HomeMy WebLinkAboutItem MAGENDA STAFF REPORT
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DATE: March 14, 2016
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Jim Basham, Director of Community Services
SUBJECT: UPDATE ON AQUATICS FEASIBILITY STUDY
SUMMARY OF REQUEST:
That the City Council receive and file the Aquatics Feasibility Study update.
BACKGROUND AND ANALYSIS:
The City of Seal Beach currently operates aquatics programs for youth, adults
and seniors at the McGaugh Pool located at 1698 Bolsa Avenue. Programs run
year round and include adult lap swim, youth swim lessons, deep water aerobics,
swim team practices and junior lifeguard prep classes. The current pool was
built in 1964 and although the City has maintained the facility to best of its ability
and undergone several rehab projects, the pool is currently at the end of its
useful life. Also, current standards and needs have changed since the pool was
first built. For this reason, the City of Seal Beach began the process to draft a
feasibility study and preliminary site plan for a future community pool at a site yet
to be determined.
In order for staff to determine the most suitable location to establish a community
aquatics center, it was important to solicit the services of a qualified architectural
firm that is comprised of a project team that has unique skills and experiences in
cost feasibility analysis, aquatics site design, engineering, environmental
services and public relations. In selecting a firm, the City forwarded a Request for
Proposal (RFP) to various firms and highlighted key essential components. For
example, the City was looking for creative methods and tools to successfully
accomplish a comprehensive community wide outreach program to obtain
participation from residents in establishing the ranking of multiple sites and
determining which pool size is most desirable. The feasibility analysis and site
design plans should include sufficient details and costs for acquisition and
construction to ensure that the aquatic center meets City standards and can be
used to implement the project.
Staff requested that the scope of work included in the RFP emphasize the
community's unique geographical boundaries and tools and methods available to
Agenda Item M
pull together the residents of multiple Districts to participate in the land use and
site selection process. Below are essential components of the RFP:
Public Participation Process and Analysis
The consultant will be required to organize and conduct a thorough
outreach program with the community. This outreach process should
include residents, general public and any stakeholders in the selection and
ranking of each site. A detailed outline of how the consultant plans to
achieve this process should be included in the proposal. The final report
should also include a detailed description of how the public outreach was
conducted along with analysis of the findings.
Site Selection Recommendation
To provide the City with a professional recommendation for the most
practical site to locate a community aquatics center within the City based
upon location, costs and design. The Consultant must demonstrate a
clear approach to the ranking system of the most desirable site and
consider public participation and comments. The consulting team will be
responsible for working with City staff on investigating and negotiating the
acquisition of the site that is being recommended.
Site Information and Analysis
The Consultant will be expected to provide a detailed analysis of the site
being recommended. This analysis should include but not be limited to
the following features; acreage, surrounding land uses, soil types,
environmental issues, historic uses, floodplains, drainage and zoning.
This analysis should also include traditional and non - traditional
opportunities for connectivity from all areas of the City.
Activity and Aquatic Center Analysis
The consultant should be able to identify the community's programming
and aquatic center needs for the site. This analysis should reflect the
frequency at which activities will be performed. The activity analysis
should be well rounded to account for a variety of users of different ages.
Aquatic Center Recommendation
The Consultant should be able to recommend to the City the most feasible
site based upon desire, location, costs, facility needs and design. The
aquatic center recommendation should account for the program needs of
the community along with necessary support facilities.
Conceptual Plans and Cost Analysis
The Consultant should account for preparation of conceptual plans for an
aquatic center that incorporates the needs of the entire community. The
conceptual design should account for building support and features
including but not limited to locker rooms, showers, pump rooms, staff
offices, meeting rooms, bleachers, deck equipment, bike racks and team
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rooms. The conceptual drawing should also include site design, parking
lots, and account for pickup and drop off traffic. The feasibility analysis
should include construction costs to complete the project.
Environmental Preparation
The Consultant shall also include a section regarding the environmental
preparation necessary for the most feasible site. Along with the budget
estimate to prepare the land use and feasibility study for the future Aquatic
center, the Consultant should also include cost to complete the
environmental review process in accordance with the California
Environmental Quality Act (CEQA) as part of the overall assessment.
Cost Proposal
The Consultant's cost proposal shall include the following at a minimum:
A cost analysis for the entire scope of work including the
preparation of all environmental work.
2. A man -hour analysis table that lists the job classifications,
compensation level, proposed hours of personnel assigned to the
various project tasks, estimated costs of materials, mileage, and
incidental services, total fees for labor and indirect costs, and total
sub - consultant fees.
3. Meetings with City Boards, Commissions, City Council and with the
community.
After receiving responses, staff assembled an interview panel consisting of the
Seal Beach Parks and Recreation Commission Chair and Vice - Chair, the City of
Long Beach Aquatic Superintendent and in -house staff to conduct interviews with
the top three firms. Based on the recommendation from the interview panel the
City has entered into a professional services agreement with Westberg and
White a skilled architecture firm with experience in design of aquatics facilities.
The agreement was approved by Council for an amount not to exceed $238,930
at the September 8, 2014 Council meeting.
The first step was for the consulting firm to setup a plan for community outreach
that would be inclusive of all political and geographical districts throughout the
City. The outreach component was branded as Swim Seal Beach and consisted
of a website, public meetings and special events. The consulting team
concluded the community outreach portion of the planning process. Additionally,
as part of the community outreach process, the consultants polled the public on
preferred locations, desired amenities and needs of a future facility.
Page 3
Following are the dates and locations of the community outreach meetings:
• April 4th, 2015 at Heather Park Spring Fling
• April 17th, 2105 at Bogarts Coffee
• April 18th, 2015 at the Chamber of Commerce Leisure World Expo
• April 25th, 2015 at the Seal Beach Car Show
• May 2nd, 2015 at Edison Park
• May 9th, 2015 at Marina Park
• May 30th, 2015 at McGaugh Pool
• June 6th, 2015 at Club House 4 in Leisure World
• June 13th, 2015 at North Seal Beach Center
• June 20th, 2015 at Edison Park
Throughout the public feedback process the consulting team heard from a great
deal of residents regarding the pool. Some of the items heard from the public
were:
• A new aquatic center is a necessary amenity for the Seal Beach
community.
• Providing space for hosting competitions is a priority, but citizens do not
want to build a center comparable to Long Beach.
Families want a place where kids of all ages can enjoy themselves.
• Local elementary, middle and high school should be able to have group
events at the aquatic center.
• Parking was a concern noted by most citizens.
• Features should include lanes for lap swimming /competitive team practice,
sprayground, shallow depths, etc.
• Success for this project would mean financial sustainability, content
citizens and a pool that has a long- lasting community impact.
Following the closure of the public input process, the two most desirable
locations identified by the public were the Naval Weapons Station and McGaugh
Elementary School. Both locations provide unique challenges that will require
further study from the design team. As there is no guarantee that one of the two
sites identified will be made available, and /or feasible to accommodate the
adequate space for construction, staff and the consulting team have pursued
both sites identified by the public. This approach will give the best opportunity to
complete the project.
As the Naval Weapons Station was the number one site selected by the
community, staff and the City's design team immediately contacted
representatives from the installation. The Navy has shown interest in the project
and has continued communication with the City. Staff and the design team feel
that this is a positive sign and will continue to interface with the Navy as
necessary.
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In an effort to explore all opportunities identified by the community, the City's
design team updated the Los Alamitos School Board on the project on
November 17, 2015. As part of the presentation, the team presented three
conceptual pool designs (Attachment A). The conceptual designs presented to
the School Board were provided based upon District staffs request at a
City /School District Working Group meeting, and only outlined the possibility at
the McGaugh School site. The presentation provided the design team an
opportunity to interface with the School Board and receive feedback as was
provided to the community through the public outreach process. The feedback
received from the Board was positive, and the items the Board would like to see
considered if the project progresses through future phases at the McGaugh
School site include:
• Improved security and separation of the pool from the campus.
• Increased parking on the site.
• At least two tennis courts remain on the campus.
Representatives from Westberg and White will be present at the Council
meeting.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
There is no financial impact.
RECOMMENDATION:
the City Council receive and file the update on the Aquatics Feasibility
ITTED
Dir� for of Community Services
Prepared by: Tim Kelsey, Recreation Manager
NOTED AND APPROVED:
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II Ingram, City a ager
Attachments:
A. Site Drawings as Presented to Los Alamitos Unified School District Board
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Attachment "A"
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