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AGENDA STAFF REPORT f
i
DATE: March 14, 2016
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Jim Basham, Interim Director of Public Works
SUBJECT: NOTICE OF COMPLETION FOR SEAL BEACH
PARKING LOTS DATA AND ELECTRICAL
UNDERGROUNDING PROJECT CIP NO. ST1207
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6626:
1. Accepting the Seal Beach Parking Lots Data and Electrical
Undergrounding Project CIP No. ST1207 by Ramco General Engineering
Contractors in the amount of $51,179.00; and,
2. Directing the City Clerk to file a "Notice of Completion" with the Orange
County Clerk- Recorder within ten (10) days for the date of acceptance and
to release retention in the amount of $2,559.95 in 35 days.
BACKGROUND AND ANALYSIS:
The current 2015/2016 Budget has a Capital Improvement Project titled
Comprehensive Parking Management Plan for $140,000. The City retained the
consulting services of JR Parking Consultants to prepare detailed
recommendations to the City's parking program. One recommendation from the
consultant was to modernize the City pay stations at the beach parking lots.
The City's beach parking lots currently have solar powered pay stations with
cellular communications for the point of sale. This system is very slow and can
be quite confusing to customers. This has led to many potential beach parking
customers to find parking elsewhere or just park without paying. The
recommendation from JR Parking Consultants was to update the pay stations
with underground hard wired electric and data lines to ensure a quicker, more
efficient method of payment for the customer.
On October 12, 2015, the City Council awarded a construction contract to Ramco
General Engineering Contractors for the Seal Beach Parking Lots Data and
Electrical Undergrounding Project No. ST1207 in the amount of $49,400. This
Agenda Item I
project includes the trenching and /or boring of underground conduit from existing
electrical panels and communication ports to the existing pay stations and pulling
of wiring to allow for power and data communications to the pay stations. The 1St
Street, 8t" Street and 10th Street Beach Parking Lots were all included in this
contract.
The project is now complete and meets all standards and requirements within the
project specifications. As standard procedure, the City is required to formally
accept the project and file a Notice of Completion with the Orange County Clerk -
Recorder.
ENVIRONMENTAL IMPACT:
This project complies with all requirements of the California Environmental
Quality Act (CEQA) and is categorically exempt under section 15301 class 1
subsection (d).
LEGAL ANALYSIS:
The City Attorney has reviewed and approved as to form,
FINANCIAL IMPACT:
This project has been approved in the approved FY 2015/16 Budget in the total
amount of $140,000 utilizing Traffic Impact Fees. The total expenses for this
project are as follows:
Description
Vendor
Amount
Design
In -House
$0.00
Inspection
In -House
$0.00
Construction
Ramco General Engineering
$49,400.00
Contractors
Contract Changes
Ramco General Engineering
$1,779.00
Total $51,179.00
The total cost paid to Ramco General Engineering Contractors for construction
totals to $51,179.00.
RECOMMENDATION:
That the City Council adopt Resolution No. 6626:
1. Accepting the Seal Beach Parking Lots Data and Electrical
Undergrounding Project CIP No. ST1207 by Ramco General Engineering
Contractors in the amount of $51,179.00; and,
Page 2
2. Directing the City Clerk to file a "Notice of Completion" with the Orange
County Clerk- Recorder within ten (10) days for the date of acceptance and
to release retention in the amount of $2,559.95 in 35 days.
BMITTED
Basham —
�im Director of Public Works
NOTED AND APPROVED:
M� 1 !:11� .
Prepared by: David Spitz, P.E. Associate Engineer
Attachments:
A. Resolution 6626
B. Notice of Completion
Page 3
Attachment "A"
RESOLUTION NUMBER 6626
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
DECLARING WORK TO BE COMPLETED PER CONTRACT
DOCUMENTS FOR SEAL BEACH PARKING LOTS DATA AND
ELECTRICAL UNDERGROUNDING PROJECT CIP NO. ST1207
WHEREAS, on October 12, 2015 the City of Seal Beach entered into a contract
with Ramco General Engineering Contractors in the amount of $49,400; and
WHEREAS, the Deputy Director of Public Works /City Engineer has determined
that the work has been substantially completed in accordance with the contract
documents.
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY
RESOLVE:
Section 1, That the work required to be performed by Ramco General
Engineering Contractors has been completed and accepted.
Section 2. That the total cost of amount to be paid to Ramco General
Engineering Contractors is $51,179.00 for the work performed.
Section 3. That a "Notice of Completion" be filed on behalf of the City in the
Office of the Orange County Recorder within 10 days of the date of
this resolution and release retention in 35 days.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 14th day of March , 2016 by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
Sandra Massa- Lavitt, Mayor
ATTEST:
Robin L. Roberts, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Robin Roberts, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6626 on file in
the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the 14th day of March , 2016.
Robin L. Roberts, City Clerk
Attachment "B"
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
* ** No Recording Fee Pursuant to Government Code Section 6103, 27383 * * **
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 -- 8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
February 10, 2016. The work was Seal Beach Parking Lots Data and Electrical
Undergrounding Project CIP No. ST1207
6. The name of the contractor(s), if any, for such improvement was: Ramco General
Engineering Construction The date of the Contract Award was October 12, 2015.
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: f Street, Stn Street and
1 oth Street Beach Parking Lots.
Date:
Deputy Director of Public Works, City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on _, 2016, at Seal Beach, California.
(Date of Signature)
Interim Director of Public Works, City of Seal Beach