HomeMy WebLinkAboutAGMT - Acoustics Group IncPROFESSIONAL SERVICES AGREEMENT
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
0
Acoustics Group, Inc.
2102 Business Center Drive, Suite 130
Irvine, CA 92612
(877) 595 -9988
This Professional Service Agreement ( "the Agreement') is made as of the 28 day of
January, 2016 (the "Effective Date "), by and between Acoustics Group, Inc.
( "Consultant'), a California corporation, and the City of Seal Beach ( "City "), a California
charter city, (collectively, "the Parties ").
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RECITALS
A. City desires certain professional services.
B. Consultant represents that it is qualified and able to provide City with such
services.
NOW THEREFORE, in consideration of the Parties' performance of the
promises, covenants, and conditions stated herein, the Parties hereto agree as follows.
AGREEMENT
1.0 Scope of Services
1.1. Consultant shall provide those services ( "Services ") set forth in the
attached Exhibit A, which is hereby incorporated by this reference. To the extent that
there is any conflict between Exhibit A and this Agreement, this Agreement shall control.
1.2. Consultant shall perform all Services under this Agreement in accordance
with the standard of care generally exercised by like professionals under similar
circumstances and in a manner reasonably satisfactory to City.
1.3. In performing this Agreement, Consultant shall comply with all applicable
provisions of federal, state, and local law. Consultant shall exercise its professional skill
and care consistent with the generally accepted standard of care that complies with
such regulations and codes as applied in the state and federal courts of the state of
California.
1.4. Consultant will not be compensated for any work performed not specified
in the Scope of Services unless the City authorizes such work in advance and in writing.
The City Manager may authorize payment for such work up to a cumulative maximum of
$10,000. Payment for additional work in excess of $10,000 requires prior City Council
authorization.
2.0 Term
This term of this Agreement shall commence as of the Effective Date and shall
continue for a term of 2 years unless previously terminated as provided by this
Agreement.
3.0 Consultant's Compensation
In consideration of the performance of the Services set forth in Exhibit °A, City
will pay Consultant in accordance with the fee schedule set forth in Exhibit A for
Services but in no event will the City pay more than $ 10,000.00 ; Any additional
work authorized by the City pursuant to Section 1.4 will be compensated in accordance
with the fee schedule set forth in Exhibit °A.
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4.0 Method of Payment
4.1. Consultant shall submit to City monthly invoices for all services rendered
pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end
of the month during which the services were rendered and shall describe in detail the
services rendered during the period, the days worked, number of hours worked, the
hourly rates charged, and the services performed for each day in the period. City will
pay Consultant within 30 days of receiving Consultant's invoice. City will not withhold
any applicable federal or state payroll and other required taxes, or other authorized
deductions from payments made to Consultant.
4.2. Upon 24 -hour notice from City, Consultant shall allow City or City's agents
or representatives to inspect at Consultant's offices during reasonable business hours
all records, invoices, time cards, cost control sheets and other records maintained by
Consultant in connection with this Agreement. City's rights under this Section 4.2 shall
survive for two years following the termination of this Agreement.
5.0 Termination
5.1. This Agreement may be terminated by City, without cause, or by
Consultant based on reasonable cause, upon giving the other party written notice
thereof not less than 30 days prior to the date of termination. In the event that the
termination is without cause, the City will pay Consultant its fees and reimbursable
expenses incurred up to the effective date of termination.
5.2. This Agreement may be terminated by City upon 10 days' notice to
Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement
of comprehensive general liability insurance as required by this Agreement at least 20
days before the expiration date of the previous policy.
6.0 Party Representatives
6.1. The City Manager is the City's representative for purposes of this
Agreement.
6.2. Robert Woo is the Consultant's primary representative for purposes of this
Agreement.
7.0 Notices
7.1. All notices permitted or required under this Agreement shall be deemed
made when personally delivered or when mailed 48 hours after deposit in the United
States Mail, first class postage prepaid and addressed to the party at the following
addresses:
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To City: City of Seal Beach
211 -8th Street
Seal Beach, California 90740
Attn: City Manager
To Consultant: Acoustics Group, Inc.
2102 Business Center Drive
Suite 130
Irvine, CA 92612
Attn: Robert Woo, Principal Consultant
7.2. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
8.0 Independent Contractor
8.1. Consultant is an independent contractor and not an employee of the City.
All services provided pursuant to this Agreement shall be performed by Consultant or
under its supervision. Consultant will determine the means, methods, and details of
performing the services. Any additional personnel performing services under this
Agreement on behalf of Consultant shall also not be employees of City and shall at all
times be under Consultant's exclusive direction and control. Consultant shall not, at any
time or in any manner, represent that it or any of its agents, servants or employees, are
in any manner employees of City. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of services under this
Agreement and as required by law. Consultant shall be responsible for all reports and
obligations respecting such additional personnel, including, but not limited to: social
security taxes, income tax withholding, unemployment insurance, disability insurance,
and workers' compensation insurance.
8.2. Consultant shall indemnify and hold harmless City and its elected officials,
officers, employees, servants, designated volunteers, and agents serving as
independent contractors in the role of City officials, from any and all liability, damages,
claims, costs and expenses of any nature to the extent arising from Consultant's
personnel practices. City shall have the right to offset against the amount of any fees
due to Consultant under this Agreement any amount due to City from Consultant as a
result of Consultant's failure to promptly pay to City any reimbursement or
indemnification arising under this Section.
9.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior written
approval of the City. Consultant is fully responsible to City for the performance of any
and all subcontractors.
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10.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by
assignment or novation, without the prior written consent of City. Any purported
assignment without such consent shall be void and without effect.
11.0 Insurance
11.1. Consultant shall not commence work under this Agreement until it has
provided evidence satisfactory to the City that Consultant has secured all insurance
required under this Section. Consultant shall furnish City with original certificates of
insurance and endorsements effecting coverage required by this Agreement on forms
satisfactory to the City. The certificates and endorsements for each insurance policy
shall be signed by a person authorized by that insurer to bind coverage on its behalf,
and shall be on forms provided by the City if requested. All certificates and
endorsements shall be received and approved by the City before work commences.
The City reserves the right to require complete, certified copies of all required insurance
policies, at any time.
11.2. Consultant shall, at its expense, procure and maintain for the duration of
the Agreement, insurance against claims for injuries to persons or damages to property
that may arise from or in connection with the performance of this Agreement. Insurance
is to be placed with insurers with a current A.M. Best's rating no less than A:VIII,
licensed to do business in California, and satisfactory to the City. Coverage shall be at
least as broad as the latest version of the following: (1) General Liability: Insurance
Services Office Commercial General Liability coverage (occurrence form CG 0001);
(2) Automobile Liability: Insurance Services Office Business Auto Coverage form
number CA 0001, code 1 (any auto); and, if required by the City, (3) Professional
Liability. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000
per occurrence for bodily injury, personal injury and property damage and if Commercial
General Liability Insurance or other form with a general aggregate limit is used, either
the general aggregate limit shall apply separately to this Agreement/location or the
general aggregate limit shall be twice the required occurrence limit; (2) Automobile
Liability: $1,000,000 per accident for bodily injury and property damage; and
(3) Professional Liability: $1,000,000 per claim /aggregate.
11.3. The insurance policies shall contain the following provisions, or Consultant
shall provide endorsements on forms supplied or approved by the City to state:
(1) coverage shall not be suspended, voided, reduced or canceled except after 30 days
prior written notice by certified mail, return receipt requested, has been given to the City;
(2) any failure to comply with reporting or other provisions of the policies, including
breaches of warranties, shall not affect coverage provided to the City, its directors,
officials, officers, (3) coverage shall be primary insurance as respects the City, its
directors, officials, officers, employees, agents and volunteers, or if excess, shall stand
in an unbroken chain of coverage excess of the Consultant's scheduled underlying
coverage and that any insurance or self- insurance maintained by the City, its directors,
officials, officers, employees, agents and volunteers shall be excess of the Consultant's
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insurance and shall not be called upon to contribute with it; (4) for general liability
insurance, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the services or
operations performed by or on behalf of the Consultant, including materials, parts or
equipment furnished in connection with such work; and (5) for automobile liability, that
the City, its directors, officials, officers, employees, agents and volunteers shall be
covered as additional insureds with respect to the ownership, operation, maintenance,
use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible.
11.4. All insurance required by this Section shall contain standard separation of
insureds provisions and shall not contain any special limitations on the scope of
protection afforded to the City, its directors, officials, officers, employees, agents, and
volunteers.
11.5. Any deductibles or self- insured retentions shall be declared to and
approved by the City. Consultant guarantees that, at the option of the City, either:
(1) the insurer shall reduce or eliminate such deductibles or self- insured retentions as
respects the City, its directors, officials, officers, employees, agents, and volunteers; or
(2) the Consultant shall procure a bond guaranteeing payment of losses and related
investigation costs, claims and administrative and defense expenses.
12.0 Indemnification, Hold Harmless, and Duty to Defend
12.1 Indemnity for Professional Services. To the full extent permitted by law,
Consultant shall defend, indemnify, and hold the City, its officials, officers, employees,
servants, volunteers and agents serving as independent contractors in the role of City
officials (collectively "Indemnities ") free and harmless from any and all claims, demands,
causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to
property or persons, including wrongful death, in any manner arising out of or incident to
any acts or omissions of Consultant, its employees, or its agents in connection with the
performance of professional services under this Agreement, including without limitation
the payment of all consequential damages and attorneys' fees and other related costs
and expenses, except for such loss or damage arising from the sole negligence or willful
misconduct of the City. With respect to any and all such aforesaid suits, actions, or
other legal proceedings of every kind that may be brought or instituted against
Indemnitees, Consultant shall defend Indemnitees, at Consultant's own cost, expense,
and risk, and shall pay and satisfy any judgment, award, or decree that may be
rendered against Indemnitees. Consultant shall reimburse City and its directors,
officials, officers, employees, agents and /or volunteers, for any and all legal expenses
and costs incurred by each of them in connection therewith or in enforcing the indemnity
herein provided. Consultant's obligation to indemnify shall not be restricted to insurance
proceeds, if any, received by Consultant, the City, its directors, officials, officers,
employees, agents or volunteers.
12.2 Indemnity for Other Services. In addition to the foregoing, and to the full
extent permitted by law, Consultant shall defend, indemnify, and hold the City, its
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officials, officers, employees, servants, volunteers and agents serving as independent
contractors in the role of City officials (collectively "Indemnities ") free and harmless from
any and all claims, demands, causes of action, costs, expenses, liability, loss, damage
or injury, in law or equity, to property or persons, including wrongful death, in any
manner arising out of or incident to any acts or omissions of Consultant, its employees,
or its agents in connection with the performance of this Agreement, including without
limitation the payment of all consequential damages and attorneys' fees and other
related costs and expenses, except for such loss or damage arising from the sole
negligence or willful misconduct of the City. With respect to any and all such aforesaid
suits, actions, or other legal proceedings of every kind that may be brought or instituted
against Indemnitees, Consultant shall defend Indemnitees, at Consultant's own cost,
expense, and risk, and shall pay and satisfy any judgment, award, or decree that may
be rendered against Indemnitees. Consultant shall reimburse City and its directors,
officials, officers, employees, agents and /or volunteers, for any and all legal expenses
and costs incurred by each of them in connection therewith or in enforcing the indemnity
herein provided. Consultant's obligation to indemnify shall not be restricted to insurance
proceeds, if any, received by Consultant, the City, its directors, officials, officers,
employees, agents or volunteers.
12.3 Consultant's duties to defend, indemnify and hold harmless City and the
Indemnitees as set forth in Subsections 12.1 and 12.2 of this Section shall not include
the authority to enter into any settlement or compromise on behalf of City or any of the
Indemnitees, or any settlement or compromise that binds or purports to bind City or any
of the Indemnitees.
12.4 All duties of Consultant under this Section shall survive termination of this
Agreement.
13.0 Equal Opportunity
Consultant affirmatively represents that it is an equal opportunity employer.
Consultant shall not discriminate against any subcontractor, employee, or applicant for
employment because of race, religion, color, national origin, handicap, ancestry, sex,
sexual orientation, or age. Such non - discrimination includes, but is not limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff, or termination.
14.0 Labor Certification
By its signature hereunder, Consultant certifies that it is aware of the provisions
of Section 3700 of the California Labor Code that require every employer to be insured
against liability for Workers' Compensation or to undertake self- insurance in accordance
with the provisions of that Code, and agrees to comply with such provisions before
commencing the performance of the Services.
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15.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the
subject matter hereof, and supersedes all prior negotiations, understandings, or
agreements. This Agreement may only be modified by a writing signed by both parties.
16.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not
void or affect the validity of the other provisions of this Agreement.
17.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws
of the State of California.
18.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party
as a result of this Agreement.
19.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach,
whether of the same or other covenant or condition. No waiver, benefit, privilege, or
service voluntarily given or performed by a party shall give the other party any
contractual rights by custom, estoppel, or otherwise.
20.0 Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any
company or person, other than a bona fide employee working solely for Consultant, to
solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor
has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, City has the right to rescind this Agreement
without liability. For the term of this Agreement, no member, officer or employee of City,
during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
21.0 Attorneys' Fees
If either party commences an action against the other party, either legal,
administrative or otherwise, arising out of or in connection with this Agreement, the
prevailing party in such action shall be entitled to have and recover from the losing party
all of its attorneys' fees and other costs incurred in connection therewith.
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22.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the
Agreement as if set forth in full herein. In the event of any material discrepancy
between the terms of any exhibit so incorporated and the terms of this Agreement, the
terms of this Agreement shall control.
23.0 Corporate Authority
The person executing this Agreement on behalf of Consultant warrants that he or
she is duly authorized to execute this Agreement on behalf of said Party and that by his
or her execution, the Consultant is formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the Parties hereto, through their respective authorized
represeRatives, have executed this Agreement as of the date and year first above
written.I \
CITY
M
JI r�vw 'JM
Attest: i�tr�'' Pwhtww��S
By: 11 Jab+
Robin L. Roberts, City Clerk
Approved
M
ig Steele, City Attorney
CONSULTANT: ACOUSTICS GROUP,
INC. Q
By: Name: Robert Robert Woo
Its: Principal Consultant
M
Na
Its:
Exhibit °A - Proposal to Provide Acoustical Consulting Services for the City of Seal
Beach, CA, dated January 20, 2016
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EXHIBIT A
February 2, 2016
Jim Bashim
Community Services Director
City of Seal Beach
211 Eighth Street
Seal Beach. CA 90740
Subject: Proposal to conduct a Noise Survey and Provide Noise Ordinance
Consulting Services for the City of Seal Beach, CA.
Dear Mr. Bashim:
Acoustics Group, Inc., (AGI) is pleased to resubmit our proposal to provide acoustical
consulting services for the City of Seal Beach, CA. The purpose of the study is to quantify
existing noise levels adjacent to commercial areas and assist the City in noise ordinance
services that balances the needs of the City, Commercial, Industrial, and Residential
sectors. Our proposal for conducting the noise study follows:
Task 1 — Review Noise Ordinance, Identify Sources and Receptors
AGI staff will review the City's existing noise ordinance. After review of the City's map that
identifies commercial use areas within the southern portion of the City, a site
reconnaissance will be performed to identify noise measurement locations with the City.
The list and map of the measurement locations will be provided to the City for approval
prior to commencement of the noise survey. The City will have the opportunity to modify
the number and location of measurements for the survey.
Task 2 — Ambient Noise Survey
AGI will visit the sites to conduct ambient noise measurements. The purpose of the survey
will be to identify baseline noise levels associated with the various types of activity within
the City. This information will ultimately be used to assist AGI in developing noise criteria.
Continuous A- weighted long term noise measurements will be conducted at four (4) Main
Street area locations to quantify existing noise levels for 1 -week (168 hours). Noise
measurements will be sampled simultaneously at two locations for a 1 -week period
followed by another two locations for the following 1 -week period; or, at four locations
February 2, 2016 ACOU6TIC6 G120CTI-, INC-
2102 Business Center Drive, Suite 130
1 Irvine, CA 92612
877.595.9988 - voice
877.595.9989 - Fax
ACOUSTICS (ala(olullm, ICMT(c.
�
Coasnitants in Acoustics, Noise � Vibration
February 2, 2016
Jim Bashim
Community Services Director
City of Seal Beach
211 Eighth Street
Seal Beach. CA 90740
Subject: Proposal to conduct a Noise Survey and Provide Noise Ordinance
Consulting Services for the City of Seal Beach, CA.
Dear Mr. Bashim:
Acoustics Group, Inc., (AGI) is pleased to resubmit our proposal to provide acoustical
consulting services for the City of Seal Beach, CA. The purpose of the study is to quantify
existing noise levels adjacent to commercial areas and assist the City in noise ordinance
services that balances the needs of the City, Commercial, Industrial, and Residential
sectors. Our proposal for conducting the noise study follows:
Task 1 — Review Noise Ordinance, Identify Sources and Receptors
AGI staff will review the City's existing noise ordinance. After review of the City's map that
identifies commercial use areas within the southern portion of the City, a site
reconnaissance will be performed to identify noise measurement locations with the City.
The list and map of the measurement locations will be provided to the City for approval
prior to commencement of the noise survey. The City will have the opportunity to modify
the number and location of measurements for the survey.
Task 2 — Ambient Noise Survey
AGI will visit the sites to conduct ambient noise measurements. The purpose of the survey
will be to identify baseline noise levels associated with the various types of activity within
the City. This information will ultimately be used to assist AGI in developing noise criteria.
Continuous A- weighted long term noise measurements will be conducted at four (4) Main
Street area locations to quantify existing noise levels for 1 -week (168 hours). Noise
measurements will be sampled simultaneously at two locations for a 1 -week period
followed by another two locations for the following 1 -week period; or, at four locations
February 2, 2016 ACOU6TIC6 G120CTI-, INC-
2102 Business Center Drive, Suite 130
1 Irvine, CA 92612
877.595.9988 - voice
877.595.9989 - Fax
EXHIBIT A - Proposal to Provide Acoustical Consulting Services A t1
For the City of Seal Beach, CA
simultaneously for a 1 -week period. AGI will decide on the measurement process after
review of each site and the constraints at each monitoring location.
A field technician will attend portions of the noise measurements to observe and
document events that contribute to the measurement data. A field data sheet will be kept
by the field engineers to document field observations. One or more field staff will be
involved with the field noise surveys.
The measurement data from the instruments will be downloaded into electronic files,
processed into a usable spreadsheet format (Excel), and field observations will be
correlated with the measurement results. Field data will be summarized for use in the
analysis. AGI owns the necessary instrumentation, field equipment, and personnel
resources available to conduct the field measurements.
Supplemental measurements and consultation can be provided as requested by the City.
Task 3 — Supplemental Noise Ordinance Thresholds
AGI will prepare supplemental Noise Ordinance thresholds for the commercial district.
The standards in the ordinance will be carefully selected based on the existing noise
ordinance, existing noise levels, types of activities, landuses, ease of enforcement, and
precedence. Initially, a noise standard range will be identified and provided for the City
to review. The City may elect to solicit feedback from the stakeholders to assist in refining
the noise standard and language.
Task 4 — Meetings, Responses to Comments, Revisions, etc.
AGI will attend two (2) planning commission meetings and one (1) City Council meeting.
Meetings are budgeted for 2 -hours duration each, additional time over and above the 2-
hours will be on a time - and - materials (T &M) basis.
Only one iteration of document preparation, with only minor editorial changes or
corrections, is included. Preparing responses to comments, multiple iterations, analysis,
or additional noise measurements are beyond this scope allotment and would be covered,
if requested and authorized by the City, on a time - and - materials (T &M) basis.
AGI can assist the City of Seal Beach with noise monitoring enforcement for City events
and entertainment. Noise measurement data will be made available after events.
AGI can train the City of Seal Beach Code Enforcement Staff to perform noise monitoring
enforcement.
February 2, 2016 INC.
2102 Business Center Drive, Suite 130
2 Irvine, CA 92612
877.595.9988. Voice
877.595.9989 - Fax
A
EXHIBIT A - Proposal to Provide Acoustical Consulting Services i1
For the City of Seal Beach, CA
AGI can provide a semi - permanent noise monitoring and enforcement system for remote
monitoring and can maintain the monitoring system and remote interface to allow for
Client access. An email or SMS Text warning can be sent to the City when a noise
threshold is exceeded. These noise warning levels will be monitored and revised to reflect
the appropriate limits. AGI can provide a quotation for lease or purchase after the
monitoring requirements are determined by AGI and City Staff.
Deliverables
Tasks 1 through 3: A brief letter report will be prepared that summarizes the noise
measurement data and supplemental noise ordinance. Two copies of the report and an
electronic pdf will be included.
Fees and Costs
AGI will perform the above scope per the following distribution:
Task 1 and 2: will be performed for a lump sum fee of Four Thousand Eight Hundred
Dollars ($4,800.00). Fees for instrumentation, field expenses, travel, and additional
supplies are included. Additional short-term or long -term noise monitoring can be
provided if requested by the City. The fee for additional short-term or long -term noise
monitoring will be quoted upon request.
Task 3: will be performed on a time - and - material basis (T &M) per the attached rate
schedule with an initial budget of Three Thousand Five Hundred Dollars ($3,500.00). The
actual fee required for this task could be lower or higher depending on the level of effort
and amount of interaction requested from the City. Because the level of effort cannot be
quantified at this time, an initial budget was established and can be adjusted as
necessary.
Task 4: will be performed for a lump sum fee of One Thousand Four Hundred Dollars
($1,400.00) for three (2 -hour) meetings attended by our Principal Consultant (6 hours x
$225 /hour plus mileage). Additional meetings will be attended on a time- and - materials
(T &M) basis per the attached rate schedule.
Task 5: Consulting services will be performed on a time - and - material basis (T &M) per
the attached rate schedule. The actual fee required for this task could be lower or higher
depending on the level of effort. Because the level of effort cannot be quantified at this
time, an initial budget can be established after more information is obtained. AGI will
provide a quotation for lease or purchase of noise monitoring equipment after the
Project's monitoring requirements have been determined.
February 2, 2016 ACO1U6TZC6 GROUP, IINC_
2102 Business Center Drive, Suite 130
3 Irvine, CA 92612
877.595.9988 - Voice
877.595.9989 - Fax
A
EXHIBIT A -Proposal to Provide Acoustical Consulting Services �1
For the City of Seal Beach, CA
Additional monitoring, rescheduling, additional iterations of noise control analyses, and /or
additional meetings are not included. If these services are requested, they will be
performed on a time - and - materials (T &M) basis per the attached rate schedule. No trips
to the City offices, other sub - contractors' offices, or client offices are included in this
scope.
AGI will employ monthly billing for this effort. The terms of this proposed scope of work
are valid for 45 calendar days from the date of issuance. Other general stipulations and
assumptions are attached.
Contacts and Authorizations
Mr. Robert Woo, as company principal, will supervise the AGI effort, with potential
technical and office assistance from AGI - network technicians. The analyses and
reporting will be performed by these engineers to ensure continuity, compatibility, and
consistency with previous noise control engineering preparation efforts performed for
similar endeavors.
Deviations from this technical scope will be coordinated through Jim Bashim or his
designee(s).
The AGI contact is:
Name:
Title:
Offeror's Name:
Corporate Address:
Robert Woo
Principal Consultant
Acoustics Group, Inc.
2102 Business Center Dr.
Suite 130
Irvine, CA 92612
Telephone Numbers: Phone 877- 595 -9988
Fax 877 - 595 -9989
E -mail address: RobertWoo (o�acousticsgroupinc.com
Additional Stipulations and Assumptions
1. If additional site visits, teleconferences or meetings are requested or if
teleconference durations exceed the noted allotments, the additional time will be
billed on a time - and - materials (T &M) basis, per the attached rate schedule.
February 2, 2016 AC07r*;gmcS GROUP, aNC-
2102 Business Center Drive, Suite 130
4 Irvine, CA 92612
877.595.9988 - Voice
877.595.9989 - Fax
A
EXHIBIT A - Proposal to Provide Acoustical Consulting Services1
For the City of Seal Beach, CA
2. Delays due to conditions, forces, or circumstances beyond AGI's control (such as,
but not limited to the City scheduling /accessibility delays or cancellations, inclement
weather, competing noise sources, etc.) may incur additional costs beyond the
indicated fee. These additional costs will be billed per the attached rate schedule
on a time - and - materials (T &M) basis.
3. Interaction with Client representatives and /or local authorities is assumed to be led
by or coordinated by the City project personnel.
4. Pertinent engineering information, plot plans, equipment details, and /or site
drawings will be furnished, as needed, by the City staff. It is assumed that this
material will be available at or shortly after the time of ATP.
5. Noise Assessment will be performed in AGI's Irvine location. Interaction with other
the City offices, the Client, and the job site will be performed via telephone, video
conference, e-mail, and /or land mail. No trips to other the City offices, other sub-
contractors' office(s), the Client's office(s), or the job site are included, except as
specifically denoted above.
6. The exact distribution of personnel for the Noise Assessment function is subject to
change to best meet the needs and schedule of this and other projects. Additional
personnel may be used on this project on a contracted basis to supplement the AGI
capability. The costs of these personnel, if used, are included in the indicated AGI
fees.
7. The terms of this proposed scope of work are valid for 45 calendar days from the
date of issuance.
February 2, 2016 ACOUBTIClS GROUP, I144---
2102 Business Center Drive, Suite 130
5 Irvine, CA 92612
877.595.9988 - Voice
877.595.9989 - Fax
[Ni XHIBIT A -Proposal to Provide Acoustical Consulting Services N
For the City of Seal Beach, CA
Please contact Mr. Robert Woo at 877- 595 -9988 if you have any questions regarding this
proposal. If this proposal meets your approval, please sign in the space provided below
and return the signed original to AGI. We look forward to working with you and your staff
on this project.
Sincerely,
ACOUSTICS GROUP, INC.
�—/ J�__
Robert Woo
Principal Consultant
February 2, 2016 ACOUt3TICE3 GI40Xlx '' INC.
2102 Business Center Drive, Suite 130
6 Irvine, CA 92612
877.595.9988 - Voice
877.595.9989 - Fax
EXHIBIT A - Proposal to Provide Acoustical Consulting Services
For the City of Seal Beach, CA
ACOUSTICS GROUP, INC.
Rate Schedule - 2016
Staff Classification
Hourly Billing Rate
Principal
$ 225.00
Associate Principal
$ 175.00
Senior Acoustical Engineer /Scientist
$ 150.00
Acoustical Engineer /Scientist III
$ 120.00
Acoustical Engineer /Scientist II
$ 105.00
Acoustical Engineer /Scientist 1
$ 90.00
Engineering Intern
$ 75.00
Graphics Staff II
$ 80.00
Graphics Staff 1
$ 70.00
Word Processing Staff II
$ 65.00
Word Processing Staff 1
$ 55.00
Production Assistant
$ 50.00
Notes on Labor Rates:
1) Legal proceedings, including depositions, testimony, and associated preparatory
meetings will be billed at twice the rates shown above.
2) Project- related travel time will be billed at the basic hourly rate.
Expenses
Expense Tvpe Billing Rate
Contract photocopying & plotting At cost + 10%
Postage / shipment / overnight delivery / courier At cost + 10%
Travel / lodging / meals / field incidentals At cost + 10%
Mileage (for reimbursable car usage) IRS Rate
Telephone / fax At cost + 10%
Other direct costs (ODC's) At cost + 10%
A
r`s
February 2, 2016 AC43U6TZC9 GROUP, YNC-
2102 Business Center Drive, Suite 130
7 Irvine, CA 92612
877.595.9988 - Voice
877.595.9989 - Fax