match for each pavement section in the GIS. This process is performed prior to any pavement survey which expedites not only the survey process but 2 -7 I 0 Project Understanding (Scope of Work) • ensures that the City's PMP -GIS segmentation is accurate, reliable and useable. Our staff will organize and re -label SB branches and sections in a more logical manner as well. As new pavement inspections and edits are entered into the SB MicroPAVER database the link that we have created will display the most current PMP data through the City's online web server access. SB staff will be able to view access all PMP -GIS through Bucknam's web - portal. Accessing your data will not require any additional GIS software or installation, you simply log on and review your data. The maps shown listed below will be incorporated into the Final PMP report and GIS Enterprise: S PCI values for every section; work history location$; Seven -yr forecasted main ........ Sample`of Sarr x l sw, gJuan Capistran i .J F t .t .— . —.t.. � � •��.}v.'.!.- mow......- . ®::,:...�L,t' Bucknam services are unique in that we provide your SB PMP live on the web through ESRI's web hosting services; staff will simply log in through our client portal at www.bucknam- inc.com. This functionality displays your MicroPAVER PMP in a "editing, viewing and query' environment that allows you to view PCI's, run queries, view budgetary reports, work histories and create /delete new sections. Additionally, any electronic document / image type (i.e. street improvement plans, videos, digital images, site assessment photos, etc.) can be linked to the service shown above. A simple hyperlink will be provided within the table structure shown. As shown in the PCI map above, by using ESRI's ArcGIS Online, the existing PCI data will be uploaded to the Bucknam Infrastructure Group's ArcGIS Online organizational account. The GIS data is securely stored and hosted by ESRI. In addition to hosting the data, a web service is created by Bucknam to use in web- mapping applications. The City simply has to pay for a small ESRI license fee to use ArcGIS Online. Access to the application will be secured through a username /password combination to be assigned to the City. Bucknam will ensure that all past, current and future PMP -GIS data is working and accurate. Deliverable: SB PMP -GIS shapefiles, .mxd project files, ArcGIS Online license- access 2 -8 Project Understanding (Scope of Work) 5) Optional Services TASK5.1: Automated Digital Roadway Imaging As an alternative survey methodology, our staff will implement a pavement survey methodology that will support Task 4.2 efforts as well x€ Beyond the pavement survey capabilities, the City will be able to collect other infrastructure assets in the future such as signs, catch basins, street lights, manhole /water covers, fire hydrants, pavement markings and other ROW features; a tremendous costs savings that reaches $300,000 over the next 3 years. With verification of street segmentation, the inspection of approximately 44 miles will be surveyed. ASTM D6433 - Army Corp of Engineers AC and PCC distress types will be collected based upon actual surface conditions and physical characteristics of the segment while being flexible to current City practices. Our automated digital imaging allows technicians to collect the following: • Continuous pavement imaging (images taken every 5 meters, competition typically surveys at every 8 meters /25 feet intervals) • ASTM D6433 AC and PCC distresses (e.g. linear /transverse cracking, alligator, patching, bleeding, block cracking, etc. • Surface roughness ratings (IRI); rutting depth (full width of lane or street) • Imaging captures 100% of each pavement segment (notjust one lane) • Data transfers seamlessly to your PMP database • 2mm pixel images allows for centimeter horizontal and vertical accuracy The first survey process will involve the mobile GPS vehicle taking approximately two - week's time to survey the Rosemead's street network; additionally, the vehicles drive the posted speed limits. The images that are collected are taken by using Sony digital stereographic cameras (6 cameras) positioned on the vehicle. The images have a resolution of 2448x 2050 and are geo- referenced by means of inertial GPS equipment contained within the van; images are taken every 4 to 6 meters, 15 ft intervals. The quality of the imagery and its GIS / record collecting capabilities within the software provided allows the technician to accurately identify the required pavement distresses defined by the pavement software and the project (distresses are collected in- house). All pavement GIS data associated with each pavement section will be entered into the City's working software. Survey vehicles are equipped with digital measuring instrumentation (DMI) that will be used to verify all pavement section lengths and widths. Our vehicles can be equipped with road 2 -9 0 0 Project Understanding (Scope of Work) C V I^ roughness rating equipment, strip mapping cameras and are set to record 360 degree street imaging. The survey will be performed by the Bucknam team that is experienced and trained in pavement condition assessment using LambdaTech's "Feature Extraction" software. Bucknam will measure specific distress types from the digital image set. A listing of the field attributes that will be collected during the survey is listed above in Task 4.2. 2 -10 Project Team Our staff is proud of the long -term PMP contracts we have with local agencies (e.g. Costa Mesa, Irvine, Lake Elsinore, Ontario, Fountain Valley, Huntington Beach, Newport Beach, and Rancho Santa Margarita, John Wayne Airport). Mr. Bucknam will continue to bring new, fresh and proactive recommendations to your PMP projects (i.e. ArcGIS Online, zone maintenance) and will identify realistic program management and fiscal goals to assist the City in its upcoming CIP (65% available). STEVE BUCKNAM, PE, Principal -in- Charge, will be responsible for the overall performance of the project and provide quality assurance review. Mr. Steve Bucknam is a licensed Civil Engineer (LIC #20903) and will oversee all tasks for this project. Mr. Bucknam is a former Deputy City Manager for Public Works and City Engineer of Norwalk, and City Engineer in Arcadia and Pacifica, California. He has over 45 years of professional experience and has managed street maintenance, reconstruction and improvement programs (95% available). PATRICK MULLEN, GIS Planner, will oversee all GIS and PMP data migration prior and during the project. He drives all GIS creation, editing and deliverables for the project and is our key staffer for the ArcGIS Online web - hosting services that we provide. Mr. Mullen has been involved with over 50 pavement management projects throughout Southern California (6S% available). GREGORY BUCKNAM, Lead Field Technician, will be the lead field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. He has been involved with over 75 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project. (75% available). FERNANDO ALVAREZ, Field Technician, will be a supportive field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. Mr. Alvarez has been involved with over 25 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project (75% available). DAN LIPINSKI, Field Technician, will be a supportive field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. He has been involved with over SS pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project (75% available). 3 -2 0 0 Project Team yfi With three technicians on this project that are OCTA certified, are trained in the Army Corps of Engineers survey methodology and are available to begin work immediately; your survey schedule will be expedited. Our team will be able to perform the necessary surveys within two (2) weeks' time due to our experience, availability and man - power. 3 -3 PROFESSIONAL DATA Member, American Public Works Association Member, Maintenance Superintendents Association Chair, Transportation Committee, Inland Empire Report Card (ASCE) — 2005/06 & 2008/09 Co- Chair, Member APWA Committee for Street and Technology 2003 -2014 Certificate of Professional Development — MicroPAVER Certificate of Completion — OCTA MicroPAVER Distress Training (2011, 2012, 2013, 2014) NASSCO — Certificate, National Pipeline Assessment Certification Program (PACP) QUALIFICATIONS / EXPERIENCE OVERVIEW Peter Bucknam is an expert in infrastructure project management, training, planning, resource management, implementation and program management. He has over seventeen years' experience in the area of Geographic Information Systems and infrastructure asset management. Mr. Bucknam has managed a wide range of infrastructure project tasks including the collection and input of infrastructure survey data, preparation of Public Works capital improvement program projections and reports, infrastructure /software needs assessments, GIS /GPS data collection, data conversion and quality control. Mr. Bucknam has performed infrastructure management services to over 70+ local agencies and is currently serving as project manager for numerous pavement management programs throughout Southern California. He has personally served as project manager for 200+ PMP projects throughout Riverside, San Bernardino, San Diego, Orange and Los Angeles counties. He has worked with over 25 Los Angeles cities and he is currently working with fifteen (15) of the 34 Orange County agencies regarding Measure M2 MicroPAVER compliance. His project level and management experience covers: pavement /sidewalk management, Traffic Control Device Inventories (TCDI), GIS implementation, Traffic Signal surveys, Right -of -Way (ROW) surveys, and ADA survey /compliance. In managing over 200 infrastructure projects in the past sixteen years, Mr. Bucknam has used a diverse amount of software to assist local agencies implement infrastructure management programs and GASB 34. These programs include MicroPAVER, MTC, LambdaTech's GPSVision, Cart6Graph, ESRI products, Crossroads, Stantec, GBA Master Series, and Mapinfo. Prior to joining Bucknam Infrastructure Group, Inc., Mr. Buckram served as Director of Infrastructure Management -GIS with an Engineering consulting firm where he managed numerous public works infrastructure /ROW projects ranging from surveying, maintenance life- cycles, cost & benefit analysis, financing and construction cost estimating. This included researching, surveying, converting and implementing multiple phase pavement management projects which provided better management practices, data efficiencies and GIS functionality within local governments and maintenance facilities. In addition, he provided technical (software) support for the on -going citywide PMS projects as well as developing capital improvement plans /budgets for integrating Tablet -GIS data management functionality into future maintenance efforts. SAMPLE OF PETER BUCKNAM'S PROJECT MANAGEMENT EXPERIENCE (1997 -2015) i • 2015 Pavement Management Program, City of Monterey Park • 2015 Pavement Management Program, City of Norwalk • 2015 Pavement Management Program, City of South Pasadena 2015 Pavement Management Program, City of Rosemead • 2015 Sign Inventory Program, City of Beverly Hills • 2015 Pavement Management Program, City of San Juan Capistrano • 2014 Pavement Management Program, City of Bellflower • 2014 -17 Pavement Management Program, City of Hermosa Beach 2014 Pavement Management Program, City of Arcadia • 2008 -15 Pavement Management Program, City of Santa Ana • 2014 -16 Pavement Management Program, John Wayne Airport • 2014 Pavement Management Program, City of Lomita 2014 Pavement Management Program, City of Sierra Madre • 2014 Pavement Management Program, City of Westminster • 2013 -16 Pavement Management Program, City of Aliso Viejo 2013 -16 Pavement Management Program, City of Huntington Beach 2013 -16 Pavement Management Program, City of Lake Elsinore - Digital Roadway Imaging 2013 Pavement Management Program, City of Indian Wells HOA— Digital Roadway Imaging 2013 Pavement Management Program, City of San Juan Capistrano 2013 Pavement Management Program, City of Pomona 2013 -16 GIS Annual Contract Services, City of Fountain Valley • 2013 Pavement Management Program, City of Fountain Valley 2013 Pavement Management Program, City of Huntington Beach 2012 -16 Pavement Management Services, City of Irvine 2012 Pavement Management Services, City of Costa Mesa 2012 Pavement Management Program, City of Vista 1 . 2012 Pavement Management Program, City of Hermosa Beach • 2011 Pavement Management Program, City of Arcadia 2011 -12 Pavement Management Program, City of Pico Rivera • 2008 -15 Pavement Management Program, City of Palmdale - Digital Roadway Imaging • 2011 -12 Pavement Management Program, Ontario Municipal Utilities • 2011 Annual Infrastructure Management -GIS, City of Fountain Valley • 2011 Record Retention Management, City of Tustin • 2011 Pavement Management Program, City of Lomita • 2011 Pavement Management Program, City of Culver City • 2011 -16 Pavement Management Program, City of Laguna Hills • 2011 Pavement Management Program, City of National City - Digital Roadway Imaging • 2011 Pavement Management Program, City of Diamond Bar • 2011 Pavement Management Program, City of Ontario • 2011 Pavement Management Program, City of Tustin • 2011 -14 Pavement Management Program, John Wayne Airport • 2011 Pavement Management Program, City of Laguna Niguel • 2010 -13 Pavement Management Update, City of Newport Beach • 2010 Pavement Management Update, City of La Habra • 2010 Pavement Management Update, City of Brea • 2010 Pavement Management Update, City of Lake Elsinore • 2010 -13 Pavement Management Update, City of Irvine 2010 Park/ Facility Sidewalk Inventory, City of Irvine 2010 Pavement Management Update, City of Huntington Beach • 2010 Pavement Management Update, City of Costa Mesa i • PROFESSIONAL DATA Registered Professional Engineer, States of California (No.20903) and Washington (No.17310) California State Community College Teaching Credential Fellow, American Society of Civil Engineers Former, City Engineer, Deputy City Manager, City of Norwalk Member, Board of Directors — Urban Water Institute Life Member, American Public Works Association Member, Water Environment Foundation Member, University of California Irvine, Civil & Environmental Engineering Affiliates Honorary Member, Chi Epsilon EXPERIENCE OVERVIEW Over forty years' experience in the administration, management, planning, design and construction management of public works and development programs and projects including: water and wastewater projects, transportation, drainage, including: program management, master planning, infrastructure planning and maintenance programming, environmental studies, street, highway, alley, storm drain, water and sewer system design, rate studies, emergency planning, facilities design, groundwater studies, wells, reservoirs, site studies, pump stations, lift stations, intergovernmental negotiations and agreements, hydrology, treatment facilities, building design, grants, regulatory permitting, system appraisals, R/W negotiations, acquisitions and documentation, project management, production control, operations studies, capital improvement programming and budgeting, hydroelectric projects, underground utilities, assessment districts, surveying, mapping, legal testimony to public boards, commissions and councils, and direction of technical advisory committees to joint powers agencies and water districts. Transportation / Streets — Highways - Traffic Served as Contract City Engineer for the City of Arcadia responsible for long range advanced planning of the City's transportation engineering program. Directed the preparation of the City's Transportation Master Plan which identified, consistent with the City's General Plan the transportation related needs under these requirements so of AB 1600 nexus constraints. Acted as Principal in charge over a Pacific Coast Highway (SR -1) /Newport Boulevard (SR -55) interchange, City of Newport Beach. Project involves a study of various alternatives, conventional and unconventional, for improvements to the existing interchange. Restraints include limited right -of -way, environmental challenges (e.g., Newport channel bridge widening, "Arches" liquor store and restaurant property acquisition, and existing bridge aesthetics), and potential hazardous waste issues. Alternatives were evaluated and selected to include in the PSR. Included project coordination with various agencies and sub consultants, and oversight of concept geometries, cost estimating, and report preparation. 1 0 Conceptual study, Project Study Report, and Project Report for 1- 710 /Firestone Boulevard interchange �} modification and Firestone Boulevard improvements for City of South Gate. Also involved a feasibility study which included preparation of a traffic study, conceptual plans for several types of interchanges, construction cost estimates, and preliminary Caltrans Project Study Report. Prepared ISTEA National Highway System funding application for authorization and appropriation. Coordination with Caltrans District 7. Mr. Buckram has served as the working Principal for all pavement management related projects that Bucknam has performed. This includes projects listed below: • 2015 Pavement Management Program, City of Santa Ana • 2015 Pavement Management Program, City of Norwalk • 2015 Pavement Management Program, City of South Pasadena • 2015 Pavement Management Program, City of San Juan Capistrano • 2014 Pavement Management Program, City of Bellflower • 2014 -17 Pavement Management Program, City of Hermosa Beach • 2014 Pavement Management Program, City of Sierra Madre • 2014 Pavement Management Program, City of Westminster • 2013 -16 Pavement Management Program, City of Aliso Viejo • 2013 -16 Pavement Management Program, City of Huntington Beach • 2013 -16 Pavement Management Program, City of Aliso Viejo • 2013 -16 Pavement Management Program, City of Huntington Beach • 2010 -16 Pavement Management, City of Lake Elsinore ()- Digital Roadway Imaging • 2013 Pavement Management Program, City of Indian Wells HOA — Digital Roadway Imaging • 2013 Pavement Management Program, City of San Juan Capistrano • 2013 Pavement Management Program, City of Pomona • 2013 -16 GIS Annual Contract Services, City of Fountain Valley • 2013 Pavement Management Program, City of Fountain Valley • 2013 -15 Pavement Management Program, City of Huntington Beach • 2012 Pavement Management Services, City of Costa Mesa • 2012 Pavement Management Program, City of Vista • 2012 Pavement Management Program, City of Hermosa Beach • 2011 -12 Pavement Management Program, City of Pico Rivera • 2008 -15 Pavement Management Program, City of Palmdale - Digital Roadway Imaging • 2011 -12 Pavement Management Program, Ontario Municipal Utilities • 2012 Sign Inventory Program, City of National City • 2012 Pavement Management Program, City of Brea • 2012 Pavement Management Program, City of Ontario • 2012 Pavement Management Program, City of Lake Elsinore • 2012 Pavement Management Program, City of Alhambra • 2012 Pavement Management Program, City of Rosemead • 2012 Pavement Management Program, City of Newport Beach • 2012 Pavement Management Program, City of El Segundo • 2012 Pavement Management Program, City of Irvine • 2012 Pavement Management Program, City of Hermosa Beach • 2011 Pavement Management Program, City of Pico Rivera • 2011 Pavement Management Program, City of Palmdale • 2011 Pavement Management Program, Ontario Municipal Utilities • 2011 Annual Infrastructure Management -GIS, City of Fountain Valley `a `�) i 0 Relevant Project Experience Relevant Project Manager Experience 0 The following project experience presents our description of work, its relevance in completing similar projects for numerous other agencies, OCTA Renewed Measure M compliance experience, PMP software training expertise, and the broad knowledge of our pavement project team. Our project team brings over 75 years of public /private engineering and data management experience to the City of Seal Beach. This includes over 200 PMP projects covering turn -key projects, simply training of City staff with pavement management methods, County Measure /Proposition compliancy, financial strategies and Capital Improvement Programs. Mr. Peter Bucknam, our Project Manager, has worked with over half the cities within Orange County, over seven (7) San Diego county local agencies, and 20+ Los Angeles county local agencies regarding pavement management projects. He served as the Project Manager for the OCTA Pavement Management Software project in 2008 -09 where he interviewed all 35 Orange County agencies regarding their unique PMP needs and successfully approved MicroPAVER for County wide use. Currently, Mr. Peter Bucknam is assisting numerous other Orange County agencies with PMP services (Irvine, Laguna Niguel, Laguna Hills, Laguna Beach, San Juan Capo, Costa Mesa, Fountain Valley, RSM, Aliso Viejo, Westminster, Brea, Tustin, Huntington Beach, Newport Beach and Santa Ana). Mr. Bucknam has worked on numerous projects similar to Seal Beach's current PMP project; we have listed four (4) of our recent and similar pavement management projects that cover the same task descriptions as listed in your RFP: 1. 2010/20— City of Costa Mesa, "Citywide Pavement Management Program" 2. 2008/16 —City of Irvine, "Citywide Pavement Management Program — GIS " 3. 2014/15 —City of South Pasadena, "Citywide Pavement Management Program — GIS 4. 2002/15 —City of Huntington Beach, "Citywide Pavement Management Program" Relevant Project Experience The following project experience presents our description of work, its relevance in completing similar projects for numerous other agencies, OCTA PMP experience, public Right -of -Way (ROW) inventory expertise, and the broad knowledge of our infrastructure project team. Bucknam Infrastructure Group, Inc. Citywide Pavement Management Program Update City of Costa Mesa (2010 -2020) Ms. Fariba Fazeli, P.E., City Engineer— (714) 754 -5378 77 Fair Drive, Costa Mesa, CA 92628 (ffazeli(la ci.costa- mesa.ca.us) Bucknam staff has been working with the City of Costa Mesa since 2010 regarding the citywide pavement management program. 4 -1 0 0 Relevant Project Experience Over the past four years our staff has surveyed all 320 miles of pavement (streets, alleys, parking lots) and generated numerous Public Services / Engineering pavement CIP reports. These reports and recommendations within have been essential in the City's development and application of proactive slurry / overlay maintenance since 2010. The City's overall weighted PCI has dramatically increased due to the City's continued PMP approach and management. Buckram just recently (November 2014) was contracted through FY 2020 to provide PMP services to the City of Costa Mesa; a six -year contract. City of Irvine (2008 -2016) - Citywide Pavement Management Program Updates (2008 thru 2016) - Citywide Bike Trail and Parking Lot Assessment (2011 -2106) Mr. Joe Dillman, Public Works Street Supervisor— (949) 724 -7696 6427 Oak Canyon, Irvine, CA 92618 (idillman@ci.irvine.ca.us) Bucknam was selected in 2008 as the prime "Infrastructure Management" consultant by the City of Irvine to perform a citywide conversion of their previous CHEC pavement software to MicroPAVER as well as perform 392 miles of pavement survey. Our staff developed a citywide capital improvement plan that proactively developed an OCTA compliant arterial network and a residential maintenance zone program that will garner the greatest return -on- investment for the City. All MicroPAVER data was be linked to the City's GIS system through the GBA Master Series software. Based on our assessment, conversion and implementation efforts, the City has recently contracted with our firm for additional pavement management projects such as the Bike Trail and Parking Lot assessment and the Park and Facility Sidewalk assessment. Additionally, our staff is currently performing 2015 -16 pavement management and inspection services on an "annual, on- call" basis to support Public Works staff and their infrastructure management needs. Citywide Pavement Management Program City of South Pasadena (2014 -2015) Mr. Shin Furukawa, Deputy Director of Public Works — (626) 403 -7240 1414 Mission Street, South Pasadena, CA 91030 sflirukswaCcDsoufhpasadenaca.gov Recently, Bucknam was contracted to perform a citywide pavement management inventory for the City of South Pasadena. The essential goal of the project was to convert the City's legacy MS Access PMP database to Street5aver. This conversion included all PMP data within the previous database and included the complete GIS link to StreetSaver Online. This work effort was completed in the spring of 2015; our staff surveyed 70 miles of pavement (citywide). These inspections drove the development of the City's 2015 -20 pavement management CIP created by JBucknam. 4 -2 0 0 Relevant Project Experience e�- ;'.�r Our findings were presented to the City's Public Works Commission and City Council; the City continues to utilized the pavement maintenance recommendations and budgetary tools within StreetSaver to improve on the PMP network. Citywide Pavement Management Program City of Huntington Beach (2002 -2015) Dereck Livermore, Maintenance Supervisor —(714) 374 -1732 Tom Herbel, City Engineer — (714) 37S -5077 2000 Main Street, P.O. Box 190, Huntington Beach, CA 92648 Moving the City to a higher level of management through GIS was the focus of the City's pavement management efforts in 2002. Mr. Peter Bucknam was project manager and instrumental from the beginning of the project even before it was contracted. The project consisted of moving the City PMS database from a proprietary software program to a more user friendly interface, CarteGraph, that would allow not only the engineering staff to use it but allowed upper management to have the ability to request PMS data through ESRI products. Since 2002, Mr. Peter Bucknam has managed and overseen seven phases of MPAH and Local surveys and has built a solid management approach to the City's long -term management of the PMP. Other local agencies our project manager and staff have worked with over the past sixteen years (Infrastructure Management, Visual inspections, Coring, Deterioration Analysis, Deflection Testing projects): City of Santa Ana City of El Segundo City of Cathedral City City of Temecula City of Sierra Madre City of Inglewood City of Burbank City of Alhambra City of San Clemente City of Pico Rivera City of Yorba Linda City of Beverly Hills City of Los Alamitos City of Laguna Hills City of Santa Barbara City of Stanton City of Rancho Palos Verdes City of Palmdale City of Culver City City of Moreno Valley City of Arcadia 4 -3 Pi Fee Proposal Fee Proposal 0 Bucknam Infrastructure Group, Inc. has included a time & materials, not -to- exceed proposed fee for the City's consideration (separate envelope). Our fee follows the described tasks shown within the Scope of Work; Hourly Rate Schedule enclosed as well. As indicated within our fee, all tasks are negotiable. 5 -1 0 EXHIBIT B • • Fee Proposal - July 28th, 2015 0 -- Description Principal Project GIS Planner la ' - - -Field - ".A Admin -' Total by Task manager Technician (s) Base Fee $250 /hr $175 /hr $135 /hr $86 /hr $75 /hr Task 1- Kick -off Meeting PMP Services - Task 1.1 Project Kick -off 2 1 $485 - Task 1.2 Project Status Meetings- Quality Control Program 1 3... 3 14 .$2,384 Task 2 Cllent Satisfaction Task 2.1 Project Deliverables_ 1 3 3 2 2 .$1,502. Task Project Schedule _— Task 361 Workflow / Project Schedule 1 3 2 $947. Task Task 4.1 Update Maintenance and Rehabilitation History Pavement Work History Data Entry w_ _ 2 1 12 $1,517: Task 4.2 Pavement Condition Survy MPAH. and Local Street Survey 2015 Survey (44 miles- Walking- Windshield) 3 4 60 $6,225 Task 4.3 Budget Analysis /Maintenance CIP 6 2 - $1,222'. Task 4.4 Final CIP - Report / OCTA Measure M Compliance - 20 - -- 3 2 $4,0771 Task 4.5 Mapping and GIS (Database Verification) -- PMP - GIS Layer Update Cost 2 4 10 $1,750 ` PMP - GIS Layer Design -Build Cost .. 4 10 18 $3,59844. - ArcGIS Online' (See Optional Cost below)„ Reimbursables (mileage, printing, materials) $550'. All deliverables will become propert of the Gtyof Seal Beach _ All Tasks are negotiable Total Hours per Stall 3 42 1s 94 2 Total Base Fee (Cost with GIS Layer Update) $ 7so $ 7.700 $ 2,565 $ 8,736 $ 150. $20,659 or .; ]Total Base Fee (Cost with GIS Layer Design - Build) $ 750 $ a,oso `$ 3,375 $ .9,4att $ ISO $22,507 -:. ESRI ArcGIS Online license $2,500' .__ _ Additional services outside of this contract will be negotiated withthe City where we will use the standard Hourly Rate Schedule - "Notes / Assumptions: Task 4.2 - All surveys will be walking/windshield surveys Task 4.4 - Draft reporting will be submitted In mid November and Final reporting will be submitted by November 20th Task 4.5 - Buckram assumes City has a current ArcMap 10 license Task 4.5- If ArcGIS Online is purchased, a City license will he necessary; I WON, NE 5-2 r 0 0 Standard Hourly Rate Schedule Category Rate Principal $ 250 Senior Project Manager 215 Senior Engineer/ Planner 195 Construction Manager 185 Pavement Management Project Manager 175 Management Analyst 165 Project Engineer / Planner 155 Senior Engineer /Senior Technician /GIS Planner /Senior Inspector 135 Asst. Engineer /Asst. Technician Asst. GIS Planner Inspector 125 CADD Operator 110 Administrative Assistant 105 Field Technician 86 Clerical /Word Processing 75 Forensic Services Quote Reimbursables Mileage $ 0.66 1mile Subconsultont Services Cost+ 15% Reproduction Cost + 15% Travel & Subsistence Cost+ 15% Fees & Permits Cost + 155VO Computer Services (External) Cost + 15% Standard Hourly Rates shown will not be changed and /or increased during the contract period BUCKNAM INFRASTRUCTURE GROUP, INC. 3548 Seagate %VaY Suite 130 Oceanside. CA 92056 T. 760.216, 6519 fJ6D- .236.6545 v.ona.ba4Mna m.net 5 -3 0 t/%� 1 -Z/4 5- 1 q, I \ 2 4t 1 qA,5- I L/,,(